HomeMy WebLinkAboutApplication APPLICANT 4/25/2023Revised 10.14.13 kl 1 of 6
City of Springfield
Development Services Department
225 Fifth Street
Springfield, OR 97477
Land Division Plat
Partition, Subdivision
Application Type (Applicant: check one)
Partition Plat Pre-Submittal: Subdivision Plat Pre-Submittal:
Partition Plat Submittal: Subdivision Plat Submittal:
Required Project Information (Applicant: complete this section)
Applicant Name: Phone:
Company: Fax:
Address:
Applicant’s Rep.: Phone:
Company: Fax:
Address:
Property Owner: Phone:
Company: Fax:
Address:
ASSESSOR'S MAP NO: TAX LOT NO(S):
Property Address:
Size of Property: Acres Square Feet
Proposed Name of Subdivision:
Description of
Proposal:
If you are filling in this form by hand, please attach your proposal description to this application.
Existing Use: Tentative Case #:
# of Lots/Parcels: Avg. Lot/Parcel Size: sf Density: du/acre
Signatures: Please sign and print your name and date in the appropriate box on the next page.
Required Project Information (City Intake Staff: complete this section)
Associated Applications:
Pre-Sub Case No.: Date: Reviewed by:
Case No.: Date: Reviewed by:
Application Fee: $ Technical Fee: $ Postage Fee: $0
TOTAL FEES: $ PROJECT NUMBER:
Revised 10.14.13 kl 3 of 6
Land Division Plat Application Process (see next page for a diagram of this process)
1. Applicant Submits a Land Division Plat Application for Pre-Submittal
The application must conform to the Land Division Plat Pre-Submittal Requirements
Checklist on pages 4-6 of this application packet.
A pre-submittal meeting to discuss completeness is mandatory, and pre-submittal
meetings are conducted every Tuesday and Friday, from 10:00 am - noon.
Planning Division staff strives to conduct pre-submittal meetings within five to seven
working days of receiving an application.
2. Applicant and the City Conduct the Pre-Submittal Meeting
The applicant, owner, and design team are strongly encouraged to attend the pre-
submittal meeting.
The meeting is held with representatives from Public Works Engineering and
Transportation, Community Services (Building), Fire Marshall’s office, and the Planning
Division and is scheduled for 30 to 60 minutes.
The Planner provides the applicant with a Pre-Submittal Checklist specifying the items
required to make the application complete if it is not already complete, and the
applicant has 180 days submit a complete application to the City.
3. Applicant Submits a Complete Land Division Plat Application
When the applicant has addressed all items on the Pre-Submittal Checklist and the
City Surveying Section has notified the applicant’s surveyor that the plat and other
documents are sufficiently refined, the applicant can submit a complete application to
the City Survey Section located in the NW Quad of City Hall.
The application must conform to the Land Division Plat Submittal Requirements
Checklist on page 6 of this application packet.
If the submittal is deemed complete, the City Survey Section will sign-off on the City
Survey approval sheet and send the applicant to the Development Services
Department for application submittal and fee collection.
Planning staff checks and signs the mylars.
4. Applicant Records Plat at Lane County & Submits Plat and Documents to City
After Planning staff checks and signs the mylars, the plat may then be recorded by the
applicant’s surveyor at Lane County.
After plat has been recorded at Lane County, applicant submits five (5) recorded, rolled
paper copies of the plat and three (3) copies of required documents to the
Development Services Department prior to the issuance of building permits.
Revised 10.14.13 kl 4 of 6
LAND DIVISION PLAT APPLICATION PROCESS
Applicant submits land division plat application for pre-submittal
(See Land Division Plat Pre-Submittal Requirements Checklist)
City departments review application for completeness and hold pre-submittal meeting to
discuss completeness issues with applicant and applicant’s representatives.
Applicant addresses incomplete items.
City Surveyor checks application and returns
comments to applicant’s surveyor.
Applicant’s surveyor corrects plat
and returns to City Surveyor.
Applicant’s surveyor sets new monuments
and flags existing ones.
City Surveyor conducts field check and
returns comments to applicant’s surveyor
Once no errors appear on the plat and a current title report is submitted, applicant’s
surveyor is given ok to submit complete land division plat application.
After ok given from City Surveyor and applicant has addressed all incomplete items from
pre-submittal, applicant submits complete application to the City Survey Section
(See Land Division Plat Submittal Requirements Checklist)
City Survey Section signs-off on City Survey approval sheet and sends the applicant to the
Development Services Department for application submittal and fee collection.
Planning staff checks and signs mylars and notifies applicant’s surveyor of approval.
Applicant brings copies of recorded plat and documents to Development Services Department.
Applicant takes plat and accompanying documents to Lane County for recording.
Revised 10.14.13 kl 5 of 6
Land Division Plat Pre-Submittal Requirements Checklist
NOTE: If you feel an item does not apply, please state the reason why and attach the
explanation to this form.
Application Fee – refer to the Development Code Fee Schedule for the appropriate fee
calculation formula. A copy of the fee schedule is available at the Development Services
Department. Any applicable application, technology, and postage fees, are collected at
the pre-submittal and submittal stages.
Land Division Plat Application Form
Letter Addressing Conditions of Approval – lists and addresses each condition of
approval, detailing the actions taken and current status of each item.
Five (5) Paper Copies of the Plat stamped and signed by the surveyor.
Two (2) Copies of Closure Sheets for the boundary and each lot or parcel and all
common areas, dedicated areas, and easement areas that are not simple parallel offsets.
Two (2) Copies of Title Report or Subdivision Guarantee for the parcel being
divided. The title report must be dated within 30 days of submittal at the time of the final
submittal. An older report is OK at the pre-submittal stage.
Two (2) Copies of Each of the Reference Documents and Plats listed on the plat.
Two (2) Copies of Each of the Supporting Documents – the vesting deed (must vest
title to the owner listed on the plat), existing easement deeds, and documents listed as
exceptions in the title report, etc.
Two (2) Draft Copies of any street dedications.
Two (2) Draft Copies of Any New Easements or Restrictions being created by
separate document, improvement agreements, maintenance agreements, joint use
ingress/egress and utility easements, sewer hook up in lieu of assessment, and any other
documents that will be recorded together with the plat or that are required by the
Conditions of Approval.
Two (2) Copies of a Consent Statement (Concurrence) on the plat (to be signed by
the lender prior to final approval) OR Two (2) Copies of an Affidavit of Consent by
separate document is required from all Trust Deed, mortgage, or other secured loan
interest holders against the property to be recorded simultaneously with the plat IF any
public dedications or easements are being made and/or any other interests are being
transferred to the public per ORS 92.075 (2-4).
Copies of Wetland Documents as required.
Copies of ODOT Access Permits as required.
Draft Copy of Bargain and Sale Deed for Reserve Strips – City Survey Section has a
template.
Verification that Street Tree Agreement is in Progress as required.
Draft Copy of the Conditions, Covenants & Restrictions (CC&Rs) as
required.
Revised 10.14.13 kl 6 of 6
Post Monumentation Deposit as required for subdivisions only. City Survey Section
has current fee schedule and templates.
Location of Any Floodways in accordance with SDC 3.3-400.
Existing Easements Clearly Identified with Their Recorded Reference.
New Easements and Reserve Strips Referenced in Owner Certificates of
Dedication and Purposes of Easements Identified on Plat.
NOTE: When, as part of the approval process, the application has been conditioned so that the
recordation of a document is required, the applicant shall be responsible for paying the Lane
County recording fee for any such required document. Documents which may require
recordation include, but are not limited to: Development Agreements; Improvement
Agreements; Deed Restrictions; Future Development Plans; Easements; Joint Use Access/
Maintenance Agreements; and Dedications of Right-of-Way.
Land Division Plat Submittal Requirements Checklist
NOTE: If you feel an item does not apply, please state the reason why and attach the
explanation to this form.
Application Fee – refer to the Development Code Fee Schedule for the appropriate fee
calculation formula. A copy of the fee schedule is available at the Development Services
Department. The application, technology, and postage fees, where applicable, are
collected at the time of complete application submittal.
Land Division Plat Application Form
Two (2) Copies of the Deed
Two (2) Copies of a Title Report issued within 30 days of the date Lane County will
record the plat.
Original Plat on Mylar with notarized owner(s) signature(s) and signed surveyor stamp.
Copy of the Mylar on Bond Paper
Original and Copy of all Required Documents with signatures where appropriate.
Addendum to Partition Plat (Lot Validation) Pre-Submittal Application Form
Applicant: Tom J. Ruckman
Owner: Tom J. & Kathleen R. Ruckman
Purpose: Lot Validation
Property: Assessor’s Map 17-03-26-32, Tax Lot 101
Explanation of Non-Applicability of Certain Pre-Submittal Requirements Checklist Items:
NOTE: Please also refer to the letter included with this application for more information
regarding the non-applicability of some of the items below.
Two (2) Draft Copies of Any Street Dedications: No street dedications are required in
conjunction with this lot validation plat request.
Two (2) Draft Copies of Any New Easements or Restrictions: No new easements, restrictions,
agreements, etc. are required in conjunction with this lot validation plat request.
Two (2) Copies of a Consent Statement OR Two (2) Copies of an Affidavit of Consent:
No trust deed, mortgage, or other secured loan interest holders exist with respect to the subject
property per the title report included with this application, nor are any public dedications or
easements and/or transfers of any other interests to the public required in conjunction with this lot
validation plat request.
Copies of Wetland Documents: No Local Wetlands Inventory or National Wetlands Inventory
wetlands sites are located within or immediately adjacent to the subject property per the current City
of Springfield Wetlands Map.
Copies of ODOT Access Permits: The subject property abuts an ODOT right-of-way on the south,
more specifically the Eugene-Springfield Highway (OR 126). However, access to the subject property
from said ODOT right-of-way is prohibited per access restrictions contained in Correction Warranty
Deed to the State of Oregon recorded April 25, 1960 on Reel 151 D, Reception No. 97481, Lane
County Official Records, therefore submittal of ODOT Access Permits is not applicable.
Draft Copy of Bargain and Sale Deed for Reserve Strips: No reserve strips are required in
conjunction with this lot validation plat request.
Verification that Street Tree Agreement is in Progress: No street trees or street tree
agreement is required in conjunction with this lot validation plat request.
Draft Copy of the Conditions, Covenants & Restrictions (CC&R’s): No CC&R’s are proposed
or required in conjunction with this lot validation plat request.
Post Monumentation Deposit: This application is for a partition / lot validation plat as opposed
to a subdivision, therefore this item is not applicable.
Location of Any Floodways: No regulatory floodways are located within or adjacent to the
subject property. Per Flood Insurance Rate Map (FIRM) Panel No. 41039C1142 F bearing an effective
date of June 2, 1999, the subject property in its entirety is located within “Zone X – Areas determined
to be outside of 500-year flood”.
New Easements and Reserve Strips Referenced in Owner Certificates of Dedication and
Purposes of Easements Identified on Plat: No new easements or reserve strips are required in
conjunction with this lot validation plat request.
Closure Report Partition Plat / Lot Validation for Tom J. & Kathleen R. Ruckman Page 1 of 1
[[ Traverse View - PLAT BOUNDARY / PARCEL 1 ]]
12623.45 SqFt 0.290 Acres
Point Type Northing Easting Bearing Horiz Dist Horiz Angle Radius Arc Length Delta
1 5000.0000 5000.0000
N1°37'52"E 99.26
2 5099.2198 5002.8254
S68°50'17"E 31.83 289°31'51"
3 5087.7290 5032.5089
S86°14'40"E 90.00 162°35'37"
4 5081.8340 5122.3156
S1°40'20"W 117.88 267°55'00"
5 PC 4964.0042 5118.8757
N73°09'09"W 124.21 285°10'31" 4674.64 124.21 1°31'21"
6 PT 5000.0034 4999.9968
[[ Closure View - PLAT BOUNDARY / PARCEL 1 ]]
[ Traverse Summary ]
Closed Loop 6 Points From 1 To 6
Horizontal Distance: 463.18 Feet Slope Distance: 463.18 Feet
Area: 12623.45 SqFt 0.290 Acres
[ Error Summary ]
Relative: 1 : 99635 (Closed Loop) Linear: 0.00 Feet Direction: S42°57'30"E
Northing: 0.00 Feet Easting: -0.00 Feet Elevation: 0.00 Feet
Angular: None
[ Closing Points ]
Point Northing Easting Elevation
From 1 5000.0000 5000.0000 0.00
To 6 5000.0034 4999.9968 0.00
Correct 1 5000.0000 5000.0000 0.00
No liability is assumed hereunder until policy has been issued and full policy premium has been paid.
MAIN OFFICE
811 WILLAMETTE ST.
EUGENE, OREGON 97401
PH: (541) 687-2233 * FAX: (541)485-0307
FLORENCE OFFICE
715 HWY 101 * FLORENCE, OREGON 97439
MAILING: PO BOX 508 * FLORENCE, OREGON 97439
PH: (541) 997-8417 * FAX: (541)997-8246
VILLAGE PLAZA OFFICE
4750 VILLAGE PLAZA LOOP SUITE 100
EUGENE, OREGON 97401
PH: (541) 653-8622 * FAX: (541) 844-1626
PRELIMINARY TITLE REPORT
3RD SUPPLEMENTAL
CASCADE ESCROW March 10, 2023
ATTN: JILL WELSH Report No: 0326481
4750 VILLAGE PLAZA LOOP, SUITE 100 Your No: VP21-0427
EUGENE, OR 97401 Seller: RUCKMAN
Buyer: TOMLIN
PRELIMINARY REPORT FOR:
Owner's Standard Policy $750,000.00
Mortgagee's Standard Loan Policy (SIMUL) $450,000.00
PREMIUMS:
Owner's Standard Premium $1,725.00
Mortgagee's Standard Loan Premium (SIMUL) $100.00
Gov. Lien/Inspect Fee $35.00
We are prepared to issue 2006 (6/17/06) ALTA title insurance policy(ies) of OLD REPUBLIC
NATIONAL TITLE INSURANCE COMPANY, in the usual form insuring the title to the land described
as follows:
( A T T A C H E D )
Vestee:
TOM J. RUCKMAN AND KATHLEEN R. RUCKMAN,
as tenants by the entirety
Estate: FEE SIMPLE
DATED AS OF: MARCH 02, 2023 at 8:00 A.M.
Schedule B of the policy(ies) to be issued will contain the following general and special
exceptions unless removed prior to issuance:
GENERAL EXCEPTIONS (Standard Coverage Policy Exceptions):
1. Taxes or assessments which are not shown as existing liens by the records of any taxing
authority that levies taxes or assessments on real property or by the Public Records;
proceedings by a public agency which may result in taxes or assessments, or notices
of such proceedings, whether or not shown by the records of such agency or by the Public
Records.
2. Facts, rights, interests or claims which are not shown by the Public Records but which
could be ascertained by an inspection of the Land or by making inquiry of persons in
possession thereof.
*0326481*
Order No. 0326481
Page 2
3. Easements, or claims of easement, not shown by the Public Records; reservations or
exceptions in patents or in Acts authorizing the issuance thereof; water rights, claims
or title to water.
4. Any encroachment, encumbrance, violation, variation, or adverse circumstance
affecting the Title that would be disclosed by an accurate and complete land survey
of the Land.
5. Any lien, or right to a lien, for services, labor, material, equipment rental or workers
compensation heretofore or hereafter furnished, imposed by law and not shown by the
Public Records.
SPECIAL EXCEPTIONS:
6. City liens, if any, as levied by the City of Springfield, for which no search was made.
(The City of Springfield charges $32.00 for a lien search on each tax lot number. Please
inform us if one is to be ordered.)
7. Rights of the public in and to that portion lying within streets, roads and highways.
8. Right of Way Easement, including the terms and provisions thereof, granted Pacific
Power & Light Company, a corporation, its successors and assigns, by instrument
recorded September 30, 1959, Reception No. 1959-079619, Lane County Oregon Deed
Records.
9. Access Restrictions, including the terms and provisions thereof, contained in deed
from Robert W. Straub and Patricia S. Straub, husband and wife to the State of Oregon,
by and through its State Highway Commission recorded March 17, 1960, Reception No.
1960-093759, and Correction Warranty Deed recorded April 25, 1960, Reception No.
1960-097481, Lane County Oregon Deed Records.
10. Easements for utilities over and across the premises formerly included within the
boundaries of Mill Street now vacated, as reserved by Vacating Ordinance No. 5283,
recorded April 24, 1985, Reception No. 1985-014514, Lane County Official Records.
11. Easement as disclosed in Bargain and Sale Deed, including the terms and provisions
thereof, recorded February 5, 1986, Reception No. 1986-004704, Lane County Official
Records.
12. Reciprocal Easement Agreement for Access Purposes, including the terms and provisions
thereof, dated March 7, 1996, between Springfield-Eugene Emergency Veterinary
Hospital, a Professional Corporation, and Tom J. Ruckman and Kathleen R. Ruckman,
Husband and Wife, recorded March 8, 1996, Reception No. 1996-015561, Lane County
Official Records.
13. Easement Agreement, including the terms and provisions thereof, dated December 30,
1996, between Tom Joe Ruckman & Kathleen Ruth Ruckman, and Julia Robina Mortson Donohoe
& James Lawrence Donohoe, recorded January 17, 1997, Reception No. 1997-004218, Lane
County Official Records.
14. Our examination of the title to the subject property discloses no open Trust Deeds
or Mortgages of record. The accuracy of this conclusion should be confirmed in writing
prior to closing of the proposed transaction.
Order No. 0326481
Page 3
15. This report does not include a search for financing statements filed in the office
of the Secretary of State, or in a County other than the County wherein the premises
are situated, and no liability is assumed if a financing statement is filed in the
office of the County Clerk covering fixtures, equipment and/or personal property on
the premises wherein the lands are described other than by metes and bounds or under
the rectangular survey system.
16. The rights of tenants holding under unrecorded leases.
NOTE: We are advised that a partitioning is in process; this report will be amended at
such time Cascade Title Company is provided a legal description of the intended parcel.
Said amended report may be subject to additional matters as may be disclosed or imposed
by the partitioning.
NOTE: The property address as shown on the Assessor's Roll is:
105 West Q Street
Springfield, OR 97477
NOTE: Taxes, Account No. 1421690, Assessor's Map No. 17 03 26 3 2, #101, Code 19-00,
2022-2023, in the amount of $5,761.03, PAID IN FULL.
NOTE: A judgment search has been made on the above named Vestee(s), and we find NONE except
as set forth above.
NOTE: As of the date hereof, there are no matters against HOLLY DEIRDRE TOMLIN AND JEFFREY
LYNN TOMLIN, which would appear as exceptions in the policy to issue, except as shown herein.
NOTE: According to the public record, the following deed(s) affecting the property herein
described have been recorded within 24 months of the effective date of this report: NONE
NOTE: This report is being supplemented to remove prior exception no. 7 and update taxes.
This report is preliminary to the issuance of a policy of title insurance and shall become
null and void unless a policy is issued and the full premium paid.
Cascade Title Co.
es: Title Officer: ALEXANDRA LEWIS
Order No. 0326481
Page 4
PROPERTY DESCRIPTION
Beginning at a point being South 75.06 feet and East 711.21 feet from the Southwest corner
of the Jacob Halstead Donation Land Claim No. 47, Township 17 South, Range 3 West of the
Willamette Meridian, said point being the intersection of the Easterly margin of Mill Street
and the Southerly margin of “Q” Street; thence along the Southerly margin South 86° 14’
40” East 90.00 feet; thence leaving said margin South 1° 40’ 20” West 118.93 feet to a point
on the Northerly margin of Interstate I-105; thence along the Northerly margin along the
arc of a 4674.65 foot radius curve right (the chord of which curve bears North 73° 20’ 45”
West 93.14 feet) a distance of 93.15 feet to the intersection of the Northerly margin of
Interstate I-105 and the Easterly margin of Mill Street; thence along the Easterly margin
North 1° 40’ 20” East 98.13 feet to the point of beginning, in Lane County, Oregon.
ALSO: That portion of vacated Mill Street between “Q” Street and Eugene-Springfield Highway
I-105 inuring to said land by Vacating Ordinance No. 5283, recorded April 24, 1985, Reel
1346, Reception No. 8514514, Lane County Official Records, in Lane County, Oregon.
MAP NO.
17-03-26-32
THIS MAP/PLAT IS BEING FURNISHED AS AN AID IN LOCATING THE HEREIN DESCRIBED LAND IN
RELATION TO ADJOINING STREETS, NATURAL BOUNDARIES AND OTHER LAND, AND IS NOT A SURVEY
OF THE LAND DEPICTED. EXCEPT TO THE EXTENT A POLICY OF TITLE INSURANCE IS EXPRESSLY
MODIFIED BY ENDORSEMENT, IF ANY, THE COMPANY DOES NOT INSURE DIMENSIONS, DISTANCES,
LOCATION OF EASEMENTS, ACREAGE OR OTHER MATTERS SHOWN THEREON.