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HomeMy WebLinkAbout2018 07 17 WSCity of Springfield Work Session Meeting MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD PLANNING COMMISSION HELD TUESDAY, July 17, 2018 The City of Springfield Planning Commission met in a work session in the Jesse Maine Meeting Room, 225 Fifth Street, Springfield, Oregon, on Tuesday, July 17, 2018 at 6:00 p.m., with Commissioner James presiding. ATTENDANCE Present were Chair James, Vice Chair Koivula, Commissioners Vohs, Dunn, Landen, Sherwood and Bergen. Also present were, DPW Manager Sandy Belson, Senior Planner Molly Markarian, City Attorney Kristina Kraaz and Management Specialist Brenda Jones and members of the staff. ABSENT • Commissioner Sherwood- Excused WORK SESSION STAFF REPORT 1. Main Street Safety Project- Senior Planner Molly Markarian presented the Power Point Presentation regarding Springfield’s Main Street Safety Project. Some Key points of the presentation: • Project Overview • Project Timeline an Milestones • Project Purpose Statement • Decision-Making Process • Key Messages • Community Engagement • Corridor Strategic Advisory Committee (SAC) • Next Steps Commissioner James asked about ODOT and the contract Molly responded that this is ODOTs contract Commissioner Koivula asked about safety Molly responded that they are not at that level yet Commissioner James looking at the Team Springfield, asked why Willamalane is not listed since they have parks on Main Street. They should be involved Commissioner Vohs asked…..(listen to recording) Bill Johnson with ODOT responded yes, there is a finance ……. , they cannot use the hearts funds, ODOT will find the money to build it, as it turns out the 4m will not be able to complete the project, but is confident they will find the money. City of Springfield Planning Work Session Minutes July 17, 2018 Page 2 Key Messages: Cheree asked that the Commissioners to give her a list of things regarding the Key messages that resonates with them regarding the public input…… Commissioner James, the Commission has been through a lengthy process with the TSP, they had several Main Street Businesses, that those businesses know that this is the plan that they will be able to give their input. As far as the Purpose Statement, it reflects very well………The public needs to know how the two pieces Mains Street Safety and the TSP how they will be working together. Cheree asked where commissioner James thinks this message should fall? Commissioner James said it didn’t matter as long as it’s somewhere. He wants the public to have a clear understanding how this whole process is going to work. Commissioner Koivula thinks it critical that the message addresses how the most unsafe corridor is going to become safer. Commissioner Koivula said there will be a lot of friction regarding an idea of roundabouts. Cheree responded….. Commissioner Vohs, isn’t that one of the main reasons ……… Emma responded to this comment……………….. Community Engagement: Cheree defined what they are talking about when talking about Community Engagement… What she wants to do with the team is work through this document and then in September bring it back to the Planning Commission for their input. Commissioner James asked if any Focus groups will be scheduled ….. Cheree responded that they are doing is local access meetings and small group meetings….the same intent is there…. Cheree asked the commission if they have any other ideas that they should be looking at. Commissioner James asked if…. Molly responded that they………. Corridor Strategic Advisory Committee (SAC) Cheree will be asking in September if this following Molly………a recruitment will be posted 7/20 Commissioner James asked how much time will be required for this committee? Cheree said that there will be 10 2-hour meetings over a 3-year commitment Molly added that when they craft the media release, they will be sure to outline all of those components. Commissioner Vohs asked about the raised center median treatments are a given….. Molly responded that this process will look at all of this information and all the data that they can get to help with the process. Bill Johnson added that they have identified where the most critical areas are in Oregon. He’s not sure where the center median came from, because ODOT has their own concerns with Main Street……….it’s not a continuous median without any left hand turn. Commissioner James added……… Molly added why certain types of devices are used for certain types of crashes. Commissioner Koivula asked to go back to the Advisory Committee website Commissioner Landen asked about the pedestrian projects, is this part of this project Commissioner Bergan…. City of Springfield Planning Work Session Minutes July 17, 2018 Page 3 Sandy Belson is hearing about that there is a desire to know why these certain types of medians being used….the story needs to be told. Commissioner Landen asked….. Molly responded… ADJOURNMENT The meeting was adjourned at 7:00 p.m. Minutes Recorder – Brenda Jones ______________________ Greg James Planning Commission Chair Attest: ____________________ Brenda Jones Management Support Specialist