HomeMy WebLinkAboutApplication APPLICANT 4/20/2023Revised 1/7/14 KL 1 of 11
City of Springfield
Development & Public Works
225 Fifth Street
Springfield, OR 97477
Site Plan Review
Application Type (Applicant: check one)
Site Plan Review Pre-Submittal: Major Site Plan Modification Pre-Submittal:
Site Plan Review Submittal: Major Site Plan Modification Submittal:
Required Project Information (Applicant: complete this section)
Applicant Name: Phone:
Company: Email:
Address:
Applicant’s Rep.: Phone:
Company: Email:
Address:
Property Owner: Phone:
Company: Email:
Address:
ASSESSOR'S MAP NO: TAX LOT NO(S):
Property Address:
Size of Property: Acres Square Feet Proposed No. of
Dwelling Units per acre:
Proposed Name of Project:
Description of
Proposal:
If you are filling in this form by hand, please attach your proposal description to this application.
Existing Use:
New Impervious Surface Coverage (Including Bldg. Gross Floor Area): sf
Signatures: Please sign and print your name and date in the appropriate box on the next page.
Required Project Information (City Intake Staff: complete this section)
Associated Applications: Signs:
Pre-Sub Case No.: Date: Reviewed by:
Case No.: Date: Reviewed by:
Application Fee: $ Technical Fee: $ Postage Fee: $
TOTAL FEES: $ PROJECT NUMBER:
Patrick Aldinger
Lana Sadler
Robertson Sherwood Architects pc
132 E Broadway Suite 540, Eugene OR 97401
541-342-8077
lsadler@robertsonsherwood.com
541-334-3350
Oregon Urology Institute Patrick@OregonUrology.com
2400 Hartman Ln, Springfield OR 97477
G Street Urology Center LLC 541-334-3350
Oregon Urology Institute
1457 G Street, Springfield OR 97477
17-03-36-22 6800 and 7000
1457 G Street
41,112 X
X
Oregon Urology Institute Radiation Center Addition
Addition to existing building - see attached narrative
Medical Office
1,485
Patrick@OregonUrology.com
X
4/3/23
Revised 1/7/14 KL 3 of 11
Site Plan Review Application Process
1. Applicant Submits a Site Plan Review Application for Pre-Submittal
The application must conform to the Site Plan Review Submittal Requirements
Checklist on pages 4-7 of this application packet.
A pre-submittal meeting to discuss completeness is mandatory, and pre-submittal
meetings are conducted every Tuesday and Friday, from 10:00 am - noon.
Planning Division staff strives to conduct pre-submittal meetings within five to seven
working days of receiving an application.
2. Applicant and the City Conduct the Pre-Submittal Meeting
The applicant, owner, and design team are strongly encouraged to attend the pre-
submittal meeting.
The meeting is held with representatives from Public Works Engineering and
Transportation, Community Services (Building), Fire Marshall’s office, and the Planning
Division and is scheduled for 30 to 60 minutes.
The Planner provides the applicant with a Pre-Submittal Checklist specifying the items
required to make the application complete if it is not already complete, and the
applicant has 180 days submit a complete application to the City.
3. Applicant Submits a Complete Application, City Staff Review the Application and
Issue a Decision
A complete application must conform to the Site Plan Review Submittal Requirements
Checklist on pages 4-7 of this application packet.
A Type II decision, made after public notice, but without a public hearing, unless
appealed, is issued within 120 days of submittal of a complete application.
Mailed notice is provided to property owners and occupants within 300 feet of the
property being reviewed and to any applicable neighborhood association. In addition,
the applicant must post one sign, provided by the City, on the subject property.
There is a 14-day public comment period, starting on the date notice is mailed.
Applications are distributed to the Development Review Committee, and their
comments are incorporated into a decision that addresses all applicable approval
criteria and/or development standards, as well as any written comments from those
given notice.
Applications may be approved, approved with conditions, or denied.
At the applicant’s request, the Planner can provide a copy of the draft land use decision
prior to issuing the final land use decision.
The City mails the applicant and any party of standing a copy of the decision, which is
effective on the day it is mailed.
The decision issued is the final decision of the City but may be appealed within 15
calendar days to the Planning Commission or Hearings Official.
Revised 1/7/14 KL 4 of 11
Site Plan Review Submittal Requirements Checklist
NOTE:
ALL of the following items MUST be submitted for BOTH Pre-Submittal and Submittal.
If you feel an item on the list below does not apply to your specific application, please
state the reason why and attach the explanation to this form.
Application Fee – refer to the Development Code Fee Schedule for the appropriate fee
calculation formula. A copy of the fee schedule is available at the Development & Public
Works Department. Any applicable application, technology, and postage fees are collected
at the pre-submittal and submittal stages.
Site Plan Review Application Form
Narrative explaining the purpose of the proposed development, the existing use of the
property, and any additional information that may have a bearing in determining the
action to be taken. The narrative should also include the proposed number of employees
and future expansion plans, if known. Density – if applicable, list the size of property
(acres), maximum allowable density and the density proposed.
Copy of the Deed
Copy of the Site Plan Reduced to 8½”x 11”, which will be mailed as part of the
required neighboring property notification packet.
State or Federal Permits Required – The applicant must demonstrate that an
application has been submitted for any required federal or state permit and provide a copy
of the application upon request.
Completed Attached Scoping Sheet
Four (4) Copies of the Following Plan Sets for Pre-Submittal OR
Four (4) Copies of the Following Plan Sets for Submittal:
All of the following plans must include the scale appropriate to the area involved and
sufficient to show detail of the plan and related data, north arrow, and date of
preparation.
All plan sets must be folded to 8½” by 11” and bound by rubber bands.
Please Note:
These plans must provide enough information to enable the City to
determine that the proposed development is feasible, but are not
necessarily required to be detailed construction level documents.
The City’s Engineering Design Standards Manual, while not land use
criteria, may be used in whole or n part, by the City Engineer to determine
the feasibility of a proposed plan.
Nothing herein should be interpreted as implying any requirement in
contradiction of Oregon Statute or Oregon Administrative Regulation.
X
X
X
X
X
N/A
X
X
X
X
Revised 1/7/14 KL 5 of 11
a. Site Assessment of Existing Conditions
Prepared by an Oregon licensed Architect, Landscape Architect, Civil Engineer or
Surveyor
Vicinity Map
The name, location and dimensions of all existing site features including buildings, curb
cuts, trees and impervious surface areas, clearly indicating what is remaining and what
is being removed. For existing structures to remain, also indicate present use, size,
setbacks from property lines, and distance between buildings.
The name, location, dimensions, direction of flow and top of bank of all watercourses
and required riparian setback that are shown on the Water Quality Limited Watercourse
Map on file in the Development & Public Works Department
The 100-year floodplain and floodway boundaries on the site, as specified in the latest
adopted FEMA Flood Insurance Rate Maps or FEMA approved Letter of Map Amendment
or Letter of Map Revision
The Time of Travel Zones, as specified in SDC 3.3-200 and delineated on the Wellhead
Protection Areas Map on file in the Development & Public Works Department
Physical features including, but not limited to trees 5” in diameter or greater when
measured 4 ½ feet above the ground (stands of more than five (5) trees may be
shown as a cluster with mix of trees species noted), riparian areas, wetlands and rock
outcroppings
b. Site Plan
Prepared by an Oregon licensed Architect, Landscape Architect, Civil Engineer or
Surveyor
Proposed buildings: location, dimensions, size (gross floor area applicable to the
parking requirement for the proposed use(s)), setbacks from property lines, and
distance between buildings; measured setbacks shall be prepared by an Oregon
licensed Surveyor when minimum setbacks are shown.
Location and height of existing or proposed fences, walls, outdoor equipment, storage,
trash receptacles, and signs
Location, dimensions, and number of typical, compact and ADA parking spaces;
including aisles, wheel bumpers, directional signs, and striping. ADA routes from public
rights-of-way whall be designated including at grade connections
Dimensions of the development area, as well as area and percentage of the site
proposed for buildings, structures, parking and vehicular areas, sidewalks, patios, and
other impervious surfaces
Observance of solar access requirements as specified in the applicable zoning district
On-site loading areas and vehicular and pedestrian circulation
Access to streets, alleys, and properties to be served, including the location and
dimensions of existing and proposed curb cuts and curb cuts proposed to be closed
Location, type, and number of bicycle parking spaces
Note location of existing and planned Lane Transit District facilities (within ½ mile)
Revised 1/7/14 KL 6 of 11
Area and dimensions of all property to be conveyed, dedicated, or reserved for
common open spaces, recreational areas, and other similar public and semi-public uses
Phased Development Plan – where applicable, the Site Plan application must include a
phasing plan indicating any proposed phases for development, including the boundaries
and sequencing of each phase. Phasing must progress in a defined sequence
addressing street connectivity between the various phases and accommodating the
logical extension of other required public improvements, including but to limited to,
sanitary sewer, stormwater management, water and electricity. The applicant must
clearly indicate which phases are proposed for approval under the current Site Plan
application and which are deferred to future review procedures.
c. Existing Improvement and Public Utilities Plan
Prepared by an Oregon licensed Architect, Landscape Architect, Civil Engineer or
Surveyor
Location and width of all existing easements
Location, widths (of paving and right-of-way), and names of all existing streets, alleys,
dedications or other right-of-ways within or adjacent to the proposed development,
including jurisdictional status other than City. Indicate connection points for roof
drainage.
Location and type of existing street lighting
Location of existing and required traffic control devices, fire hydrants, power poles,
transformers, neighborhood mailbox units, waterline backflow preventers and similar
public facilities
Location, width, and construction material of all existing and proposed sidewalks,
sidewalk ramps, pedestrian access ways, and trails
Location and size of existing utilities on and adjacent to the site including sanitary
sewer mains, stormwater management systems, water mains, power, gas, telephone,
and cable TV. Indicate the proposed connection points. Detail must be proportionate
to the complexity of the proposed project.
Show existing and proposed spot elevations or contours, and direction of drainage
patterns.
d. Proposed Grading, Paving, & Utilities Plan
Prepared by an Oregon licensed Civil Engineer, except where noted below
The approximate size and location of storm water management systems components
Location, widths (of paving and right-of-way), and names of proposed streets, alleys,
dedications or other rights-of-ways within or adjacent to the proposed development
Location and width of all proposed easements
Location and type of proposed street lighting
Information on existing slopes over 5% shall be prepared by an Oregon licensed
surveyor and be drawn with one foot contour interval lines; land with a slope over 10
percent shall be shown with 5 foot contour interval lines
Revised 1/7/14 KL 7 of 11
e. Landscape Plan
Prepared by an Architect, Landscape Architect, or other Landscape Professional
approved by the Director
Location and dimensions of landscaping and open space areas to include calculation of
landscape coverage
Where applicable, screening in accordance with SDC 4.4-110
Location of existing and proposed street trees
f. Architectural Plans
Where abutting residentially zoned properties, exterior elevations of all proposed
structures over 140 square feet for the development site, including height, shall be
shown
g. On-Site Lighting Plan
Location, orientation, and maximum height of exterior light fixtures, both free standing
and attached
Type and extent of shielding, including cut-off angles, and type of illumination,
wattage, and luminous area
Additional Materials That May be Deferred at the discretion of the applicant until
Final Site Plan or Building Permit Submittal:
List in chart form the proposed types of landscape materials (trees, shrubs, ground
cover). Include in the chart genus, species, common name, quantity, size and spacing
Where plants are proposed as part of the stormwater management system, a planting
plan shall be provided.
Irrigation Plan showing of irrigation lines, required backflow preventers and above
ground utilities.
Photometric test report for each light source.
An applicant may submit conceptual floor plans in order to have staff address
Resolution of potential nuisance conflicts
Additional Materials That May be Required by the Director:
IT IS THE APPLICANT’S RESPONSIBILITY TO DETERMINE IF ADDITIONAL
STANDARDS/APPLICATIONS APPLY TO THE PROPOSED DEVELOPMENT. THE
APPLICANT SHOULD CONSIDER UTILIZING PRE-DEVELOPMENT MEETINGS AS
DISCUSSED IN SDC 5.1-120:
Copy of a Preliminary Title Report issued within the past 30 days documenting
ownership and listing all encumbrances.
A developer may be required to prepare a Traffic Impact Study (TIS) to identify
potential traffic impacts from proposed development and needed mitigation
measures.
Revised 1/7/14 KL 8 of 11
Where a multi-family development is proposed, any additional materials to
demonstrate compliance with SDC 3.2-240
Riparian Area Protection Report for properties located within 150 feet of the top of
bank of any Water Quality Limited Watercourses (WQLW) or within 100 feet of the
top of bank of any direct tributaries of WQLW
A Geotechnical Report prepared by an engineer must be submitted concurrently if
the Soils Survey indicates the proposed development area has unstable soils and/or
a high water table, or if required by the City Engineer
Where the development area is within an overlay district, address the additional
standards of the overlay district on plans and narratives
Where physical aspects of a proposed development, including but not limited to
scale, odor noise, glare or vibration, will impact less intensive surrounding uses,
the Director may request submittal of conceptual floor plans or other information
necessary to determine compliance with applicable standards.
If five or more trees are proposed to be removed, a Tree Felling Permit as specified
in SDC 5.19-100
A wetland delineation approved by the Oregon Division of State Lands must be
submitted concurrently where there is a wetland on the property
The applicant must demonstrate that an application has been submitted for any
required federal or state permit and provide a copy of the application upon request
Where any grading, filling or excavating is proposed with the development, a Land
and Drainage Alteration permit must be submitted prior to development
Where applicable, any Discretionary Use or Variance as specified in SDC 5.9-100
and 5.21-100
An Annexation shall be submitted prior to submission of application, as specified
In SDC 5.7-100, where a development is proposed outside of the city limits but
within the City’s urban service area and can be served by sanitary sewer
December 6, 2013
REQUIRED STORMWATER SCOPING SHEET USE POLICY:
In October 2003, Springfield Public Works released a trial “stormwater scoping sheet,” provided to help
engineers and developers meet stormwater requirements in the Springfield Development Code (SDC) and
Engineering Design Standards and Procedures Manual (EDSPM). After a five month trial period, it became
apparent that users of the scoping sheet submitted much more complete applications than non-users. An added
bonus was a decrease in the overall review time spent on the applications, resulting in quicker notice of
decisions.
As a result of the benefits of the scoping sheets, the City has decided to make their use a mandatory process.
Current city policy is that the use of stormwater scoping sheets is required for all applications which require
development review. All applications submitted to the City shall provide a copy of a completed stormwater
scoping sheet with the application packet. Attached with this letter is the latest version of the scoping sheet,
which reflects changes requested by the development community.
PLEASE NOTE: SUBMITTED APPLICATIONS WILL NOW BE REQUIRED TO SUBMIT A
COMPLETED STORMWATER SCOPING SHEET, STORMWATER STUDY AND PLANS IN
CONFORMANCE WITH THE SCOPE REQUIREMENTS
DIRECTIONS FOR USING STORMWATER SCOPING SHEETS ARE AS FOLLOWS:
1.) Obtain scoping sheet from application packet, city website, or other location.
2.) Fill out project information (top half of front sheet) prior to commencement of work on stormwater study.
(Note: Do not sign scoping sheet until it is received from the City with requirements checked.)
3.) Mail, fax, or email all pages to: City of Springfield, Development and Public Works Dept., Attn: Clayton
McEachern.
4.) Receive completed scoping sheet (filled out by the City) indicating minimum requirements for a complete
stormwater study.
5.) Include four (4) copies of complete scoping sheet (signed by engineer at the bottom of page 2), stormwater
study and plans that comply with the minimum required scope with submittal of application packet. The
scoping sheet shall be included as an attachment, inside the front cover of the stormwater study.
Stormwater scoping sheets can be found with all application packets (City website and the DPW front counter)
as well as on the Engineering and Construction Resources webpage located at: http://www.springfield-
or.gov/DPW/EngineeringandConstructionResources.htm under the Public Improvement Permit Projects Forms
section. Thank you in advance for working with the City of Springfield with this new process.
Sincerely,
Clayton McEachern, PE
City of Springfield, Development and Public Works
Email: cmceachern@springfield-or.gov
Phone: (541) 736 – 1036
Fax: (541) 736 – 1021
CITY OF SPRINGFIELD, OREGON
DEVELOPMENT AND PUBLIC WORKS
225 FIFTH STREET
SPRINGFIELD, OR 97477
PHONE: 541.726.3753
FAX: 541.736.1021
www.springfield-or.gov
Return to Clayton McEachern @ City of Springfield, email: cmceachern@springfield-or,gov, FAX: (541) 736-1021
CITY OF SPRINGFIELD, OREGON
DEVELOPMENT AND PUBLIC WORKS
225 FIFTH STREET
SPRINGFIELD, OR 97477
PHONE: 541.726.3753
FAX: 541.726.1021
www.springfield-or.gov
STORMWATER MANAGEMENT SYSTEM SCOPE OF WORK
Project Name: Applicant:
Assessors Parcel #: Date:
Land Use(s): Phone #:
Project Size (Acres): Fax #:
Approx. Impervious Area: Email:
Project Description (Include a copy of Assessor’s map):
Drainage Proposal (Public connection(s), discharge location(s), etc. Attach additional sheet(s) if necessary:
Proposed Stormwater Best Management Practices:
Drainage Study Type (EDSPM Section 4.03.2): (Note, UH may be substituted for Rational Method)
Small Site Study – (use Rational Method for calculations)
Mid-Level Development Study – (use Unit Hydrograph Method for calculations)
Full Drainage Development Study – (use Unit Hydrograph Method for calculations)
Environmental Considerations:
Wellhead Zone: Hillside Development:
Wetland/Riparian: Floodway/Floodplain:
Soil Type: Other Jurisdictions
Downstream Analysis:
N/A
Flow line for starting water surface elevation:
Design HGL to use for starting water surface elevation:
Manhole/Junction to take analysis to:
--------------------------------- (Area below this line filled out by the City and Returned to the Applicant) ----------------------------
(At a minimum, all boxes checked by the City on the front and back of this sheet shall be submitted
for an application to be complete for submittal, although other requirements may be necessary.)
------------------------------------------------- (Area below this line filled out by Applicant) --------------------------------------------------
(Please return to Clayton McEachern @ City of Springfield Development and Public Works; Fax # 736-1021, Phone # 736-1036),
email:cmceachern@springfield-or.gov
Form Version 5: June 2015
COMPLETE STUDY ITEMS
* Based upon the information provided on the front of this sheet, the following represents a minimum of what is needed for an
application to be complete for submittal with respect to drainage; however, this list should not be used in lieu of the Springfield
Development Code (SDC) or the City’s Engineering Design Manual. Compliance with these requirements does not constitute site
approval; Additional site specific information may be required. Note: Upon scoping sheet submittal, ensure completed form has been
signed in the space provided below:
Interim Design Standards/Water Quality (EDSPM Chapter 3)
Req’d N/A
All non-building rooftop (NBR) impervious surfaces shall be pre-treated (e.g. multi-chambered catchbasin w/oil filtration
media) for stormwater quality. Additionally, a minimum of 50% of the NBR impervious surface shall be treated by
vegetated methods.
Where required, vegetative stormwater design shall be consistent with design standards (EDSPM Section 3.02), set forth
in Chapter 2 of the Eugene Stormwater Management Manual.
For new NBR impervious area less than 15,000 square feet, a simplified design approach may be followed as specified
by the Eugene Stormwater Management Manual (Sec2.4.1).
If a stormwater treatment swale is proposed, submit calculations/specifications for sizing, velocity, flow, side slopes,
bottom slope, and seed mix consistent with City of Springfield or Eugene’s Stormwater Management Manual.
Water Quality calculations as required in Section 3.03.1 of the EDSPM.
All building rooftop mounted equipment, or other fluid containing equipment located outside of the building, shall
be provided with secondary containment or weather resistant enclosure.
General Study Requirements (EDSPM Section 4.03)
Drainage study prepared by a Professional Civil Engineer licensed in the state of Oregon.
A complete drainage study, as required in EDSPM Section 4.03.1, including a hydrological study map.
Calculations showing system capacity for a 2-year storm event and overflow effects of a 25-year storm event.
The time of concentration (Tc) shall be determined using a 10 minute start time for developed basins.
Review of Downstream System (EDSPM Section 4.03.4.C)
A downstream drainage analysis as described in EDSPM Section 4.03.4.C. On-site drainage shall be governed by the
Oregon Plumbing Specialty Code (OPSC).
Elevations of the HGL and flow lines for both city and private systems where applicable.
Design of Storm Systems (EDSPM Section 4.04).
Flow lines, slopes, rim elevations, pipe type and sizes clearly indicated on the plan set.
Minimum pipe cover shall be 18 inches for reinforced pipe and 36 inches for plain concrete and plastic pipe materials, or
proper engineering calculations shall be provided when less. The cover shall be sufficient to support an 80,000 lb load
without failure of the pipe structure.
Manning’s “n” values for pipes shall be consistent with Table 4-1 of the EDSP. All storm pipes shall be designed to
achieve a minimum velocity of three (3) feet per second at 0.5 pipe full based on Table 4-1 as well.
Other/Miscellaneous
Existing and proposed contours, located at one foot interval. Include spot elevations and site grades showing how site
drains.
Private stormwater easements shall be clearly depicted on plans when private stormwater flows from one property to
another.
Drywells shall not receive runoff from any surface w/o being treated by one or more BMPs, with the exception of
residential building roofs (EDSP Section 3.03.4.A). Additional provisions apply to this as required by the DEQ. Refer to
the website: http://www.deq.state.or.us/wq/uic/uic.htm for more information.
Detention ponds shall be designed to limit runoff to pre-development rates for the 2 through 25-year storm events.
*This form shall be included as an attachment, inside the front cover, of the stormwater study.
For Official Use Only:
As the engineer of record, I hereby certify the above required items are complete and included with the submitted stormwater study
and plan set. Signature Date .
* IMPORTANT: ENGINEER PLEASE READ BELOW AND SIGN!