HomeMy WebLinkAboutItem 02 Planning Fee StudyAGENDA ITEM SUMMARY
SPRINGFIELD
CITY COUNCIL
Meeting Date:
Meeting Type:
Staff Contact/Dept.:
Staff Phone No:
Estimated Time:
Council Goals:
5/8/2023
Work Session
Mark Rust/DPW
541.726.3654
30 Minutes
Provide Financially
Responsible and
Innovative Government
Services
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ACTION
Receive an introduction to the Planning Fee Study process and provide input on the
REQUESTED:
process.
ISSUE
The City recognizes there is a need to conduct an analysis of the Planning fees
STATEMENT:
following the adoption of a major update to the Springfield Development Code in
an effort to right size the fees for service in processing land use applications.
Through this fee study there are three primary objectives. First to determine the
average cost of service for reviewing land use applications. Second, based on the
average cost of service, asses the cost recovery for reviewing land use applications.
And finally compare Springfield's fees to three of comparable cities.
ATTACHMENTS:
1. Council Briefing Memo
2. User Friendly Fee Schedule
3. Process flow charts, Type 1-4
4. PowerPoint Presentation
DISCUSSION/
The City last conducted a comprehensive planning and development fee analysis in
FINANCIAL
2010. With the adoption of significant updates to the Springfield Development
IMPACT:
Code (SDC) in June of 2022, as well as process changes that have taken place in
response to the COVID-19 pandemic, it is an important time to re -assess the
planning fees.
In the fall of 2022 City staff started evaluating options for conducting a
comprehensive planning fee study. Through this evaluation staff identified Portland
State University (PSU) as an entity that could provide the needed work at a
reasonable cost. In January 2023 staff began discussion with PSU and finalized a
contract in early March 2023 to perform the planning fee study.
Assessing the land use application fees and determining the cost recovery of
providing the service will have potential impacts to the General Fund. The higher
the cost recovery, the less additional financial support would be needed from other
General fund sources (e.g., property tax). Determining how much of the cost for
processing a planning application is covered by the applicant verses how much is
covered by taxpayer dollars from the General fund will be a critical component to
the ultimate decisions around setting the planning fees.
MEMORANDUM City of Springfield
Date: May 8, 2023
To: Nancy Newton, City Manager COUNCIL
From: Mark Rust, Planning Manager, Current Planning BRIEFING
Jeff Paschall, Community Development Director
Subject: Planning Fee Study — Introduction and Discussion MEMORANDUM
ISSUE: The City recognizes there is a need to conduct an analysis of the Planning fees following
the adoption of a major update to the Springfield Development Code in an effort to right size the
fees for service in processing land use applications.
Through this fee study there are three primary objectives. First to determine the average cost of
service for reviewing land use applications. Second, based on the average cost of service, asses the
cost recovery for reviewing land use applications. And finally compare Springfield's fees to those of
comparable cities.
COUNCIL GOALS/MANDATE:
Provide Financially Responsible and Innovative Government Services
BACKGROUND:
The City of Springfield last conducted a comprehensive planning and development fee study in
2010. With the adoption of significant updates to the Springfield Development Code (SDC) in June
of 2022, as well as process changes that have taken place in response to the COVID-19 pandemic, it
is an important time to re -assess the planning fees.
State law allows collection of fees for processing permits in two different ways, either the actual or
average cost of providing the service. The model the City of Springfield (and most other
jurisdictions in the state) use is the average cost of service. (ORS 227.175). The fee study will
analyze the average cost of providing the service to processing land use applications.
Springfield Development Code changes that Council adopted in June of 2022 included new ways of
allowing middle housing and middle housing land divisions. Since these types of applications are
new, the City established an estimated fee to recover the costs for processing these new applications.
Specifically for middle housing land divisions, state law requires that within one year of establishing
a fee for middle housing land divisions, the city must review and revise, if necessary, the fee to
reflect the actual experience in processing costs. (ORS 197.380). Since the Springfield Development
Code updates and approval of new fees for middle housing land divisions in 2022, the city has not
received or processed any applications for a middle housing land division. However, staff is aware
of and have been working with prospective applicants on the development of projects that will
utilize this process.
DISCUSSION
In January 2023 staff began discussions with PSU and finalized a contract in early March 2023 to
assess the City's planning and development fees and develop a comprehensive study to determine
Attachment 1 Page 1 of 3
the rate of cost recovery that the city is collecting though the current planning fees. This study will
include comparison of three cities in Oregon: Eugene, Albany, and Medford. Eugene was chosen
due to the proximity and being in the same development market as Springfield. Albany and Medford
were selected as being close in size to Springfield and having a similar fee structure. The results of
this study are anticipated to assist city staff and City Council in contemplating future cost recovery
goals and setting future fees.
This fee study does not include comparison or analysis of Building Permit fees, Land and Drainage
Alteration (LDAP) Permit fees, or System Development Charges (SDC's). It will only be looking at
planning application fees.
QUESTION FOR COUNCIL: Is Council comfortable with the three comparison cities as
discussed above?
Comparison of fees to other jurisdictions can be difficult to ensure there is an "apples to apples"
comparison. Different cities structure the land use application review processes differently and
charge fees differently. As an example, the City of Springfield process for a land use application is
more of a front -loaded process. An optional Development Initiation Meeting (DIM) is available to
provide prospective applicants detailed information in response to an anticipated project.
For most applications an Application Completeness Review meeting is required. This ensures that
the application provides all necessary information and addresses all applicable approval criteria as
part of the application. This step helps alleviate delays after a formal application is submitted and
typically prevents the application being deemed incomplete due to insufficient information. This
process has also helped minimize appeals of land use applications. Other jurisdictions do not always
have the front -loaded process and many jurisdictions experience significant delays due to
incomplete applications and numerous appeals of land use decisions.
The "planning" fee charged for submittal and processing of a land use/development application at
the City if Springfield isn't just a fee to cover the time of planning staff. Built into this fee is the
time dedicated by multiple different work groups involved in reviewing submitted applications. As
an example, an application for a Site Plan or Subdivision includes significant time of the
Engineering and Transportation Engineering staff to review an application. In some cases, other
jurisdictions charge separate fees, one actual planning fee, and then an engineering review fee, or
transportation analysis fee. Springfield charges one lump sum fee and calls it a planning fee.
Another example is for a final subdivision plat application. The fee collected for this application
type is called a planning fee, when over 50% of the fee is for the city survey staff to review the
technical aspects of the final plat document. Very little time by planning staff is associated with
these types of applications, however planning staff acts as the project manager and facilitates the
application process.
Most land use applications at the City of Springfield are Type 2 discretionary Director level
decisions, with notice to surrounding property owners, opportunity to comment, and appeal. Other
jurisdictions may process a larger number of land use application through a Planning Commission
public hearing process. Processing applications through a Planning Commission public hearing
process adds, time, expense, and complexity to a land use application process. With the Springfield
Development Code Update, a larger number of applications can now be processed as Type 1
Attachment 1 Page 2 of 3
applications. These ministerial applications include no notice to surrounding property owners, and
have no appeal process, saving application costs and processing time. This efficiency met Council's
Development Code Update Project objective of streamlining the application process for a wider
range of applications.
PSU in consultation with city staff will be working to assess and address the dynamics discussed
above in the fee study.
TECHNOLOGY USE FOR TRACKING TIME
To get an accurate number to determine the average time, and therefore cost for processing land use
applications, it is important to consistently gather the amount of time spent on different types of land
use applications by staff involved. The city does not currently have a dedicated or efficient way for
tracking time spent on processing land use applications. In preparation for the fee study an existing
computer software program, that was not designed for efficient time tracking, has been utilized on a
limited basis since fall of 2022 helping to gather some data on the amount of time spent by certain
staff on individual projects. To gather this data more efficiently and completely, staff have been
evaluating different options for use of technology. This will allow for more precise time tracking
providing better data use for future fee discussions and the basis for fee adjustments and updates
going forward.
Part of the difficulty with accurately keeping track of time for each individual application is the
number of different staff members that work on an application and tracking all the time spent by
those staff. It is not uncommon for 4 to 8 different staff members to spend time reviewing one land
use application. This includes review by staff from Planning, Engineering, Transportation, Fire,
Building, Operations, and Environmental Services, etc.
NEXT STEPS:
Staff is seeking input from Council at this work session on the introduction of this process.
Specifically, staff is asking if Council is comfortable with the general approach as outlined,
including the three comparison cities.
Staff is scheduled to return on June 20, 2023, with a draft of the PSU report for consideration and
discussion.
RECOMMENDED ACTION: Give staff direction on the following questions:
1. Is Council comfortable with the three comparison cities as discussed above?
2. Does Council have input or feedback on the topic at this point?
Attachment 1 Page 3 of 3
APPLICATION A TION NAME FEES SPECIAL T INSTR CTIONS
`�11. 1� `""�"' City or UGB Application Fee Technical Fee I Notice "11` "" 11" 11" 11`
DEVELOPMENT CODE APPLICATION FEES - REFERENCE MATERIAL (Effective 7/1/2022)
Accessory Dwelling Unit (SDC 5.5.100)
City: $945
$47.25
N/A
Type 1
UGB: $1,040
$52.00
Accessory Dwelling Unit (SDC 5.5.100)
City: $945
$47.25
$203
Type 2
UGB: $1040
$52.00
$203
Amendment of Development Code Text
City: $9,629
$481.45
$691
Type 4
(SDC 5.6.100)
UGB: $14,527
$726.35
$691
*Ballot Measure 56 mailing &
postage = staff time at hourly rate of
$92.00 plus materials and postage.
Annexation: (SDC 5.7.100)
Annexation to the City of Springfield
UGB Only:
Annexation Development Initiation Meeting
$678
N/A
Required prior to submittal of
Application Completeness Check Meeting
$676
N/A
annexation
Single family dwellings on LDR
$1,275
$63.75
property of less than 10,000 square feet.
Type 4
<1 acre
$2,787
$139.35
1 acre > 5 acres
$3,563
$178.15
5 acres > 10 acres
$4,754
$237.70
$691
10 acres> 25 acres
$6,000
$300.00
25 acres > 50 acres
$7,447
$372.35
Type 4
50 acres > 100 acres
$8,572
$428.60
100 acres or more
$11,815
$590.75
Type 4 - Annexation Special District
Boundary Adjustments/ Withdrawals
Comprehensive Planning Fee per acre
UGB Only: $2,444/acre
5%
fee is 10% of the paid annexation fee
(exclusive of postage)
Concurrent Special District Boundary
UGB Only:
5%
Adjustments and/or Withdrawals, including
10% of applicable
A 5% Technology Fee will apply.
but not limited to: Park and Recreation
annexation fee regardless
Districts; Water Districts; Fire Districts;
of the number of Districts.
Library Districts, etc.
Appeals: (SDC 5.3-100)
Appeal of Expedited Land Division
City & UGB: $408
N/A
N/A
Type 3
Appeal of Type 2 Director's Decision
City & UGB: $250
N/A
N/A
Type 3*
ORS. 227.175
Appeal of Type 3 Decision to City Council
City: $3,017
N/A
N/A
Type 4
UGB: $4,554
N/A
*This fee is established by ORS.
227.175. Council acknowledges
Neighborhood Associations shall not
be charged a fee for an appeal.
Application Completeness Check Meeting
City: $449
N/A
N/A
(SDC 5.1.210(3))
UGB: $676
Conceptual Development Plan (SDC 3.4.315)
City: $17,782
$889.10
$489
Type 3
UGB: $26,823
$1,341.15
$489
Conceptual Development Plan Amendment
City: $6,888
$344.40
$489
Type 3
(SDC 3.4.315)
UGB: $10,392
$519.60
$489
Declaratory Ruling (SDC 5.1.1100)
Type 1
City: $945
$47.25
Type 1
UGB: $1,040
$52.00
Type 2
City: $2,302
$115.10
Type 2
UGB: $2,990
$149.50
Type 3
City: $6,166
$308.30
Type 3
UGB: $9,302
$465.10
Determination of Non -Conforming Use
City: $139
$6.95
N/A
Type 1
Status (SDC 5.81100)
UGB: $209
$10.45
Development Initiation Meeting (SDC 5.1.2101
City & UGB: $678
N/A
N/A
Discretionary Use (SDC 5.9.100)
City: $4,978
$248.90
$489
Type 3
UGB: $7,509
$375.45
$489
Drinking Water Protection Overlay District
City & UGB: $1,325
$66.25
N/A
Type 1
(DWP) (SDC 3.3.200)
User Friendly Fees - OnGne Version 06/22/22 sm
Attachment 2 Page 1 of 5
APPLICATION NAME I FEES SPECIAL INSTRUCTIONS
Lill"\L
City or UGB Application Fee I Technical Fee Notice Fee
Expedited Land Division
See Special Instructions
> > > > >
> > > >
Type 2- The fee for an Expedited
(SDC 5.12.200)
Land Division (ELD) is twice the fee
calculated for a regular land division
plus an appeal fee established in ORS
197.380 to defray costs in the event the
decision is appealed. If the decision is
not appealed, the appeal fee for ELD
shall be refunded. A separate notice
fee is required for an ELD.
Final Site Plan Inspection (for
City & UGB: $365
$18.25
N/A
Permit
Occupancy/Change of Use, Etc.)
Floodplain Development Base Fee (SDC 3.3.400)•
City: $1,437
$71.85
N/A
Type 1-
UGB: $2,169
$108.45
N/A
*A Floodplain permit processed after
land use activity is conducted without
Plus:
Subdivision:
5%
required City approvals is charged an
$259/ per lot
N/A
additional fee of $612 per acre in
Partitions and Site Plans:
5%
addition to the regular application fee.
$520/per acre
The City establishes these fees based
on the average cost of providing
programmatic service for activities
conducted without permits.
For all development areas >5 acres:
$17,750 Deposit is Required
$887.50
N/A
** The >5 acre deposit is
refunded upon completion, inspection
and final approval of work under the
flood plain permit and associated
applications.
Hillside Overlay District (HD) (SDC 3.3.500)
City & UGB: $1,190/acre
5%
$203
Type 2
Historic: (SDC 3.3.900)
Historic Commission Review Under
City: $77
$3.85
N/A
Type 1
Type I
UGB: $203
$10.15
N/A
Historic Commission Review Under
City: $229
$11.45
$203
Type 2
Type II
UGB: $608
$30.40
Demolition of Historic Landmark
City: $45515
$225.75
$489
Type 3
UGB: $6,812
$340.60
$489
Establishment of Historic Landmark
City & UGB: $25379
$118.95
$489
Type 3
Inventory
$489
Hospital Support Overlay District (HS)
City Only_
(SDC 3.3.1100)
$3797 + $797/acre
5%
$203
Type 2
Land Use Compatibility Statement (LUCS) /
City: $365
$18.25
N/A
Type 1
Zoning Verification Letter
UGB: $395
$19.75
N/A
SDC 3. 1.100)
Manufactured Dwelling Park (S(DC 4.7.345)
City: $12,831
$641.55
$203
Type 2
UGB: $19,354
$967.70
$203
Master Plan: (SDC 5.13. 100)
Master Plan Approval- Preliminary
City: $17,782 + $823/acre
5%
$203
Type 2
TYPE 2
UGB: $26,823 + $823/acre
5%
$203
Master Plan Approval- Preliminary
City: $24,465 + $823/acre
5%
$489
Type 3
TYPE 3
UGB: $36,830 + $823/acre
5%
$489
Final Master Plan Approval
See Special Instructions
> > > > >
> > > >
Final Master Plan Approval fee is 10%
of the paid master plan approval fee
(exclusive of postage). A 5%
Technology Fee will apply.
Master Plan Modification
Type 1
City: $3,421
$171.05
N/A
Type 1
UGB: $5,129
$256.45
N/A
Type 2
City: $6,888
$344.40
$203
Type 2
UGB: $10,392
$519.60
$203
Type 3
City: $12,578
$628.90
$489
Type 3
UGB: $18,389
$919.45
$489
METRO PLAN AMENDMENT: (SDC 5.14.100)
(acre fee for diagram amendment)
Type I (City jurisdiction only)
City: $28,288 + $823/acre
5%
$691
Type 4
UGB: $42,672 + $823/acre
5%
$691
Type II (City & County jurisdiction)
City: $13,719 + $823/acre
5%
$691
Type 4
UGB: $17,595 + $823/acre
5%
$691
User Friendly Fees — Online Version 06/22/22 sm
Attachment 2 Page 2 of 5
APPLICATION NAME I FEES SPECIAL INSTRUCTIONS
Lill"1L
City or UGB Application Fee I Technical Fee Notice Fee
Minimum Development Standards (MDS) (SDC
City Only: $1,299
$64.95
N/A
Type 1
5.15.100)
Minimum Development Standard Minor-
City Only: $1,299
$64.95
N/A
Type I
Small Cell
Modification of Approval (SDC 5.1.1015(0))
Type 1
City: $1,613
$80.65
N/A
Type 1
UGB: $2,435
$121.75
N/A
Type 2 non-significant impacts
City & UGB: $3,421
$171.05
$203
Type 2
significant impacts
City & UGB: $5,298
$264.90
$203
Non -Conforming Use
City: $4,978
$248.90
$203
Type 2
Expansion/Modification (SDC5.8.100)
UGB: $7,509
$375.45
$203
Notice Fee (SDC 5. 1.100 et. seq.)
City & UGB:
Type 1
$203
N/A
Type 2
$489
N/A
Type 3
$691
N/A
PARTITIONS: (SDC 5.12. 100)
Application Completeness Check Meeting
City: $449
N/A
N/A
Required prior to submittal of Partition
(Tentative and Plat)
UGB: $676
N//A
N/A
- Tentative Plan and Partition — Plat
applications.
Partition - Tentative Plan
City: $6,335
$316.75
$203
Type 2*
UGB: $11,592
$579.60
$203
Partition — Plat
City and UGB: $3,481
$174.05
N/A
Type 1*
*A reconfiguration of lots or a decrease
in the number of lots in a platted
partition or subdivision shall be
charged the tentative replat/replat plat
fee for either subdivision or partition
as appropriate. An Increase in the
number of lots in a platted partition or
subdivision shall be charged either the
partition tentative plan/partition plat or
subdivision tentative/ subdivision plat.
Planning Review of Building Permit Plans
(SDC 2.1.115)
City: $150
Minor
UGB: $364
City: $268
Major
UGB: $364
Pre -Application Meeting (SDC 5.1.100)
City and UGB: $4,620
N/A
N/A
N/A
Property Line Adjustment (SDC 5.16.100)
City: $811
$40.55
N/A
Type 1
UGB: $15221
$61.05
N/A
Property Line Adjustments - Serial
City: $1,618
$80.90
$203
Type 2
UGB: $25441
$122.05
$203
Reconsideration (SDC 5.1.700)
Type 1
City & UGB: $250
$12.50
N/A
Type 2
City & UGB: $250
$12.50
$203
Type 3
City & UGB: $2500
$125.00
$489
REPLAT: (SDC 5.12.100)
Application Completeness Check Meeting
City: $449
N/A
N/A
Required prior to submittal of Major
(Tentative and Plat)
N/A
N/A
Replat Tentative Plan and Major Replat
Plat applications.
Minor Replat Tentative Plan
City: $4,055
$202.75
$203
Type 2
Minor Replat Plat
City: $2,384
$119.20
N/A
Type 1
Major Replat Tentative Plan
City: $6,588
$329.40
$203
Type 2
Major Replat Plat
City: $2,384
$119.20
N/A
Type 1
Refinement Plan Amendment (SDC 5.6.100)
City: $13,719 + $823/acre
5%
$691
Type 4
(acre fee for diagram amendment)
UGB: $21,107 + $823/acre
5%
$691
User Friendly Fees — Online Version 06/22/22 sm
Attachment 2 Page 3 of 5
APPLICATION NAME City or UGB Application Fee FEESSPECIALFee Notice Fee SPECIAL INSTRUCTIONS
SITE PLAN REVIEW: (SDC 5.17.100)
Application Completeness Check Meeting
City: $449
N/A
N/A
Required prior to submittal of Site Plan
UGB: $676
N/A
N/A
Review and Site Plan Review
Modification — Major applications.
Site Plan Review
Type 2
City & UGB:
Type 2
500 sq. ft. or less impervious surface
$1,616
$80.80
$203
>500 and <10,000 Sq. ft. impervious surface
$5,489
$274.45
$203
10,000 Sq. ft. or greater impervious surface
$5,489 + $65/1000 sq. ft.
5%
$203
Final Site Plan Equivalent
City & UGB: $4,891
$244.55
N/A
Type I
Final Site Plan Review/Development
See Special Instructions
> > > > >
> > > >
Type I — Final site plan and development
Agreement
agreement fee is 10% of the paid site
plan fee (exclusive of postage) A 5%
Technology Fee will applied when
im osed or collected.
Solar Access Protection (SDC 5.12.100)
City: $15015
$50.75
$203
Type 2
UGB: $1,232
$61.60
$203
Street Name Change
City Only: $6,166
$308.30
N/A
N/A
SUBDIVISIONS: (SDC 5.12.100)
City Only:
Application Completeness Check Meeting
$449
N/A
N/A
Required prior to submittal of
(Tentative and Plat)
Subdivision — Tentative Plan and
Subdivision — Plat Applications.
Subdivision — R-1 — Tentative Plan
<2 acres
$7,176 + $309/lot
5%
$203
Type 2
2 acres to 5 acres
$10,156 + $508/lot
5%
$203
5 acres to 10 acres
$13,434 + $776/lot
5%
$203
10 acres to 20 acres
$14,173 + $807/lot
5%
$203
Greater than 20 acres
$14,911 + $895/lot
5%
$203
Subdivision — R-1 — Plat
$992 + $618/lot
5%
N/A
Type 1
Subdivision — Non R-1 - Tentative Plan
$12,668 + $760/acre
5%
$203
Type 2
Subdivision — Non R-1 — Plat
$5,078 + $825/acre
5%
N/A
Type 1
Temporary Use — (SDC 5.10.100)
Emergency Medical Hardship
City & UGB: $360
$18.00
$203
Type 2
Manufactured Dwelling — After a Disaster
City & UGB: $483
$24.15
N/A
Type 1
Time Extension for Certain Improvements
City: $418
N/A
N/A
N/A
(SDC 5.1.1000(c))
UGB: $15358
N/A
N/A
Tree Felling Permit (SDC 5.19.100)
City & UGB:
Base Fee
$1,281
$64.05
$203
Type 2- Any Tree Felling processed
after land use activity is conducted
6-10 Trees
$1,281 + $65/tree
5%
$203
without required City approvals shall
be charged an additional fee of $232
>10 Trees
$1,281 + $650/acre
5%
$203
per tree in addition to the regular
application fee. The City establishes
Filbert Orchards
Base Fee Only $1,281
$61
$203
these fees based on the average cost
of providing programmatic service for
Less than five (5) trees
No Charge/Application
N/A
N/A
activities conducted without permits.
Corrective
$1,281 + $232/tree
5%
N/A
Vacation (SDC 5.20.100)
Public Easements
City: $1,613
$80.65
$203
Type 2
UGB: $2,435
$121.75
$203
ROW, Subdivision Plat or other public
City: $6,166
$308.30
$691
Type 4
property
UGB: $9,302
$465.10
$691
Variance: (SDC 5.21.100)
Minor Variance (Up to 30%)
City & UGB: $3,164
$158.20
$203
Type 2
Major Variance
City: $8,256
$412.80
$489
Type 3
UGB: $12,455
$622.75
$489
User Friendly Fees — Online Version 06/22/22 sm
Attachment 2 Page 4 of 5
APPLICATION NAME City or UGB Application Fee FEESTechnical Fee I Notice Fee SPECIAL INSTRUCTIONS
Willamette Greenway (SDC 3.3.300)
Copying Fee: Staff charge out rate
% hour minimum
First (5) five copies up to 11" x 17"
Greenway Setback established w/o development
City & UGB: $3,766
$188.30
$489
Type 3
$489
Greenway Setback Line already established
City: $3,766
$188.30
UGB: $7,951
$397.55
$489
Type 3
Greenway Setback Line not already established
City: $7,506 + 760/acre
5%
$489
Type 3
UGB: $10,736 + 760/acre
5%
$489
Zoning Map Amendment (SDC 5.22.100)
City: $6,832
$341.60
$489
Type 3 - The Development Services
UGB: $13,205
$660.25
$489
Department will process citizens -
initiated zoning map amendments, for
properties where the zoning and plan
designation are in conflict, three times
a year beginning in January. There will
be no application fee for applicants
who choose to utilize this program;
however, a Type III notification fee will
be required for each application.
DEVELOPMENT CODE APPLICATION FEES:
(Resolution 10-54, Springfield Development Code 5.4-100)
Any application being processed before the Hearings Official (except an appeal) must pay an additional deposit of $5,823 for the cost of
the Hearings Official. Any amount not expended by the Hearings Official shall be returned to the applicant. Charges in excess of this
additional fee will be assessed to the applicant.
Note: Fee Waivers: Fees may be waived in accordance with the Springfield Development Code 2.1.135(C).
EXPEDITING PROCESSING FEE:
Any request to prioritize and expedite the review of a particular application out of order in which applications are received, must be
reviewed and will be approved or denied at the discretion of the Director. Any approved request will be charged a non-refundable fee
$12,812 or 3 times the application fee, whichever is greater; where the development area is greater than 10 acres an additional fee of
$641 per acre will be charged.
This document is based upon the City Council adopted fee schedule. For a copy of the City Council ordinance please
contact the Planning Division at (541)726-3753.
Technology Fee:
All applications will be assessed a 5% technology fee with the exception of Application Completeness Check Meeting, Development
Initiation Meeting, Pre -Application Meeting, Appeal of Type 2 Director's Decision, Appeal of Expedited Land Division, and certain required
fees (ex: Notice Fees).
COPYING COSTS:
Copying Fee: Staff charge out rate
% hour minimum
First (5) five copies up to 11" x 17"
No Charge
All additional copies
$1.00 each
Large print copies
$5.00 each
All special ordered maps are charged from the GIS price sheet.
User Friendly Pees — Online Version 06/22/22 srn
Attachment 2 Page 5 of 5
HE
HE
Springfield
Planning Fee
Study
Springfield City
Council
May 8, 2023
Attachment 4 Page 1 of 12
SPRINGFIELD
OREGON
Planning Fee Study
Last fee study conducted in 2010
Significant updates to the Springfield
Development Code in June 2022 and process
changes
Portland State University contracted to perform
current study
Attachment 4 Page 2 of 12
Portland State
UNIVERSITY
Contracted with PSU to perform study
Three Primary objectives
Determine the average cost of service for
reviewing land use applications
2. Assess the cost recovery for reviewing land use
applications
3. Compare Springfield's fees to three comparable
cities
Attachment 4 Page 3 of 12
What is not included in this study
Building Permit Fees
System Development Charges (SDC's)
Land and Drainage Alteration Permit (LDAP) fees
Public Improvement Project (Engineering) fees
Attachment 4 Page 4 of 12
State law requirements for fees
Average Cost of Service
Actual Cost of Service
Middle Housing Land Divisions, must
review and revise
Attachment 4 Page 5 of 12
A
Decision Types
Ministerial Discretionary Quasi-judicial Legislative
Director Director Planning Commission City Council
No Yes Yes Yes
No No Yes Yes
30-45 days 45-60 days 60-90 days No time frame
(120 day max) (120 day max)
No Yes, to PC Yes, to CC Yes, to LUBA
Attachment 4 Page 7 of 12
Apples to Apples Comparison
Front loaded process
One "planning" fee vs. multiple fees
Ease of processing and appeals
Attachment 4 Page 8 of 12
Technology Use for Tracking Time
Not a good system now for tracking time
Multiple staff from different work groups
Looking for new technology (software) to enable
more efficient and complete time tracking
Attachment 4 Page 9 of 12
Comparable Cities
Eugene (pop. 173,278, ranked 3rd in state)
Medford (pop. 84,894, ranked 8t" in state)
Albany (pop. 55,776, ranked 11t" in state)
Springfield is ranked 9th in state at a pop. of 62,138.
Corvallis is ranked 10th in state at a pop. of 59,407.
Attachment 4 Page 10 of 12
Question for Council
Is Council comfortable with the
three comparable cities?
Attachment 4 Page 11 of 12
Discussion and
Qup-c.tp0
1S
Attachment 4 Page 12 of 12