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Home My WebLink About2018 09 18 WSCity of Springfield Work Session Meeting MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD PLANNING COMMISSION HELD TUESDAY, September 18, 2018 The City of Springfield Planning Commission met in a work session in the Jesse Maine Meeting Room, 225 Fifth Street, Springfield, Oregon, on Tuesday, September 18, 2018 at 6:00 p.m., with Commissioner James presiding. ATTENDANCE Present were Chair James, Vice Chair Koivula, Commissioners Vohs, Bergen and Sherwood. Also present were, DPW Director ________, Community Development Manager Sandy Belson, Senior Planner Mark Rust, City Attorney Kristina Kraaz and Management Specialist Brenda Jones and members of the staff. ABSENT • WORK SESSION STAFF REPORT 1. Development Code Update- Mark Rust, Senior Planner gave the Commissioners a short bio of his experience in Planning. PowerPoint Presentation regarding the Springfield Development Code Update Project Mark Rust will be the Project Manager for this project: • Who AM I? Mark Rust • 20+ years working in Land Development • Civil Engineering background • Both public and private sector experience • City, County, Law Firm, private consulting practice • Real Estate Development GOAL • Update Springfield Development Code o Make it easy to use, understand and implement o Modernize the code o Maintain consistency with City policy • Complete project in 3 years Project Management Triangle = Time, Quality and Cost • How do we do it differently? o Timelines o Public involvement o Review Committees City of Springfield Planning Work Session Minutes May 21, 2014 Page 2 • Conceptual Timelines • External forces / drivers o State and Federal requirements o Statewide Planning Goals o Comprehensive Plan Policies o Building code o Fire Code • Industrial Building • Conflicting objectives- Flexibility v. Certainty • Conflicting Objectives – Attractive community v. Minimal code standards • Conflicting Objectives – Quick review times v. Community Input • Cost of Development o Housing to meet needs and demand o Infrastructure to meet community needs • Project Objectives o Enables quick review times o Is easy to understand with clear language o Provides a straight forward process o Supports/further economic development o Results to a beautiful city o Complies with mandatory requirements with minimal length and content o Consistent with adopted policies • Purpose Statement o The purpose of the Development Code Update project is to change the Springfield Development Code to support efficient, timely, and clear development review. The updated Development Code will support Springfield’s economic development priorities and will honor Springfield’s home town feel now and in the future. Commissioner Vohs asked about _________________ Mark responded yes____________________ the other pieces of that Commissioner Vohs the commission ____________ Will this be tied into this process Mark responded, the short answer is yes__________________ there are sections of that manual that need to come back into the Development Code City of Springfield Planning Work Session Minutes May 21, 2014 Page 3 Commissioner Koivula, he believes they did that with _________________provision of DRAFTS Mark answered that he would keep that in mind___________________ Koivula, it would be better topuch the Commissioner Commissioner James said that the reality is that this project is a very large project___________ Question for Mark, being adverse to change, how will you get staff involved so they will be excited about this project Mark responded that it will be tough but he is taking his direction from the City Council. So having the broad ___________getting the by-in from staff will be challenging, he doesn’t have a silver bullet, honestly everyone might not be happy with it, but will have to come to terms with the inevitable. Commissioner James asked one of the things he recognizes is that there are models that have been adopted that are very different, but have been adopted across the board. Mark answered that there was a fair amount of research done by Greg Mott, he ______there has been more of a high-bread nature for __________________form based code, mark believes that Springfield already had a High-Bread code _ he agrees that its important to take a high level code_________ the State has prepared a code for smaller jurisdictions_______________ Commissioner James Commissioner James asked if we will be pulling information from the Home Builders Mark responded that he would bring these groups to bring them in on the Audit stage prior to the adoption phase Commissioner Vohs is concerned that the fresh and new code might not be a smaller code. He is concerned that there are code _____________having process where they had to backtrack, because they ______________ Mark Rust responded that these are good points. He is working very closely with our Legal Staff to make sure we get it right the first time. The Council wants less Commissioner Koivula is concerned that having input at the end of the project went it should be at the beginning. Commissioner James believes that this will be coming to the CCI Mark responded that he will be bringing this topic back to both the City Council and the Planning Commission as the CCI. Mark wanted Commissioner Koivula Commissioner Sherwood asked when you go through the Code Mark responded that he first thought would be that that is correct. Some of our old neighborhoods have the small markets in the neighborhoods__________________ City of Springfield Planning Work Session Minutes May 21, 2014 Page 4 ADJOURNMENT The meeting was adjourned at 7:00 p.m. Minutes Recorder – Brenda Jones ______________________ Greg James Planning Commission Chair Attest: ____________________ Brenda Jones Management Support Specialist