HomeMy WebLinkAboutResolution 2023-19
CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. ___________2023-19
FY23 APPROPRIATIONS TRANSFER
A RESOLUTION AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN THE BOOTH
KELLY FUND FROM DEVELOPMENT & PUBLIC WORKS CAPITAL PROJECT EXPENSE TO
DEVELOPMENT & PUBLIC WORKS OPERATING EXPENSE, AND FROM CONTINGENCY
EXPENSE TO DEVELOPMENT & PUBLIC WORKS OPERATING EXPENSE.
WHEREAS, the Common Council has adopted the budget and made appropriations for Fiscal Year
2022-2023 through Resolution No. 2022-25 adopted June 20, 2022 and as amended by Resolution No.
thst
2022-35 adopted October 13, 2022, Resolution No. 2023-04 adopted February 21, 2023, and
th
Resolution No. 2023-09 adopted March 13, 2023.
WHEREAS, ORS 294.463 allows transfers of appropriations within a fund when authorized by
ordinance or resolution of the governing body, stating the need for the transfer, the purpose of the
authorized expenditure, and the amount transferred;
WHEREAS, the Common Council is requested to make adjustments to the Fiscal Year 2022-2023
budget and appropriations to meet unexpected needs and to allow for the transfer of appropriations
pursuant to ORS 294.463 as justified in Exhibit A, which is attached and incorporated by reference;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1: The Fiscal Year 2022-2023 budget and appropriations, as adopted by Resolution
No. 2022-25 and as amended by Resolution No. 2022-35, Resolution No. 2023-04, and Resolution No.
2023-09 hereby adjusted as provided in Exhibit A.
Section 2: This Resolution will take effect upon adoption by the Council.
May
ADOPTED by the Common Council of the City of Springfield this ___ day of _________, ____,
1st
2023
by a vote of _____ for and ____ against.6
0
ATTEST:
__________________________
City Recorder
602034
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EXHIBIT A
FY2022-23
SUPPLEMENTAL BUDGET AND APPROPRIATIONS TRANSFER
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
General Fund - 100
Department Operating
City Manager's Office$ 1,599,228$ 82,293$ -$ -$ (1,000)$ 1,680,521
Development & Public Works3,105,437-65,000--3,170,437
Finance 2,595,074----2,595,074
Fire and Life Safety12,589,14810,35021,078-87,33412,707,910
Human Resources750,152----750,152
Information Technology1,856,407----1,856,407
Legal Services887,735100,000100,000--1,087,735
Library2,062,57012,420---2,074,990
Police17,336,526----17,336,526
Total Department Operating42,782,276205,063186,078-86,33443,259,751
Non-Departmental
Transfers852,378-401,339-1,0001,254,717
Contingency1,000,000---(87,334)912,666
Reserves*8,664,351(189,689)(466,339)--8,008,323
Total Non-Departmental10,516,729(189,689)(65,000)-(86,334)10,175,706
Total General Fund$ 53,299,005$ 15,374$ 121,078$ -$ -$ 53,435,457
General Fund Commentary:
- No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Street Fund - 201
Department Operating
City Manager's Office $ 57,912$ -$ -$ -$ -$ 57,912
Development & Public Works6,951,767----6,951,767
Finance68,156----68,156
Total Department Operating7,077,835----7,077,835
Non-Departmental
Transfers150,000----150,000
Contingency200,000----200,000
Reserves*2,167,5036,972---2,174,475
Total Non-Departmental2,517,5036,972---2,524,475
Total Street Fund$ 9,595,338$ 6,972$ -$ -$ -$ 9,602,310
Street Fund Commentary:
- No current activity.
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Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Special Revenue Fund - 204
Department Operating
City Manager's Office$ 273,934$ 29,976$ -$ -$ 1,000$ 304,910
Development & Public Works5,534,8276,815,262277,500--12,627,589
Finance14,0001,000,000---1,014,000
Fire and Life Safety270,508630,00035,724--936,232
Human Resources103,622----103,622
Information Technology143,889----143,889
Library125,180141,74038,163--305,083
Police393,000288,194247,120--928,314
Total Department Operating6,858,9598,905,172598,507-1,00016,363,638
Total Development & Public Works Capital Projects
-40,000---40,000
Non-Departmental
Reserves*4,325,7633,161,253(608,224)--6,878,792
Total Non-Departmental4,325,7633,161,253(608,224)--6,878,792
Total Special Revenue Fund$ 11,184,722$ 12,106,425$ (9,717)$ -$ 1,000$ 23,282,430
Special Revenue Fund Commentary:
- No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Transient Room Tax Fund - 208
Department Operating
City Manager's Office$ 242,212$ -$ -$ -$ -$ 242,212
Development & Public Works32,874----32,874
Library249,7717,537---257,308
Total Department Operating524,8577,537---532,394
Non -Departmental
Transfers944,444----944,444
Reserves*1,772,561240,730---2,013,291
Total Non-Departmental2,717,005240,730---2,957,735
Total Transient Room Tax Fund$ 3,241,862$ 248,267$ -$ -$ -$ 3,490,129
Transient Room Tax Fund Commentary:
- No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Community Development Fund - 210
Department Operating
Development & Public Works$ 1,321,783$ -$ 665,146$ -$ -$ 1,986,929
Finance26,041----26,041
Total Department Operating1,347,824-665,146--2,012,970
Non-Departmental
Reserves*6,991199,652---206,643
Total Non-Departmental6,991199,652---206,643
Total Community Development Fund$ 1,354,815$ 199,652$ 665,146$ -$ -$ 2,219,613
Community Development Fund Commentary:
- No current activity.
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Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Building Code Fund - 224
Department Operating
City Manager's Office $ 22,647$ -$ -$ -$ -$ 22,647
Development & Public Works1,396,226----1,396,226
Fire & Life Safety84,213----84,213
Total Department Operating1,503,087----1,503,087
Non -Departmental
Contingency35,000----35,000
Reserves*3,680,726312,548---3,993,274
Total Non-Departmental3,715,726312,548---4,028,274
Total Building Fund$ 5,218,813$ 312,548$ -$ -$ -$ 5,531,361
Building Code Fund Commentary:
- No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Fire Local Option Levy Fund - 235
Department Operating
Fire and Life Safety$ 1,647,095$ -$ 8,917$ -$ 12,736$ 1,668,748
Total Department Operating1,647,095-8,917-12,7361,668,748
Non -Departmental
Contingency45000---(12,736)32,264
Reserves*1,639,13027,207---1,666,337
Total Non-Departmental1,684,13027,207--(12,736)1,698,601
Total Fire Local Option Levy Fund$ 3,331,225$ 27,207$ 8,917$ -$ -$ 3,367,349
Fire Local Option Levy Fund Commentary:
- No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Police Local Option Levy Fund - 236
Department Operating
Finance$ 701,355$ -$ -$ -$ -$ 701,355
Legal Services89,700----89,700
Police 7,134,929492,000---7,626,929
Total Department Operating7,925,984492,000---8,417,984
Non -Departmental
Contingency150,000----150,000
Reserves*2,104,66556,373---2,161,038
Total Non-Departmental2,254,66556,373---2,311,038
Total Police Local Option Levy Fund$ 10,180,649$ 548,373$ -$ -$ -$ 10,729,022
Police Local Option Levy Fund Commentary:
- No current activity.
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Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Bond Sinking Fund - 306
Non-Departmental
Debt Service$ 4,016,880$ -$ -$ -$ -$ 4,016,880
Unappropriated Ending Fund Balance*425,45831,656---457,114
Total Non-Departmental4,442,33831,656---4,473,994
Total Bond Sinking Fund$ 4,442,338$ 31,656$ -$ -$ -$ 4,473,994
Bond Sinking Fund Commentary:
- No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Development Assessment Fund - 419
Non-Departmental
Reserves*$ 798,816$ (8,308)$ -$ -$ -$ 790,508
Total Non-Departmental798,816(8,308)---790,508
Total Development Assessment Fund$ 798,816$ (8,308)$ -$ -$ -$ 790,508
Development Assessment Fund Commentary:
- No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Development Projects Fund - 420
Total Development & Public Works Capital Projects$ 313,812$ -$ -$ -$ -$ 313,812
Non-Departmental
Reserves*3,674,469557,162---4,231,631
Total Non-Departmental3,674,469557,162---4,231,631
Total Development Projects Fund$ 3,988,281$ 557,162$ -$ -$ -$ 4,545,443
Development Projects Fund Commentary:
- No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Regional Wastewater Capital Fund - 433
Department Operating
Development & Public Works$ 3,896,000$ 1,331,580$ -$ -$ (55,000)$ 5,172,580
Total Department Operating3,896,0001,331,580--(55,000)5,172,580
Total Development & Public Works Capital Projects30,900,00014,412,43119,963,000-55,00065,330,431
Non-Departmental
Transfers24,744----24,744
Reserves*62,722,029(9,277,729)(19,963,000)--33,481,300
Total Non-Departmental62,746,773(9,277,729)(19,963,000)--33,506,044
Total Regional Wastewater Capital Fund$ 97,542,773$ 6,466,282$ -$ -$ -$ 104,009,055
Regional Wastewater Capital Fund Commentary:
- No current activity.
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Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Street Capital Fund - 434
Department Operating
Development & Public Works$ 137,069$ -$ -$ -$ -$ 137,069
Total Department Operating137,069----137,069
Total Development & Public Works Capital Projects2,773,1001,900,000412,223--5,085,323
Non-Departmental
Reserves*7,197,612(2,621,260)(10,884)--4,565,468
Total Non-Departmental7,197,612(2,621,260)(10,884)--4,565,468
Total Street Capital Fund$ 10,107,781$ (721,260)$ 401,339$ -$ -$ 9,787,860
Street Capital Fund Commentary:
- No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Sanitary Sewer Operations Fund - 611
Department Operating
City Manager's Office$ 81,907$ -$ -$ -$ -$ 81,907
Development & Public Works5,013,493----5,013,493
Finance61,922----61,922
Total Department Operating5,157,322----5,157,322
Total Development & Public Works Capital Projects10,421,782----10,421,782
Non-Departmental
Debt Service1,708,000----1,708,000
Contingency150,000----150,000
Reserves*25,632,532874,715---26,507,247
Total Non-Departmental27,490,532874,715---28,365,247
Total Sewer Operations Fund$ 43,069,636$ 874,715$ -$ -$ -$ 43,944,351
Sanitary Sewer Operations Fund Commentary:
- No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Regional Wastewater Fund - 612
Department Operating
City Manager's Office$ 17,222$ -$ -$ -$ -$ 17,222
Development & Public Works22,115,080100,00085,000--22,300,080
Finance187,593----187,593
Total Department Operating22,319,896100,00085,000--22,504,896
Non-Departmental
Transfers14,600,000----14,600,000
Debt Service4,108,550----4,108,550
Reserves*10,760,2771,320,719(85,000)--11,995,996
Total Non-Departmental29,468,8271,320,719(85,000)--30,704,546
Total Regional Wastewater Fund$ 51,788,723$ 1,420,719$ -$ -$ -$ 53,209,442
Regional Wastewater Fund Commentary:
- No current activity.
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Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Ambulance Fund - 615
Department Operating
Fire and Life Safety$ 6,781,261$ 32,600$ 194,438$ -$ 58,108$ 7,066,407
Total Department Operating6,781,26132,600194,438-58,1087,066,407
Non-Departmental
Contingency150,000---(58,108)91,892
Reserves*5,683(81,152)---(75,469)
Total Non-Departmental155,683(81,152)--(58,108)16,423
Total Ambulance Fund$ 6,936,944$ (48,552)$ 194,438$ -$ -$ 7,082,830
Ambulance Fund Commentary:
- No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Storm Drainage Operating Fund - 617
Department Operating
City Manager's Office $ 82,228$ -$ -$ -$ -$ 82,228
Development & Public Works6,969,180198,00035,000--7,202,180
Finance61,923----61,923
Total Department Operating7,113,330198,00035,000--7,346,330
Total Development & Public Works Capital Projects6,964,464600,000---7,564,464
Non-Departmental
Contingency200,000----200,000
Debt Service551,718----551,718
Reserves*17,197,422(235,766)(35,000)--16,926,656
Total Non-Departmental17,949,140(235,766)(35,000)--17,678,374
Total Drainage Operating Fund$ 32,026,934$ 562,234$ -$ -$ -$ 32,589,168
Storm Drainage Operating Fund Commentary:
- No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Booth-Kelly Fund - 618
Department Operating
City Manager's Office $ 50,583$ -$ -$ -$ -$ 50,583
Development & Public Works529,946300,000--205,0001,034,946(1)
Total Department Operating580,528300,000--205,0001,085,528
Total Development & Public Works Capital Projects190,000---(190,000)-(1)
Non-Departmental
Transfers84,237----84,237
Contingency15,000---(15,000)-(1)
Reserves*1,007,633(40,366)---967,267
Total Non-Departmental1,106,870(40,366)--(15,000)1,051,504
Total Booth-Kelly Fund$ 1,877,398$ 259,634$ -$ -$ -$ 2,137,032
Booth-Kelly Fund Commentary:
1.) Increase Development & Public Works department operating expense by $205,000 to support roof replacement and facility repairs at Booth Kelly, offset by a reduction in
Development & Public Works Capital project expense of $190,000 and Contingency Expense of $15,000. Connected Lane County has executed a lease agreement with the
City for space at Booth Kelly so they may provide technical training opportunities for local youth. The City Council has been requested to contribute to the project by paying
the cost of the roof replacement, which includes a portion of Booth Kelly outside the lease space. The Development & Public Works Department will absorb the cost of this
repair work, which is estimated at about $270,000, within existing budgeted appropriations but requires that existing capital and contingency resources be shifted to the
operating budget where this repair expense will be incurred.
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Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Regional Fiber Consortium - 629
Department Operating
Finance$ 252,150$ -$ -$ -$ -$ 252,150
Total Department Operating252,150----252,150
Non-Departmental
Reserves*413,28263,031---476,313
Total Non-Departmental413,28263,031---476,313
Total Regional Fiber Consortium Fund$ 665,432$ 63,031$ -$ -$ -$ 728,463
Regional Fiber Consortium Commentary:
- No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Insurance Fund - 707
Department Operating
Finance$ -$ -$ -$ 2,000,000$ -$ 2,000,000
Human Resources877,871----877,871
Health Insurance8,589,515----8,589,515
Property & Liability 1,687,609----1,687,609
Worker's Compensation741,958----741,958
Total Department Operating11,896,953--2,000,000-13,896,953
Non-Departmental
Contingency200,000----200,000
Reserves*14,014,211(273,387)-(2,000,000)-11,740,824
Total Non-Departmental14,214,211(273,387)-(2,000,000)-11,940,824
Total Insurance Fund$ 26,111,164$ (273,387)$ -$ -$ -$ 25,837,777
Insurance Fund Commentary:
- No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Vehicle and Equipment Fund - 713
Department Operating
Development & Public Works$ 948,400$ 585,584$ 64,684$ -$ -$ 1,598,668
Finance500----500
Fire & Life Safety328,300747,37887,349--1,163,027
Information Technology636,115----636,115
Library8,000----8,000
Police370,250-261,000--631,250
Total Department Operating2,291,5651,332,962413,033--4,037,560
Non-Departmental
Transfers-36,500---36,500
Reserves*8,830,184517,462(413,033)--8,934,613
Total Non-Departmental8,830,184553,962(413,033)--8,971,113
Total Vehicle and Equipment Fund$ 11,121,749$ 1,886,924$ -$ -$ -$ 13,008,673
Vehicle and Equipment Fund Commentary:
- No current activity.
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Appropriations
FY23 Supplemental Supplemental Supplemental Transfers & FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
SDC Administration Fund - 719
Department Operating
Development & Public Works$ 469,638$ -$ -$ -$ -$ 469,638
Finance45,054----45,054
Total Department Operating514,693----514,693
Non-Departmental
Contingency10,000----10,000
Reserves*380,710103,914---484,624
Total Non-Departmental390,710103,914---494,624
Total SDC Administration Fund$ 905,403$ 103,914$ -$ -$ -$ 1,009,317
SDC Administration Fund Commentary:
- No current activity.
TOTAL RESOLUTION$ 388,789,800$ 24,639,582$ 1,381,201$ -$ 1,000$ 414,811,583
*Reserves and Unappropriated Ending Fund Balance are not appropriated for spending and are shown for information purposes only.
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