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HomeMy WebLinkAboutResolution 2023-19 CITY OF SPRINGFIELD, OREGON RESOLUTION NO. ___________2023-19 FY23 APPROPRIATIONS TRANSFER A RESOLUTION AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN THE BOOTH KELLY FUND FROM DEVELOPMENT & PUBLIC WORKS CAPITAL PROJECT EXPENSE TO DEVELOPMENT & PUBLIC WORKS OPERATING EXPENSE, AND FROM CONTINGENCY EXPENSE TO DEVELOPMENT & PUBLIC WORKS OPERATING EXPENSE. WHEREAS, the Common Council has adopted the budget and made appropriations for Fiscal Year 2022-2023 through Resolution No. 2022-25 adopted June 20, 2022 and as amended by Resolution No. thst 2022-35 adopted October 13, 2022, Resolution No. 2023-04 adopted February 21, 2023, and th Resolution No. 2023-09 adopted March 13, 2023. WHEREAS, ORS 294.463 allows transfers of appropriations within a fund when authorized by ordinance or resolution of the governing body, stating the need for the transfer, the purpose of the authorized expenditure, and the amount transferred; WHEREAS, the Common Council is requested to make adjustments to the Fiscal Year 2022-2023 budget and appropriations to meet unexpected needs and to allow for the transfer of appropriations pursuant to ORS 294.463 as justified in Exhibit A, which is attached and incorporated by reference; NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD: Section 1: The Fiscal Year 2022-2023 budget and appropriations, as adopted by Resolution No. 2022-25 and as amended by Resolution No. 2022-35, Resolution No. 2023-04, and Resolution No. 2023-09 hereby adjusted as provided in Exhibit A. Section 2: This Resolution will take effect upon adoption by the Council. May ADOPTED by the Common Council of the City of Springfield this ___ day of _________, ____, 1st 2023 by a vote of _____ for and ____ against.6 0 ATTEST: __________________________ City Recorder 602034 Fyijcju!B!Qbhf!2!pg!9! EXHIBIT A FY2022-23 SUPPLEMENTAL BUDGET AND APPROPRIATIONS TRANSFER Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget General Fund - 100 Department Operating City Manager's Office$ 1,599,228$ 82,293$ -$ -$ (1,000)$ 1,680,521 Development & Public Works3,105,437-65,000--3,170,437 Finance 2,595,074----2,595,074 Fire and Life Safety12,589,14810,35021,078-87,33412,707,910 Human Resources750,152----750,152 Information Technology1,856,407----1,856,407 Legal Services887,735100,000100,000--1,087,735 Library2,062,57012,420---2,074,990 Police17,336,526----17,336,526 Total Department Operating42,782,276205,063186,078-86,33443,259,751 Non-Departmental Transfers852,378-401,339-1,0001,254,717 Contingency1,000,000---(87,334)912,666 Reserves*8,664,351(189,689)(466,339)--8,008,323 Total Non-Departmental10,516,729(189,689)(65,000)-(86,334)10,175,706 Total General Fund$ 53,299,005$ 15,374$ 121,078$ -$ -$ 53,435,457 General Fund Commentary: - No current activity. Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Street Fund - 201 Department Operating City Manager's Office $ 57,912$ -$ -$ -$ -$ 57,912 Development & Public Works6,951,767----6,951,767 Finance68,156----68,156 Total Department Operating7,077,835----7,077,835 Non-Departmental Transfers150,000----150,000 Contingency200,000----200,000 Reserves*2,167,5036,972---2,174,475 Total Non-Departmental2,517,5036,972---2,524,475 Total Street Fund$ 9,595,338$ 6,972$ -$ -$ -$ 9,602,310 Street Fund Commentary: - No current activity. Sftpmvujpo!Op/!3134.2: Fyijcju!B!Qbhf!3!pg!9! Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Special Revenue Fund - 204 Department Operating City Manager's Office$ 273,934$ 29,976$ -$ -$ 1,000$ 304,910 Development & Public Works5,534,8276,815,262277,500--12,627,589 Finance14,0001,000,000---1,014,000 Fire and Life Safety270,508630,00035,724--936,232 Human Resources103,622----103,622 Information Technology143,889----143,889 Library125,180141,74038,163--305,083 Police393,000288,194247,120--928,314 Total Department Operating6,858,9598,905,172598,507-1,00016,363,638 Total Development & Public Works Capital Projects -40,000---40,000 Non-Departmental Reserves*4,325,7633,161,253(608,224)--6,878,792 Total Non-Departmental4,325,7633,161,253(608,224)--6,878,792 Total Special Revenue Fund$ 11,184,722$ 12,106,425$ (9,717)$ -$ 1,000$ 23,282,430 Special Revenue Fund Commentary: - No current activity. Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Transient Room Tax Fund - 208 Department Operating City Manager's Office$ 242,212$ -$ -$ -$ -$ 242,212 Development & Public Works32,874----32,874 Library249,7717,537---257,308 Total Department Operating524,8577,537---532,394 Non -Departmental Transfers944,444----944,444 Reserves*1,772,561240,730---2,013,291 Total Non-Departmental2,717,005240,730---2,957,735 Total Transient Room Tax Fund$ 3,241,862$ 248,267$ -$ -$ -$ 3,490,129 Transient Room Tax Fund Commentary: - No current activity. Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Community Development Fund - 210 Department Operating Development & Public Works$ 1,321,783$ -$ 665,146$ -$ -$ 1,986,929 Finance26,041----26,041 Total Department Operating1,347,824-665,146--2,012,970 Non-Departmental Reserves*6,991199,652---206,643 Total Non-Departmental6,991199,652---206,643 Total Community Development Fund$ 1,354,815$ 199,652$ 665,146$ -$ -$ 2,219,613 Community Development Fund Commentary: - No current activity. Sftpmvujpo!Op/!3134.2: Fyijcju!B!Qbhf!4!pg!9! Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Building Code Fund - 224 Department Operating City Manager's Office $ 22,647$ -$ -$ -$ -$ 22,647 Development & Public Works1,396,226----1,396,226 Fire & Life Safety84,213----84,213 Total Department Operating1,503,087----1,503,087 Non -Departmental Contingency35,000----35,000 Reserves*3,680,726312,548---3,993,274 Total Non-Departmental3,715,726312,548---4,028,274 Total Building Fund$ 5,218,813$ 312,548$ -$ -$ -$ 5,531,361 Building Code Fund Commentary: - No current activity. Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Fire Local Option Levy Fund - 235 Department Operating Fire and Life Safety$ 1,647,095$ -$ 8,917$ -$ 12,736$ 1,668,748 Total Department Operating1,647,095-8,917-12,7361,668,748 Non -Departmental Contingency45000---(12,736)32,264 Reserves*1,639,13027,207---1,666,337 Total Non-Departmental1,684,13027,207--(12,736)1,698,601 Total Fire Local Option Levy Fund$ 3,331,225$ 27,207$ 8,917$ -$ -$ 3,367,349 Fire Local Option Levy Fund Commentary: - No current activity. Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Police Local Option Levy Fund - 236 Department Operating Finance$ 701,355$ -$ -$ -$ -$ 701,355 Legal Services89,700----89,700 Police 7,134,929492,000---7,626,929 Total Department Operating7,925,984492,000---8,417,984 Non -Departmental Contingency150,000----150,000 Reserves*2,104,66556,373---2,161,038 Total Non-Departmental2,254,66556,373---2,311,038 Total Police Local Option Levy Fund$ 10,180,649$ 548,373$ -$ -$ -$ 10,729,022 Police Local Option Levy Fund Commentary: - No current activity. Sftpmvujpo!Op/!3134.2: Fyijcju!B!Qbhf!5!pg!9! Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Bond Sinking Fund - 306 Non-Departmental Debt Service$ 4,016,880$ -$ -$ -$ -$ 4,016,880 Unappropriated Ending Fund Balance*425,45831,656---457,114 Total Non-Departmental4,442,33831,656---4,473,994 Total Bond Sinking Fund$ 4,442,338$ 31,656$ -$ -$ -$ 4,473,994 Bond Sinking Fund Commentary: - No current activity. Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Development Assessment Fund - 419 Non-Departmental Reserves*$ 798,816$ (8,308)$ -$ -$ -$ 790,508 Total Non-Departmental798,816(8,308)---790,508 Total Development Assessment Fund$ 798,816$ (8,308)$ -$ -$ -$ 790,508 Development Assessment Fund Commentary: - No current activity. Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Development Projects Fund - 420 Total Development & Public Works Capital Projects$ 313,812$ -$ -$ -$ -$ 313,812 Non-Departmental Reserves*3,674,469557,162---4,231,631 Total Non-Departmental3,674,469557,162---4,231,631 Total Development Projects Fund$ 3,988,281$ 557,162$ -$ -$ -$ 4,545,443 Development Projects Fund Commentary: - No current activity. Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Regional Wastewater Capital Fund - 433 Department Operating Development & Public Works$ 3,896,000$ 1,331,580$ -$ -$ (55,000)$ 5,172,580 Total Department Operating3,896,0001,331,580--(55,000)5,172,580 Total Development & Public Works Capital Projects30,900,00014,412,43119,963,000-55,00065,330,431 Non-Departmental Transfers24,744----24,744 Reserves*62,722,029(9,277,729)(19,963,000)--33,481,300 Total Non-Departmental62,746,773(9,277,729)(19,963,000)--33,506,044 Total Regional Wastewater Capital Fund$ 97,542,773$ 6,466,282$ -$ -$ -$ 104,009,055 Regional Wastewater Capital Fund Commentary: - No current activity. Sftpmvujpo!Op/!3134.2: Fyijcju!B!Qbhf!6!pg!9! Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Street Capital Fund - 434 Department Operating Development & Public Works$ 137,069$ -$ -$ -$ -$ 137,069 Total Department Operating137,069----137,069 Total Development & Public Works Capital Projects2,773,1001,900,000412,223--5,085,323 Non-Departmental Reserves*7,197,612(2,621,260)(10,884)--4,565,468 Total Non-Departmental7,197,612(2,621,260)(10,884)--4,565,468 Total Street Capital Fund$ 10,107,781$ (721,260)$ 401,339$ -$ -$ 9,787,860 Street Capital Fund Commentary: - No current activity. Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Sanitary Sewer Operations Fund - 611 Department Operating City Manager's Office$ 81,907$ -$ -$ -$ -$ 81,907 Development & Public Works5,013,493----5,013,493 Finance61,922----61,922 Total Department Operating5,157,322----5,157,322 Total Development & Public Works Capital Projects10,421,782----10,421,782 Non-Departmental Debt Service1,708,000----1,708,000 Contingency150,000----150,000 Reserves*25,632,532874,715---26,507,247 Total Non-Departmental27,490,532874,715---28,365,247 Total Sewer Operations Fund$ 43,069,636$ 874,715$ -$ -$ -$ 43,944,351 Sanitary Sewer Operations Fund Commentary: - No current activity. Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Regional Wastewater Fund - 612 Department Operating City Manager's Office$ 17,222$ -$ -$ -$ -$ 17,222 Development & Public Works22,115,080100,00085,000--22,300,080 Finance187,593----187,593 Total Department Operating22,319,896100,00085,000--22,504,896 Non-Departmental Transfers14,600,000----14,600,000 Debt Service4,108,550----4,108,550 Reserves*10,760,2771,320,719(85,000)--11,995,996 Total Non-Departmental29,468,8271,320,719(85,000)--30,704,546 Total Regional Wastewater Fund$ 51,788,723$ 1,420,719$ -$ -$ -$ 53,209,442 Regional Wastewater Fund Commentary: - No current activity. Sftpmvujpo!Op/!3134.2: Fyijcju!B!Qbhf!7!pg!9! Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Ambulance Fund - 615 Department Operating Fire and Life Safety$ 6,781,261$ 32,600$ 194,438$ -$ 58,108$ 7,066,407 Total Department Operating6,781,26132,600194,438-58,1087,066,407 Non-Departmental Contingency150,000---(58,108)91,892 Reserves*5,683(81,152)---(75,469) Total Non-Departmental155,683(81,152)--(58,108)16,423 Total Ambulance Fund$ 6,936,944$ (48,552)$ 194,438$ -$ -$ 7,082,830 Ambulance Fund Commentary: - No current activity. Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Storm Drainage Operating Fund - 617 Department Operating City Manager's Office $ 82,228$ -$ -$ -$ -$ 82,228 Development & Public Works6,969,180198,00035,000--7,202,180 Finance61,923----61,923 Total Department Operating7,113,330198,00035,000--7,346,330 Total Development & Public Works Capital Projects6,964,464600,000---7,564,464 Non-Departmental Contingency200,000----200,000 Debt Service551,718----551,718 Reserves*17,197,422(235,766)(35,000)--16,926,656 Total Non-Departmental17,949,140(235,766)(35,000)--17,678,374 Total Drainage Operating Fund$ 32,026,934$ 562,234$ -$ -$ -$ 32,589,168 Storm Drainage Operating Fund Commentary: - No current activity. Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Booth-Kelly Fund - 618 Department Operating City Manager's Office $ 50,583$ -$ -$ -$ -$ 50,583 Development & Public Works529,946300,000--205,0001,034,946(1) Total Department Operating580,528300,000--205,0001,085,528 Total Development & Public Works Capital Projects190,000---(190,000)-(1) Non-Departmental Transfers84,237----84,237 Contingency15,000---(15,000)-(1) Reserves*1,007,633(40,366)---967,267 Total Non-Departmental1,106,870(40,366)--(15,000)1,051,504 Total Booth-Kelly Fund$ 1,877,398$ 259,634$ -$ -$ -$ 2,137,032 Booth-Kelly Fund Commentary: 1.) Increase Development & Public Works department operating expense by $205,000 to support roof replacement and facility repairs at Booth Kelly, offset by a reduction in Development & Public Works Capital project expense of $190,000 and Contingency Expense of $15,000. Connected Lane County has executed a lease agreement with the City for space at Booth Kelly so they may provide technical training opportunities for local youth. The City Council has been requested to contribute to the project by paying the cost of the roof replacement, which includes a portion of Booth Kelly outside the lease space. The Development & Public Works Department will absorb the cost of this repair work, which is estimated at about $270,000, within existing budgeted appropriations but requires that existing capital and contingency resources be shifted to the operating budget where this repair expense will be incurred. Sftpmvujpo!Op/!3134.2: Fyijcju!B!Qbhf!8!pg!9! Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Regional Fiber Consortium - 629 Department Operating Finance$ 252,150$ -$ -$ -$ -$ 252,150 Total Department Operating252,150----252,150 Non-Departmental Reserves*413,28263,031---476,313 Total Non-Departmental413,28263,031---476,313 Total Regional Fiber Consortium Fund$ 665,432$ 63,031$ -$ -$ -$ 728,463 Regional Fiber Consortium Commentary: - No current activity. Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Insurance Fund - 707 Department Operating Finance$ -$ -$ -$ 2,000,000$ -$ 2,000,000 Human Resources877,871----877,871 Health Insurance8,589,515----8,589,515 Property & Liability 1,687,609----1,687,609 Worker's Compensation741,958----741,958 Total Department Operating11,896,953--2,000,000-13,896,953 Non-Departmental Contingency200,000----200,000 Reserves*14,014,211(273,387)-(2,000,000)-11,740,824 Total Non-Departmental14,214,211(273,387)-(2,000,000)-11,940,824 Total Insurance Fund$ 26,111,164$ (273,387)$ -$ -$ -$ 25,837,777 Insurance Fund Commentary: - No current activity. Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget Vehicle and Equipment Fund - 713 Department Operating Development & Public Works$ 948,400$ 585,584$ 64,684$ -$ -$ 1,598,668 Finance500----500 Fire & Life Safety328,300747,37887,349--1,163,027 Information Technology636,115----636,115 Library8,000----8,000 Police370,250-261,000--631,250 Total Department Operating2,291,5651,332,962413,033--4,037,560 Non-Departmental Transfers-36,500---36,500 Reserves*8,830,184517,462(413,033)--8,934,613 Total Non-Departmental8,830,184553,962(413,033)--8,971,113 Total Vehicle and Equipment Fund$ 11,121,749$ 1,886,924$ -$ -$ -$ 13,008,673 Vehicle and Equipment Fund Commentary: - No current activity. Sftpmvujpo!Op/!3134.2: Fyijcju!B!Qbhf!9!pg!9! Appropriations FY23 Supplemental Supplemental Supplemental Transfers & FY23 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget SDC Administration Fund - 719 Department Operating Development & Public Works$ 469,638$ -$ -$ -$ -$ 469,638 Finance45,054----45,054 Total Department Operating514,693----514,693 Non-Departmental Contingency10,000----10,000 Reserves*380,710103,914---484,624 Total Non-Departmental390,710103,914---494,624 Total SDC Administration Fund$ 905,403$ 103,914$ -$ -$ -$ 1,009,317 SDC Administration Fund Commentary: - No current activity. TOTAL RESOLUTION$ 388,789,800$ 24,639,582$ 1,381,201$ -$ 1,000$ 414,811,583 *Reserves and Unappropriated Ending Fund Balance are not appropriated for spending and are shown for information purposes only. Sftpmvujpo!Op/!3134.2: