HomeMy WebLinkAbout2021 10 05 AIS FY23-FY27 CIPAGENDA ITEM SUMMARY Meeting Date:10/5/2021
Meeting Type:Regular Meeting
Staff Contact/Dept.:Jeff Paschall, DPW
Staff Phone No:541-726-1674
Estimated Time: 10 Minutes
S P R I N G F I E L D
PLANNING COMMISSION
Council Goals: Maintain and Improve Infrastructure
and Facilities
ITEM TITLE: 2023-2027 CAPITAL IMPROVEMENT PROGRAM, A COMMUNITY REINVESTMENT
PLAN
ACTION
REQUESTED:
CONDUCT A PUBLIC HEARING ON THE CAPITAL IMPROVEMENT PROGRAM (CIP).
AFTER PUBLIC INPUT, FORWARD RECOMMENDATION OF THE 2023-2027 CAPITAL
IMPROVEMENT PROGRAM, A COMMUNITY REINVESTMENT PLAN TO THE CITY
COUNCIL.
ISSUE
STATEMENT:
Draft project lists have been prepared for the City of Springfield’s 2023-2027 CIP – A Community
Reinvestment Plan. The lists were presented to the Planning Commission during the September
21st work session for discussion and comment. It is now being brought to the Planning Commission
to hold a public hearing, provide final comments and a recommendation to forward the CIP to the
City Council. The City Council will review the CIP at their November 1st work session with
consideration for final adoption December 6, 2021.
ATTACHMENTS: 1. Communication Memorandum
2. Draft 2023-2027 Capital Improvement Program – A Community Reinvestment Plan Project
Lists
3. Citizen Requests Summary
4. CIP Final Order
DISCUSSION:
Draft project lists have been compiled for the City of Springfield 2023-2027 CIP. Since the
Planning Commission reviewed the draft list at the September 21st work session, the Aspen Street
Improvements project has been added. This reflects negotiations with Lane County for funding to
complete the improvements as well as jurisdictional transfer to the City. The proposal is ready for
City Council review and approval which warrants inclusion in the CIP.
The City of Springfield’s Capital Improvement Program (CIP) is a five-year Community
Reinvestment Plan that describes the near-term program for funding, evaluation, and construction
of City owned and operated public facilities. A fundamental purpose of the CIP is to facilitate the
efficient use of capital resources to maintain, improve, and expand City assets. The underlying
concept is to strategically prioritize and program these resources to extend the useful life of
existing assets, replace assets before failure, and to support growth with timely expansion.
As a reference, the Planning Commission Memorandum from the September 21, 2021 work
session is included as Attachment 1.
After hearing public comments, Staff recommends that the Planning Commission support the draft
2023-2027 CIP and recommend it for Council review and adoption.
Attachment 1, Page 1 of 2
COMMUNICATION MEMORANDUM Meeting Date:9/21/2021
Meeting Type:Regular Meeting
Staff Contact/Dept.:Jeff Paschall/DPW
Staff Phone No:541-726-1674
Estimated Time: 30 Minutes
S P R I N G F I E L D
PLANNING COMMISSION
Council Goals: Maintain and Improve
Infrastructure and
Facilities
ITEM TITLE: 2023-2027 CAPITAL IMPROVEMENT PROGRAM, A COMMUNITY
REINVESTMENT PLAN
ACTION
REQUESTED:
Review and provide direction for the recommended five-year Capital Improvement
Program (CIP).
ISSUE
STATEMENT:
Draft Project lists have been prepared for the City of Springfield’s 2023-2027 CIP – A
Community Reinvestment Plan. The lists are being brought to the Planning
Commission for review and discussion with the Planning Commission. Staff will bring
the CIP back to the Planning Commission October 5th during the regular session for a
recommendation to forward to the City Council.
ATTACHMENTS: 1. Draft 2023-2027 Capital Improvement Program – A Community Reinvestment Plan
Project Lists
DISCUSSION: The City of Springfield’s Capital Improvement Program (CIP) is a five-year
Community Reinvestment Plan that describes the near-term program for funding,
evaluation, and construction of City owned and operated public facilities. A
fundamental purpose of the CIP is to facilitate the efficient use of capital resources to
maintain, improve, and expand City assets. The underlying concept is to strategically
prioritize and program these resources to extend the useful life of existing assets,
replace assets before failure, and to support growth with timely expansion.
The CIP is typically updated on a biennial schedule, however due to the many
unforeseen events over the last year, the update did not follow the traditional schedule
and process. In addition, the traditional CIP update schedule was not well aligned
with the City’s budget calendar, with the draft Capital Budget completed before
adoption of the CIP. Council agreed to update the schedule so that the CIP can be
adopted in the fall prior to preparation of the Capital Budget during the winter/spring.
The CIP is an intermediate step in a process that originates with long term planning
activities that anticipate the need for public facilities at least 20 years into the future and
concludes with the adoption of the annual Capital Budget to appropriate funds to
construction projects. Operation and maintenance cost is separately included in the City’s
budget.
As the interim step in the process, the CIP identifies the facilities concepts that may
reasonably be expected to be required in the next five years, refines those concepts, and
provides a priority list of projects. Priority projects are selected from the long list of
needed capital improvements identified in the various master plans and refinement plans.
The draft project lists are then presented to both the Planning Commission and the City
Council for public review and comment prior to adoption by the City Council.
Over the last decade, the City has seen the wastewater and stormwater funds stabilize,
which has supported completion of several projects and funding to be programmed for
the next suite of projects identified within the City’s adopted master plans. As an
example, nearly all of the preservation, repair, and replacement projects identified in the
2008 Wastewater Master Plan have been completed. Street and Transportation funds
Attachment 1, Page 2 of 2
have not seen growth to keep pace with operating costs and provide for robust capital
spending. The City relies on federal and state funding sources to support a majority of
street and transportation projects and relies on street fund revenues and systems
development charges to provide required match to outside funding sources.
The project section of the 2023-2027 CIP is organized by asset system with three
sections for each system. The first section is a table that has details for the projects that
are either in the current capital budget or have been completed since the last CIP
update. The next section is the project detail sheets for those projects proposed to be
programmed over the next five-year cycle. The last section is another table detailing
the list of currently unfunded or partially funded projects. As appropriate resources
become available or potential grant opportunities are identified these lists will be used
to match projects with those priorities.
Stormwater – In review of the current capital budget and the previous CIP, a majority
of the projects have been placed into a hold status. This is due to focusing limited
capital delivery staffing resources to delivery of the 2018 GO Bond street preservation
projects, as well as federal aid funded projects such as Mill Street Reconstruction.
However, water quality initiatives are being advanced as many of the street projects
incorporate improvements to treat runoff from street surfaces.
Street and Transportation – Currently all but one of the street segments scheduled for
preservation through the citizen approved five-year general obligation bond is
completed or in active construction. The final segment (Centennial Boulevard from
Aspen St. to Prescott St.) is anticipated to be under construction in the spring of 2022.
Several safety and pedestrian projects were also completed over the past three years,
and many others are in the design phase with construction anticipated in 2022 or 2023.
Wastewater – Several unplanned sewer projects have been completed over the last
couple of years as issues have been identified through routine inspection by operations
staff, or through other project work. The most recent example is the repair of a broken
pipe as part of the Mohawk Boulevard preservation project. Several other projects are
currently in the design phase with anticipated construction in either 2022 or 2023.
There are two pipeline rehabilitation projects proposed in the 2023-2027 CIP, that have
been identified through the Flow Monitoring Analysis project. Additionally, with the
completion of the hydraulic model update, staff is planning to have a consultant under
contract in early 2022 to complete an updated Wastewater Master Plan.
Buildings and Facilities – Available funding for building and facilities projects is very
limited so there is a long list of identified unfunded projects or programs. However,
upgrades to the fuel facility storm system and a building assessment at the Booth Kelly
site were completed.
FINANCIAL IMPACT:
The CIP does not carry budget authority. It is, however, a valuable planning tool used
to guide staff, the Budget Committee, and the City Council in creating the annual
budget to fund priority projects.
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Project TitleLocation Project Category Request Summary NotesRainbow Drive D Street to Centennial BoulevardRepair and PreservationPavement surface repair and preservation. Project would also need to include ADA upgrades.Aster Street Location needs to be verifiedRepair and PreservationPavement surface repair and preservation. Project would also need to include ADA upgrades.Streetlight RepairPedestrian walkway between Obsidian Ave. and Pumice PlaceSafety Repair light outage on pathCSR will be submittedPedestrian Crossing improvements ‐ Centennial Blvd.Centennial Blvd. and Anderson Lane IntersectionSafetyCrossing improvements to enhance pedestrian safety (e.g., RRFB)S. B and S. 3rd Street S. 5th Street to S. C St. UpgradesPavement surface repair and preservation as well as adding bike lanes. Project would also need to include ADA upgrades.EWEB Path Extension Pioneer Parkway to Don St. ExpansionExtend Multiuse path west from Pioneer Parkway. Other requests include pedestrian crossing upgrades for Pioneer Parkway. Aspen St.Centennial Boulevard to Tamarack St.UpgradesStreet improvements on Aspen St. adjacent to Centennial Elementary.Project is proposed in the CIPFairview Drive Mill St. to W. Quinalt St.Repair and PreservationPavement surface repair and preservation. Project would also need to include ADA upgrades.Pedestrian Crossing improvements ‐ McKenzie WillametteMohawk Blvd. and I St SafetyAddition of a crosswalk and other safety enhancementsRailroad Crossing Improvements Main St., 32nd St., and 42nd St.Upgrades ADA accommodation improvementsRailroad right of wayN. 54th St. Main St. to F St. UpgradesPavement surface repair and preservation. Project would also need include sidewalks and ADA upgrades.Signal UpgradeCoryell Pass, on ramp to I‐5 north from Hwy. 225Upgrades Add flashing yellow arrow.ODOT jurisdiction, request will be forwarded to Traffic Operations for discussion with ODOT.Neighborhood Path Improvements 1400 Block from Centennial Blvd. to I St. UpgradesImprove existing ROW dedicated for neighborhood pedestrian access with paved sidewalk and ADA compliant ramps.Pedestrian Crossing Improvements 1300 Modoc St. SafetyAdd no parking adjacent to crossing to enhance pedestrian visibilityCSR will be submitted2nd Street Improvements S St. to T St. UpgradesPavement improvements as well urban standards improvements (e.g., sidewalks)Citizen Project Request SummaryAttachment 3, Page 1 of 2
Project TitleLocation Project Category Request Summary NotesCitizen Project Request SummaryIntersection Upgrades2nd St. and Q St.SafetyImprovements to improve left turn movement and ease congestionWill be reviewed as part of proposed Q St. project.Jasper Road Improvements42nd St. to 44th St.UpgradesUpgrades to enhance bike and pedestrian safety to include sidewalks, bike lanes, and pedestrian crossing enhancements.Currently Lane County jurisdictionStreet Tree ReplacementCitywideUpgradesRemove street tree stumps and replace with new trees.2nd Street ImprovementsQ St. to T St.UpgradesPavement improvements as well Urban Standards improvements (e.g., sidewalks)Multiuse Path ExpansionPath expansion to connect 52nd/ High Banks to the EWEB Bike PathExpansionA path along the northside of Hwy. 126, from 52nd/High Banks connecting to the 42nd St. multiuse path. And path connection along Marcola Rd. connecting to the EWEB multiuse path.LED Streetlight ImprovementsCitywideUpgradesInvestigate and implement new concepts to reduce glare and light trespass. Also investigate spectrum to reduce brightness issues.Will forward request to traffic operations for consideration.Attachment 3, Page 2 of 2
BEFORE THE PLANNING COMMISSION
OF THE CITY OF SPRINGFIELD
REQUEST FOR APPROVAL
OF THE DRAFT FY23-FY27
CAPITAL IMPROVEMENT
PROGRAM
+ DRAFT CAPITAL
IMPROVEMENT
+ PROGRAM FY23-FY27
+
NATURE OF THE APPLICATION
The Development and Public Works Department has been going through the process of updating
the Capital Improvements Program project lists and has produced a draft copy for the five year
period of FY23-FY27. The Public Works Department is now bringing the prioritized project
lists before the Planning Commission and seeks a recommendation to the City Council for
review and adoption.
ORDER
It is ORDERED by the Planning Commission of Springfield that the draft FY23-FY27 Capital
Improvement Program project lists be sent to the City Council with the Planning Commission’s
recommendation for review and adoption. This ORDER was presented to and approved by the
Planning Commission on October 5th, 2021.
____________________________________
Planning Commission Chairperson
ATTEST:
AYES: ____
NOES: ____
ABSENT: ____
ABSTAIN: ____
Attachment 4, Page 1 of 1