HomeMy WebLinkAboutItem 11 AIS DPW Ratification of the MWMC Budget FY 23-24AGENDA ITEM SUMMARY
SPRINGFIELD
CITY COUNCIL
Meeting Date:
Meeting Type:
Staff Contact/Dept.:
Staff Phone No:
Estimated Time:
Council Goals:
5/01/2023
Regular Meeting
Matt Stouder/DPW
541-736-1006
10 Minutes
Provide Financially
Responsible and
Innovative Government
Services
ITEM TITLE:
RATIFICATION OF THE METROPOLITAN WASTEWATER MANAGEMENT
COMMISSION (MWMC) FY 2023-24 REGIONAL WASTEWATER PROGRAM
BUDGET AND CAPITAL IMPROVEMENT PROGRAM (CIP).
ACTION
Adopt a motion ratifying the FY 2023-24 Regional Wastewater Program Budget
REQUESTED:
and Capital Improvement Program (CIP).
ISSUE
As provided for in the MWMC Intergovernmental Agreement (IGA), the City of
STATEMENT:
Springfield, the City of Eugene, and Lane County, as governing bodies, must ratify
the annual MWMC Budget and Capital Improvement Program.
ATTACHMENTS:
1. The Regional Wastewater Program Budget and Capital Improvement Program
(CIP) for FY 2023-24, as approved by the MWMC
DISCUSSION/
The FY 2023-24 (FY 23-24) Regional Wastewater (RWP) Budget and CIP document
FINANCIAL
was approved by the MWMC on April 14, 2023. The MWMC convened three work
IMPACT:
sessions and a public hearing prior to taking action to adopt the FY 23-24 MWMC
Budget and CIP. The FY 23-24 Budget funds all operations, administrative services,
and capital projects planned for the Regional Wastewater Facilities. The approved
operating budget is $23.92 million, reflecting an increase of 7.1% ($1.6 million) in FY
23-24, when compared to the prior year.
The CIP outlines the capital projects planned for the next five years. The FY 23-24
RWP Budget and CIP reflect a continued focus on facilities upgrades, plant
performance improvements, new permit requirements, and operations and maintenance
activities to provide regional wastewater treatment for a growing community in a
manner that protects the public's health, safety, and the environment.
In accordance with the IGA, the MWMC contracts with the City of Eugene for
operations and maintenance services, and with the City of Springfield for administrative
services. The budget document (Attachment 1) provides RWP and budget summaries as
well as detailed budgets for services provided by Eugene and Springfield. The budget
also provides information about how RWP activities are driven by the MWMC's
established goals and performance measures. The Commission took a corresponding
action to adopt a 4.5% adjustment in regional wastewater user charges to fully fund the
Budget and CIP.
On May 1, 2023, the City Council will hold a public hearing on the FY 23-24 regional
rates within the city. Following the public hearing, Council is scheduled to adopt a
resolution to set the FY 23-24 regional user fee rates within the City of Springfield.
The FY 23-24 RWP Budget and CIP must be approved by the MWMC and ratified by
Lane County, the cities of Eugene and Springfield, and then finally adopted by the
MWMC, prior to the beginning of the next fiscal year (July 1, 2023). The Springfield
City Council is scheduled to ratify the MWMC Budget and CIP on May 1, 2023. The
Eugene City Council and Lane County Board of Commissioners are scheduled to ratify
on May 8 and May 9, 2023, respectively. The MWMC final budget adoption will occur
on June 9, 2023.
Metropolitan Wastewater
MANAGEMENT COMMISSION
ASPRINGFIELD
E . Lei
OREGON
partners in wastewater management
Fiscal Year 2023-2024
Attachment 1, Page 1 of 76
Attachment 1, Page 2 of 76
REGIONAL WASTEWATER PROGRAM BUDGET
and
CAPITAL IMPROVEMENTS PROGRAM
Fiscal Year 2023-24
The Metropolitan Wastewater Management Commission is scheduled to adopt the Operating
Budget and Capital Improvements Program (CIP) for FY 23-24 on April 9, 2023. The Budget and
CIP are scheduled to be ratified by the Springfield City Council on May 1, 2023, the Eugene City
Council on May 8, 2023, and the Lane County Board of Commissioners on May 9, 2023. The
Commission is scheduled to give final ratification of the Budget and CIP on June 9, 2023.
COMMISSION MEMBERS:
Bill Inge, President (Lane County)
Jennifer Yeh, Vice President (Eugene)
Joe Pishioneri, (Springfield)
Pat Farr, (Lane County)
Doug Keeler, (Springfield)
Peter Ruffier, (Eugene)
Christopher Hazen, (Eugene)
STAFF:
Matthew Stouder, MWMC Executive Officer/General Manager
Michelle Miranda, Wastewater Director
Nathan Bell, MWMC Finance Officer
wo
weclean
WATER
www.mwmcpartners.org
Cover photo: aerial view of the Biosolids Management Facility and Biocycle Farm in North Eugene
Attachment 1, Page 3 of 76
Attachment 1, Page 4 of 76
Metropolitan Wastewater Management Commission
Table of Contents
METROPOLITAN WASTEWATER MANAGEMENT COMMISSION
FY 2023-24 BUDGET AND CAPITAL IMPROVEMENTS PROGRAM
for the
REGIONAL WASTEWATER PROGRAM
TABLE OF CONTENTS
BudgetMessage.......................................................................................................................1
Acronyms and Explanations.....................................................................................................3
Regional Wastewater Program Overview................................................................................ 5
Exhibit 1: Interagency Coordination Structure...............................................................13
BUDGET SUMMARY
Regional Wastewater Program Budget and Program Summary............................................14
Exhibit 2: Regional Operating Budget Summary...........................................................14
Exhibit 3: Line Item Summary by Program Area...........................................................16
Exhibit 4: Budget Summary and Comparison.................................................................17
RESERVE FUNDS
Regional Wastewater Program Reserve Funds......................................................................21
Exhibit 5: Operating Reserves Line Item Budget...........................................................22
OPERATING PROGRAMS
Regional Wastewater Program Staffing.................................................................................25
Exhibit 6: Regional Wastewater Program Organizational Chart ....................................25
Exhibit 7: Regional Wastewater Program Position Summary........................................26
Springfield Program and Budget Detail.................................................................................28
Exhibit 8: Springfield Administration Program Budget Summary.................................31
Exhibit 9: Springfield Administration Line Item Summary............................................32
Eugene Program and Budget Detail.......................................................................................33
Exhibit 10: Eugene Operations & Maintenance Program Budget Summary...................39
Exhibit 11: Eugene Operations & Maintenance Line Item Summary .............................40
CAPITAL PROGRAM
Regional Wastewater Capital Improvements Program..........................................................41
Exhibit 12: Capital Program Budget Summary................................................................44
Exhibit 13: Capital Program 5 -Year Plan........................................................................50
CAPITAL PROJECT DETAIL
Capital Program Project Detail Sheets...................................................................................51
Attachment 1, Page 5 of 76
Attachment 1, Page 6 of 76
Metropolitan Wastewater Management Commission
BUDGET MESSAGE
Budget Message
Members of the Metropolitan Wastewater Management Commission (MWMC)
MWMCs' Customers and Partnering Agencies
We are pleased to present the Metropolitan Wastewater Management Commission's budget for
fiscal year 2023-24. This budget funds operations, administration, and capital projects planned
for the Regional Wastewater Program.
MWMC Background
The Metropolitan Wastewater Management Commission (MWMC) was formed by Eugene,
Springfield, and Lane County through an intergovernmental agreement (IGA) in 1977 to provide
wastewater collection and treatment services for the Eugene -Springfield metropolitan area. The
seven -member Commission, appointed by the City Councils of Eugene and Springfield and the
Lane County Board of Commissioners, is responsible for oversight of the Regional Wastewater
Program. Since 1983, the Commission has contracted with the cities of Springfield and Eugene
to provide all staffing and services necessary to maintain and support the Regional Wastewater
Program.
The MWMC has been providing high-quality wastewater services to the metropolitan area for 46
years. The service area for the MWMC consists of approximately 250,000 residents, including
82,000 residential and commercial accounts. The MWMC is committed to clean water, the
community's health, the local environment, and to providing high quality services in a manner
that will achieve, sustain, and promote balance between community, environmental, and
economic needs.
Budget Development Process
The MWMC's budget development schedule begins in January, with a budget kick-off to review
key outcomes the Commission strives to achieve, along with performance indicators identified to
measure results of annual workplans over time. February includes a presentation of the draft
Capital Improvement Program (CIP) budget and five-year capital plan, and in March the
operating budget programs and user fee rate scenarios are presented for discussion and direction.
In April, the Commission holds public hearings on the Preliminary Regional Wastewater
Program (RWP) Budget and CIP, and regional wastewater user rates. In May, the RWP budget is
provided to the three governing bodies of Springfield, Eugene and Lane County for their review,
input and ratification. The RWP Budget and CIP returns to the MWMC in June for final
approval, with budget implementation occuring July 1.
Fiscal Year 2023-24 Budget
The Administration and Capital Improvements Program (CIP) components of the MWMC's
budget are reflected in the City of Springfield's RWP budget. Operations, maintenance,
equipment replacement, major rehabilitation, and major capital outlay components are reflected
in the City of Eugene's RWP budget. Both cities' Industrial Pretreatment Programs are managed
Page 1 FY 23-24 BUDGET AND CIP
Attachment 1, Page 7 of 76
Metropolitan Wastewater Management Commission
Budget Message
locally in compliance with the MWMC Model Ordinance, and are also included in the RWP
budget.
Capital Budget - The capital program reflects a continued focus on design and construction
of capital improvements planned to ensure that operation of the Regional Wastewater
Facilities meets environmental regulations, and that adequate capacity will be provided to
meet the needs of a growing service area. The Capital Budget for FY 23-24 is $67.1 million,
and the five-year Capital Plan is currently projected at $129.1 million.
Operating Budget - The FY 23-24 RWP Operating Budget for personnel services, materials
and services and capital outlay expenses is $23.9 million, reflecting an 6.7% increase when
compared to the prior year adopted budget (when compared to the prior year amended budget
the increase is 6.8%). The FY 23-24 budget includes Debt Service payments that total $4.1
million as scheduled repayment of the $32.7 million for revenue bonds issued in May 2016,
and $50,000 in Clean Water SRF loans to fund the Facilities Plan capital improvements.
Revenues - The RWP is 100% funded by user fees, from customers and industries receiving
regional wastewater services. FY 23-24 user fee revenues (including septage service) are
projected at $38.5 million. This level of revenue is based on a recommended 4.5% increase
on regional monthly wastewater user fees, and no increase on septage and hauled waste user
fees, to meet revenue objectives for planned capital improvements.
Balanced Budget - The RWP achieves and maintains a structurally balanced budget with
resources equal or greater than expenditures to set aside a portion of fund balance in reserves.
In summary, the FY 23-24 budget implements the Commission's adopted 2019 Financial Plan
policies, funding operations and administration sufficiently to maintain service levels and to
meet the environmental performance necessary for compliance with the National Pollutant
Discharge Elimination System (NPDES) permit issued jointly to the MWMC and the two cities.
Regulatory Permit Status
The MWMC's new NPDES permit was issued on November 1, 2022, and will expire on
September 30, 2027. The permit anticipates more stringent requirements. The MWMC continues
to reduce debt obligations, while planning financially to be positioned for the NPDES permit
requirements.
Respectfully submitted,
Matt Stouder
MWMC Executive Officer
Page 2
Attachment 1, Page 8 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission Acronyms and Explanations
ACRONYMS AND EXPLANATIONS
AMCP — Asset Management Capital Program. The AMCP implements the projects and activities
necessary to maintain functionality, lifespan, and effectiveness of the MWMC facility assets on an
ongoing basis. The AMCP is administered by the City of Eugene for the MWMC.
BMF — Biosolids Management Facility. The Biosolids Management Facility is an important part
of processing wastewater where biosolids generated from the treatment of wastewater are turned
into nutrient rich, beneficial organic materials.
CIP — Capital Improvements Program. This program implements projects outlined in the 2004
Facilities Plan and includes projects that improve performance, or expand treatment or hydraulic
capacity of existing facilities.
CMOM — Capacity Management and Maintenance Program. The CMOM program addresses wet
weather issues such as inflow and infiltration with the goal to eliminate sanitary sewer overflows
to the extent possible and safeguard the hydraulic capacity of the regional wastewater treatment
facility.
CWSRF — Clean Water State Revolving Fund. The Clean Water State Revolving Fund loan
program is a federal program administered by the Oregon DEQ that provides low-cost loans for
the planning, design and construction of various water pollution control activities. (DEQ)
EMS — Environmental Management System. An EMS is a framework to determine the
environmental impacts of an organization's business practices and develop strategies to address
those impacts.
ESD — Environmental Services Division. The ESD is a division of the City of Springfield's
Development and Public Works Department that promotes and protects the community's health,
safety, and welfare by providing professional leadership in the protection of the local
environment, responsive customer service, and effective administration for the Regional
Wastewater Program.
IGA — Intergovernmental Agreement. Pursuant to ORS 190.010, ORS 190.080, and ORS
190.085, the IGA is an agreement between the cities of Eugene and Springfield and Lane County
that created the MWMC as an entity with the authority to provide resources and support as
defined in the IGA for the Regional Wastewater Program.
MWMC — Metropolitan Wastewater Management Commission. The MWMC is the Commission
responsible for the oversight of the Regional Wastewater Program. In this role, the MWMC
protects the health and safety of our local environment by providing high-quality management of
wastewater conveyance and treatment to the Eugene -Springfield community. The Commission is
responsible for the oversight of the Regional Wastewater Program.
Page 3
Attachment 1, Page 9 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission Acronyms and Explanations
NPDES — National Pollutant Discharge Elimination System permit. The NPDES permit program
is administered by the Oregon Department of Environmental Quality (DEQ) in fulfillment of
federal Clean Water Act requirements. The NPDES permit includes planning and technology
requirements as well as numeric limits on effluent water quality.
RNG — Renewal Natural Gas Upgrades consisting of biogas purification facilities at the treatment
plant and connection to the Northwest Natural utility grid. Together, the system allows the
MWMC to sell the upgraded gas (RNG) as a renewable fuel through offtake agreements.
RWP — Regional Wastewater Program. Under the oversight of the MWMC, the purpose of the
RWP is to protect public health and safety and the environment by providing high quality
wastewater management services to the Eugene -Springfield metropolitan area. The MWMC and
the regional partners are committed to providing these services in a manner that will achieve,
sustain, and promote balance between community, environmental, and economic needs while
meeting customer service expectations.
SDC — System Development Charge. SDCs are charges imposed on development so that
government may recover the capital needed to provide sufficient capacity in infrastructure
systems to accommodate the development.
SRF — Clean Water State Revolving Fund. The Clean Water State Revolving Fund loan program
is a federal program administered by the Oregon DEQ that provides low-cost loans for the
planning, design and construction of various water pollution control activities. (DEQ)
SSO — Sanitary Sewer Overflows. Discharges of raw sewage.
TMDL — Total Maximum Daily Load. The federal Clean Water Act defines Total Maximum
Daily Load as the maximum amount of any pollutant that can be safely assimilated by a waterway
in one day without significant degradation of water quality.
TSS — Total Suspended Solids. Organic and inorganic materials that are suspended in water.
WPCF — Regional Water Pollution Control Facility. The WPCF is a state-of-the-art facility
providing treatment of the wastewater coming from the Eugene/Springfield metropolitan area.
The WPCF is located on River Avenue in Eugene. The treatment plant and 49 pump stations
distributed across Eugene and Springfield operate 24 hours a day, 7 days a week, 365 days a year
to collect and treat wastewater from homes, businesses and industries before returning the cleaned
water, or effluent, to the Willamette River. Through advanced technology and processes, the
facility cleans, on average, up to 30 million gallons of wastewater every day.
WWFMP — Wet Weather Flow Management Plan. This plan evaluated and determined the most
cost-effective combination of collection system and treatment facility upgrades needed to manage
excessive wet weather wastewater flows in the Eugene/Springfield metropolitan area.
Page 4
Attachment 1, Page 10 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
REGIONAL WASTEWATER PROGRAM
OVERVIEW
Overview
The Metropolitan Wastewater Management Commission
The Metropolitan Wastewater Management Commission (MWMC) was formed by Eugene,
Springfield, and Lane County through an intergovernmental agreement (IGA) in 1977 to provide
wastewater collection and treatment services for the Eugene -Springfield metropolitan area. The
seven -member Commission is composed of members appointed by the City Councils of Eugene
(3 representatives), Springfield (2 representatives) and the Lane County Board of Commissioners
(2 representatives). Since its inception, the Commission, in accordance with the IGA, has been
responsible for oversight of the Regional Wastewater Program (RWP) including: construction,
maintenance, and operation of the regional sewerage facilities; adoption of financing plans;
adoption of budgets, user fees and connection fees; adoption of minimum standards for industrial
pretreatment and local sewage collection systems; and recommendations for the expansion of
regional facilities to meet future community growth. Staffing and services have been provided in
various ways over the 46 years of MWMC's existence. Since 1983, the Commission has
contracted with the Cities of Springfield and Eugene for all staffing and services necessary to
maintain and support the RWP. Lane County's partnership has involved participation on the
Commission and authority for wastewater services and support for customers that are served by
the MWMC in the Santa Clara unincorporated area.
Regional Wastewater Program Purpose and Key Outcomes
The purpose of the RWP is to protect public health and safety and the environment by providing
high quality wastewater management services to the Eugene -Springfield metropolitan area. The
MWMC and the regional partners are committed to providing these services in a manner that
will achieve, sustain, and promote balance between community, environmental, and economic
needs while meeting customer service expectations. Since the mid-1990s, the Commission and
RWP staff have worked together to identify key outcome areas within which to focus annual
work plan and budget priorities. The FY 23-24 RWP work plans and budget reflect a focus on
the following key outcomes or goals. In carrying out the daily activities of managing the regional
wastewater system, we will strive to achieve and maintain:
1. High environmental standards;
2. Fiscal management that is effective and efficient,
3. A successful intergovernmental partnership;
4. Maximum reliability and useful life of regional assets and infrastructure;
S. Public awareness and understanding of MWMC, the regional wastewater system, and
MWMC's objectives of maintaining water quality and a sustainable environment.
The Commission believes that these outcomes, if achieved in the long term, will demonstrate
success of the RWP in carrying out its purpose. In order to help determine whether we are
successful, indicators of performance and targets have been identified for each key outcome.
Tracking performance relative to identified targets over time assists in managing the RWP to
achieve desired results. The following indicators and performance targets provide an important
framework for the development of the FY 23-24 RWP Operating Budget, Capital Improvements
Program, and associated work plans.
Page 5
Attachment 1, Page 11 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Outcome 1: Achieve and maintain high environmental standards.
Overview
Indicators: Performance:
FY 21-22 FY 22-23 FY 23-24
Actual Estimated Actual Target
• Average removal efficiency of 97% 97% 95%
carbonaceous biochemical oxygen
demand (CBOD) and total
suspended solids (TSS) (permit
limit 85%)
• High quality biosolids (pollutant
Arsenic 12%
Arsenic 25%
Arsenic <50%
concentrations less than 50% of EPA
Cadmium 18%
Cadmium 20%
Cadmium <50%
exceptional quality criteria)
Copper 30%
Copper 30%
Copper <50%
Lead 9%
Lead 10%
Lead <50%
Mercury 7%
Mercury 10%
Mercury <50%
Nickel 4%
Nickel 10%
Nickel <50%
Selenium 6%
Selenium 10%
Selenium <50%
Zinc 35%
Zinc 35%
Zinc <50%
• ISO 14001 Environmental
All objectives met
All objectives
All objectives met
Management System — Continual
and no major
met and no
and no major
Improvement of Environmental
nonconformaties;
major
nonconformaties
Performance
Reduced waste gas
nonconformaties
flaring; Produce gas
for use as renewable
fuel; Installed new
laboratory
information
management system
• Climate Action Planning
Completed FY
Complete FY
2019-20
2021-22
Greenhouse Gas
Greenhouse Gas
Emissions
Inventory to
Inventory;
include RNG
presented to
facility impact
Commission
Page 6
Attachment 1, Page 12 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Outcome 1: Achieve and maintain high environmental standards (continued)
Overview
Indicators: Performance:
FY 21-22 FY 22-23 FY 23-24
Actual Estimated Actual Target
• Urban Waters & Wildlife Partnership Signed onto UWWP Explore Identify MWMC
MOU partnership project roles and
opportunities outcomes
• Resource Recovery Completed Begin design of Construction of
construction of RNG UV Disinfection Class A
and implemented full for Recycled Disinfection
scale production of Water Facilities
RNG
Outcome 2: Achieve and maintain fiscal management that is effective and efficient.
Indicators:
Yes
Performance:
• Maintain Sound Financial Yes
Yes
FY 21-22
FY 22-23
FY 23-24
update the
Actual
Estimated Actual
Target
• Annual budget and rates align
Policies met
Policies met
Policies met
with the MWMC Financial Plan
incremental
• Annual audited financial
Clean audit
Clean audit
Clean audit
statements
• Uninsured bond rating
AA
AA
AA
• Reserves funded at target levels Yes
Yes
Yes
• Maintain Sound Financial Yes
Yes
Review and
Practices per the MWMC
update the
Financial Plan
Financial Plan
• Ensure rates and rate changes are 3.5%
3.5%
< 4.5%
planned, moderate and
incremental
• MWMC utility billing collection ---
> 98%
> 98%
rate at or above 98%
Page 7
Attachment 1, Page 13 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Outcome 3: Achieve and maintain a successful intergovernmental partnership.
Overview
Indicators: Performance:
FY 21-22 FY 22-23 FY 23-24
Actual Estimated Actual Target
• Update MWMC Facilities
Plan (Project P80101)
• Implement and approve
revised local limits and an
updated MWMC
pretreatment model
ordinance; Implement model
ordinance into Eugene and
Springfield Codes
• Partnership Assessment Tool
• Community presentations
regarding MWMC partnership,
services and outcomes delivered
jointly
Conducted system
sampling; revised
limits and updated
model ordinance to
reflect current
CFRs
2 community
presentations
delivered by staff
to groups in the
service area
Page 8
Attachment 1, Page 14 of 76
Begin Project
(NPDES permit
effective 11/1/22)
Preliminary
approval from
DEQ; Initiate
public notice and
Commission
approval
Scope assessment
tool options;
present
concepts/options
for Commission
consideration;
Create RFP and
select consultant
4 community
presentations
delivered by staff
to groups in the
service area
Complete by
January 2025
Adopt local
ordinances in
Eugene and
Springfield;
Begin
implementation
Begin
implementation
and data
collection; report
first round results
to Commission
2 community
presentations
delivered by staff to
groups in the
service area
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Outcome 4: Maximize reliability and useful life of regional assets and infrastructure.
Overview
Indicators:
Performance:
FY 21-22
FY 22-23
FY 23-24
Actual
Estimated Actual
Target
• Preventive maintenance
96%
96%
> 90%
completed on time (best
practices benchmark is 90%)
• Preventive maintenance to
5.5:1
5.6:1
5:1
corrective maintenance ratio
(benchmark 4:1-6:1)
• Emergency maintenance required
1 %
1 %
< 2%
(best practices benchmark is less
than 2% of labor hours)
• Asset management (AM) Annual update to AM Implemented
processes and practices review plan completed tasks from the
and development Improvement
Plan
• MWMC Resiliency Plan
Plan implementation Pump Station to
conveyance pipe
repair kits
Page 9
Attachment 1, Page 15 of 76
Implement
additional tasks
from
Improvement
Plan
Design
building
seismic
upgrades
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Overview
Outcome 5: Achieve and maintain public awareness and understanding of MWMC, the
regional wastewater system, and MWMC's objectives of maintaining water quality and a
sustainable environment.
Indicators: Performance:
• Communications Plan
• Promote MWMC
social media
channels and
website
Create and
distribute MWMC
e -newsletters
Pollution prevention/
sponsorships campaigns
Provide tours of
the MWMC
Facilities
Clean Water University
FY 21-22
Actual
Continued
implemented 2021
Communications Plan
Grew Facebook
followers to 1,000,
Twitter to 215 and
Instagram to 650; no
website analytics
available
Distributed monthly
and increased
distribution to 540
subscribers; no analytic
targets set
2 campaigns,
4 sponsorships;
reaching <40% of
residents in the
service area due to
COVID-19
Due to COVID-19,
limited number of tours
provided
Reach 25% of 5th
Graders in the
service area
Page 10
FY 22-23
Estimated Actual
Update 2021 Plan as
needed based on
market trends
Implement strategies
to grow
Facebook/Meta
followers to 1,200,
Twitter to 230 and
Instagram to 850; and
website visitors to
5,000 with 14,000
pageviews
Distribute monthly
and increase
distribution to 700
subscribers with an
open rate of 39% and
a click -through rate of
5%
2 campaigns,
5 sponsorships;
reaching 40% of
residents in the
service area
Provide tours for
greater than 1,000
people
Reach 25% of 5th
Graders in the
service area
Attachment 1, Page 16 of 76
FY 23-24
Target
Update 2021 Plan
as needed based
on market trends
Implement
strategies to grow
Facebook/Meta
followers to 1,500,
Twitter to 275 and
Instagram to 1,100
and website visitors
to 5,000 with
14,000 pageviews
Distribute monthly
and increase
distribution to 875
subscribers with an
open rate of 40%
and a click -through
rate of 10%
2 campaigns,
4 sponsorships;
reaching 40% of
residents in the
service area
Provide tours for
greater than 1,500
people
Reach >25% of 5th
Graders in the
service area
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Overview
Roles and Responsibilities
In order to effectively oversee and manage the RWP, the partner agencies provide all staffing
and services to the MWMC. The following sections describe the roles and responsibilities of
each of the partner agencies, and how intergovernmental coordination occurs on behalf of the
Commission.
City of Eugene
The City of Eugene supports the RWP through representation on the MWMC, provision of
operation and maintenance services, and active participation on interagency project teams and
committees. Three of the seven MWMC members represent Eugene — two citizens and one City
Councilor. Pursuant to the Intergovernmental Agreement (IGA), the Eugene Wastewater
Division operates and maintains the Regional Water Pollution Control Facility (WPCF), the
Biosolids Management Facility (BMF) and associated residuals and reclaimed water activities,
along with regional wastewater pumping stations and transmission sewers. In support of the
RWP, the Division also provides technical services for wastewater treatment; management of
equipment replacement and infrastructure rehabilitation; biosolids treatment and recycling;
industrial source control (in conjunction with Springfield staff); and regional laboratory services
for wastewater and water quality analyses. These services are provided under contract with the
MWMC through the regional funding of 81.68 full-time equivalent (FTE) employees.
City of Springfield
The City of Springfield supports the RWP through representation on the MWMC, provision of
MWMC administration services, and active coordination of and participation on interagency
project teams and committees. Two MWMC members represent Springfield — one citizen and
one City Councilor. Pursuant to the IGA, the Springfield Development and Public Works
Department, provides staff to serve as the MWMC Executive Officer / General Manager,
respectively. The Environmental Services Division and Finance Department staff provide
ongoing staff support to the Commission and administration of the RWP in the following areas:
legal and risk management services; financial management and accounting; coordination and
management of public policy; regulatory and permit compliance issues; coordination between
the Commission and the governing bodies; long-range capital project planning, design, and
construction management; coordination of public information, education, and citizen
involvement programs; and coordination and development of regional budgets, rate proposals,
and revenue projections. Springfield staff also provides local implementation of the Industrial
Pretreatment Program, as well as billing coordination and customer service. These services are
provided under contract with the MWMC through the regional funding of 16.90 FTE of
Development and Public Works Department staff and .88 FTE of Finance Department staff, and
.03 FTE of City Manager's Office for a total 17.81 FTE as reflected in the FY 23-24 Budget.
Lane County
Lane County supports the RWP through representation on the MWMC, including two MWMC
members that represent Lane County — one citizen and one County Commissioner. Lane
County's partnership initailly included providing support to manage the proceeds and repayment
of the RWP general obligation bonds to finance the local share of the RWP facilities
construction. These bonds were paid in full in 2002. The County, while not presently providing
sewerage, has the authority under its charter to do so. The Urban Growth Boundary includes the
two Cities (urban lands) and certain unincorporated areas surrounding the Cities which lies
Page 11 FY 23-24 BUDGET AND CIP
Attachment 1, Page 17 of 76
Metropolitan Wastewater Management Commission
Overview
entirely within the County. Federal funding policy requires sewage treatment and disposal within
the Urban Growth Boundary to be provided on a unified, metropolitan basis.
Interagency Coordination
The effectiveness of the MWMC and the RWP depends on extensive coordination, especially
between Springfield and Eugene staff, who provide ongoing program support. This coordination
occurs in several ways. The Springfield MWMC Executive Officer / MWMC General Manager,
together with the Eugene Wastewater Division Director coordinate regularly to ensure adequate
communication and consistent implementation of policies and practices as appropriate. The
Eugene and Springfield Industrial Pretreatment Program supervisors and staff meet regularly to
ensure consistent implementation of the Model Industrial Pretreatment Ordinance. In addition,
interagency project teams provide input on and coordination of ongoing MWMC administration
issues and ad hoc project needs.
Exhibit 1 on the following page reflects the interagency coordination structure supporting the
RWP. Special project teams are typically formed to manage large projects such as design and
construction of new facilities. These interagency staff teams are formulated to provide
appropriate expertise, operational knowledge, project management, and intergovernmental
representation.
Relationship to Eugene and Springfield Local Sewer Programs
The RWP addresses only part of the overall wastewater collection and treatment facilities that
serve the Eugene -Springfield metropolitan area. The Cities of Eugene and Springfield both
maintain sewer programs that provide for construction and maintenance of local collection
systems and pump stations, which discharge to the regional system. Sewer user fees collected by
the two Cities include both local and RWP rate components.
Page 12
Attachment 1, Page 18 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
EXHIBIT 1
Overview
REGIONAL WASTEWATER PROGRAM
INTERAGENCY COORDINATION STRUCTURE
EUGENE CITY COUNCIL LANE COUNTY SPRINGFIELD CITY COUNCIL
COMMISSIONERS
METROPOLITAN WASTEWATER MANAGEMENT COMMISSION
Operation & Maintenance Contract
EUGENE
WASTEWATER DIVISION
Regional Facility Operation and Maintenance
Major Rehab and Equipment Replacement
Technical Services
Eugene Pretreatment Program
Pump Station and Interceptor Operations and
Maintenance
PUBLIC WORKS ADMINISTRATION
- Billing and Customer Service
MAINTENANCE DIVISION
- Regional Sewer Line Support
Administration Contract
SPRINGFIELD
ENVIRONMENTAL SERVICES DIVISION
Planning
Capital Construction
Rates, Revenues
Permit Coordination
Interagency Coordination
Public Information/Education
Springfield Pretreatment Program
Legal and Risk Services
Billing and Customer Service
FINANCE DEPARTMENT
- Accounting and Financial Reporting
INTERAGENCY COORDINATION AND PROJECT TEAMS
Administrative Policy Decisions and Coordination
Operational Policy Decisions and Coordination
Capital Project Planning and Coordination
Design Standards Development
Capital Construction Guidance
KEY OUTCOMES ACHIEVED
Page 13
Attachment 1, Page 19 of 76
FY 23-24 BUDGET AND CIP
Attachment 1, Page 20 of 76
Metropolitan Wastewater Management Commission Budget and Program Summary
REGIONAL WASTEWATER PROGRAM
FY 23-24 BUDGET
The MWMC's RWP Operating Budget provides the Commission and governing bodies with an
integrated view of the RWP elements. Exhibit 2 provides a summary of the overall Operating
Budget. Separate Springfield and Eugene agency budgets and staffing also are presented within
this budget document. Major program areas supported by Springfield and Eugene are described
in the pages that follow and are summarized in Exhibit 3 on page 16. Finally, Exhibit 4 on page
17 combines revenues, expenditures, and reserves to illustrate how funding for all aspects of the
RWP is provided. It should also be noted that the "Amended Budget FY 22-23" column in all
budget tables represents the updated FY 22-23 RWP budget as of February 8, 2023, which
reconciled actual beginning balances at July 1, 2022, and approved budget transfers and
supplemental requests.
EXHIBIT 2
REGIONAL OPERATING BUDGET SUMMARY
INCLUDING RESERVE CONTRIBUTIONS
Notes:
1. The Change column and Percent Change column compare the Proposed FY 23-24 Budget
with the originally Adopted FY 22-23 Budget column.
2. Personnel Services, Materials and Services, and Capital Outlay budget amounts represent
combined Springfield and Eugene Operating Budgets that support the RWP.
3. Capital Outlay does not include CIP, Equipment Replacement, Major Capital Outlay, or
Major Rehabilitation, which are capital programs.
Page 14 FY 23-24 BUDGET AND CIP
Attachment 1, Page 21 of 76
ATTOPMETT"R
BUDGET
FY 22-23
AMENDED
BUDGET
FY 22-23
r PROPOSED
BUDGET
FY 23-24
CHANGE (1)
INCR/(DECR)
Full -Time Equivalent Staffing Level
97.12
97.12
99.49
2.37
2.4%
Personnel Services (2)
$12,934,895
$12,934,895
$13,886,087
$951,192
7.4%
Materials & Services (2)
9,040,000
9,140,000
9,660,389
620,389
6.9%
Capital Outlay (2, 3)359,000
444,000
380,000
21,000
5.8%
Equip Replacement Contributions (4)
1,600,000
1,600,000
1,500,000
(100,000)
-6.3%
Capital Contributions (5)
13,000,000
13,000,000
12,800,000
(200,000)
-1.5%
Debt Service (6)
4,108,550
4,108,550
4,113,000
4,450
0.1%
Working Capital Reserve (7)
900,000
900,000
900,000
-
0%
Rate Stability Reserve (8)
2,000,000
2,000,000
2,000,000
-
0%
Insurance Reserve (9)
1,500,000
1,500,000
1,500,000
-
0%
Operating Reserve (10)
4,310,277
5,545,996
4,144,781
(165,496)
-3.8%
Rate Stabilization Reserve (11)
2,000,000
2,000,000
2,000,000
-
0%
SRF Loan Reserve (12)
50,000
50,000
50,000
-
0%
Budget Summary
$51,802,722
$53,223,441
$52,934,257
$1,131,535
2.2%
Notes:
1. The Change column and Percent Change column compare the Proposed FY 23-24 Budget
with the originally Adopted FY 22-23 Budget column.
2. Personnel Services, Materials and Services, and Capital Outlay budget amounts represent
combined Springfield and Eugene Operating Budgets that support the RWP.
3. Capital Outlay does not include CIP, Equipment Replacement, Major Capital Outlay, or
Major Rehabilitation, which are capital programs.
Page 14 FY 23-24 BUDGET AND CIP
Attachment 1, Page 21 of 76
Metropolitan Wastewater Management Commission Budget and Program Summary
4. The Equipment Replacement Contribution is a budgeted transfer of operating revenues to
reserves for scheduled future equipment replacement, including all fleet equipment and
other equipment, with an original cost over $10,000, and with a useful life expectancy
greater than one year. See table on page 23 for year-end balance.
5. The Capital Reserve Contribution is a budgeted transfer of operating revenues to
reserves. Capital is passed through the Springfield Administration Budget. See table on
page 24 for year-end balance.
6. The Debt Service line item is the sum of annual interest and principal payments on the
Revenue Bonds and Clean Water State Revolving Fund (SRF) loans made from the
Operating Budget (derived from user rates). The total amount of Debt Service budgeted
in FY 23-24 is $4,113,000.
7. The Working Capital Reserve acts as a revolving account which is drawn down and
replenished on a monthly basis to fund Eugene's and Springfield's cash flow needs.
8. The Rate Stability Reserve is used to set aside revenues available at year-end after the
budgeted Operating Reserve target is met. Internal policy has established a level of $2
million for the Rate Stability Reserve. See Exhibit 5 on page 22 for year-end balance.
9. The Insurance Reserve was established to set aside funds to cover the insurance
deductible amount for property and liability insurance coverage, for losses per
occurrence. The Insurance Reserve is set at $1.5 million.
10. The Operating Reserve is used to account for the accumulated operating revenues net of
operations expenditures. The Commission's adopted policy provides minimum guidelines
to establish the Operating Reserve balance at approximately two months operating
expenses of the adopted Operating Budget. The Operating Reserve provides for
contingency funds in the event that unanticipated expenses or revenue shortfalls occur
during the budget year.
11. The Rate Stabilization Reserve contains funds to be used at any point in the future when
net revenues are insufficient to meet the bond covenant coverage requirements. The
Commission shall maintain the Rate Stabilization Reserve account as long as bonds are
outstanding. This reserve is set at $2 million.
12. The Clean Water SRF loan reserve is budgeted as required per loan agreements.
Page 15
Attachment 1, Page 22 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Budget and Program Summary
EXHIBIT 3
REGIONAL WASTEWATER PROGRAM OPERATING BUDGET
LINE ITEM SUMMARY BY PROGRAM AREA
SPRINGFIELD
MWMC ADMINISTRATION
Personnel Services
Materials & Services
Capital Outlay
TOTAL
INDUSTRIAL PRETREATMENT
Personnel Services
Materials & Services
Capital Outlay
TOTAL
ACCOUNTING
Personnel Services
Materials & Services
Capital Outlay
TOTAL
TOTAL SPRINGFIELD
Personnel Services
Materials & Services
Capital Outlay
TOTAL
EUGENE
r
ADOPTED
AMENDED
PROPOSED
Personnel Services
$1,692,745
ACTUALS
BUDGET BUDGET
BUDGET
CHANGE
1,014,868
FY 21-22
FY 22-23
4 FY 22-23
FY 23-24INCR/(DECR)
-
TOTAL
$1,595,065
$1,924,885
$1,924,885
$1,980,56
$55,677
2.9%
1,992,091
2,455,725
2,555,725
2,569,605
113,880
4.6%
1,024,473
J
30,000
-
-
--
$3,587,156
$493809610
$4,510,610
$4,550,167
$1699557
3.9%
$385,723
$409,0194 $409,019
$427,428
$18,409
4.5%
133,077
157,673
157,673
170,407
12,734
8.1%
-
-
55,000
-
-
--
$518,800
$5669692
$621,692
$597,835
$31,143
5.5%
$127,162
$140,991
$140,991
$134,761
($6,230)
-4.4%
31,616
46,60
46,602
47,113
511
1.1%
$158,778
$187,59
$187,593
$181,874
($5,719)
-3.0%
$2,107,950
$2,474,89
$2,474,895
2,542,751
$67,856
2.7%
2,156,784
2,660,00
2,760000
2,787,125
127,125
4.8%
-
85,000
-
-
--
$4,264,734
$5,134,89
$5,319,895
1 $5,329,876
$194,980
3.8%
ADMINISTRATIVE SERVICES
$1019155
4.1%
$728,992
Personnel Services
$1,692,745
$2,582,416
$2,582,416
Materials & Services
440,843
1,014,868
1,014,868
Capital Outlay
-
59,724
-
TOTAL
$2,133,588
$3,597,28
$3,597,284
BIOSOLIDS MANAGEMENT
$407,926$308,846
1
$308,846
Personnel Services
$1,492,520
$1,507,844
$1,507,844
Materials & Services
1,024,473
J
968,966
968,966
Capital Outlay
-
-
-
TOTAL
$2,516,993
$2,476,810
$2,4769810
INDUSTRIAL SOURCE CONTROL
32,856
359,000
359,000
Personnel Services
$534,383J$5,222,7
$696,58
$696,580
Materials & Services
105,374
220,441220,444
$22,518,895 b@
Capital Outlay
-
TOTAL
$639,757$917,024
$917,024
TREATMENT PLANT
Personnel Services
$5,107,774
$5,222,767
Materials & Services
3,877,875
3,825,5
3,825,502
Capital Outlay
32,856
359,00
359,000
$2,731,560 $149,144 5.8%
1,053,755 38,887 3.8%
$3,785,315 $188,031 5.2%
1,543,151 $35,307 2.3%
1,034,814 65,848 6.8%
$2,5779965
$1019155
4.1%
$728,992
$32,412
4.7%
234248
13,804
6.3%
$963,240
4,103,697
TOTAL $9,018,505 $9,407,26 $9,407,269 $109163,357
REGIONAL PUMP STATIONS
Personnel Services $304,899 $201,27 $201,271 $308,886
Materials & Services 338,295 290,49 290,496 341,745
Capital Outlay - - -
TOTAL
$643,194
$491,767
$491,767
BENEFICIAL REUSE SITE
40.9%
105,005
45,281
Personnel Services
$304,196
$249,122
$249,122
Materials & Services
103,730
59,724
59,724
Capital Outlay
-
-
-
TOTAL
$407,926$308,846
1
$308,846
TOTAL EUGENE
Personnel Services
$9,436,517
$10,460,0004
$10,460,000
Materials & Services
5,890,590
6,380,000
6,380,000
Capital Outlay
32,856
359,000
359,000
TOTAL
$15,359,963
$17,199,00(1$17,199,000
$
TOTAL REGIONAL BUDGET
$19,624,697 X22,333,891
$22,518,895 b@
NOTE: Does not include Major Rehabilitation, Equipment Replacement or Major Capital Outla}
Page 16
Attachment 1, Page 23 of 76
$46,216 5.0%
$456,893 8.7%
278,195 7.3%
21,000 5.8%
$756,088 8.0%
$107,615 53.5%
51,249 17.6%
$650,631
$158,864
32.3%
$351,087
$101,965
40.9%
105,005
45,281
75.8%
$456,092
$147,246
47.7%
$11,343,336
$883,336
8.4%
6,873,264
493,264
7.7%
380,000
21,000
5.8%
18,596,600 $1,397,600 8.1%
$1,592,581 7.1%
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
3,220,000
Budget and Program Summary
1,835,000
(1,385,000)
EXHIBIT 4
662,000
767,000
630,000
REGIONAL WASTEWATER PROGRAM
Major Capital Outlay
M
BUDGET SUMMARY AND COMPARISON
-
NA
ADOPTED
AMENDED
PROPOSED
$67,145,000
$32,363,000
BUDGET
BUDGET
BUDGET
CHANGE*
OPERATING BUDGET
FY 22-23
FY 22-23
FY 23-24
INC(DECR)
Administration
$5,134,896
$5,319,896
$5,329,876
$194,980
Operations
17,199,000
17,199,000
18,596,600
1,397,600
Capital Contribution & Transfers
13,000,000
13,000,000
12,800,000
(200,000)
Equipment Replacement - Contribution
1,600,000
1,600,000
1,500,000
(100,000)
Operating & Revenue Bond Reserve
M 10,760,277
11,995,996
10,594,781
(165,496)
Debt Service
4,108,550
4,108,550
4,113,000
4,450
Total Operating Budget
$51,802,723
$53,223,442
$52,934,257
$1,131,534
Fes:
Beginning Balance
$12,052,852
$13,473,571
W $11,599,893
(452,959)
User Fees
36,875,000
36,875,000
38,500,000
1,625,000
Other
2,874,871
2,874,871
2,834,364
(40,507)
Total Operating Budget Funding
$51,802,723
$53,223,442
$52,934,257
$1,131,534
CAPITAL PROGRAM BUDGET
Electrical Switchgear & Transformer Repl.
-
20,000,000
19,400,000
NA
Adminstration Building Improvements
6,500,000
7,372,277
18,700,000
12,200,000
Water Quality Trading Program
3,000,000
13,000,000
12,100,000
9,100,000
Class A Disinfection Facilities
' 5,300,000
6,882,477
6,790,000
1,490,000
Aeration Basin Upgrades (2023 to 2026)
5,000,000
5,000,000
3,200,000
(1,800,000)
Comprehensive Facility Plan Update
1 2,040,000
2,476,422
1,800,000
(240,000)
Glenwood Pump Station Upgrades
1,800,000
2,005,315
1,500,000
(300,000)
Resiliency Follow -Up
3,300,000
3,522,775
500,000
(2,800,000)
Recycled Water Demonstration Project
330,000
354,121
330,000
0
WCPF Stormwater Infrastructure
1
300,000
300,000
310,000
10,000
Poplar Harvest Mgmt. Services
330,000
264,663
50,000
(280,000)
Tertiary Filtration - Phase 2
3,000,000
3,000,000
-
NA
Aeration Basin Improvements - Phase 2
-
I
188,090
-
NA
RNG Upgrade Facilities
-
946,292
-
NA
Asset Manaeement:
Equipment Replacement Purchases
3,220,000
4,346,580
1,835,000
(1,385,000)
Major Rehab
662,000
767,000
630,000
(32,000)
Major Capital Outlay
M
100,000
-
NA
Total Capital Projects
$34,782,000
$70,526,012
$67,145,000
$32,363,000
Funding:
Equipment Replacement
$3,220,000
$4,346,580 0 $1,835,000
(1,385,000)
SDC Improvement Reserve
3,916,270
4,866,564
6,654,320
2,738,050
Capital Reserve
27,645,730
61,312,868
58,655,680
31,009,950
Total Capital Projects Funding
$34,782,000
$70,526,012
$67,145,000
$32,363,000
Note: *The Change compares the proposed FY 23-24 budget to the originally adopted FY 22-23 budget column.
Page 17 FY 23-24 BUDGET AND CIP
Attachment 1, Page 24 of 76
Metropolitan Wastewater Management Commission Budget and Program Summary
BUDGET AND RATE HISTORY
The graphs on page 19 show the regional residential wastewater service costs over a 5 -year
period, and a 5 -year Regional Operating Budget Comparison. Because the Equipment
Replacement, Major Infrastructure Rehabilitation and Major Capital Outlay programs are
managed in the Eugene Operating Budget, based on the size, type and budget amount of the
project these programs are incorporated into either the 5 -year Regional Operating Budget
Comparison graph or the 5 -Year Capital Programs graph on page 20. The Regional Wastewater
Capital Improvement Programs graph on page 20 shows the expenditures over the recent five
years in the MWMC's Capital Program and including Asset Management projects. A list of
capital projects is located in Exhibit 13 on page 50.
As shown on the Regional Residential Sewer Rate graph on page 19, regional sewer usercharges
have incrementally increased to meet the revenue requirements necessary to fund facility
improvements as identified in the 2004 MWMC Facilities Plan. This Plan and the subsequent
2014 Partial Facilities Plan Update demonstrated the need for a significant capital investment in
new and expanded facilities to meet environmental performance requirements and capacity to
serve the community.
On November 1, 2022, the Department of Environmental Quality (DEQ) issued a National
Pollutant Discharge Elimination System Permit (NPDES). Although a portion of these capital
improvements can be funded through system development charges (SDCs), much of the funding
for capital improvements over the approximately 5 -year period will come from user charges.
This has become a major driver of the MWMC's need to increase sewer user rates, moderately
and incremental on an annual basis.
The National Association of Clean Water Agency (NACWA) publishes an annual Cost of Clean
Water Index, which indicates the national average charges for wastewater services. The index
includes average wastewater charges by Environmental Protection Agency (EPA) regions. Of the
EPA regions, Region 10, which includes Oregon, Washington and Idaho, reflects the second
highest wastewater expenses nationwide, based on demographics, geography, regulatory
requirements, and a range of other issues. Within Region 10, the annual change in the cost of
clean water index reflected a 4.4% average increase over the past 3 years.
In FY 22-23 the MWMC regional user rates increased by 3.5% over the prior year rates. The FY
23-24 Budget is based on a 4.5% user rate increase over the FY 22-23 rates. This increase will
provide for Operations, Administration, Capital programs, reserves and debt service, continuing
to meet capital and operating requirements and supporting the Commission's Financial Plan
policies, as well as financially positioning for future investments in capital assets.
The following chart displays the regional component of a residential monthly bill when applying
the base and flow rates to 5,000 gallons of wastewater treated, which includes a 4.5% or $1.30
increase effective July 1, 2023.
Page 18
Attachment 1, Page 25 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Budget and Program Summary
The graph below displays the regional component of a residential monthly bill, when applied to
5,000 gallons of wastewater treated for the recent 5 -year period.
35.00
30.00
25.00
N
d
Of
2000.
L
U
_a
t 15.00
c $27.02
0
10.00
5.00
0.00
FY 19-20
REGIONAL RESIDENTIAL SEWER RATES
5 -YEAR COMPARISON
$27.021 1$27.97
FY 20-21 FY 21-22
$28.95
FY 23-24
The graph below displays the Regional Operating Budget amounts for the recent 5 -year period.
$30,000,000
$27,000,000
$24,000,000
$21,000,000 $18,667,909
$18,000,000
$15,000,000
$12,000,000
$9,000,000
$6,000,000
$3,0oo,000
$0
19-20
REGIONAL OPERATING BUDGET
5- YEAR COMPARISON
$22,333,894 $23,895,689
$20,673,012
20-21 � 21-22 � 22-23
low—
Page 19
Attachment 1, Page 26 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission Budget and Program Summary
The graph below displays the Regional Wastewater Capital Improvement Program Budget
amounts for the recent 5 -year period.
REGIONAL WASTEWATER CAPITAL IMPROVEMENT PROGRAMS
5 -YEAR BUDGET COMPARISON
$80, 000, 000
$70,000,000 $67,145,000
$30.000000
$50.000000
$40,000,000
$34,782,000
$30.000,000
$23,955,000 $22,828,000
$20,000,000 $18,667,000
$10,000,000
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
Page 20
Attachment 1, Page 27 of 76
FY 23-24 BUDGET AND CIP
Attachment 1, Page 28 of 76
Metropolitan Wastewater Management Commission
REGIONAL WASTEWATER PROGRAM
RESERVES
Reserves
The RWP maintains reserve funds for the dedicated purpose to sustain stable rates while fully
funding operating and capital needs. Commission policies and guidance, which direct the amount
of reserves appropriated on an annual basis, are found in the MWMC Financial Plan. Further
details on the FY 23-24 reserves are provided below.
OPERATING RESERVES
The MWMC Operating Budget includes six separate reserves: the Working Capital Reserve,
Rate Stability Reserve, Rate Stabilization Reserve, State Revolving Fund (SRF) Reserve,
Insurance Reserve and the Operating Reserve. Revenues are appropriated across the reserves in
accordance with Commission policy and expenditure needs. Each reserve is explained in detail
below.
WORKING CAPITAL RESERVE
The Working Capital Reserve acts as a revolving account that is drawn down and replenished on
a monthly basis to provide funds for payment of Springfield Administration and Eugene
Operations costs prior to the receipt of user fees from the Springfield Utility Board and Eugene
Water and Electric Board. The Working Capital Reserve is set at $900,000 for FY 23-24,
$200,000 of which is dedicated to Administration and $700,000 is dedicated to Operations.
RATE STABILITY RESERVE
The Rate Stability Reserve was established to implement the Commission's objective of
maintaining stable rates. It is intended to hold revenues in excess of the current year's operating
and capital requirements for use in future years, in order to avoid potential rate spikes. The
amount budgeted on an annual basis has been set at $2 million, with any additional net revenues
being transferred to the capital reserve for future projects.
RATE STABILIZATION RESERVE
The Rate Stabilization Reserve contains funds to be used at any point in the future when net
revenues are insufficient to meet the bond covenant coverage requirement. The Commission
shall maintain the Rate Stabilization account as long as bonds are outstanding. In FY 23-24 no
additional contribution to this reserve is budgeted and the balance at June 30, 2023, will remain
at $2 million.
CLEAN WATER STATE REVOLVING FUND (SRF) RESERVE
The Clean Water SRF Reserve was established to meet revenue coverage requirements for SRF
loans. The SRF Reserve is set at $50,000 for FY 23-24.
Page 21
Attachment 1, Page 29 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
INSURANCE RESERVE
Reserves
The Insurance Reserve was established to set aside funds to cover the insurance deductible
amount for property and liability insurance coverage, for losses per occurrence. The Insurance
Reserve is set at $1.5 million for FY 23-24.
OPERATING RESERVE
The Operating Reserve is used to account for accumulated operating revenues net of operating
expenditures (including other reserves). The Commission's adopted policy provides guidelines to
establish the Operating Reserve at a minimum target of two months expenses. For FY 23-24, the
Operating Reserve is budgeted at $4,260,568, which includes approximately two months of total
Personnel Services, Materials and Services, and Capital Outlay in accordance with Commission
policy.
EXHIBIT 5
OPERATING RESERVES
ADOPTED
BUDGET
FY 22-23
AMENDED
BUDGET
FY 22-23
PROPOSED
BUDGET
FY 23-24
Beginning Balance
$12,052,852
$13,473,571
$11,599,893
User Fee Revenue
36,200,000
36,200,000
37,800,000
Septage Revenue
675,000
675,000
700,000
Other Revenue
1,256,127
1,256,127
2,244,460
Interest
80,000
80,000
200,000
RNG Revenue
1,500,000
1,500,000
350,000
Transfer from Reimbursement SDCs
24,744
24,744
25,904
Personnel Services
(12,934,895)
(12,934,895)
(13,886,087)
Materials & Services
(9,026,001)
(9,126,001)
(9,646,389)
Capital Outlay
(359,000)
(444,000)
(380,000)
Interfund Transfers
(14,600,000)
(14,600,000)
(14,300,000)
Debt Service - SRF Loan
(103,750)
(103,750)
(103,250)
Debt Service - 2016 Revenue Bond
(4,004,800)
(4,004,800)
(4,009,750)
Working Capital
(900,000)
(900,000)
(900,000)
Insurance Re s e rve
(1,500,000)
(1,500,000)
(1,500,000)
SRF Loan Reserve
(50,000)
(50,000)
(50,000)
Rate Stability Res a rve
(2,000,000)
(2,000,000)
(2,000,000)
Rate Stabilization Re s e rve
(2,000,000)
(2,000,000)
(2,000,000)
Operating Reserve
$4,310,277
$5,545,996
$4,144,781
Page 22
Attachment 1, Page 30 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
CAPITAL RESERVES
Reserves
The MWMC Capital Budget includes four reserves: the Equipment Replacement Reserve, SDC
Reimbursement Reserves, SDC Improvement Reserves, and the Capital Reserve. These reserves
accumulate revenue to help fund capital projects including equipment replacement and major
rehabilitation. They are funded by annual contributions from user rates, SDCs, and loans. Each
reserve is explained in detail below.
EQUIPMENT REPLACEMENT RESERVE
The Equipment Replacement Reserve accumulates replacement funding for three types of
equipment: 1) major/stationary equipment items valued over $10,000 with life expectancy
greater than one year; 2) fleet vehicles maintained by the Eugene Wastewater Division; and 3)
computer servers that serve the Eugene Wastewater Division. Contributions to the Equipment
Replacement Reserve in the FY 23-24 budget total $1,500,000, additional budget details are
provided below.
The Equipment Replacement Reserve is intended to accumulate funds necessary to provide for
the timely replacement or rehabilitation of equipment, and may also be borrowed against to
provide short-term financing of capital improvements. An annual analysis is performed on the
Equipment Replacement Reserve. Estimates used in the analysis include replacement costs,
interest earnings, inflation rates and useful lives for the equipment.
SYSTEM DEVELOPMENT CHARGE (SDC) RESERVES
SDCs are required as part of the MWMC IGA. They are connection fees charged to new users to
recover the costs related to system capacity, and are limited to funding Capital Programs. The
purpose of the SDC Reserves is to collect and account for SDC revenues separately from other
revenue sources, in accordance with Oregon statutes. The Commission's SDC structure includes
a combination of "Reimbursement" and "Improvement" fee components. Estimated SDC
revenues for FY 23-24 are approximately $1,800,000. The projected beginning SDC Reserve
balance on July 1, 2023 is $11,372,934.
Page 23
Attachment 1, Page 31 of 76
FY 23-24 BUDGET AND CIP
ADOPTED
AMENDED
PROPOSED
BUDGET
BUDGET
BUDGET
EQUIPMENT REPLACEMENT RESERVE
FY 22-23
FY 22-23
FY 23-24
Beginning Balance
13,717,558
14,909,200
12,982,786
Annual Equipment Contribution
1,600,000
1,600,000
1,500,000
Interest
75,000
75,000
68,586
Equipment Purchases
1 (3,220,000)
(4,346,580)
(1,835,000)
Equipment Replacement Reserve
$12,172,558
$12,237,620
$12,716,372
SYSTEM DEVELOPMENT CHARGE (SDC) RESERVES
SDCs are required as part of the MWMC IGA. They are connection fees charged to new users to
recover the costs related to system capacity, and are limited to funding Capital Programs. The
purpose of the SDC Reserves is to collect and account for SDC revenues separately from other
revenue sources, in accordance with Oregon statutes. The Commission's SDC structure includes
a combination of "Reimbursement" and "Improvement" fee components. Estimated SDC
revenues for FY 23-24 are approximately $1,800,000. The projected beginning SDC Reserve
balance on July 1, 2023 is $11,372,934.
Page 23
Attachment 1, Page 31 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Reserves
REIMBURSEMENT SDC RESERVE
ADOPTED
BUDGET
FY 22-23
AMENDED
BUDGET
FY 22-23
PROPOSED
BUDGET
FY 23-24
Beginning Balance
$1,965,509
$1,923,147
$2,110,321
Reimbursement SDCs Collected
200,000
200,000
200,000
Interest
15,000
15,000
9,918
SDC Compliance Charge
4,000
4,000
7,000
Transfer to Fund 612
(24,744)
(24,744)
(25,904)
Materials & Services
(4,000)
(4,000)
(4,000)
Reimbursement SDC Reserve
$2,155,765
$2,113,403
$2,297,335
CAPITAL RESERVE
The Capital Reserve accumulates funds transferred from the Operating Reserve for the purpose
of funding the CIP, Major Capital Outlay and Major Rehabilitation Program costs. The intent is
to collect sufficient funds over time to construct a portion of planned capital projects with cash in
an appropriate balance with projects that are funded with debt financing. The FY 23-24 Budget
includes a contribution from the Operating Reserve of $12,800,000. The beginning balance on
July 1, 2023, is projected to be $58,841,769. Additional budget detail on the CIP, Major Capital
Outlay and Major Rehabilitation Program reserves is provided below.
CAPITAL RESERVES
ADOPTED
AMENDED
PROPOSED
Beginning Balance
BUDGET
BUDGET
BUDGET
IMPROVEMENT SDC RESERVE
FY 22-23
FY 22-23
FY 23-24
Beginning Balance
$6,097,882
$8,043,102
$9,262,612
Improvement SDCs Collected
1,600,000
1,600,000
1,800,000
Interest
30,000
30,000
42,554
Materials & Services
(10,000)
(10,000)
(10,000)
Funding for Capital Improvement Projects
(3,916,270)
(4,866,564)
(6,654,320)
Improvement SDC Reserve
$3,801,612
$4,796,538
$4,440,846
CAPITAL RESERVE
The Capital Reserve accumulates funds transferred from the Operating Reserve for the purpose
of funding the CIP, Major Capital Outlay and Major Rehabilitation Program costs. The intent is
to collect sufficient funds over time to construct a portion of planned capital projects with cash in
an appropriate balance with projects that are funded with debt financing. The FY 23-24 Budget
includes a contribution from the Operating Reserve of $12,800,000. The beginning balance on
July 1, 2023, is projected to be $58,841,769. Additional budget detail on the CIP, Major Capital
Outlay and Major Rehabilitation Program reserves is provided below.
CAPITAL RESERVES
ADOPTED
BUDGET
FY 22-23
AMENDED
BUDGET
FY 22-23
PROPOSED
BUDGET
FY 23-24
Beginning Balance
$58,937,814
$62,309,597
$58,841,769
Transfer from Operating Reserve
13,000,000
13,000,000
12,800,000
Interest
300,000
300,000
298,942
Other Income
10
10
800
Funding For Capital Improvement Projects
(26,983,730)
(60,445,867)
(58,025,680)
Funding For Major Rehabilitation
(662,000)
(767,000)
(630,000)
Funding For Major Capital Outlay
-
(100,000)
-
Capital Reserve
$44,592,094
$14,296,740
$13,285,831
Page 24
Attachment 1, Page 32 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
EXHIBIT 6
REGIONAL WASTEWATER PROGRAM*
ORGANIZATION CHART FY 23-24
Metropolitan Wastewater Management
Commission
CITY OF EUGENE **
Environmental Services Division
Wastewater Division
&Finance Department
81.68 FTE
17.81 FTE
Division Director
Support Services
FTE
Management
.85
Assistant City Manager
Pretreatment
03 FTE
Operations Manager
.93 FTE
MWMCExeautive Officer/
12.99 FTE
General Manager
.75 FTE
Staffing
Notes:
* Full -Time Equivalent (FTE) figures represent portions of Eugene and Springfield staff funded by
regional wastewater funds.
** The chart represents groups of staff dedicated to program areas rather than specific positions.
Page 25
Attachment 1, Page 33 of 76
FY 23-24 BUDGET AND CIP
WastewaterBiosolids
Beneficial Reuse
Regional Pump
Industrial
Support Services
Treatment Plant
Management
Site
Stations
Pretreatment
16.32 FTE
42.11 FTE
12.99 FTE
1.82 FTE
1.31 FTE
5.35 FTE
Accounting
MWMC
ial
88 FTE
Administration
Prletrea
atment
Admin Support
Regulations &Operations5.36
Enforcement
12.90 FTE
3.25 FTE
Adminitratio
FTE
.53 FTE
M
Administration
3.38 FTE
Support
Support
Computer
1.90 FTE
.30 FTE
Services
Equipment
Equipment
Equipment
Laboratory
egulations
2.73 FTE
Maintenance
10.3 FTE
Maintenance
2.57 FTE
Maintenance
.59 FTE
Facility
Maintenance
FTE
1.27 FTE
eud eta
g
Financial
Management
tEnf.crc8atnnent
Stores
.46
.15 FTE
295 FTE
- 2.67 FTE
Facility
Facility
Facillty
Maintenance
Maintenance
Maintenance
Sampling
Property/
Env Data
11.32 FTE
2.03 FTE
.39 FTE
.70 FTE
Risk Mgt
Analyst
.20 FTE
.65 FTE
Laboratory
Laboratory
Laboratory
Sip dal
Safety, Env &
2.65 FTE
1.00 FTE
.15 FTE
Projects/
Health
Planning
Supervisor
2.00 FTE
.89 FTE
Sampling
SamplingSampling
customer
.74 FTE
.44 FTE
.16 FTE
SerNce
Management
.z5 FTE
Analyst
- 1.89 FTE
PW Maint
Public
1.10 FTE
Edumtion
Project Mgr.
z.o FTE
.93 FTE
Construction
User Fee
Management
Support
5.40 FTE
_ 1.0 FTE
PW Financial
Services
.20 FTE
Notes:
* Full -Time Equivalent (FTE) figures represent portions of Eugene and Springfield staff funded by
regional wastewater funds.
** The chart represents groups of staff dedicated to program areas rather than specific positions.
Page 25
Attachment 1, Page 33 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
EXHIBIT 7
REGIONAL WASTEWATER PROGRAM
POSITION SUMMARY
Staffing
BUDGET BUDGET PROPOSED FTE
CLASSIFICATION FY 21-22 FY 22-23 FY 23-24 CHANGE
SPRINGFIELD ENVIRONMENTAL SERVICES & FINANCE
Accountant
0.80
0.80
0.80
-
Accounting Manager
0.08
0.08
0.08
-
Administrative Specialist
2.65
2.65
2.70
0.05
Assistant City Manager
0.03
0.03
0.03
-
Civil Engineer
1.00
1.00
2.00
1.00
Design & Construction Coordinator
2.00
2.00
1.00
(1.00)
Environmental Analyst
1.00
1.00
1.00
-
Environmental Management Analyst
0.90
0.90
0.90
-
Environmental Services Program Manager
0.80
0.80
0.80
-
Environmental Services Supervisor
1.95
1.95
1.95
-
Environmental Services Technician
2.00
2.00
2.00
-
ESD Division Director/MWMC Executive Officer
0.80
0.80
0.80
-
Management Analyst
0.75
0.75
0.75
-
MWMC Managing Engineer
1.00
1.00
1.00
-
Public Information & Education Analyst
2.00
2.00
2.00
-
TOTAL SPRINGFIELD
17.76
17.76
17.81
0.05
Page 26
Attachment 1, Page 34 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
EXHIBIT 7 (Continued)
REGIONAL WASTEWATER PROGRAM
POSITION SUMMARY
Staffing
BUDGET BUDGET PROPOSED FTE
CLASSIFICATION FY 21-22 FY 22-23 FY 23-24 CHANGE
EUGENE WASTEWATER DIVISION & OTHER PW
Administrative Specialist, Sr
1.78
1.78
1.78
-
Administrative Specialist
0.95
0.95
0.95
-
Application Support Technician, Sr
0.95
0.95
0.95
-
Application Systems Analyst 2
1.78
1.78
1.78
-
Custodian
2.00
2.00
2.00
-
Finance & Admin Manager
0.89
0.89
0.89
-
Systems Electrician 1
3.28
3.28
4.28
1.00
Engineering Associate
0.35
0.35
0.35
-
Maintenance Mechanic
13.25
13.25
13.25
-
Management Analyst
5.14
5.14
6.03
0.89
Parts and Supply Specialist
1.78
1.78
1.78
-
PW Financial Services Manager
0.20
0.20
0.20
-
Utility Billing Coordinator
1.00
1.00
1.00
-
Wastewater Lab Specialist
0.82
0.82
1.25
0.43
Wastewater Division Director
0.85
0.85
0.85
-
Wastewater Instrument Electrician
1.00
1.00
1.00
-
Wastewater Plant Operations Manager
0.93
0.93
0.93
-
Wastewater Operations Supervisor
2.00
2.00
2.00
-
Wastewater Plant Maintenance Supervisor
2.88
2.88
2.88
-
Wastewater Pretreatment & Lab Supervisor
0.82
0.82
0.82
-
Wastewater Operator
36.71
36.71
36.71
-
TOTAL EUGENE
79.36
79.36
81.68
2.32
GRAND TOTAL 97.12
Page 27
Attachment 1, Page 35 of 76
97.12 99.49 2.37
FY 23-24 BUDGET AND CIP
Attachment 1, Page 36 of 76
Metropolitan Wastewater Management Commission
Springfield Budget Detail
CITY OF SPRINGFIELD
REGIONAL WASTEWATER PROGRAM RESPONSIBILITIES
The City of Springfield manages administration
services for the RWP under the Intergovernmental
Agreement for the Metropolitan Wastewater
Management Commission (MWMC). The programs
maintained by Springfield to support the RWP are
summarized below and are followed by Springfield's
regional wastewater budget summaries. Activities, and
therefore program budgets, for the MWMC
administration vary from year to year depending upon
the major construction projects and special initiatives
underway. A list of the capital projects Springfield staff
will support in FY 23-24 is provided in Exhibit 12 on
page 44.
MWMC ADMINISTRATION
Program Responsibilities
■ Administration & Management
■ Financial Planning & Management
■ Long -Range Capital Project Planning
■ Project and Construction Management
■ Coordination between the Commission and
governing bodies
■ Coordination and Management of:
Risk Management & Legal Services
Public Policy Issues
Regulatory and Permit Compliance
■ Public Information, Education and Outreach
■ Industrial Pretreatment Source Control
■ Customer Service
The Springfield Environmental Services Division (ESD) and Finance Department provide
ongoing support and management services for the MWMC. The ESD Director serves as the
MWMC Executive Officer and General Manager. Springfield provides the following
administration functions: financial planning management, accounting and financial reporting;
risk management and legal services; coordination and management of public policy;
coordination and management of regulatory and permit compliance issues; coordination between
the Commission and the governing bodies; long-range capital project planning and construction
management; coordination of public information, education, and citizen involvement programs;
sewer user customer service; and coordination and development of regional budgets, rate
proposals, and revenue projections.
INDUSTRIAL PRETREATMENT (SOURCE CONTROL) PROGRAM
The Industrial Pretreatment Program is a regional activity implemented jointly by the Cities of
Eugene and Springfield. The Industrial Pretreatment section of the ESD is charged with
administering the program for the regulation and oversight of wastewater discharged to the
sanitary collection system by industries in Springfield. This section is responsible for ensuring
that these wastes do not damage the collection system, interfere with wastewater treatment
processes, result in the pass-through of harmful pollutants to treated effluent or biosolids, or
threaten worker health or safety.
This responsibility is fulfilled, in part, by the use of a permit system for industrial dischargers.
This permit system, common to both Eugene and Springfield, implements necessary limitations
on waste characteristics and establishes inspection, monitoring, and reporting requirements for
documenting waste quality and quantity controls. The Industrial Pretreatment section is also
responsible for locating new industrial discharges in Springfield and evaluating the impact of
those discharges on the regional WPCF. The Industrial Pretreatment Program also addresses
Page 28
Attachment 1, Page 37 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission Springfield Budget Detail
the wastewater discharges of some commercial/industrial businesses through the development
and implementation of Pollution Management Practices. Pretreatment program staff also
coordinates pollution prevention activities in cooperation with the Pollution Prevention Coalition
of Lane County.
ACCOUNTING AND FINANCIAL REPORTING
Accounting and financial reporting services for the RWP are provided by the Accounting
division in the Springfield Finance Department, in coordination with ESD. Springfield
Accounting staff provides oversight of financial control systems, ensures compliance with all
local, state and federal accounting requirements for MWMC including debt management and
treasury management services. This division also assists ESD with preparation of the MWMC
budget, capital financing documents, sewer user rates, and financial policies and procedures.
PROGRAMS AND SIGNIFICANT SERVICE/EXPENDITURE CHANGES
In FY 23-24, the City of Springfield will support the following major regional initiatives in
addition to ongoing Commission administration and industrial pretreatment activities:
■ Continue public information, education and outreach activities focused on the MWMC's
Key Outcomes and Communication Plan objectives to increase awareness of the
MWMC's ongoing efforts in maintaining water quality and a sustainable environment.
■ Implement Capital Financing strategies necessary to meet current debt obligations,
prepare for additional debt financing, and ensure sufficient revenues in accordance with
the MWMC Financial Plan.
■ Continue implementation of the 2004 MWMC Facilities Plan and 2014 Partial Facilities
Plan Update to meet all regulatory requirements and capacity needs. Considering
emerging environmental regulations that may impact the operation of the WPCF.
■ Protect the Regional Wastewater Program (RWP) interests through participation in
Association of Clean Water Agencies activities.
■ Coordinate temperature Total Maximum Daily Load (TMDL) compliance through
continued development and implementation of the thermal load mitigation strategy,
including but not limited to a recycled water program.
■ Continue participation with the Association of Clean Water Agencies and the Department
of Environmental Quality on regulatory permitting strategies and the development of
water quality trading rules.
■ Implement resiliency planning to ensure protection of public health and safety following
natural disasters such as earthquakes and floods.
■ Planning operationally and financially to begin the MWMC's NPDES permit
requirements, the DEQ permit was issued on November 1, 2022 and will expire on
September 30, 2027.
Page 29
Attachment 1, Page 38 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission Springfield Budget Detail
BUDGET CHANGES FOR FY 23-24
The budget for Springfield Personnel Services, Materials and Services, and Capital Outlay for
FY 23-24 totals $5,239,876 representing an overall increase of $194,982 or 3.8% from the adopted
FY 22-23 budget, as displayed in Exhibit 8 on page 31.
Personnel Services
Personnel Services totaling $2,542,751 represents a FY 23-24 increase of $67,856 or 2.7% above
the originally adopted FY 22-23 budget. The notable changes are summarized below:
Staffing
The FY 23-24 staffing budget includes a relatively flat number of Full Time Equivalents
(FTEs) resulting in a total staffing level at 17.81 FTE in Springfield which increased by 0.05
FTE as a result of reallocating a small portion of one of the Administrative Specialists.
Regular Salaries and Overtime - $1,639,623, an increase of $65,127 or 4.1%
Salaries are based upon the negotiated management/labor contracts as approved by the
Springfield City Council, and staffing levels.
Employee Benefits - $533,885 an increase of $1,786 or 0.3%
The employee benefits consist mainly of PERS/OPSRP retirement system costs, FICA and
Medicare contributions.
Health Insurance - $363,352, an increase of $793 or 0.2%
The small increase is based on group claims experience and cost projections. Costs are
calculated based on the number of employees.
Materials and Services
The Materials and Services budget total is $2,787,125 in FY 23-24, representing an increase of
$127,125 or 4.8% above the adopted FY 22-23 budget. The notable changes are summarized
below:
Billing & Collection Expense - $900,000, an increase of $100,000 or 12.5%
The $100,000 increase includes contracted billing services for Eugene and Springfield utility
billing services combined, as funded through the Springfield portion of the regional budget.
The increase reflects growth in customer transactions and billing service contracts.
Property & Liability Insurance - $450,000, an increase of $30,000 or 7.1%
The $30,000 increase reflects insurance on newly constructed infrastructure, and maintaining
incremental increases on existing assets for property insurance coverage. Including services
provided by the MWMC Agent of Record for property/liability coverage.
Internal & Indirect Charges Combined - $683,852, an increase of $28,640 or 7.8%
The $28,640 increase is based on changes in overhead costs as programmed in the FY 23-24
budget, when compared FY 22-23. Internal charges are determined by the City of
Springfield, and indirect costs are based on a methodology approved by the federal
government, which is outlined in the MWMC Intergovernmental Agreement.
Page 30
Attachment 1, Page 39 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Personnel Services
Materials & Services
Capital Outlay
Budget Summary
Springfield Budget Detail
EXHIBIT 8
SPRINGFIELD ADMINISTRATION PROGRAM
PROPOSED FY 23-24
BUDGET SUMMARY
ADOPTED AMENDED
ACTUALS BUDGET BUDGET PROPOSED
FY 21-22 FY 22-23 FY 22-23 FY 23-24
CHANGE*
NCR/(DECR
$2,107,950
$2,474,895
$2,474,895
2,542,751
$67,856
2.7%
2,157,089
2,660,000
2,760,000
2,787,125
127,125
4.8%
0
0
85,000
0
0
0.0%
$4,265,039
$5,134,895
$5,319,895 N
$5,329,876
$194,982
3.8%
5 -YEAR M WM C BUDGET COMPARISON
SPRINGFIELD ADM INISTRATION
$8,000,000
$7,000,000
$6,000,000
$4,676,896 $5,134,895 $5,329,876
$5,000,000
$4,183,452 $4,394,800
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
JL
Note: * Change column compares the proposed FY 23-24 Budget to the adopted FY 22-23 Budget.
Page 31
Attachment 1, Page 40 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission Springfield Budget Detail
EXHIBIT 9
SPRINGFIELD ADMINISTRATION
LINE ITEM BUDGET SUMMARY
Page 32
Attachment 1, Page 41 of 76
FY 23-24 BUDGET AND CIP
ADOPTED
AMENDED
PROPOSED
ACTUALS
BUDGET
BUDGET
BUDGET
CHANGE
FY 21-22
FY 22-23
FY 22-23
FY 23-24
INCR/(DECR)
PERSONNEL SERVICES
Regular Salaries
$1,326,228
$1,574,496
$1,574,496
$1,639,623
$65,127
4.1%
Overtime
0
5,741
5,741
5,891
150
2.6%
Employee Benefits
481,112
532,099
532,099
533,885
1,786
0.3%
Health Insurance
300,610
362,559
362,559
363,352
793
0.2%
Total Personnel Services
$2,107,950
$2,474,895
$2,474,895
$2,542,751
$67,856
2.7%
FTE
16.56
17.76
17.76
17.81
0.05
0.3%
MATERIALS & SERVICES
Billing & Collection Expense
$741,460$800,000
$800,000
$900,000
$100,000
12.5%
Property & Liability Insurance
388,955
420,000
420,000
450,000
30,000
7.1%
Contractual Services
32,629
206,373
206,373
206,373
0
0.0%
Attorney Fees and Legal Expense
73,718
183,022
183,022
184,522
1,500
0.8%
WPCF/NPDES Permits
167,513
167,000
167,000
185,000
18,000
10.8%
Materials & Program Expense
116,014
110,555
210,555
110,890
335
0.3%
Computer Software & Licenses
5,596
70,332
70,332
16,382
(53,950)
-76.7%
Employee Development
9,084
23,552
23,552
24,616
1,064
4.5%
Travel & Meeting Expense
9,507
23,954
23,954
25,490
1,536
6.4%
Internal Charges
230,233
279,492
279,492
281,184
1,692
0.6%
Indirect Costs
382,380
375,720
375,720
402,668
26,948
7.2%
Total Materials & Services
$2,157,089
$2,660,000
$2,760,000
$2,787,125
$127,125
4.8%
CAPITAL OUTLAY
I
Total Capital Outlay
$0
$
$85,000
$0
$0
0.0%
TOTAL
$4,265,039
$5,134,890
$5,319,895
$5,329,876
$194,981
3.8%
Page 32
Attachment 1, Page 41 of 76
FY 23-24 BUDGET AND CIP
Attachment 1, Page 42 of 76
Metropolitan Wastewater Management Commission Eugene Budget Detail
CITY OF EUGENE
REGIONAL WASTEWATER PROGRAM RESPONSIBILITIES
The Wastewater Division for the City of Eugene manages all
regional wastewater pollution control facilities serving the
areas inside the Eugene and Springfield Urban Growth
Boundaries under the Intergovernmental Agreement for the
Metropolitan Wastewater Management Commission
(MWMC). These regional facilities include the
Eugene/Springfield Regional Water Pollution Control
Facility (WPCF), the Biosolids Management Facility, the
Beneficial Reuse Site, the Biocycle Farm site, and regional
wastewater pumping stations and transmission sewers.
Program Responsibilities
Facility Operations
Facility Maintenance
Biosolids Management
Environmental Services
Management Information Services
Administration and Management
In support of the water pollution control program, the division provides technical services for
wastewater treatment, management of equipment replacement and infrastructure rehabilitation,
biosolids land application, regional laboratory services, resource recovery operations, and an
industrial source control and pretreatment program in collaboration with environmental
services staff at City of Springfield.
REGIONAL WASTEWATER TREATMENT - FACILITY OPERATIONS
The Wastewater Division operates the WPCF to treat residential, commercial, and industrial
wastes to achieve an effluent quality that protects the beneficial uses of the Willamette River.
The Operations section optimizes wastewater treatment processes to ensure effluent quality
requirements are met in an efficient and cost effective manner. In addition, the Operations
section provides continuous monitoring of the alarm functions for all plant processes, regional
and local pump stations, the Biosolids Management Facility (BMF), and the Beneficial Reuse
Site (BRS).
REGIONAL WASTEWATER TREATMENT - FACILITY MAINTENANCE
The mechanical, electrical, and facilities maintenance sections of the Wastewater Division are
responsible for preservation of the multi -million -dollar investment in the equipment and
infrastructure of the WPCF, regional pump stations, pressure sewers, as well as the BMF, BRS,
and Biocycle Farm. These sections provide a preventative maintenance program to maximize
equipment life and reliability; a corrective maintenance program to repair unanticipated
failures; and a facility maintenance program to maintain the buildings, treatment structures,
and grounds.
BIOSOLIDS AND RECYCLED WATER MANAGEMENT
The Residuals Management section of the Wastewater Division operates the BMF and
Biocycle Farm to process and land apply biological solids (biosolids) produced as a result of
the activated sludge treatment of wastewater. After further processing the biosolids from the
WPCF, the dried material is applied to approved agricultural land. Biosolids are also applied
on poplar trees at the Biocycle Farm as a beneficial nutrient and soil conditioner. In addition,
this section utilizes recycled water for the processing of biosolids and for irrigation. This
section also operates the BRS, which formerly served to treat wastewater from food processing
operations.
Page 33
Attachment 1, Page 43 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Eugene Budget Detail
ENVIRONMENTAL SERVICES
Environmental Services is comprised of Industrial Source Control (Pretreatment), Analytical
Services, and Sampling Team.
Industrial Source Control (ISC) - The pretreatment program is a regional activity implemented
jointly by the cities of Eugene and Springfield. The ISC group of the Wastewater Division is
charged with administering the pretreatment program for the regulation and oversight of
commercial and industrial wastewaters discharged to the wastewater collection system by
fixed -site industries in Eugene and by mobile waste haulers in the Eugene and Springfield
areas. This group is also responsible for ensuring that these wastes do not damage the
collection system, interfere with wastewater treatment processes, result in the pass-through of
harmful pollutants to treated effluent or biosolids, or threaten worker health or safety.
This responsibility is fulfilled through the use of a permit and discharge authorization system
for industrial and commercial users of the wastewater collection system. This permit system,
common to both Eugene and Springfield, implements necessary prohibitions and limitations on
waste characteristics and establishes inspection, monitoring, and reporting requirements for
documenting waste quality and quantity controls. The staff is also responsible for locating new
industrial and commercial discharges in Eugene and evaluating the impact of their discharges
on the WPCF. The section also has responsibilities related to environmental spill response
activities.
Analytical Services - The Analytical Services group provides analytical laboratory work in
support of wastewater treatment, residuals management, industrial source control, stormwater
monitoring, and special project activities of the Wastewater Division. The laboratory's services
include sample handling and analyses of influent sewage, treated wastewater, biosolids,
industrial wastes, stormwater, surface water, and groundwater. Information from the laboratory
is used to evaluate the performance of the treatment process, make treatment process control
decisions, document compliance with regulatory requirements, demonstrate environmental
protection, and ensure worker health and safety.
Sampling Team - The Sampling Team is responsible for sampling and field monitoring
activities related to regional wastewater program functions. These include the Eugene
pretreatment program, wastewater treatment process control, effluent and ambient water
quality, groundwater quality, facultative sludge lagoons, biosolids, application site soils,
stormwater samples, and natural gas quality samples.
MANAGEMENT INFORMATION SERVICES (MIS)
The MIS section provides services for electronic data gathering, analysis, and reporting in
compliance with regulatory requirements and management functions. This section also maintains
the network communication linkages with the City of Eugene and supplies technical expertise
and assistance in the selection, operation, and modification of computer systems (hardware and
software) within the division.
Page 34
Attachment 1, Page 44 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Eugene Budget Detail
ADMINISTRATIVE AND MANAGEMENT SERVICES
Administrative Services provides management, administrative, and office support to the
Wastewater Division. This support includes the general planning, directing, and managing of
the activities of the division; development and coordination of the budget; administration of
personnel records; and processing of payroll, accounts payable, and accounts receivable. This
section also provides tracking and monitoring of all assets for the regional wastewater
treatment facilities and support for reception, customer service, and other administrative needs.
The administrative services include oversight and coordination of the division's Environmental
Management System (EMS), safety, and training programs, and an inventory/storeroom
administrative unit that purchases and stocks parts and supplies and assists with professional
services contracting. Another area this program administers is the coordination of local and
regional billing and rate activities.
PROGRAMS AND SIGNIFICANT SERVICE/EXPENDITURE CHANGES
In FY 23-24, Eugene staff will support the following major regional initiatives in addition to
ongoing operations and maintenance activities.
Manage the Operations & Maintenance (O&M) responsibilities of the NPDES
wastewater discharge permit for the treatment of wastewater and the Lane Regional Air
Protection Agency (LRAPA) air emissions permit for the regional wastewater treatment
plant.
Manage the O&M responsibilities of the Renewable Natural Gas (RNG) facility to
maximize production of renewable fuel and the associated renewable fuel standard
credits.
Provide technical input and O&M assessments related to proposed/newly adopted
environmental regulations, renewable energy objectives, and operational resiliency. This
includes impact evaluations of the regulatory actions upon operational responsibilities
such as the federal sanitary sewer overflows (SSO), blending policy development,
Willamette River TMDLs implementation, and any newly adopted state water quality
standards.
Complete scheduled major rehabilitation, equipment replacement, and other capital
projects in an efficient and timely manner.
■ Work cooperatively on CIP elements and effectively integrate capital project work with
ongoing O&M activities with an emphasis on maintaining an effective CIP management
and coordination program with Springfield staff.
■ Manage the O&M aspects of the BMF and the Biocycle Farm, continuing biosolids land
application practices and poplar tree management.
Page 35
Attachment 1, Page 45 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
SIGNIFICANT CHANGES IN THE O&M BUDGET FOR FY 23-24
Eugene Budget Detail
The FY 23-24 budget for Operations and Maintenance of the regional wastewater treatment
facilities (personnel, materials and services, and capital outlay) totals $18,596,600. The amount
represents an increase of $1,397,600 or 8.1% from the FY 22-23 budget. Aside from cost increases
due to the addition of personnel, the most significant cost centers for the budget include fleet
charges, contractual services, chemicals, parts and components, and computer equipment and
software. Significant items and changes for the FY 23-24 Operations and Maintenance budget as
compared to the FY 22-23 budget include the following:
Personnel Services
Personnel Services totaling $11,343,336 represents an FY 23-24 increase of $883,336 or 8.4%,
which is due to the addition of Full -Time Equivalent (FTE) positions. Additions to the staffing level
for FY 23-24 amount to 2.32 FTE, which is an increase in personnel from 79.36 to 81.68 FTE.
Significant changes for FY 23-24 in Personnel Services affect all accounts due to the staffing level
increases listed below:
1.0 FTE — Systems Electrician 1
Adding one electrician is in response to the increased workload caused by the past 15 years
of capital improvements at MWMC facilities and aging infrastructure. There have been no
staffing increases to the electrical maintenance work section in the past 30 years. The
Switchgear CIP project planned for FY 23-24 has bolstered the need for 1.0 FTE addition to
the electrical maintenance work group.
0.89 FTE — Safety and Emergency Preparedness Program Manager (MA2)
Addition of one Management Analyst 2 (MA2) position to fully implement the safety
programs at MWMC facilities. This position provides services related to health and safety in
an industrial setting, emergency preparedness, disaster response and recovery, and ensures
compliance with local, state, and federal requirements.
0.43 FTE — Laboratory Specialist
The Laboratory Specialist position is currently staffed at 0.5 FTE and needs to be increased
to 1.0 FTE due to the new NPDES permit requirements which became effective in November
2022. Laboratory staff are currently working overtime and needing more of contractual
services to accommodate the additional workload.
Materials and Services
The Materials and Services budget totaling $6,873,264 represents an FY 23-24 increase of
$493,264 or 7.7%. The notable changes are in the following budget categories:
Fleet Operating Charges — $554,141, a net increase of $44,459 or 8.7%
The internal rates and charges from Eugene Public Works Fleet Services are budgeted to
increase in FY 23-24 due to economic factors for fuel, automotive electronics, and related parts
and equipment.
Page 36
Attachment 1, Page 46 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Eugene Budget Detail
Contractual Services — $747,400, a net increase of $148,650 or 24.8%
Greater need for contractual services is anticipated for FY 23-24, with increases specific to
support for the RNG facility, Yokogawa support for the DCS, hired security and camp cleanup
services at MWMC facilities, analytical services for specific laboratory work, and increased
need for NPDES permit -related professional services.
Chemicals — $800,500, a net increase of $60,000 or 8.1%
The costs for hypochlorite, sodium bisulfite, and polymer (both dry and liquid) continue to
increase due to economic factors. Unit prices are established through regional competitive
price agreements, and resupply orders are placed depending on the timing of treatment
process and O&M activity. Additional ongoing chemical expenses included in FY 23-24 are
for the H2S filter media specific to the Renewable Natural Gas (RNG) facility.
Parts & Components — $418,000, a net increase of $55,000 or 15.2%
Capital improvements have expanded the need for parts and components in FY 23-24 in
addition to the increase in costs for parts and components due to economic factors.
Risk Insurance — $71,203, a net increase of $9,334 or 15.1%
For FY 23-24 City of Eugene has planned for an increase in premium expense for insurance and
risk to sufficiently cover the anticipated claims and expenses. General liability premiums have
increased over 30% from FY 22-23 to FY 23-24.
Computer Equipment and Supplies — $570,000, a net increase of $125,427 or 28.2%
City of Eugene's internal service charges for the Microsoft Enterprise Agreement have
increased largely due to increased need for cyber security and cloud based computing platform
support (Azure). Expenses for PeopleSoft licensing and maintenance, updates and upgrades, and
personnel support will continue to increase. Other increases budgeted in FY 23-24 are for the
addition of software and support for the Regional Pretreatment Program, scheduled office
computer replacements, and contracted software development to replace the Utility Billing
Administration Application (a.k.a., Rosie) used for collecting regional wastewater user fees.
Page 37
Attachment 1, Page 47 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Capital Outlay - Budget
Eugene Budget Detail
The FY 23-24 Capital Programs budget includes $380,000 for the Capital Outlay items listed below.
Capital Outlay
FY 23-24
Project Description
Proposed Budget
Interconnect Sludge Line with ADB Piping, BMF
$80,000
Asphalt Condition Assessment
60,000
Groundwater Monitoring Plan and Initial Report
60,000
Operations Console, DCS Video Wall
50,000
Resiliency Improvements, Emergency Supplies Storage
50,000
Condition Assessment, Groundwater Wells (x42)
40,000
Infrared Gas Leak Detection Camera, RNG Facility
40,000
Total
$380,000
Interconnect Sludge Line with ADB Piping — Installation of piping and valve to provide an alternate
location to discharge struvite and other material cleaned from the anaerobic digesters.
Asphalt Condition Assessment — Consulting services needed to assess the condition of all asphalt
surfaces, including roadways, parking lots, and air drying beds.
Groundwater Monitoring Plan and Initial Report — This is required by the new NPDES permit and
will require contracted services from consultants.
Resiliency Improvements, Emergency Supplies Storage — A standalone climate -controlled storage
container is needed for emergency supplies such as potable water, MREs (Meals Ready to Eat), medical
kits, and related supplies to be located on a stationary pad above the 500 -year flood line at the treatment
plant.
Operations Console, DCS Video Wall — Large multi -screen displays for plant operations and incident
command coordination during emergencies.
Condition Assessment, Groundwater Wells (x42) — Several of the groundwater monitoring wells
appear to be compromised. To ensure accurate groundwater monitoring data, the groundwater wells need
to be evaluated by contractors prior to rebuild/rehabilitation.
Infrared Gas Leak Detection Camera, RNG — The infrared camera will provide on -demand data for
staff to detect gas leaks, quickly determine the safety of enclosed spaces, and pinpoint the location of
leaks for corrective action before they become dangerous.
Page 38
Attachment 1, Page 48 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
Eugene Budget Detail
EXHIBIT 10
EUGENE - OPERATIONS AND MAINTENANCE PROGRAM
PROPOSED FY 23-24
BUDGET SUMMARY
■
ADOPTED AMENDED
ROPOSED
ACTUALS
BUDGET BUDGETUDGET
CHANGE*
FY 21-22
FY 22-23 FY 22-23
FY 23-24
INCR/(DECR)
Personnel Services
$9,436,516
$10,460,000 $10,460,000
10 $11,343,336
$883,336 8.4%
Materials & Services
5,890,591
6,380,000 6,380,000
6,873,264
493,264 7.7%
Capital Outlay
32,856
359,000 359,000
380,000
21,000 N/A
Budget Summary
$15,359,963
$17,199,000 $17,199,000
`$18,596,600
$1,397,600 8.0%
$24,000,000 —
$21,000,000
$18,000,000
$14,484,457
$15,000,000
$12,000,000
$9,000,000
$6,000,000
$3,000,000
$0
5 -YEAR M WM C BUDGET COMPARISON
EUGENE -OPERATIONS AND MAINTENANCE
$15,379,200
FY 19-20 FY 20-21
$17,199,000 $18,596,600
$15,359,963
FY 21-22 FY 22-23 FY 23-24
NOTE: Does not include Major Rehabilitation or Equipment Replacement
Page 39
Attachment 1, Page 49 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
EXHIBIT 11
EUGENE - OPERATIONS & MAINTENANCE
LINE ITEM BUDGET SUMMARY
Eugene Budget Detail
Page 40
Attachment 1, Page 50 of 76
FY 23-24 BUDGET AND CIP
ADOPTED
AMENDED
PROPOSED
ACTUAL
BUDGET
BUDGET
BUDGET
CHANGE
FY 21-22
FY 22-23
FY 22-23
FY 23-24
INCR/(DECR)
PERSONNEL SERVICES
Regular Salaries
$5,351,803
$5,996,435
$5,996,435
$6,457,996
$461,561
7.7%
Overtime
55,684
33,704
33,704
57,650
23,946
71.0%
Employee Benefits
2,378,533
2,534,919
2,534,919
2,858,032
323,113
12.7%
Paid Family Med Leave Insurance
0
29,982
29,982
32,288
2,306
7.7%
Workers' Comp/Unemploy Ins
123,443
121,411
121,411
130,292
8,881
7.3%
Health Insurance
1,527,053
1,743,549
1,743,549
1,807,078
63,529
3.6%
Total Personnel Services
$9,436,516
$10,460,000
$10,460,000
$11,343,336
$883,336
8.4%
FTE
78.36
79.36
79.36
81.68
2.32
2.9%
MATERIALS & SERVICES
Utilities
$1,399,616
$1,417,000
$1,417,000
$1,422,000 ,
$5,000
0.4%
Fleet Operating Charges
508,507
509,682
509,682
554,141
44,459
8.7%
Maintenance -Equip & Facilities
175,460
232,600
232,600
237,789
5,189
2.2%
Contractual Services
491,742
598,750
598,750
747,400
148,650
24.8%
Materials & Program Expense
379,075
712,026
712,026
752,231
40,205
5.6%
Chemicals
550,000
740,500
740,500
800,500
60,000
8.1%
Parts & Components
668,277
363,000
363,000
418,000
55,000
15.2%
Risk Insurance - Employee Liability
72,912
61,869
61,869
71,203
9,334
15.1%
Computer Equip, Supplies, Maint
444,629
444,573
444,573
570,000
125,427
28.2%
Indirects
1,200,372
1,300,000
1,300,000
1,300,000
0
0.0%
Total Materials & Services
$5,890,590
$6,380,000
$6,380,000
$6,873,264
$493,264
7.7%
CAPITAL OUTLAY
Motorized Vehicles
$0
$0
$0
$0
$0
0.0%
Capital Outlay - Other
32,856
359,000
359,000
380,000
21,000
5.8%
Total Capital Outlay
$32,856
$359,000
$359,000
$380,000
$21,000
5.8%
TOTAL
$15,359,962
$17,199,000
$17,199,000
$18,596,600
$1,397,600
8.1%
Page 40
Attachment 1, Page 50 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission Capital Improvement Program
REGIONAL WASTEWATER PROGRAM
CAPITAL PROGRAMS
Overview
The Regional Wastewater Program (RWP) includes two components: the Capital Improvement
Program (CIP) and the Asset Management Capital Program (AMCP). The FY 23-24 CIP Budget,
the FY 23-24 AMCP Budget, and the associated 5 -Year Capital Plan are based on the 2004
MWMC Facilities Plan (2004 FP), the 2014 Partial Facilities Plan Update, and the Resiliency
Planning Study (Disaster Mitigation & Recovery Plan — March 2020). The 2004 FP was
approved by the MWMC, the governing bodies of the City of Eugene, the City of Springfield,
Lane County, and the Oregon Department of Environmental Quality (DEQ). The 2004 FP and its
20 -year capital project list was the result of a comprehensive evaluation of the regional
wastewater treatment facilities serving the Eugene -Springfield metropolitan area. The DEQ
issued the MWMC NPDES permit #102486 that became effective on November 1, 2022.
The 2004 FP built on previous targeted studies, including the 1997 Master Plan, 1997 Biosolids
Management Plan, 2001 Wet Weather Flow Management Plan (WWFMP), and the 2003
Management Plan for a dedicated biosolids land application site. The 2004 FP is intended to
meet changing regulatory and wet weather flow requirements and to serve the community's
wastewater capacity and treatment needs through 2025. Accordingly, the 2004 FP established the
CIP project list to provide necessary facility enhancements and expansions over the planning
period. The CIP is administered by the City of Springfield for the MWMC. The AMCP
implements the projects and activities necessary to maintain functionality, lifespan, and
effectiveness of the MWMC facility assets on an ongoing basis. The AMCP is administered by
the City of Eugene for the MWMC and consists of three sub -categories:
Equipment Replacement Program
Major Rehabilitation Program
Major Capital Outlay
The MWMC has established these capital programs to achieve the following RAT objectives:
■ Compliance with applicable local, state, and federal laws and regulations
■ Protection of the health and safety of people and property from exposure to hazardous
conditions such as untreated or inadequately treated wastewater
■ Provision of adequate capacity to facilitate community growth in the Eugene -Springfield
metropolitan area consistent with adopted land use plans
■ Construction, operation, and management of MWMC facilities in a manner that is as
cost-effective, efficient, and affordable to the community in the short and long term
■ Mitigation of potential negative impacts of the MWMC facilities on adjacent uses and
surrounding neighborhoods (ensuring that the MWMC facilities are "good neighbors" as
judged by the community)
Page 41 FY 23-24 BUDGET AND CIP
Attachment 1, Page 51 of 76
Metropolitan Wastewater Management Commission Capital Improvement Program
Capital Promm Funding and Financial Planning Methods and Policies
This annual budget document presents the FY 23-24 CIP Budget, the FY 23-24 AMCP Budget,
and 5 -Year Capital Plan which includes the CIP and AMCP Capital Plan. The MWMC CIP
financial planning and funding methods are in accordance with the financial management
policies put forth in the MWMC Financial Management Plan.
Each of the two RWP capital programs relies on funding mechanisms to achieve the objectives
described above. The CIP is funded primarily through Capital Reserves, which may include
proceeds from revenue bond sales, financing through the State of Oregon DEQ Clean Water
State Revolving Fund loan program, System Development Charges, and transfers from the
Operating Fund to Capital Reserves.
The RWP's operating fund is maintained to pay for operations, administration, debt service,
equipment replacement contributions and capital contributions associated with the RWP. The
operating fund derives the majority of its revenue from regional wastewater user fees that are
collected by the City of Eugene and City of Springfield from their respective customers. In
accordance with the MWMC Financial Plan, funds remaining in excess of budgeted operational
expenditures can be transferred from the Operating Fund to the Capital Reserve fund. The
Capital Reserve accumulates revenue to fund capital projects, including major rehabilitation, to
reduce the amount of borrowing necessary to finance capital projects. In addition, the CIP is
funded with System Development Charges for the projects that qualify.
The AMCP consists of three programs managed by the City of Eugene and funded through
regional wastewater user fees. The Equipment Replacement Program, which funds replacement
of equipment valued at or over $10,000 with a life expectancy greater than one year; The Major
Rehabilitation Program, which funds rehabilitation of the MWMC infrastructure such as roof
replacements, structure coatings, etc.; and the Major Capital Outlay Program for the initial
purchase of major equipment that will be placed on the equipment replacement list, or a one time
large capital expense. The MWMC assets are tracked throughout their lifecycle using asset
management tracking software. Based on this information, the three AMCP program annual
budgets are established and projected for the 5 -Year Capital Plan.
For planning purposes, MWMC considers market changes that drive capital project expenditures.
Specifically, the MWMC capital plan reflects projected price changes over time that affect cost
of materials and services. Accordingly, the 2004 FP projections were based on the 20 -city
average Engineering News Record Construction Cost Index (ENRCCI). In addition, City of
Springfield staff and MWMC design consultants monitor construction trends in Oregon and
supply chain issues.
Page 42 FY 23-24 BUDGET AND CIP
Attachment 1, Page 52 of 76
Metropolitan Wastewater Management Commission Capital Improvement Program
Regional Wastewater Capital Program Status and Budget
CIP Proiect Status and Budget
The FY 23-24 CIP Budget is comprised of the individual budgets for each of the active
(carryover) or starting (new) projects in the first year of the 5 -Year Capital Plan. The total of
these FY 23-24 project budgets is $64,680,000. Each capital project represented in the FY 23-24
Budget is described in detail in a CIP project sheet that can be found at the end of this document.
Each project sheet provides a description of the project, the project's purpose and driver (the
reason for the project), the funding schedule for the project, and the project's expected final cost
and cash flow. For those projects that are in progress, a short status report is included on the
project sheet. In 2019, the MWMC Resiliency Planning consultant study focused on seismic
(Cascadia magnitude 9.0 earthquake) and major flooding event(s), and recommended some
infrastructure multi-year improvements for consideration during the CIP Budgeting process.
Completed Capital Projects
The following capital projects were completed in FY 22-23:
■ Renewable Natural Gas Upgrades (P80095)
■ Aeration Basin Improvements —Phase 2 (P80100 study of existing aeration systems)
Carryover Capital Proiects
All or a portion of remaining funding for active capital projects are carried forward to the
MWMC FY 23-24 budget. The on-going carryover projects are:
■ Electrical Switchgear & Transformer Replacement
■ Administration Building Improvements
■ Water Quality Trading Program
■ Class A Disinfection Facilities
■ Aeration Basin Upgrades — (2023-2026)
■ Comprehensive Facility Plan Update
■ Glenwood Pump Station Upgrade
■ Resiliency Follow -Up
■ Recycled Water Demonstration Projects
■ WPCF Stormwater Infrastructure
■ Poplar Harvest Management Services
Page 43 FY 23-24 BUDGET AND CIP
Attachment 1, Page 53 of 76
Metropolitan Wastewater Management Commission Capital Improvement Program
Overall, the budgeting for these projects follows, and is consistent with, the estimated cost of the
listed capital projects and new information gathered during the MWMC design development
process.
FY 23-24 Capital Budget Summary (Exhibit 12)
Exhibit 12 displays the adjusted budget and end -of -year expenditure estimates for FY 22-23, the
amount of funding projected to be carried over to FY 23-24 and additional funding for existing
and/or new projects in FY 23-24.
EXHIBIT 12
Summary of FY 23-24 MWMC Construction Program Capital Budget
Page 44 FY 23-24 BUDGET AND CIP
Attachment 1, Page 54 of 76
FY 22-23
ADJUSTED
BUDGET
FY 22-23
ESTIMATED
ACTUALS
FY 22-23
CARRYOVER
TO FY 23-24
NEW
FUNDING
FOR FY 23-24
TOTAL
FY 23-24
BUDGET
Project to be Completed in FY 22-23
RNG Upgrade Facilities
946,292
520,000
0
0
0
Aeration Basin Improvements - Phase 2
188,090
50,000
0
0
0
Projects to be Carried Over to FY 23-24
Electrical Switchgear & Transformer Replacement
20,000,000
600,000
19,400,000
0
19,400,000
Administration Building Improvements
7,372,277
1,072,277
6,300,000
12,400,000
18,700,000
Water Quality Trading Program
13,000,000
900,000
12,100,000
0
12,100,000
Class A Disinfection Facilities
6,882,477
92,477
6,790,000
0
6,790,000
Aeration System Upgrades (2023 to 2026)
5,000,000
1,800,000
3,200,000
0
3,200,000
Comprehensive Facilities Plan Update
2,476,422
676,422
1,800,000
0
1,800,000
Glenwood Pump Station Upgrade
2,005,315
505,315
1,500,000
0
1,500,000
Resiliency Fo low -Up
3,522,775
802,775
500,000
0
500,000
Recycled Water Demonstration Projects
354,121
24,121
330,000
0
330,000
WPCF Stormwater Infrastructure
300,000
90,000
210,000
100,000
310,000
Poplar Harvest Management Services
264,663
132,520
50,000
0
50,000
Tertiary Filtration - Phase 2
3,000,000
0
0
0
0
TOTAL Capital Projects
$65,312,432
$7,265,907
$52,180,000
$12,500,000
$64,680,000
Page 44 FY 23-24 BUDGET AND CIP
Attachment 1, Page 54 of 76
Metropolitan Wastewater Management Commission Capital Improvement Program
FY 23-24 Asset Management Capital Program and Budget
The AMCP consists of the following three programs:
■ Equipment Replacement
■ Major Rehabilitation
■ Major Capital Outlay
The FY 23-24 budget of each program is described below.
Equipment Replacement Program - Budget
The FY 23-24 Capital Programs budget includes $1,835,000 in Equipment Replacement
purchases that are identified on the table below.
Equipment Replacement
FY 23-24
Proposed Budget
Project Description
Dredge, BMF
$560,000
Strain Presses, Biosolids Drying Press (x3), BMF
510,000
Strainer, Automatic (x2), Final
200,000
Passenger Vehicles, EV/Hybrid (x2), Administration
140,000
Pickup Truck, Dump Bed, Facilities
95,000
Tractor, John Deere, BMF
85,000
Fork Lift (All Terrain), Equipment Maintenance
75,000
Flail Mowers (x2), BMF
60,000
Electric Cart, Plant Maintenance
30,000
Electric Cart, Operations
30,000
Mower, 72" Deck, Zero Turn w/Mulcher (x2), Facilities
30,000
Actuator, Rotork — IP S2 P rimary Drive Diversion Gate
20,000
Total
$1,835,000
Dredge, BMF — The existing dredge underwent several major rebuilds in prior years. It is now beyond
repair and needs to be replaced.
Strain Presses, Biosolids Drying Press (0), BMF — The presses are used to filter, screen, dewater and
transport biosolids during processing. Replacement parts are no longer available from the manufacturer.
Automatic Strainer (x2), Final — The screening and washing mechanisms can no longer be rebuilt and
need to be replaced.
EV/Hybrid Passenger Vehicles (x2), Administration Replacement of two 13 -year old passenger
vehicles per recommendation from Eugene Fleet Maintenance division.
Pickup Truck with Dump Bed, Facilities — Replacement of 20 -year old dump -bed pickup truck per
recommendation from Eugene Fleet Maintenance and the need for four wheel drive capability.
Page 45 FY 23-24 BUDGET AND CIP
Attachment 1, Page 55 of 76
Metropolitan Wastewater Management Commission Capital Improvement Program
John Deere Tractor, BMF — The cost of rebuilding the tractor is nearly the same as purchasing new.
Staff recommend replacement with a larger tractor capable of lifting the dry polymer totes (each tote
about 2,000 lbs) and useful for a wider range of BMF operations work.
All Terrain Fork Lift, Maintenance — Replacement with a vehicle that will be used to both load/unload
shipping trucks and also move equipment over uneven terrain.
Flail Mowers (x2), BMF — After 15 years of rough use at Biocycle Farm and BMF, the main components
of the flail mowers are worn out, and complete replacement of both mowers is needed.
Electric Carts (x2), Maintenance & Operations — Replacement of electric carts per recommendation
from Eugene Fleet Maintenance largely due to the availability of parts.
Zero Turn Mower with 72" Deck and Mulcher (x2), Facilities — The 13 -year old mower can no longer
be operated reliably due to wear and tear and is needing replacement.
Actuator, Rotork — IPS2 Primary Drive Diversion Gate — After undergoing several rebuilds, the
actuator unit needs to be entirely replaced.
Maior Rehabilitation Program - Budget
The FY 23-24 Capital Programs budget includes $630,000 for Major Rehabilitation projects that
are identified on the table below.
Major Rehabilitation
FY 23-24
Project Description
Proposed Budget
Roof Replacements (x4)
$300,000
Hypochlorite Delivery and Monitoring Systems Rebuild, Phase 1
150,000
Sludge Holding Tank Wall Repair, Digesters
90,000
Asphalt Resealing, Roadway and Parking Area, BMF
50,000
Masonry Weather Sealing, Operations Building, BMF
20,000
Operations/Maintenance Building Improvements
20,000
Total
$630,000
Roof Replacements (x4) — Condition assessments by staff and contractor have determined that roof
replacements are needed for the Centrifuge Building, Maintenance High Bay, Gas Mixing Room #2, and
Pretreatment Building.
Hypochlorite Delivery and Monitoring Systems Rebuild, Phase 1— The delivery, distribution, and
drain piping for the hypochlorite system has become brittle and cracked. The piping is leaking and needs
total replacement.
Sludge Holding Tank Wall Repair, Digesters — Repair needed on structural wall that was damaged
during the construction of #4 anaerobic digester.
Roadway and Parking Area Resealing, BMF — Routine crack and resealing work is needed to
maximize the longevity of the asphalt roadways and parking areas at the facility.
Page 46 FY 23-24 BUDGET AND CIP
Attachment 1, Page 56 of 76
Metropolitan Wastewater Management Commission Capital Improvement Program
Masonry Resealing, Ops Building, BMF — Routine weather sealing of the exterior masonry wall
surfaces of the operations building to prolong the life of the structure.
Operations and Maintenance Building Improvements — Allocation for small-scale facility
improvements.
Major Capital Outlay
There are no new requests for Major Capital Outlay in FY 23-24.
Asset Management Capital Budget Summary
The following table summarizes the FY 23-24 Asset Management Capital Program Budget by
project type showing a total AMCP budget of $2,465,000.
Asset Management Capital Project Budget
FY 23-24
Project Description
Proposed Budget
Equipment Replacement
$1,835,000
Major Rehabilitation
630,000
Major Capital
-
Total
$2,465,000
Page 47 FY 23-24 BUDGET AND CIP
Attachment 1, Page 57 of 76
Metropolitan Wastewater Management Commission Capital Improvement Program
FY 24-25 Asset Management Capital Program Status and Budget
The AMCP consists of the following programs:
■ Equipment Replacement
■ Major Rehabilitation
■ Major Capital Outlay
The FY 24-25 budget and status of each program is described below.
Equipment Replacement Program — Budget Forecast
The FY 24-25 Capital Programs budget includes $700,000 in Equipment Replacement purchases
that are identified in the table below.
Equipment Replacement
FY 24-25
Project Description
Budget Forecast
Gravity Belt Thickener (x2)
$400,000
Polymer Wetting Device # 1, Drying Facility, BMF
90,000
Hypochlorite (SHC) Metering Pump, Final (x4)
60,000
Bisulfte (SBS) Metering Pump, Final (x3)
50,000
Air Supply Unit, Digesters
40,000
Air Supply Unit Controls, Secondary
40,000
Acid Distillation System, ESB Labs
20,000
Total
$700,000
Gravity Belt Thickener (x2) — Scheduled major rebuild of both GBT units, including all wear parts.
Polymer Wetting Device #1, Drying Facility, BMF — The 22 -year old wetting device has reached end of
service life and is essential to mixing and processing biosolids. Should a critical failure occur during the
season, all solids processing would stop until the equipment is replaced.
Hypochlorite (SHC) Metering Pump, Final (x4) — Recurring problems with reliable connection
between the electrical and mechanical components make complete replacement necessary.
Bisulfite (SBS) Metering Pump, Final (0) — Recurring problems with reliable connection between the
electrical and mechanical components make complete replacement necessary.
Air Supply Unit, Digesters — The coils on the existing units have corroded. Replacement unit will have
coated coils designed for longer equipment service life.
Air Supply Unit Controls, Secondary — Replacement of the ad-hoc assembled controls with a standard
package control system.
Page 48 FY 23-24 BUDGET AND CIP
Attachment 1, Page 58 of 76
Metropolitan Wastewater Management Commission Capital Improvement Program
Acid Distillation System, ESB Labs — The current system has reached end of service life. This system is
used to reduce contamination in trace metals analysis, and new equipment will reduce the cost of
purchasing commercially prepared acids to meet the permit -required detection limits.
Maior Rehabilitation Program - Budget
The FY 24-25 Capital Programs budget includes $350,000 for Major Rehabilitation projects that
are identified in the table below.
Major Rehabilitation
FY 24-25
Project Description
Budget Forecast
Dewatering Facility, Roof Replacement, BMF
$150,000
Hypochlorite Delivery and Monitoring Systems Rebuild, Phase 2
110,000
Plant Asphalt Maintenance, Crack/Slurry Sealing
60,000
Operations/Maintenance Building Improvements
30,000
Total
$350,000
Dewatering Facility, Roof Replacement — Condition assessment by staff and contractor have
determined the need for repair or replacement of the dewatering facility roof at BMF.
Hypochlorite Delivery and Monitoring Systems Rebuild — Existing piping for hypochlorite delivery is
damaged, creating operational and safety concerns. Hypo delivery equipment needs to be relocated
(significantly re -engineered), drains need repair, and piping upsized for operational efficiency, ease of
maintenance, and worker safety.
Plant Asphalt Maintenance, Crack/Slurry Sealing — Implementation of the condition assessment
recommendations to repair the roadways and parking lots at the treatment plant.
Operations and Maintenance Building Improvements — Allocation for small-scale facility
improvements.
Major Capital - Budget
There are no new requests for Major Capital Outlay in FY 24-25.
Summary of FY 24-25 Asset Management Capital Program Budget
Asset Management Capital Project Budget
FY 24-25
Project Description
Budget Forecast
Equipment Replacement
$700,000
Major Rehabilitation
350,000
Major Capital Outlay
-
Total
$1,050,000
Page 49 FY 23-24 BUDGET AND CIP
Attachment 1, Page 59 of 76
Metropolitan Wastewater Management Commission Capital Improvement Program
5 -Year Capital Plan (Exhibit 13)
For each fiscal planning cycle, only the first year of budget authority is appropriated. The
remaining four years of the CIP and AMCP Capital Plans are important and useful for fiscal and
work planning purposes. However, it is important to note that the funds in the outer years of the
Capital Plan are only planned and not appropriated. Also, the full amount of obligated multi-year
project costs is often appropriated in the first year of the project, unless a smaller subset of the
project, such as project design, can be identified and funded without budgeting the full estimated
project cost. For these multi-year contracts, unspent funds from the first fiscal year will typically
be carried over to the next fiscal year until the project is completed. Accordingly, the RWP
Capital Plan presented herein is a subsequent extension of the plan presented in the adopted
FY 22-23 Budget that has been carried forward by one year to FY 23-24. Changes to the 5 -Year
Plan typically occur from year to year as more information becomes available and evaluated.
Exhibit 13 displays the MWMC 5 -Year Capital Plan programs budget, which includes
$115,520,000 in planned capital projects and $13,660,600 planned asset management capital
projects for an overall 5 -Year Capital Plan Budget of $129,180,600.
EXRtBIT 13
Regional Wastewater 5 -Year Capital Programs
Page 50 FY 23-24 BUDGET AND CIP
Attachment 1, Page 60 of 76
FY 23-24 I
FY 24-25 I
FY 25-26
FY 26-27 I
FY 27-28
TOTAL
CAPITAL PROJECTS
Biosolids Management
Poplar Harvest Management Services
50,000
50,000
Non -Process Facilities and Facilities Planning
Comprehensive Facilities Plan Update
1,800,000
1,800,000
Facility Plan Engineering Services
450,000
140,000
150,000
150,000
890,000
Partial Facility Plandate
650,000
650,000
Conveyance Systems
Glenwood Pump Station Upgrade
T 1,500,000 1
11500,000
Plant Performance improvements
Electrical Switchgear & Transformer Re lacement
19,400,000
19,400,000
Administration Building rovements
18,700,000
18,700,000
Water Quality Trading Program
12,100,000
12,100,000
Class A Disinfection Facilities
6,790,000
6,790,000
Aeration System Upgrades (2023 to 2026)
3,200,000
25,000,000
28,200,000
Resiliency Follow -Up
500,000
500,000
800,000
800,000
2,000,000
4,600,000
Rec cled Water Demonstration Projects
330,000
330,000
WCPF Stormwater Infrastructure
310,000
200,000
510,000
Waste Activated Sludge Thickening
1,500,000
5,000,000
6,500,000
Owosso Bridge Seismic Upgrades
1,000,000
5,500,000
6,500,000
Tertiary Filtration - Phase 2
7,000,000
7,000,000
TOTAL CAPITAL PROJECTS
$64,680,000
$27,650,000
$6,940,000
$6,450,000
$9,800,000
$115,520,000
SSET MANAGEMENT
E ui mentReplacement
1,835,000
700,000
3,163,400
1,585,600
2,445,600
9,729,600
Major Rehabilitation
630,000
350,000
844,000
1,164,000
943,000
3,931,000
Major Capital Outlay
-
-
-
-
-
-
TOTAL ASSETMANAGEMENT
2,465,000
1,050,000
4,007,400
2,749,600
3,388,600
13,660,600
TOTAL CAPITAL IMPROVEMENTS
$67,145,000
$28,700,000
$10,947,400
$9,199,600
$13,188,600
$129,180,600
Page 50 FY 23-24 BUDGET AND CIP
Attachment 1, Page 60 of 76
Metropolitan Wastewater Management Commission
POPLAR HARVEST MANAGEMENT SERVICES (P80083)
Capital Improvement Program
Description: This project represents the commissioning phase of the initial establishment of the
Biocycle Farm by managing harvest and replanting services of all three farm
management units (MUs), including marketing of poplar harvest products. Upon final
replanting of Management Unit 3 (MU3), the project will result in a findings and
recommendation report for long-term Biocycle Farm management. The project ensures
the timely harvest of each MU within the regulatory 12 -year rotation limit. Upon full
replanting of MU3, the long-term poplar harvest and planting will be added to
operations/maintenance functions in 2024 under the Eugene Wastewater Division.
Ongoing poplar end use and market development is anticipated to remain under the
MWMC Capital Program team.
Status: MU1 was replanted in 2016. MU2 was replanted in 2018-19. MU3 was harvested in 2021
with replanting programmed in 2023-24.
Justification: Regulatory land use requirements for operation of the Biocycle Farm (including
agricultural rules) and assurance of optimization of farm effectiveness and efficiency,
including biosolids and recycled water management strategies.
Project Driver: Land Use Compatibility Statement (LUGS) issued by Lane County; Biosolids
Management Plan and Recycled Water Use Plan under the MWMC's NPDES permit.
Project Trigger: Maturity of each 12 -year rotation age cycle in conformance with agricultural use rules.
Estimated Project Cost: $2,000,000 (estimate 2013 to June 2024)
Estimated Cash Flow: FY 13-14 = $116,009; FY 14-15 = $114,465; FY 15-16 = $136,814;
FY 16-17 = $105,653; FY 17-18 = $435,573; FY 18-19 = $138,388;
FY 19-20 = $110,007; FY 20-21 = $36,969; FY 21-22 = $623,602;
FY 22-23 = $132,520; FY 23-24 = $50,000
Attachment 1, Page 61 of 76
Prior
2022-23
Expenditure/Category:
Years
Est. Act.
2023-24 2024-25
2025-26
2026-27
2027-28
Total
Desiga/Construction
$1,817,480
$132,520
$50,000 $0
$0
$0
$0
$2,000,000
Other
$0
$0
$0 $0
$0
$0
$0
$0
Total Cost
$1,817,480
$132,520
$50,000 $0
$0
$0
$0
$2,000,000
Page 51
FY 23-24 BUDGET AND CIP
Attachment 1, Page 61 of 76
Metropolitan Wastewater Management Commission
COMPREHENSIVE FACILITIES PLAN UPDATE (P80101)
'�--R —
r.Odi 11"o
.I
r
Capital Improvement Program
Description: This will be the first MWMC Comprehensive Facilities Plan Update since the 2004
MWMC Facilities Plan. The update could include WPCF stormwater planning, NPDES
permit renewal, system development charge evaluation, facilities planning technical
services, and cost estimating for a 20 -year planning horizon. The update will draw on the
most recent plant data, permit compliance requirements, and available technology able to
ensure the MWMC continues to meet future regulations, environmental standards, and
community growth. The MWMC NPDES permit renewal was effective on November 1,
2022.
Status: As of December 2022, consultant provided WPCF stormwater master plan (December
2021). The Oregon Department of Environmental Quality finalized the NPDES permit
#102486 in October 2022. The P80101 project team is working with consultants to create
a new Facilities Plan and updates to the MWMC governing body.
Justification: Evaluate and plan for future MWMC conveyance and treatment upgrades and solutions to
meet regulatory requirements, preserve public health, community growth, and water
quality standards.
Project Driver: Provide MWMC comprehensive facilities planning to develop the capital program and
recommendations for the upcoming 20 -years.
Project Trigger: The WPCF stormwater planning portion was triggered to address local building permit
requirements for MWMC upcoming construction projects. The remaining project scope
will be focusing on planning for at least 20 years.
Estimated Project Cost: $2,600,000
Estimated Cash Flow: FY 18-19 = $35,701; FY 19-20 = $15,174; FY 20-21 = $70,567;
FY 21-22 = $2,136; FY 22-23 = $676,422; FY 23-24 = $1,460,000;
FY 24-25 = $340,000
Attachment 1, Page 62 of 76
Prior
2022-23
Eacraenditure/Category_:
Years
Est. Act.
2023-24 2024-25
2025-26
2026-27
2027-28
Total
Design/Construction
$0
$0
$0 $0
$0
$0
$0
$0
Other
$123,578
$676,422
$1,800,000 $0
$0
$0
$0
$2,600,000
Total Cost
$123,578
$676,422
$1,800,000 $0
$0
$0
$0
$2,600,000
Page 52
FY 23-24 BUDGET AND CIP
Attachment 1, Page 62 of 76
Metropolitan Wastewater Management Commission
FACILITY PLAN ENGINEERING SERVICES (P80110)
Capital Improvement Program
Description: Engineering/technical/vendor services for analysis, project definition, cost estimating,
design feedback, follow up approvals, and general consultation regarding the MWMC
Facilities Plan follow up (2024 to 2028). The related project P80090 was closed out in
FY 21/22.
Status: After the November 1, 2022 permit renewal, staff anticipates updating the MWMC
Facilities Plan under P80101 and as needed follow up support via P80110 Facility Plan
Engineering Services. As required by the NPDES permit 4102486 (page 12) and before
September 15, 2025, the MWMC must provide an inspection report to the DEQ of the
treatment plant outfall system. The P80110 funding will support the inspection and
evaluation of the MWMC outfall system.
Justification: Consultant services to provide ongoing technical and engineering services as needed after
the MWMC Comprehensive Facilities Plan Update (P80101).
Project Driver: Ongoing engineering/technical/vendor services.
Project Trigger: Ongoing need.
Estimated Cost: $890,000 (2024 to 2028)
Estimated Cash Flow: FY 24-25 = $450,000; FY 25-26 = $140,000; FY 26-27 = $150,000;
FY 27-28 = $150,000
Attachment 1, Page 63 of 76
Prior
2022-23
Eamenditure/Category:
Years
Est. Act.
2023-24 2024-25
2025-26
2026-27
2027-28
Total
Design/Construction
$0
$0
$0 $0
$0
$0
$0
$0
Other
$0
$0
$0 $450,000
$140,000
$150,000
$150,000
$890,000
Total Cost
$0
$0
$0 $450,000
$140,000
$150,000
$150,000
$890,000
Page 53
FY 23-24 BUDGET AND CIP
Attachment 1, Page 63 of 76
Metropolitan Wastewater Management Commission Capital Improvement Program
PARTIAL FACILITY PLAN UPDATE (P80103)
------------
-
�1
*� I
Y
Description: This project provides a 5 -year update to the Comprehensive Facilities Plan that will
verify and re-evaluate the assumptions, projections, and project cost estimates. The
Partial Facilities Plan Update reviews the new and evolving regulatory drivers, identifies
technology changes/opportunities, evaluates needed adjustments, and provides new
recommendations. The next MWMC NPDES permit renewal date is September 30, 2027.
Status: Anticipate starting work in FY 27-28 or as needed.
Justification: The information and basis of the Comprehensive Facilities Plan requires regular updating
to ensure knowledge, data, regulations, and performance issues behind Plan
recommendations are current and recommended projects are adapted and adopted based
on the current fact set.
Project Driver: Ongoing goal to keep planning up to date.
Project Trigger: Scheduled update.
Estimated Project Cost: $650,000
Estimated Cash Flow: FY 27-28 = $320,000; FY 28-29 = $330,000
Attachment 1, Page 64 of 76
Prior
2022-23
Expenditure/Category:
Years
Est. Act.
2023-24 2024-25
2025-26
2026-27 2027-28 Total
Design/Construction
$0
$0
$0 $0
$0
$0 $0 $0
Other
$0
$0
$0 $0
$0
$0 $650,000 $650,000
Total Cost
$0
$0
$0 $0
$0
$0 $650,000 $650,000
Page 54
FY 23-24 BUDGET AND CIP
Attachment 1, Page 64 of 76
Metropolitan Wastewater Management Commission
GLENWOOD PUMP STATION UPGRADE (P80064)
Capital Improvement Program
Description: Expand Glenwood pump station capacity to accommodate growth and meet Oregon
Department of Environmental Quality (DEQ) wastewater pump station design
requirements. The pump station was designed with stalls for additional pumps. Two
pumps are currently installed with space for two additional pumps to be added when
flow to the pump station increases with development of the Glenwood and Laurel Hill
basins. In 2019, the P80096 Resiliency Planning study recommended onsite
geotechnical evaluation and additional improvements.
Status: As of January 2023, evaluation of existing pumping capacity and geotechnical
investigation is complete. Consultant task order #1 is nearing completion. The next step
is to collect wet weather flow data and start design of the pump station upgrades.
Justification: Additional pumping capacity will be required at this MWMC pump station to handle
increasing flows in the Glenwood area (Springfield) and the Laurel Hill area (Eugene).
Project Driver: Oregon DEQ wastewater pump station redundancy requirements and 2019 Resiliency
study recommendations.
Project Trigger: Peak wet weather instantaneous flow reaches 80 percent of the pump station firm
capacity.
Estimated Project Cost: $2,050,000 (but plan to get updated construction cost estimating in 2023)
Estimated Cash Flow: FY 20-21 = $1,426; FY 21-22 = $43,259; FY 22-23 = $505,315; FY 23-24 = $1,400,000;
FY 24-25 = $100,000
Attachment 1, Page 65 of 76
Prior
2022-23
Expenditure/Category:
Years
Est. Act.
2023-24 2024-25
2025-26
2026-27
2027-28
Total
Design/Construction
$44,685
$505,315
$1,500,000 $0
$0
$0
$0
$2,050,000
Other
$0
$0
$0 $0
$0
$0
$0
$0
Total Cost
$44,685
$505,315
$1,500,000 $0
$0
$0
$0
$2,050,000
Page 55
FY 23-24 BUDGET AND CIP
Attachment 1, Page 65 of 76
Metropolitan Wastewater Management Commission
Capital Improvement Program
ELECTRICAL SWITCHGEAR & TRANSFORMER REPLACEMENT (P80115)
Description: The main electrical switchgear at the Water Pollution Control Facility (WPCF) and
Willakenzie Pump Station (WPS) were installed in 1983 during construction of the
regional facilities. The purpose of the equipment is to take utility power and provide it to
various process areas with the use of switches. There is a main breaker to safely isolate
the facility from the utility grid (EWEB), as well as protect the utility from electrical
faults at the site. This project will upgrade the existing switchgear and medium voltage
transformers.
Status: As of December 2022, consultant developed an estimated project cost, based on recent
similar projects. The MWMC received an update with recommendations on December 9,
2022.
Justification: The main electrical switchgear for the WPCF and the WPS have reached the end of their
service life and need to be replaced. Eighteen (18) medium voltage (MV) transformers
throughout both sites are in similar condition. Major delays in equipment delivery times
have placed a sense of urgency on procuring this equipment. Streamlining project
delivery, design and construction, the impacts of outages to plant operations can be
minimized if all equipment is replaced together through one project.
Project Driver: Main switchgear and MV transformers are of paramount importance to plant operations.
Replacing switchgear is a major undertaking that involves large temporary power
sources, specialized contractors, manufacturer field testing, and significant coordination
to reduce disruption to plant operation.
Project Trigger: The September 2022 condition assessment, coupled with recent arcing events, has
concluded the switchgear at the WPCF and WPS have reached the end of their useful life
and need to be replaced, and it is anticipated that the MV transformers are not far behind.
Estimated Project Cost: $20 million (additional cost estimating anticipated in 2023)
Estimated Cash Flow: FY 22-23 = $600,000; FY 23-24 = $4,000,000; FY 24-25 = $6,400,000;
FY 25-26 = $9,000,000
Attachment 1, Page 66 of 76
Prior
2022-23
Expenditure/Category:
Years
Est. Act.
2023-24 2024-25
2025-26
2026-27
2027-28 Total
Design/Construction
$0
$600,000
$19,400,000 $0
$0
$0
$0 $20,000,000
Other
$0
$0
$0 $0
$0
$0
$0 $0
Total Cost
$0
$600,000
$19,400,000 $0
$0
$0
$0 $20,000,000
Page 56
FY 23-24 BUDGET AND CIP
Attachment 1, Page 66 of 76
Metropolitan Wastewater Management Commission Capital Improvement Program
ADMINISTRATION BUILDING IMPROVEMENTS (P80104)
Description: This project will address the Administration/Operations Building workspace needs at the
Water Pollution Control Facility (WPCF). It is a follow up to the 2018-2019 construction
of the P80085 new laboratory building and expansion of the existing maintenance
building. In 2019, the P80096 Resiliency Planning study recommended evaluating
MWMC options for building space including: a) constructing a new MWMC building
for immediate occupancy/use after a major natural disaster, or b) upgrade the existing
building for immediate occupancy post -earthquake (magnitude 9.0 event). Three
alternatives to meet workspace needs were studied and the alternative to construct a new
building in the existing building's footprint was selected by the MWMC during the
October 14, 2022 meeting. Temporary operations space will need to be designed and
constructed in the existing Maintenance Building for operations to continue during
construction and to provide for additional operational resiliency in the future.
Status: As of January 2023, the project team and design consultant are nearing the 60% design
development and anticipate construction bidding in early 2024.
Justification: The original design and construction of the WPCF Administration/Operations Building
was completed February 1982 under older building codes. Since that time, use of the
building and associated construction codes have changed substantially necessitating the
need to re-evaluate the MWMC building options to address level of service goals after a
natural disaster (earthquake or flooding).
Project Driver: The need to update the existing Administration/Operations building is driven by the
necessity to provide a safe and efficient work environment for the WPCF staff. Many of
the planned changes stem from a changing wastewater/environmental business because of
changing regulations since the WPCF was originally constructed in 1982. Also, address
the P80096 recommended level of service goals to operate after magnitude 9.0
earthquake issue.
Project Trigger: Expansion and changes needed for functionality, safety, and natural disaster resiliency.
Estimated Project Cost: $20,000,000 (continue to evaluate project cost estimates during design development)
Estimated Cash Flow: FY 20-21 = $17,937; FY 21-22 = $209,786; FY 22-23 = $1,072,277;
FY 23-24 = $8,700,000 FY 24-25 = $10,000,000
Attachment 1, Page 67 of 76
Prior
2022-23
Expenditure/Category:
Years
Est. Act.
2023-24 2024-25
2025-26
2026-27
2027-28
Total
Design/Construction
$227,723
$1,072,277
$18,700,000 $0
$0
$0
$0
$20,000,000
Other
$0
$0
$0 $0
$0
$0
$0
$0
Total Cost
$227,723
$1,072,277
$18,700,000 $0
$0
$0
$0
$20,000,000
Page 57
FY 23-24 BUDGET AND CIP
Attachment 1, Page 67 of 76
Metropolitan Wastewater Management Commission
WATER QUALITY TRADING PROGRAM (P80112)
Capital Improvement Program
Description: The MWMC Water Quality Trading Program secures regulatory credits for meeting
thermal load reduction through watershed restoration. The program fulfills the objectives
of the MWMC Water Quality Trading Plan under the MWMC NPDES permit as
approved November 2022, which defines the MWMC eligible trading area in the upper
Willamette basin. The program is implemented principally through the MWMC's
membership in the Pure Water Partners collaborative via the MWMC's contractor -
provided Credit Program Manager services and MWMC's IGA with EWEB. Water
quality trading credits comprise the MWMC's primary strategy for thermal load limit
compliance and may provide ancillary future water quality or carbon benefits.
Status: The MWMC with consultant help has developed a Water Quality Trading Plan for
NPDES permit compliance and has fully evaluated the credit capacity, effectiveness, and
scale of eligible lands in the upper Willamette basin. As of March 2019, the MWMC
procured The Freshwater Trust (www.thefreshwatertrust.org) as the MWMC Credit
Program Manager. As of November 2022, the MWMC has an active agreement with The
Freshwater Trust to implement the permit -compliance water quality trading program
scope of work to meet the 5 -year credit timeline of the NPDES permit Compliance
Schedule. As of January 2023, the MWMC has recorded 33.65 Mkcal/day of credits out
of a 5 -year target of 200 Mkcal/day.
Justification: The Water Quality Trading Program will help provide cost-effective strategies for most
of the thermal load compliance dates as required under the MWMC NPDES permit
renewed in 2022.
Project Driver: Implementation of updated thermal load limits in the MWMC's renewed NPDES permit.
Project Trigger: The NPDES permit renewal includes a 15 -year Compliance Schedule with 200
Mkcal/day of credits due by October 2027.
Estimated Project Cost: $13 million (estimate 2022 to 2033)
Estimated Cash Flow: FY 22-23 = $900,000; FY 23-24 = $550,000; FY 24-25 = $2,100,000;
FY 25-26 = $3,100,000; FY 26-27 = $2,600,000; FY 27-28 = $1,100,000;
FY 28-29 = $30,000; FY 29-30 = $20,000; FY 30-31 = $1,100,000;
FY 31-32 = $1,100,000; FY 32-33 = $400,000.
Attachment 1, Page 68 of 76
Prior
2022-23
Expenditure/Category:
Years
Est. Act.
2023-24 2024-25
2025-26
2026-27
2027-28
Total
Design/Construction
$0
$0
$0 $0
$0
$0
$0
$0
Other
$0
$900,000
$12,100,000 $0
$0
$0
$0
$13,000,000
Total Cost
$0
$900,000
$12,100,000 $0
$0
$0
$0
$13,000,000
Page 58
FY 23-24 BUDGET AND CIP
Attachment 1, Page 68 of 76
Metropolitan Wastewater Management Commission
CLASS A DISINFECTION FACILITIES (P80098)
Capital Improvement Program
Description: Provides disinfection, storage, and distribution facilities needed to bring tertiary filtered
effluent to Class A standards on a consistent and reliable basis for initial demonstration of
recycled water uses on- and off-site of the MWMC treatment site. The P80098 project
includes the design, bidding, construction, and permitting of Class A recycled water
disinfection facilities.
Status: As of January 2023, the project team is evaluating the MWMC existing filtration system
and seeking grant funding. The P80098 design package is nearing 100% completion to
submit for construction permits and construction bidding phase.
Justification: Class A recycled water is necessary to expand recycled water to landscaping, street tree,
and industrial uses. Demonstration of Class A quality and reliability is necessary for
stakeholder acceptance and future adoption of expanded recycled water uses.
Project Driver: The Thermal Load Mitigation Alternatives Evaluation, Recycled Water Program
Implementation Planning, Phase 2 Study (dated August 2014) recommended
demonstration scale use of Class A recycled water to address stakeholder acceptability
issues identified as barriers to full-scale recycled water uses.
Project Trigger: Pilot recycled water demonstration sites with willing, ready -to -proceed partners have
been identified, including City of Eugene (street tree watering) and industrial aggregate
sites for equipment washing.
Estimated Project Cost: $8 million (recycled water Class A infrastructure and upgrade one structure for 9.0
magnitude earthquake preparedness related to MWMC P80096 level of service goals)
Estimated Cash Flow: FY 18-19 = $836; FY 19-20 = $15,934; FY 20-21 = $339,068; FY 21-22 = $761,685;
FY 22-23 = $92,477; FY 23-24 = $550,000; FY 24-25 = $6,240,000
2024-25
Prior
2022-23
2027-28
Expenditure/Category:
Years
Est. Act.
2023-24
Design/Construction
$1,117,523
$92,477
$6,790,000
Other
$0
$0
$0
Total Cost
$1,117,523
$92,477
$6,790,000
2024-25
2025-26
2026-27
2027-28
Total
$0
$0
$0
$0
$8,000,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$8,000,000
Page 59
Attachment 1, Page 69 of 76
FY 23-24 BUDGET AND CIP
Metropolitan Wastewater Management Commission
AERATION SYSTEM UPGRADES [2023-2026] (P80113)
Capital Improvement Program
cAM%@
inj
Description:
In 2020 and 2021, Brown and Caldwell evaluated the existing aeration systems and
provided recommendations in January 2022 via project P80100. The P80113 project will
implement the design and construction of additional upgrades/changes to the existing
aeration systems by year 2027. Upgrades to the westerly existing aeration basins are
Years Est. Act.
anticipated after year 2031.
Status:
As of January 2023: The MWMC signed the P80113 design contract with Brown and
2026-27
Caldwell on October 4, 2022. The design development phase is anticipated thru 2024
Design/Construction
with updates in the MWMC monthly report.
Justification:
Update aging (1984) existing equipment/systems such as piping, electrical,
$0
communication technology, blowers, HVAC, and other components related to the
$0 $30,000,000
aeration system which is part of the MWMC secondary treatment process.
Project Driver:
Ongoing efforts to keep existing systems reliable and achieve required performance
$0
outcomes to address the National Pollution Discharge Elimination System (NPDES)
$0
permit.
Project Trigger:
Need to address aging aeration systems for reliability and performance upgrades.
Estimated Project Cost: $30,000,000 (evaluate cost estimates during the P80113 design development phase)
Estimated Cash Flow: FY 22-23 = $1,800,000; FY 23-24 = $3,200,000; FY 24-25 = $8,000,000;
FY 25-26 = $11,500,000; FY 26-27 = $5,500,000
Page 60 FY 23-24 BUDGET AND CIP
Attachment 1, Page 70 of 76
Prior 2022-23
Expenditure/Category:
Years Est. Act.
2023-24
2024-25
2025-26
2026-27
2027-28 Total
Design/Construction
$0 $1,800,000
$3,200,000
$25,000,000
$0
$0
$0 $30,000,000
Other
$0 $0
$0
$0
$0
$0
$0 $0
Total Cost
$0 $1,800,000
$3,200,000
$25,000,000
$0
$0
$0 $30,000,000
Page 60 FY 23-24 BUDGET AND CIP
Attachment 1, Page 70 of 76
Metropolitan Wastewater Management Commission
RESILIENCY FOLLOW-UP (P80109)
Capital Improvement Program
The Oregon Resilience Plan
This project provides follow-up evaluation and some implementation of the P80096
2022-23
fkd.c,.. RlA and lmpaoWnR Recovery
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TT'LeBisla[fYe AsrmdY
OrgTon SWmk SRlery Pdky
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AdAstly [tlmmlufen lOSSW1[I
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DISASTER MITIGATION AND
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RECOVER "N
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station. Received consultant cost estimates for seismic retrofits to the Owosso Bridge.
Justification:
The MWMC's facilities and wastewater conveyance and treatment services are integral
a.f„.a.Rn
to protection of the community and public health following a major disaster such as the
■
Description:
This project provides follow-up evaluation and some implementation of the P80096
2022-23
Resiliency Study (Disaster Mitigation and Recovery Plan - dated March 2020). The 2019
study recommended seismic and flooding mitigation projects estimated at $34.6 -million
to be coordinated with the MWMC ongoing infrastructure/facilities construction
program. The main objective is to address "level of service" goals before a natural
Years
disaster such as a 9.0 magnitude earthquake or major flooding. Also, the MWMC should
2023-24
continue to communicate with the agencies that prepare for natural disasters that can
2025-26
impact the Eugene/Springfield community.
Status:
As of January 2023: Consultants completed geotechnical assessments near the Owosso
Design/Construction
Bridge, Willakenzie pump station, WPCF Headworks structures, and Glenwood pump
$802,775
station. Received consultant cost estimates for seismic retrofits to the Owosso Bridge.
Justification:
The MWMC's facilities and wastewater conveyance and treatment services are integral
$800,000
to protection of the community and public health following a major disaster such as the
$5,580,000
anticipated Cascadia Subduction Zone Earthquake and major flooding.
Project Driver:
Cost effectively ensure reasonable recovery of MWMC's core facilities and services
$0
following major disaster impacts after earthquake or flooding.
Project Trigger:
Per Commission direction, consultant work began in July 2018. The MWMC plan with
$0
consultant recommendations is dated March 2020. Established consultant agreements in
Total Cost
2021 with four engineering businesses.
Estimated Project Cost: Mitigation recommendations estimate: $34.6 -million (2019 dollars)
Estimated Cash Flow: FY 20-21 = $4,092; FY 21-22 = $173,133; FY 22-23 = $802,775; FY 23-24 = $500,000;
FY 24-25 = $500,000; FY 25-26 = $800,000; FY 26-27 = $800,000; FY 27-28 =
$2,000,000; and continue the MWMC mitigation work estimated over $34 -million
Page 61 FY 23-24 BUDGET AND CIP
Attachment 1, Page 71 of 76
Prior
2022-23
Expenditure/Category:
Years
Est. Act.
2023-24
2024-25
2025-26
2026-27
2027-28
Total
Design/Construction
$177,225
$802,775
$500,000
$500,000
$800,000
$800,000
$2,000,000
$5,580,000
Other
$0
$0
$0
$0
$0
$0
$0
$0
Total Cost
$177,225
$802,775
$500,000
$500,000
$800,000
$800,000
$2,000,000
$5,580,000
Page 61 FY 23-24 BUDGET AND CIP
Attachment 1, Page 71 of 76
Metropolitan Wastewater Management Commission
RECYCLED WATER DEMONSTRATION PROJECTS (P80099)
1
Capital Improvement Program
Description: This project provides for stakeholder engagement, community communication/outreach,
and any additional design, construction, permitting, and implementation of recycled
water point -of -use needs beyond the MWMC's point -of -delivery of Class A recycled
water product.
Status: As of 2022: Pilot Class A recycled water demonstration sites with ready -to -proceed
partners have been identified, including City of Eugene street -tree watering and industrial
aggregate site uses. Letters of intent from these partners were secured in 2020.
Regulatory readiness was addressed with DEQ during the NPDES 2022 permit renewal
in anticipation of project launch during the 2022-2027 permit cycle. A consultant -led
outreach strategy was developed, including engaging a recycled water use advisory
network in tandem with the Class A Disinfection Facilities (P80098) construction phase.
Justification: Recycled water use may be an important strategy for diverting effluent from the
Willamette River to meet NPDES permit discharge limits for temperature and other water
quality benefits. Development of Class A recycled water is an identified water resource
strategy in EWEB's Water Management and Conservation Plan (July 2018) and the
Eugene/Springfield Area Multi -Jurisdictional Natural Hazards Mitigation Plan (January
2020).
Project Driver: The Thermal Load Mitigation Alternatives Evaluation -Recycled Water Program
Implementation Planning, Phase 2 Study (dated August 2014) identified demonstration
scale use of Class A recycled water was needed to address stakeholder acceptability
issues identified as barriers to full-scale recycled water uses.
Project Trigger: The 2022 NPDES permit included new temperature limits and imposes a 15 -year
compliance schedule to fully meet new effluent limits. The permit requires identification
of a long-term strategy to meet the compliance schedule.
Estimated Project Cost: $410,000
Estimated Cash Flow: FY 19-20 = $27,899; FY 20-21 = $16,859 FY 21-22 = $11,121; FY 22-23 = $24,121;
FY 23-24 = $160,000; FY 24-25 = $170,000
Attachment 1, Page 72 of 76
Prior
2022-23
Expenditure/Category:
Years
Est. Act.
2023-24 2024-25
2025-26
2026-27 2027-28 Total
Design/Construction
$55,879
$24,121
$330,000 $0
$0
$0 $0 $410,000
Other
$0
$0
$0 $0
$0
$0 $0 $0
Total Cost
$55,879
$24,121
$330,000 $0
$0
$0 $0 $410,000
Page 62
FY 23-24 BUDGET AND CIP
Attachment 1, Page 72 of 76
Metropolitan Wastewater Management Commission
WPCF STORMWATER INFRASTRUCTURE (P80111)
Capital Improvement Program
Description: Retrofit and/or change existing stormwater infrastructure at the Water Pollution Control
Facility (WPCF). Also, update the WPCF Conditional Use Permit (CUP) related to
stormwater infrastructure planning for upcoming construction.
Status: As of December 2022, Jacobs staff provided a Stormwater Master Plan (SWMP) dated
December 16, 2021 with consultant recommendations including the need to update the
MWMC existing CUP related to stormwater systems.
Justification: WPCF existing stormwater and drainage systems need to be retrofitted and/or changed
for upcoming construction permit approvals.
Project Driver: Maintain compliance with local and state stormwater requirements at the WPCF.
Project Trigger: Each infrastructure hard surface change at the WPCF can trigger stormwater quality and
quantity onsite controls related to project permit requirements.
Estimated Project Cost: $600,000 (update WPCF CUP for stormwater, retrofit existing three bioswales to rain
gardens, and add new rain gardens)
Estimated Cash Flow: FY 22-23 = $90,000; FY 23-24 = $310,000; FY 24-25 = $200,000
Page 63 FY 23-24 BUDGET AND CIP
Attachment 1, Page 73 of 76
Prior
2022-23
Expenditure/Category:
Years
Est. Act.
2023-24
2024-25
2025-26
2026-27
2027-28
Total
Design/Construction
$0
$90,000
$310,000
$200,000
$0
$0
$0
$600,000
Other
$0
$0
$0
$0
$0
$0
$0
$0
Total Cost
$0
$90,000
$310,000
$200,000
$0
$0
$0
$600,000
Page 63 FY 23-24 BUDGET AND CIP
Attachment 1, Page 73 of 76
Metropolitan Wastewater Management Commission
WASTE ACTIVATED SLUDGE THICKENING (P80078)
Capital Improvement Program
Description: Third gravity belt thickener (GBT) with associated at -grade building. Assumes additional
basement floor space is not required.
Status: Continue to monitor the timing of this project and P80101 findings in 2023/2024.
Justification: Provide additional capacity for waste activated sludge (WAS) thickening process.
Project Driver: Additional capacity to provide WAS thickening with one unit offline at upper limit flow
projections. Nitrification required by the NPDES permit and increasing wastewater flows
and loads generates more WAS solids. Provide ability to conduct recuperative thickening.
Project Trigger: Exceeding solids and hydraulic loading rate design criteria.
Estimated Project Cost: $6,500,000
Estimated Cash Flow: FY 24-25 = $1,500,000; FY 25-26 = $3,000,000; FY 26-27 = $2,000,000
Attachment 1, Page 74 of 76
Prior
2022-23
Expenditure/Category:
Years
Est. Act.
2023-24 2024-25
2025-26
2026-27
2027-28
Total
Design/Construction
$0
$0
$0 $1,500,000
$5,000,000
$0
$0
$6,500,000
Other
$0
$0
$0 $0
$0
$0
$0
$0
Total Cost
$0
$0
$0 $1,500,000
$5,000,000
$0
$0
$6,500,000
Page 64
FY 23-24 BUDGET AND CIP
Attachment 1, Page 74 of 76
Metropolitan Wastewater Management Commission
OWOSSO BRIDGE SEISMIC UPGRADES (P80116)
Capital Improvement Program
Description: This project was identified in the Disaster Mitigation and Recovery Plan (March 2020).
The MWMC owns the Owosso Bridge (constructed in 1982) and has infrastructure
attached to the bridge.
Status: Under the MWMC project P80109 work related to the Owosso Bridge, the MWMC
received a geotechnical seismic analysis consultant report dated June 23, 2022. In
August 2022, an engineering consultant provided updated cost estimates for Owosso
Bridge seismic retrofits.
Justification: The MWMC's facilities and wastewater conveyance/treatment services are integral to
protection of the community and public health following a major disaster such as the
Oregon anticipated Cascadia Subduction Zone Earthquake.
Project Driver: Cost effectively ensure reasonable recovery of MWMC's core facilities and services
following major disaster impacts after earthquake and/or river flooding.
Project Trigger: Ongoing effort to address level of service recommendations/improvements from the
Disaster Mitigation and Recovery Plan dated March 2020 (Project P80096).
Estimated Project Cost: $6,500,000
Estimated Cash Flow: FY 25-26 = $800,000; FY 26-27 = $2,700,000; FY 27-28 = $2,800,000;
FY 28-29 = $200,000
Attachment 1, Page 75 of 76
Prior
2022-23
Expenditure/Category:
Years
Est. Act.
2023-24 2024-25
2025-26
2026-27
2027-28
Total
Design/Construction
$0
$0
$0 $0
$1,000,000
$5,500,000
$0
$6,500,000
Other
$0
$0
$0 $0
$0
$0
$0
$0
Total Cost
$0
$0
$0 $0
$1,000,000
$5,500,000
$0
$6,500,000
Page 65
FY 23-24 BUDGET AND CIP
Attachment 1, Page 75 of 76
Metropolitan Wastewater Management Commission
TERTIARY FILTRATION - PHASE 2 (P80102)
Capital Improvement Program
Description: The phased work program anticipates installing infrastructure/support facilities for 30
mgd of filters for tertiary filtration of secondary treated effluent. Phase 2 is planned to
install filter system technology sufficient for another 10 mgd of treatment that will
increase the total filtration capacity to 20 mgd. The Phase 3 project will install the
remaining filtration technology to meet the capacity needs identified in the 2004 MWMC
Facilities Plan and evaluate any new planning information.
In January 2016, the project scope and cost (estimate $530K in 2015) increased to
include updating electrical switchgear and installing tertiary filter flushing headers/pipe
vents.
Status: Tertiary Filtration (Phase 2) project is anticipated to start design development in FY 27-
28. Continue to evaluate timing based on upcoming P80101 planning information.
Justification: The 2004 MWMC Facilities Plan proposes filters on a phased work program. Filtration
provides high quality secondary effluent to help meet permit requirements and potential
Class A recycled water product for public and/or private partnerships.
Project Driver: Performance reliability to meet the dry weather NPDES Permit total suspended solids
limit of less than 10 mg/L, reuse development, and compliance with effluent limits during
peak flow conditions.
Project Trigger: NPDES permit compliance for total suspended solids (TSS): Dry weather maximum
month flow in excess of 49 mgd. Also, provide higher quality effluent so that reuse
options can be developed. Continue to evaluate the project timing based on the MWMC
upcoming P80101 Facilities Planning information.
Estimated Project Cost: $17,000,000 (re-evaluate during the P80101 Comprehensive Facilities Plan Update)
Estimated Cash Flow: FY 27-28 = $5,500,000; FY 28-29 = $5,600,000; FY 29-30 = $5,600,000;
FY 30-31 = $300,000
Prior
2022-23
Years
Est. Act.
2023-24 2024-25
2025-26
2026-27 2027-28 Total
Design/Construction $0
$0
$0 $0
$0
$0 $7,000,000 $7,000,000
Other $0
$0
$0 $0
$0
$0 $0 $0
Total Cost $0
$0
$0 $0
$0
$0 $7,000,000 $7,000,000
Page 66
FY 23-24 BUDGET AND CIP
Attachment 1, Page 76 of 76