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HomeMy WebLinkAbout2023 04 18 AIS CFEC Parking CCI DRAFT 041823 AGENDA ITEM SUMMARY Meeting Date: 4/18/2023 Meeting Type: Work Session Staff Contact/Dept.: Sophie McGinley/DPW Council Goals: Mandate Estimated Time: 30 Minutes S P R I N G F I E L D COMMITTEE FOR CITIZEN INVOLVEMENT ITEM TITLE: Climate Friendly and Equitable Communities Rulemaking Parking Requirements Community Involvement Strategy Review ACTION REQUESTED: Staff request input on and approval on the Draft Citizen Involvement Strategy for required updates to the Development Code to comply with the state’s requirements for on-site parking. ISSUE STATEMENT: In response to Executive Order 20-04, the Department of Land Conservation and Development (DLCD) adopted administrative rules that have wide ranging requirements for metropolitan areas in Oregon. The City of Springfield is mandated to comply with these requirements affecting land use and transportation. This agenda item focuses on the community involvement aspect of implementing the Climate Friendly and Equitable Communities (CFEC) rules that require the city to remove all onsite parking requirements for development. The rules also require amendments to the standards for parking lots. This work session with the Committee for Citizen Involvement (CCI) will present a Draft Community Involvement Strategy for review and approval by the CCI. Due to the CFEC Parking Rules being prescriptive, there is limited opportunities for the public to affect the amendments. Thus, the City plans for limited engagement on this project. Instead, the Community Involvement Strategy outlines opportunities for best informing the public throughout the project and through the code amendments adoption process. ATTACHMENTS: Attachment 1: Draft Community Involvement Strategy DISCUSSION/ FINANCIAL IMPACT: At this meeting, staff will provide an overview of the project, highlight the content of the Community Involvement Strategy, and will be available for questions. Some questions for discussion include, but are not limited to: 1. Are the proposed involvement strategies sufficient? 2. What additional Key Messages should be included? 3. Are there additional opportunities to involve the community given limited the limited resources available? Page 1 of 6 Climate Friendly and Equitable Communities (CFEC) Parking Rules Implementation Community Involvement Strategy The Community Involvement Strategy will serve as a guide for project communication and outreach for the 2023 Climate Friendly and Equitable Communities Parking Rules Implementation project. It describes the activities that the City of Springfield will implement to provide opportunities to understand the proposed code amendments and provide meaningful input when there are choices in how to comply with the rules. Introduction In March 2020, Governor Kate Brown issued Executive Order 20-04 directing state agencies to take actions to reduce and regulate greenhouse gas emissions and mitigate the impacts of climate change while also centering the needs of Oregon’s most vulnerable communities. In response, the Oregon Land Conservation and Development Commission directed the Department of Land Conservation and Development (DLCD) to draft updates to Oregon's transportation and land use planning rules. The Commission adopted the Climate Friendly and Equitable Communities (CFEC) permanent rules on July 21, 2022. These rules set new standards for land use and transportation plans in Oregon’s eight metropolitan areas - Albany, Bend, Corvallis, Eugene-Springfield, Grants Pass, Medford-Ashland, Portland Metro, and Salem-Keizer. The intent is to encourage walking, biking, taking the bus, and switching to electrical vehicles. The rules also state an intent to require that the city allow more dense developments in areas of “high quality transit service”, bring different land uses (housing, employment, shopping, and parks) close together, and make them walkable. This project is implementing a state mandate consisting of prescriptive rules with little room for flexibility. While there was some degree of flexibility regarding compliance with the parking provisions, the Springfield City Council directed staff to proceed with the option that makes providing on-site parking voluntary for new developments. The code amendments will generally maintain existing parking standards that will continue to apply to provided parking, making some amendments to those standards as required by the CFEC rules. The Community Involvement Strategy describes activities that the City of Springfield will implement to ensure that interested and affected parties receive pertinent information and have adequate opportunities to respond to the CFEC Parking rules implementation code amendments and any required amendments to policies within Springfield Transportation System Plan. The Community Involvement Strategy highlights the expected outcomes and is Attachment 1, Page 1 of 6 Page 2 of 6 designed with the public, decision makers, technical advisors, and the project team in mind as the intended audience. Community Involvement Goals Throughout this project, we are committed to sharing information and gathering input. The Community Involvement goals are to: • Comply with requirements of the City’s Citizen Involvement Program. • Explain that this work is occurring based on the state’s rules to reduce greenhouse gas emissions and is not policy driven by the City. • Provide the Springfield community opportunities to be informed about the project and provide input on the proposed code amendments where the rules allow for flexibility. • Communicate complete, accurate, understandable, and timely information to the community and partners throughout the CFEC Parking Implementation project. • Demonstrate how input has influenced the process and is incorporated into the final code amendments. • Explain the requirements for on-site parking that go into effect after the elected officials adopt the code amendments. Key Messages The use of key messages throughout project communications is helpful in maintaining consistent messaging about the project goal and project objectives. These messages are to be used both on written communications and as talking points. Key messages within the Community Involvement Plan can be updated to include feedback and themes from the various phases of the project. • The State of Oregon is not meeting its targets for reduction in greenhouse gas emissions. The CFEC rules focus on reducing greenhouse gas in the transportation area, specifically by reducing the use of single-occupant vehicles. • The CFEC rules require that the City greatly reduce or eliminate any requirements for on-site parking in conjunction with new development. • The City Council chose the approach of not requiring any on-site parking with new development rather than developing a complicated, staff intensive process to create new programs to manage parking that result in limited on-site parking requirements. • Developers will continue to have the option of providing on-site parking. • The City of Springfield is committed to a user-friendly Development Code. Attachment 1, Page 2 of 6 Page 3 of 6 Timeline Feb. – May 2023 Assemble internal Springfield CFEC code amendments project team, obtain approval of the Community Involvement Strategy from the Committee for Citizen Involvement, and draft code amendments. June. – Aug. 2023 Conduct community involvement and Planning Commission public hearing. Sept. – Nov. 2023 City Council and Board of County Commissioners meeting to read a proposed adopting ordinance, hold a public hearing, and conduct deliberations. December 2023 Notice of Adoption. January 2024 Implementation of new parking requirements Community Involvement Process Decision-Making Groups City of Springfield Planning Commission: The Springfield Planning Commission will provide recommendations to the City Council on the draft project materials. They also serve as the Committee for Citizen Involvement and will approve the project’s citizen involvement. Throughout the process, the Planning Commission will conduct joint work sessions that are open to the public. In the final phase, a public hearing will provide an official opportunity for community input on the fully drafted ordinance before it is recommended to the City Council. City of Springfield City Council: The Springfield City Council has oversight and decision-making responsibilities for the Project. The Springfield Project Core Team will provide briefings to the City Council and solicit feedback and guidance on an as needed basis. The City Council and Board of Commissioners jointly hold the ultimate local authority on the approval and adoption of the final code amendments. Lane County Board of Commissioners: The Lane County Board of Commissioners will co-adopt the code amendments with the City Council. The City Council and Board of Supervisors jointly hold the ultimate local authority on the approval and adoption of the final code amendments. Staff Advisory Group Attachment 1, Page 3 of 6 Page 4 of 6 The role of the Staff Advisory Group is to provide the Project Core Team with support necessary to develop code revisions by: • Establishing a forum to identify, discuss, and resolve technical issues and concerns. • Establishing a forum to maintain interdepartmental and interagency communication. • Providing data and information, as requested. • Reviewing and providing feedback on draft work products in a timely manner. Community Members Springfield community members will have multiple opportunities to provide input at key points throughout the project as outlined in the Community Involvement Tactics. Community Involvement Tactics Purpose Timeline Level of Community Involvement Project page on Springfield Oregon Speaks Provide project information in one location. Ongoing Inform E-updates Establish online sign-up mechanism and share periodic project updates. Ongoing Inform Social Media updates Build overall awareness and promote project activities and findings. Ongoing Inform Factsheet/FAQs Provide information about the project and answer common questions. As needed, to be scoped with each phase Inform Key messages Convey main points of project. As needed Inform Media release Announce timely information As needed Inform Staff Advisory Group Collect input and feedback options to consider for Ordinance updates. Ongoing Consult, gather input, receive feedback Public Hearing Provide notice (newspaper, on-line) and hold hearings Adoption Phase Receive feedback Attachment 1, Page 4 of 6 Page 5 of 6 Community Involvement Strategies The strategies listed below highlight the specific communication approaches that are anticipated to be used throughout the CFEC parking code amendments. Involvement by Project Phase Ongoing Involvement • A project page on Springfield Oregon Speaks will debut and include project background information, input opportunities, and upcoming project dates. • An e-updates list will be open for sign-up and information regarding phases and events. • The Staff Advisory Group will provide project direction. • Social media content will be posted and shared. • Comment forms will receive community feedback on draft content. Phase 1: Code Writing and Community Involvement Phase 1 will include the drafting of draft amendments for the Developme nt Code and Transportation System Plan. It will also begin informing and engaging Springfield community members. Phase 1 Community Involvement • A Factsheet will be shared with the community via the project webpage. Factsheets for this phase include: Overview of CFEC parking rules and Key Messages. • FAQs will be posted to the project webpage addressing common project questions. Phase 2: Final Compilation and Review Phase 2 will compile all draft development code and Transportation System Plan amendments into a consolidated draft ordinance. It will also include the public input, review, and public hearings on the draft ordinance leading to final adoption. • FAQs will be posted to the project webpage addressing common project questions. • A comment form will receive community feedback on draft content. • Public Hearings will be held to adopt the modernized development code. Community Involvement Tactics Purpose Timeline Level of Community Involvement to receive public comment on draft material. Attachment 1, Page 5 of 6 Page 6 of 6 • The project will conclude and information including a media release will announce the new parking requirements. Phase 3: Implementation of New Requirements Phase 3 will focus on applying the newly adopted policies and parking standards. • A handout of the new parking requirements explaining what has changed and how to comply Attachment 1, Page 6 of 6