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Home My WebLink About2021 04 20 AIS Resilience Planning for Heritage Resources AGENDA ITEM SUMMARY Meeting Date: 4/20/2021 Meeting Type:Work Session Staff Contact/Dept.:Sandy Belson/DPW Staff Phone No:541-736-7135 Estimated Time: 50 min. S P R I N G F I E L D PLANNING COMMISSION Council Goals: Encourage Economic Development and Revitalization through Community Partnerships ITEM TITLE: Community Disaster Resilience Planning for Heritage Resources ACTION REQUESTED: None. This item is for information only. ISSUE STATEMENT: Natural and human made disasters pose risks to culturally and historically significant resources. These resources have also been determined to be critical factors in community recovery. They provide an anchor to community identity and shared experience needed for resilience. LINKS: Guidebook on “Community Disaster Resilience Planning for Heritage Resources” available at https://www.oregon.gov/oprd/OH/Documents/CDRHR_GuidebookWeb.pdf DISCUSSION: Oregon Heritage, part of Oregon Parks and Recreation Department, provides technical assistance and grant funding to people and organizations documenting, researching, preserving, and sharing Oregon’s historic resources. Oregon Heritage has been working for over a decade to encourage disaster preparedness for the resources. Now, they have developed a model community wide disaster resilience planning process on model project to encourage communities to work together for resilience. Heritage resources are critical for community health and recovery in a disaster. Organizations that care for and promote these resources should establish a plan to be prepared for and mitigate damage from emergencies and disasters. Working together within a community to establish goals and access resources is good way to prioritize this work. Working together with heritage organizations in the community, a city or county can help develop, implement and coordinate disaster plans and recovery and incorporate these into community preservation and natural hazards mitigation plans. Kuri Gill, with Oregon Heritage, will share her experience with the Commission during the work session. At this time, the City has not allocated staff time toward this effort. But it is helpful to be informed of resources available to support this type of work. COMMUNITY DISASTER RESILIENCE PLANNING PRODUCED IN PARTNERSHIP BY OREGON HERITAGE AND THE UNIVERSITY OF OREGON INSTITUTE FOR POLICY RESEARCH AND ENGAGEMENT Source: Visit Cottage Grove How this can be implemented Community-wide Planning & What’s in the Guidebook Today’s Topics Disaster Resilience Approach Why Oregon Heritage, Cottage Grove & IPRE Why Plan for disaster for heritage resources? Talent, Oregon SHPO –historic site survey Oregon Heritage disaster preparedness work •IMLS grants •Assessments •Models •Training •Plan & materials funding •PREP promotion •MentorCorps •Communications Why develop a community-wide plan? •Accountability •Comprehensive approach •Leverage resources and capacity •Identify shared strengths and weaknesses •Work together to meet collective needs Source: Stephanie Tabibian •Oregon Heritage All-Star Community •Certified Local Government •Oregon Main Street Network •Variety of organizations •Preservation Plan •Hazard Mitigation Plan •Willing to give it a try Cottage Grove Oregon Heritage All- Star Community Program •Albany •Astoria •Bend •Cottage Grove •Oregon City •Roseburg •Salem https://www.oregon.gov/oprd/OH/Pages/Heritage-Designations.aspx#one •Forest Grove, Hillsboro, Portland, Pendleton, St. Helens, Weston •Clackamas County, Canby, Fossil, Gresham, Oregon City, West Linn •Deschutes County, Aurora, Hood River, Jefferson, Ontario, Redmond, St Paul, Salem, The Dalles •Douglas County, Ashland, Eagle Point, Jacksonville, Medford, Oakland, Roseburg •Astoria, McMinnville, Newberg •Coos Bay, Dallas, Falls City, Independence, Monmouth, North Bend •Albany, Coburg, Corvallis, Cottage Grove, Eugene, La Grande, Springfield Certified Local Governments 55 Oregon Main Street Network Communities 64 https://www.oregon.gov/oprd/OH/Pages/OMS.aspx Institute for Policy Research & Engagement •Experts in disaster planning •Understand preservation •Worked with them before •They were willing! Disaster resilience approach used in this process. The Cultural Resilience Framework LOREM IPSUMA CULTURAL RESILIENCE FRAMEWORK Resilience Principles Diversity, Equity, and Inclusion Emergency Management Resilience is the ability to anticipate, adapt, respond, and recover to unexpected change Including people of many different identities to promote fairness and justness The four phases of an emergency management cycle: mitigation, preparedness, response, and recovery COMMUNITY DISASTER RESILIENCE PLANNING GUIDEBOOK Source: Visit Cottage Grove Elements of a community plan •Community Risk Profile •Action Framework •Implementation Plan ASSESSING READINESS CHAPTER 1: THE MISSING LINK CHAPTER 2: A CULTURAL RESILIENCE FRAMEWORK CHAPTER 3: PARTNERSHIPS Source: Oregon Heritage Steps in the planning process 1.Establish a planning committee 2.Assess current conditions 3.Set priorities 4.Develop an action plan Getting started…the project champion •Building a diverse group of participating stakeholders •Convening on-going planning meetings •Organizing communication between various heritage organizations •Building relationships between those heritage organizations •Persevering over the course of several months and maintaining energy and momentum CREATING THE PLAN CHAPTER 4: THE COMMITTEE CHAPTER 5: CURRENT CONDITIONS CHAPTER 6: SETTING PRIORITIES CHAPTER 7: ACTION PLANNING Source: Oregon Heritage Establishing the committee •Who to invite? •Reach out broadly –beyond the usual suspects •Be inclusive •Focus on long-term partnership opportunities •What topics? •Guidebook recommends six meetings •Meetings follow key steps in the process •Keep the process moving! Assessing current conditions: risk profiles Organizational Risk Profile Community Risk Profile •People, Places, and Things •Management Practices •Essential Functions •Hazard Identification •Asset Inventory •Preservation Priorities Moving from conversation to action: the Action Plan •List of actions and projects working towards disaster resilience •Identifies shared actions, 2+ organizations •Applies the Cultural Resilience Framework to Community Risk Profile Goal 3: Diversify and secure the location, physical storage, and maintenance of heritage resources. Prioritization Partners Emergency CycleTimelineResourcesComplexityCG MuseumHistorical SocietyBohemiaGenealogicalMain StreetCity of Cottage GroveStrategy 3A: Identify and clarify responsibilities for the maintenance of buildings that heritage resources are housed within. 3A1 Clarify building maintenance responsibilities between the City of Cottage Grove and heritage organizations occupying city-owned buildings. Mitigation Short- Term Staff Time Medium X X X X 3A2 Begin routine check-ins on the status of buildings during weekends, slow seasons, and closures. Mitigation Short- Term Staff Time Low X X X X X Sample Action Framework PUTTING THE PLAN TO ACTION CHAPTER 10: IMPLEMENTATION & REVIEW CHAPTER 11: LESSONS LEARNED Source: Oregon Heritage Implementation Your plan is only as good as your ability to execute! •Plan adoption •Defines roles in implementation •Sets a schedule for semi-annual meetings •Celebrates successes and benchmarks APPENDICES –SO MANY! •Glossary of terms •Sample meeting agendas •Templates for organizational and community risk profiles •Templates for community surveys •Interview guides •Meeting activities and worksheets •Resource guide •Guide to Tribal consultation •And more! •Cottage Grove –Adopted as stand-alone plan, but intend to incorporate into NHMP. Already implementing some action items. •Incorporating in other planning processes •NHMP •Comprehensive plan •Preservation Plan •Application to statewide organizations with heritage resources –Masons, Granges, State Agencies, etc.? Kuri Gill, Kuri.Gill@Oregon.gov, 503-383-6787 https://www.oregon.gov/oprd/OH/Pages/DisasterPrep.aspx#Comm unityPlanning Results & Application