The URL can be used to link to this page

Home My WebLink About2017 06 06 RS City of Springfield Regular Meeting MINUTES OF THE REGULAR SESSION MEETING OF THE SPRINGFIELD PLANNING COMMISSION HELD Tuesday, June 6, 2017 The City of Springfield Planning Commission met in a regular session in the City Council Chambers, 225 Fifth Street, Springfield, Oregon, on Tuesday, June 6, 2017 at 8:00 p.m., with Commissioner James presiding. ATTENDANCE Present were Chair James, Vice Chair Koivula, Commissioners James, Nelson, Vohs, Dunn, Landen, and Sherwood. Also present were, Current Development Manager Greg Mott, Current Development, Planner Mark McCaffery, City Attorney Kristina Schmunk-Kraaz and Management Specialist Brenda Jones and members of the staff. ABSENT Commissioner Landen- Excused PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Chair Greg James DECLARATION OF CONFLICT • Read by City Attorney Kristina Schmunk-Krazz • No conflict of interest by the Planning Commissioners QUASI-JUDICIAL PUBLIC HEARING – 1. CHURCH FACILITY EXPANSION WITH ASSOCIATED INFRASTRUCTURE AT 395 W. CENTENNIAL BLVD- Journal No. TYP317-00006 and TYP217-00013 STAFF REPORT Planner Mark McCaffery asks the Planning Commission to review the application submitted to the City of Springfield for a Discretionary Use and Site Plan Review Applications for a church facility expansion in the Kelly Butte neighborhood. The subject site is addressed as 3695 W. Centennial Blvd. in Springfield, Assessor’s Map No. 17-03-27-44, Tax Lot(s) 02000 & 02100. The proposed church expansion includes a proposal to establish new parking and landscaping infrastructure and associated Stormwater facilities. Section 3.2-210 of the Springfield Development Code (SDC) requires Site Plan Review and Discretionary Use review for churches to be established in Low Density Residential districts. The property that is the subject of the Discretionary Use request is located at 395 W. Centennial Boulevard, a developed parcel containing a 1,196 square foot church facility. The 11,700 square foot property is improved with a 1,196 square foot 1-story church facility and small outbuilding located at the corner of W Centennial and Kelly Boulevards. A small improved gravel driveway surface is accessed through an existing curb-cut approximately 40 feet from the intersection of W Centennial and Kelly Boulevards. W Centennial Boulevard is functionally classified as an urban minor arterial roadway and Kelly Boulevard is classified as a local road. Both roads are maintained by the City of Springfield and feature curbside sidewalks. The subject property comprises lots 4 and 5 of Block 3 of the Sunny Side Addition which was platted in 1910. A 14 foot wide east-west alley way runs along the southern portion of the property. Overhead electric utilities are located along the western and southern portions of the property. A Lane Transit District bus stop is adjacent to the property along W Centennial and a fire hydrant is featured on the northern portion of the property. The site is zoned and designated LDR in accordance with the Springfield Zoning Map, the Kelly Butte Refinement Plan and the adopted Metro Plan diagram. Other properties surrounding the subject site are zoned LDR. City of Springfield and Lane County Planning Commission Regular Meeting Minutes June 6, 2017 Page 2 Three written comments were received 1) Michael Bolk, 2) Mary Grace Brogdon and 3) Nancy and Dan Rarick Four areas that need to be addressed 1) Staff recommends approval as long as the Conditions of Approval are meant TESTIMONY FROM THE APPLICANT • Bill Randall – Arbor South Architecture; 380 Lincoln Street; Eugene, Oregon 97401 Commissioner Koivula was there talk of a nursery. The applicant responded that this would only be during church hours. Commissioner Vohs asked about the lighting and the sign TESTIMONY FROM THOSE IN SUPPORT • Dan Rarick – 333 W. Centennial, claimed to be a Salvation Army Store. He mentions this because its not a fact, they are not opposed to the development, they don’t want their view imposed by the building becoming larger. He would like to have a sign at the alley that encourages right turns only. No other real concerns • Nancy Rarick, 333 W. Centennial Blvd.; Springfield, Oregon 97477. Concerned about, small but concerned. The heating system at the church roars on their house, she would like to have this system moved to the other side of the building where there is no neighbors. She would also like the height, this would impose their view for sunsets each night, all they would see is white and roof, no sunsets. Concerned with the parking on the Alley side, the parking facility will be moved which would be only 5’ from the property line, she would like a barrier of some sort to protect her property. TESTIMONY OF THOSE OPPOSED • None TESTIMONY OF THOSE NUETRAL • None SUMMATION FROM STAFF • Mark McCaffery- he would defer to the applicant for any comments on regarding the new concerns raised by the neighbors. Commissioner Koivula asked………………….Mark responded that the PW Director will have to approve the parking plan to make sure that he required parking is . Commissioner James, do we require a barrier for the parking area. Mark agreed that these are called wheel stops which ensures……….. REBUTTAL FROM THE APPLICANT • Roof Line, goal was to have the building look like there was not an addition built, they are 10’ under the allowable height, they really are not open to changing the roof line. • Sign at the Alley- People exit usually how they come in, doesn’t believe this will be an issue. • Heating Unit, thinks they can move this to the other side • Parking setback- the planning director does have the ability to approve or not approve . they would want to keep the parking plan but will install the wheel stops. CLOSE OF THE HEARING • Hearing was closed by Commissioner Nelson seconded Commission Vohs 6.0.1 City of Springfield and Lane County Planning Commission Regular Meeting Minutes June 6, 2017 Page 3 MOTION TO CLOSE THE WRITTEN RECORD • Motion to close the written record by Commissioner Vohs and seconded by Commissioner Nelson. 6.0.1 PLANNING COMMISSION DISCUSSION • Commissioner James- he heard the nature of concerns, and appreciates that the applicant is willing to move the heating system and adding the wheel stops • Commissioner Koivula has several concerns with the application………he thinks allowing the parking within the setback is a bad idea. He visited the property this last weekend and realized how little parking……………the on-street parking is not sufficient. He looks at it and it’s a very small restricted site, he doesn’t think the property is large enough for the expansion and would vote no on the project. • Commissioner Nelson is concerned with the parking and has driven by during service and there is a lot of cars on a small lot • Commissioner Vohs only concern is the lighting • Commissioner James wants to point out that this application provides additional parking and they are not enlarging the size of the sanctuary, the applicant is trying to bring the property more in alignment with the code. LDR provides approval of churches on this property. This makes sense to him and he believes with the additional conditions should help with some of the concerns of the neighbors. He is in favor of this project. • Commissioner Dunn, there is a larger number of conditions, it is staff responsibility to make sure that all of the conditions are met. He realizes there is a lot of work that still needs to be done. • Commissioner James asked if the wheel stops are part of the Code and will have to be required. Mark responded yes. • Commissioner Shorewood he had no other concerns and agrees with Commissioner James and Dunn. He doesn’t see to many concerns as long as all the conditions are met, he is in favor. MOTION TO APPROVE TYP317-00006, AR Listen to motion IT WAS MOVED BY COMMISSIONER Kirschenmann WITH A SECOND BY COMMISSIONER Moe TO APPROVAL. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST 2 RECUSED. 5:0:2absent ADJOURNMENT The meeting was adjourned at 9:00 p.m. Minutes Recorder – Brenda Jones ______________________ Greg James Planning Commission Chair Attest: ____________________ City of Springfield and Lane County Planning Commission Regular Meeting Minutes June 6, 2017 Page 4 Brenda Jones Planning Secretary