HomeMy WebLinkAboutItem 06- NEOGOV Software SolutionsAGENDA ITEM SUMMARY Meeting Date: 6/5/2023
Meeting Type: Regular Meeting
Staff Contact/Dept.: Chaim Hertz/Human
Resources
Staff Phone No: 541-726-6787
Estimated Time: Consent Calendar
SPRINGFIELD Council Goals: Provide Financially
CITY COUNCIL Responsible and
Innovative Government
Services
ITEM TITLE:
NEOGOV SOFTWARE SOLUTION FOR LEARNING MANAGEMENT,
POLICY ADMINISTRATION, AND PERFORMANCE EVALUATION
ACTION
Adopt or reject the following motion:
REQUESTED:
AUTHORIZE THE DIRECTOR OF HUMAN RESOURCES TO NEGOTIATE
AND EXECUTE A CONTRACT AGREEMENT WITH NEOGOV.
ISSUE
City Council approval is required for contracts in excess of $100,000 per the City's
STATEMENT:
purchasing guidelines.
ATTACHMENTS:
1: NEOGOV Order Form
DISCUSSION/
NEOGOV provides public sector HR software and management solution. The City
FINANCIAL
has engaged NEOGOV for a hosted software solution for its recruitment/applicant
IMPACT:
tracking database since February of 2020. We would like to contract with
NEOGOV for three additional modules.
NEOGOV's compliance software, will allow the City to have a centralized and
streamlined platform for creating, distributing, and tracking policies across all
departments to all employees. This will enable us to ensure consistent policy
adherence, enhance transparency, and reduce potential compliance issues.
The learning management component will prove invaluable in enhancing the
development of our employees. The platform will provide a centralized, user-
friendly interface for organizing, delivering, and tracking training programs,
allowing our workforce to acquire essential skills and knowledge easily.
Lastly, the inclusion of electronic performance evaluations in this contract
represents a transformative step toward a more efficient and data -driven evaluation
process. By digitizing and automating performance assessments, we can eliminate
cumbersome paperwork, minimize administrative burdens, and increase the
accuracy and consistency of evaluations.
The negotiated terms include a 45% discount on the year one subscription and a
20% discount on year two, resulting in considerable cost savings over the three-year
period.
Exhibit A
Order Form
NEOGOV
Governmentjobs.com, Inc
2120 Park PI, Suite 100
EI Segundo, CA 90245
United States
billing@neogov.com
Sales Rep: Kim Goerlitz
(dba "NEOGOV")
Quote Valid From: 2/8/2023
Quote Valid To: 6/30/2023
Employee Count: 410
Order Summary
Year 1
NEOGOV
Customer:
Springfield, City of (OR)
225 5th Street
Springfield, OR 97477
USA
Quote Number: Q-09154
PaymentTerms: Annual,Net 30
Subscription Term in Months: 36
Service Description
Type
Start Date
End Date
Term Price
Perform Subscription
RECURRING
$7,853.60
Perform Setup
ONE-TIME
$6,000.00
Learn Subscription
RECURRING
$9,948.00
Learn Setup
ONE-TIME
$6,000.00
Single Sign On Subscription
RECURRING
$595.20
Single Sign On Setup
ONE-TIME
$3,000.00
PowerPolicy Subscription
RECURRING
$6,544.80
PowerPolicy Setup
ONE-TIME
$3,600.00
Attract Subscription
RECURRING
$5,235.60
Attract Setup
ONE-TIME
$6,000.00
Year 1 TOTAL:
$54,777.20
Attachment 1 Page 1 of 3
Year 2
Service Description
Type
Start Date
End Date
Term Price
Perform Subscription
RECURRING
$13,743.80
Learn Subscription
RECURRING
$17,409.00
Single Sign On Subscription
RECURRING
$1,041.60
PowerPolicy Subscription
RECURRING
$11,453.40
Attract Subscription
RECURRING
$9,162.30
Year 2 TOTAL:
$52,810.10
Year 3
Service Description
Type
Start Date
End Date
Term Price
Perform Subscription
RECURRING
$20,615.70
Learn Subscription
RECURRING
$26,113.50
Single Sign On Subscription
RECURRING
$1,562.40
PowerPolicy Subscription
RECURRING
$17,180.10
Attract Subscription
RECURRING
$13,743.45
Year 3 TOTAL:
$79,215.15
ORDER TOTAL: $186,802.45
Attachment 1 Page 2 of 3
A. Terms and Conditions
1. Agreement. This Ordering Document and the Services purchased herein are expressly conditioned
upon the acceptance by Customer of the terms of the NEOGOV Services Agreement either affixed
hereto or the version most recently published prior to execution of this Ordering Form available at
https://www.neogov.com/service-specifications. Unless otherwise stated, all capitalized terms used
but not defined in this Order Form shall have the meanings given to them in the NEOGOV Services
Agreement.
2. Effectiveness & Modification. Neither Customer nor NEOGOV will be bound by this Ordering
Document until it has been signed by its authorized representative (the "Effective Date"). Unless
otherwise stated in this Ordering Document, all SaaS Subscriptions shall commence on the
Effective Date. This Ordering Document may not be modified or amended except through a written
instrument signed by the parties.
3. Summary of Fees. Listed above is a summary of Fees under this Order. Once placed, your order
shall be non -cancelable and the sums paid nonrefundable, except as provided in the Agreement.
4. Order of Precedence. This Ordering Document shall take precedence in the event of direct conflict
with the Services Agreement, applicable Schedules, and Service Specifications.
B. Special Conditions (if any).
Initial Term: 3 Years. Multi-year contracts will be invoiced one year at a time.
"Springfield, City of
(OR)"
Signature:
Print Name:
Date
Attachment 1 Page 3 of 3