HomeMy WebLinkAbout2013 01 15 WS
Minutes Approved by Springfield Planning
Commission:
City of Springfield
Work Session Meeting
MINUTES OF THE WORK SESSION MEETING OF
THE SPRINGFIELD PLANNING COMMISSION HELD
TUESDAY, January 15, 2013
The City of Springfield Planning Commission met in a work session in the Jesse Maine Meeting
Room, 225 Fifth Street, Springfield, Oregon, on Tuesday, January 15, 2013 at 6:00 p.m., with
Commissioner James presiding.
ATTENDANCE
Present were Chair James, Vice Chair Bean, Commissioners Salladay, Kirschenmann, Moe and Vohs.
Also present were DPW Supervisors Matt Stouder, Jim Donovan, City Attorney Joe Leahy and
Management Specialist Brenda Jones and members of the staff.
1. Joint meeting of the Springfield Planning Commission and the Springfield Development Advisory
Committee to review DAC work priorities for submission to the City Council
Pursuant to the direction of City Council, the DAC has begun the process of refining initial
brainstorming materials into potential work areas based on background information presented to them
and adaptation of criteria for creation of a matrix reflecting the relative ranking of the subjects and
group consensus at this stage.
After a brief presentation by the DAC and staff, the Planning Commission is asked to discuss priority
items with the DAC and provide feedback on the results of the DAC work and the criteria for initial
ranking where applicable. The DAC and staff will incorporate Planning Commission feedback into
the next work session with City Council on March 11, 2013.
Financial impacts are limited to committee administrative costs, senior staff time and City Attorney
guidance at this time. City Council will determine work schedules and allocation of City resources
upon review of the DAC’s work later this spring.
Chair James opened the work session for January 15, 2013 and asked Jim Donovan to present the item
Jim Donovan introduced the AIS and asked that Renee Clough, DAC Chair to go through the ideas
that the DAC has been working on
Renee Clough, DAC Chair introduced the work that the DAC has been working on
Denise Bean asked if anyone could explain where they go from here
Renee answered that this largely depends on what feedback they receive from the PC
Denise comment on what a great job they are doing
Tim Vohs- asked why they think they will be changing job descriptions
Renee responded that
Vohs
City of Springfield
Planning Work Session Minutes
May 21, 2012
Page 2
Ed McMahon explained a little more as to what
Matt Stouder explained a little more what this item really means
Greg James added a little more to the job description
Steve More
Greg James
Ed McMahon the good news is that
Vohs
Rick Satre added that ………….it’s really great when a business relocates to Springfield because they
like working with Springfield. This community always starts with “Yes”, unlike other jurisdictions
that start at “No”
Vohs,
Eric Hall, they both had meeting today at another jurisdiction, both his and Renee’s meetings today
helped the, ……………as an architect a year ago he only wanted to take applications to Eug
Renee Clough wanted to mention the low hanging fruit, Matt and Jim have done a great job with
working through these items.
Greg James commented
Greg James asked everyone to turn their attention to the matrix in their packets, he went on to explain
that this matrix was consent driven. You can see that site review is ranked at the highest level
…………….
Eric Hall explained that those four categories ………….they didn’t spend as much time on ranking the
1’s, 2’sect. …………for example one of the things discussed that all commercial
development has some sort of site review process…………….but they don’t have this
process………ranking these items where just gut instincts and they depended on the knowledge of
staff.
Donovan asked that everyone turn to page 2-2………………………Jim explained how this process
would go and why somethings take a little longer than other items.
Philip Farrington prime directive s and scope the DAC…………………to springfields credit like land
use items like the city cross I-5. The DAC will take some items and break down into smaller groups
and work through some of these items in smaller committee’s
Greg James thanks Commissioner VanGordan for his help and direction for his input and support to
the DAC.
Commissioner Vohs, asked
City of Springfield
Planning Work Session Minutes
May 21, 2012
Page 3
Renee Clough explained that those are items from a document they used when they first started.
Denise Bean reminded staff that they again would like to get the process which would look like a flow
chart
Eric Hall wanted to stop and answer her question and explain where they are in the process.
James
Bean asked for a list of Values
Vohs, if the committee comes up with a solution
Eric Hall was at a housing policy board, they had staff from the States Office, one of the items
discussed was how at the governor’s office
James asked for any last minute comments
Stouder added that
James it’s important as this develops that this item is a regular progress report from staff.
ADJOURNMENT
The meeting was adjourned at 7:00 p.m.
Minutes Recorder – Brenda Jones
______________________
Greg James
Planning Commission Chair
Attest:
____________________
Brenda Jones
Planning Secretary