HomeMy WebLinkAboutPacket, DRC PLANNER 4/12/2023AGENDA
DEVELOPMENT REVIEW
COMMITTEE
DEVELOPMENT SERVICES DEPARTMENT
225 FIFTH STREET
Conference Room 616/ MS Teams
Staff Review., Tuesday, April 25, 2023 9; 00 —.9.,30 a.m.
1. Site Plan Review 811-23-000071-TYP2 811-22-000126-PROJ Chick Fil A
Assessor's Map: 17-03-22-20 TL: 1300 & 1600
Address: 3350 Gateway Street
Existing Use: hotel/ restaurant
Applicant submitted plans for drive through restaurant with dual drive through lanes.
Planner: Tom Sievers
Meeting: Tuesday, April 25, 2023 9:00 — 9:30 virtual meeting via Microsoft Teams
The Complete DRC Packet for this meeting is available online for you to review or print out
from the laserfiche website: htti)://www.si)ringfield-or.gov/weblink8/browse.asi)x
VICINITY MAP
811-23-000071-TYP2 Site Plan Review
17-03-22-20 TL 1300 & 1600
3350 Gateway Street
Steve Schwartz
04/07/2023
City of Springfield
Development and Public Works Department
225 Fifth Street
Springfield, OR 97477
Subject: Applicant Response to Incomplete Letter 811 -22 -000220 -PRE
#04987 Chick-fil-A Site Plan Review
Dear Development and Public Works Staff,
Thank you for your thoughtful comments and noted incomplete items. We have provided
additional application materials and revised our narrative to address your comments. Please see
below for responses to your comments and a summary of the changes made to the application
package.
Planning
1. General
a. Copy of the deed and preliminary title report issued within the past 30 days
documenting ownership and listing all encumbrances. If the applicant is not the
property owner, written permission from the property owner is required.
Response: A copy of the preliminary title report issued within the past 30 days is included with
this revised application submittal package in Appendix 2.
2. Site Plan
a. Location and height of existing or proposed fences, walls, outdoor equipment
storage, trash receptacles, and signs.
Please provide elevation details for the trash enclosure.
Response: Elevations of the trash enclosure are included with this revised application
submittal as Sheet A-103 of Appendix 5. The trash enclosure will be approximately
8'-8" feet tall and 18'-8'/." feet wide by 22'-3/, feet long.
b. On-site loading areas and vehicular and pedestrian circulation.
No interior pedestrian circulation or connections to Gateway Street sidewalk
system shown.
Response: A new five -foot -wide pedestrian walkway has been added to the site plan, included
with this revised application submittal as Sheet C2.0 of Appendix 4. There will be
two pedestrian circulation walkways that can be accessed along Gateway Street.
the first is towards the south and the second is located east of the CFA building.
The south access will connect to the existing sidewalk along Gateway and lead
pedestrians to Pad A. The second access also connects to the existing sidewalk
along Gateway, crosses the concrete CFA drive-thru, goes along the frontage of
the CFA building, turns towards the north along the west side of the proposed CFA
541-683-6090 • 920 Country Club Road, Suite 100B • Eugene, Oregon 97401 • wwai.daud.cam
Mr. Andy Limbird
City of Springfield Development and Public Works
04/07/2023
Page 2 of 8
building, and turns to the west as it crosses the asphalt -paved parking lot to Pad B
See SITE PLAN, sheet C2.0.
c. Location, type, and number of bicycle parking spaces. Area and dimensions of
all property to be conveyed, dedicated, or reserved for common open spaces,
recreational areas, and other similar public and semi-public uses
No bicycle parking facilities depicted on site plan. Development Code requires
9 spaces on the site, of which 7 can be uncovered, short -tern spaces.
Response: Nine (9) bicycle parking spaces are the required minimum per code and ten (10)
spaces have been provided to the revised site plan included with this application
as Sheet C2.0 of Appendix 4. The ten bicycle parking spaces are located along
the southern extent of the restaurant, within 50 -feet of the restaurant entrance. Six
of the ten bicycle parking spaces will be uncovered and have signage indicating
they are reserved for short term use. Four (4) bicycle parking spaces are covered
by the canopy attached to the building just east of the main entry. See SITE PLAN,
sheet C2.0.
d. Location of existing and proposed transit facilities.
Show or describe location of nearest transit stop (approximately 250 feet south
of site on Gateway Street).
Response: The applicant is aware of two transit stops that are reasonably accessible from the
project site and located along Lane Transit District (LTD)'s Route 12 and further
identified as the W/S of Gateway S of Beltline stop. According to LTD's online
system map, this transit stop is considered a minor stop. The second stop located
250 feet south of the site on Gateway Street is identified as the Kruse Way Station
which provides covered benches. Both transit facilities are located on the west side
of Gateway Street. The location of both transit stops has been added to the
EXISTING TRANSIT FACILITIES EXHIBIT included with this revised application
submittal in Appendix 4 (last sheet).
3. Landscape Plan
a. Drawn by a Landscape Architect
b. Location and dimensions of landscaping and open space areas to include
calculation of landscape coverage
c. Screening in accordance with SDC 4.4-110.
d. Written description, including specifications, of thepermanent irrigation system
e. Location and type of street trees
L List in chart form the proposed types of landscape materials (trees, shrubs,
ground cover). Include in the chart genus, species, common name, quantity,
size, spacing and method of planting.
Response: A planting plan, details, and landscape notes are included with this revised
submittal as sheet 11.0, 11.1, and 11.2 of Appendix 4.
Mr. Andy Limbird
City of Springfield Development and Public Works
04/07/2023
Page 3 of 8
4. Additional Comments
a. Street trees will be required along site frontages on Gateway Street and Beltline
Road.
Response: The planting plan included with this revised submittal provides nine (9) trees along
Gateway Street and five (5) trees along Beltline Road. These trees are set behind
the walkway along Beltline Road and adjacent to the drive-thru lane abutting
Gateway St. Refer to Sheet 11.0 of Appendix 4. In total 14 trees and 128 shrubs
will be provided along site frontages, consistent with this comment.
b. Site is within the Gateway Refinement Plan area which requires at least 7.5%
interior parking lot landscaping, and all landscaped areas must have 75%
coverage within 3 years.
Response: A table summarizing the number of trees and shrubs and the area of interior
parking lot landscaping is included on the planting plan, included with this revised
application submittal as Sheet 11.0 of Appendix 4. In total 5,196 square feet of the
28,898 square foot parking area (18°x) will be dedicated to interior parking lot
landscaping. In total, 28 trees and 425 shrubs will be placed in planters, sized
approximately 5 feet wide by 36 feet long on average.
c. Vegetative screening of parking lots and drive through lanes visible from
Gateway Street and Beltline Road is required in accordance with the Refinement
Plan policies.
Response: The landscape plan indicates the perimeter parking area will be screened by a
three -foot -tall evergreen shrub hedge between the interior parking lot and Beltline
Road and Gateway Street. The location of the parking lot is interior to the project
site and as such, no conflict between vegetation height and vision clearance areas
is anticipated. The landscape plan is included with this revised application
submittal as Sheet 11.0 of Appendix 4.
d. Provide manufacturers cut sheets for the proposed lighting fixtures to be used
on the site. Parking lot light fixtures can be placed a maximum of 20 feet above
grade, which is the height of the restaurant building.
Response: The manufacturers cut sheet for lighting fixtures has been added along with the
photometric plan in Appendix 6.
e. Please provide a title report dated within 30 days of application submittal.
Response: A copy of the preliminary title report issued within the past 30 days is included with
this revised application submittal package in Appendix 2.
Mr. Andy Limbird
City of Springfield Development and Public Works
04/07/2023
Page 4 of 8
Public Works Engineering
1. Site Assessment and Existing Conditions
a. The Time of Travel Zones, as specified in SDC 3.3-200 and delineated on the
Wellhead Protection Areas Map on file in the Development Services Department.
1 do not we a time of travel zone (I-OTZ) to drinking water wellhead statement
or line on the existing conditions sheet. The project narrative does talk about
the restrictions, so the developer is aware of it.
Response: A general note has been added to the EXISTING CONDITIONS AND
DEMOLITION PLAN, sheet C1.0 in Appendix 4 stating: 'THIS SITE IS LOCATED
WITHIN THE WELLHEAD PROTECTION AREA MAP ON FILE IN THE
DEVELOPMENT SERVICES DEPARTMENT. A 5 -YEAR TIME OF TRAVEL ZONE
(TOTZ) TO DRINKING WATER WELLHEAD HAS BEEN DETERMINED FOR THIS
SITE. IT SHOULD BE NOTED THAT THE CHICK-FIL-A RESTAURANT WILL
REPLACE THE EXISTING RESTAURANT (FORMERLY ELMERS). DISPOSAL OF
HAZARDOUS MATERIALS IS ANTICIPATED TO BE SIMILAR TO THOSE
PRACTICES CURRENTLY USED FOR ELMERS. CHICK-FIL-A USES CLEANING,
SANITIZING, AND DISINFECTING CHEMICALS THAT ARE EPA -REGISTERED
PRODUCTS. CLEANING SOLVENTS, DEGREASERS, AND OTHER CLEANING
CHEMICALS ARE DISPOSED OF IN ACCORDANCE WITH THE
MANUFACTURER'S LABEL, SAFETY DATA SHEETS, AND LOCAL, STATE, AND
FEDERAL REGULATIONS. THROUGH DAILY USE, CLEANING CHEMICALS ARE
DISPOSED OF IN THE SANITARY SEWER IN DILUTED FORMS. SHOULD BULK
CONTAINERS NEED TO BE DISPOSED OF, THE CONTAINERS WILL BE TAKEN
TO A PERMITTED LOCAL HAZARDOUS WASTE RECYCLING FACILITY.".
2. Improvements and Public Utilities Plan
a. Location and width of all existing and proposed easements.
Documents for the internal driveways and aisles to the south and west are
required.
Response: The applicant anticipates reciprocal access agreements will be recorded and
submitted to the City following the submittal of this completeness response but
before the applicant can apply for building permits. Therefore, the applicant
requests that the city make obtaining reciprocal access agreements to the south
and west a condition of approval.
b. Location of existing and required power poles, transformers, neighborhood
mailbox units, and similar public facilities.
Existing streetlights along Gateway will be required to have the heads changed
out to current city LED standards for arterials. Onsite mailboxes not shown, not
sure if that is still done for new commercial development.
Response: The location of existing power poles, transformers, and public facilities present in
the development area that were present during the time of survey were shown in
the EXISTING CONDITIONS AND DEMOLITION PLAN, Sheet C1.0 of Appendix
4. A general note has been added to state, 'PROPOSED MAILBOX LOCATION
Mr. Andy Limbird
City of Springfield Development and Public Works
04/07/2023
Page 5 of 8
FOR NEW DEVELOPMENT WILL BE DETERMINED BY USPS AND TENANT AT
A LATER TIME" and keynote #23 has been included to state, "PROPOSED LED
LIGHTS FOR EXISTING STREET LIGHT HEADS ALONG GATEWAY PER
CURRENT CITY OF SPRINGFIELD LED STANDARDS FOR ARTERIALS" on
Sheet C2.0 of Appendix 4. Please note, there are two existing street lights along
Gateway within the off-site limits of the site. Neither of these existing street lights
will need to be removed, relocated, nor replaced. The only proposed work to be
done is updating to current LED standards of the City of Springfield.
3. Grading and Paving Plan
a. Planting plan prepared by an Oregon licensed Landscape Architect where
plants are proposed as part of the stormwater management system.
Detailed planting plan for all stormwater facilities required per the Eugene
stormwater manual, including a cross section for all planters/swales/rain
garden.
Response: A drainage report is included with this revised submittal as Appendix 10. Section
5.2 of Appendix 10 reports that the stormwater planters have been designed per
Section 2.3.11 of the Eugene Stormwater Management Manual (2014), utilizing
the Presumptive Approach. The facilities will have 24 inches of growing medium
and will not implement an underground injection control (UIC) component, per
advisement by the City during the pre -application conference dated June 9, 2022.
For additional information regarding water quality and water quantity, please refer
to the drainage report (Appendix 10).
b. Roof drainage patterns and discharge locations Pervious and impervious area
drainage patterns.
Downspout discharge for roof not shown, assuming it will be discharged to
parking lot. It is preferred NOT to discharge across sidewalks.
Response: Surface water runoff from the restaurant's roof will be conveyed through a Grinch
PVC D3034 storm line and will not discharge across sidewalks. See callout and
keynote #4 on the STORMWATER PLAN, sheet C4.0 included with this revised
submittal of Appendix 4 and supplemented by findings presented in the drainage
report (Appendix 10).
c. The size and location of stormwater management systems components,
including but not limited to drain lines, catch basins, dry wells and/or detention
ponds; stormwater quality measures; and natural drainageways to be retained.
No sizing information/drainage report provided for the stormwater system. The
system is not required to provide flow mitigation but must be adequately sized
to provide water quality treatment. The Eugene Manual prescriptive sizing
worksheet may be used for this requirement.
Response: A drainage report addressing the size and location of stormwater management
components is included with this revised submittal as Appendix 10.
d. Amount of proposed cut and fill
Mr. Andy Limbird
City of Springfield Development and Public Works
04/07/2023
Page 6 of 8
Total cumulative amount of cut/fill not listed on grading sheet, required for Land
and Drainage Alteration Permit (LDAP). Likely to be a substantial number for
the amount of basement and swimming pool fill needed.
Response: The total cumulative cut/fill quantities have been added to the grading plan
included with this revised submittal as Sheet C3.0 of Appendix 4. Approximate
values are provided for the following volumes: 1,040 cubic yards for cut, 6,150
cubic yards for fill, and a net volume of 5,110 cubic yards. A table with this
information has been added to the GRADING PLAN, sheet C3.0.
4. Stormwater Management System Plan
a. Scoping Sheet and attached Stormwater Management System Study
No sizing information/drainage report provided for the stormwater system. The
system is not required to provide flow mitigation but must be adequately sized
to provide water quality treatment. The Eugene Manual prescriptive sizing
worksheet may be used for this requirement.
Response: A copy of the stormwater drainage report is included with this revised submittal as
Appendix 10.
5. Additional Comments
a. Last conversation 1 had with city staff and developer was a PIP project would be
required for median alterations needed on Gateway. The line work from the
current project underway should be shown. City capital projects staff can
provide this layer.
Response: The civil plan set (Appendix 4)'s linework has been revised incorporate the new
median alterations on Gateway Street. The linework for the median alterations on
Gateway is shown as the existing condition and a general note on the EXISTING
CONDITIONS AND DEMOLITION PLAN, sheet C1.0, has been added to state,
"THE MEDIAN LINE WORK ALONG GATEWAY (PROVIDED BY THE CITY OF
SPRINGFIELD IN AN EMAIL SENT TO DOWL ON OCTOBER 11, 2022) IS
SHOWN AS EXISTING CONDITIONS PER THIS SHEET ALTHOUGH THE
IMPROVEMENTS WILL NOT BEGIN UNTIL A LATER TIME".
b. It is likely that the stormwater parking lot islands that are split by the phase lines
will need to be fully completed -it is almost impossible to build 'half of a
stormwater facility that will function right and if done to the smaller size a full
rebuild will be likely upon further development.
Response: The applicant anticipates all stormwater parking lot island planters will be
constructed as part of this development. A general note #2 has been added to the
STORMWATER PLAN (sheet C4.0 of Appendix 4) stating "2. STORMWATER
FACILITIES FOR THE ENTIRE PARCEL AREA, WHICH INCLUDES THE CFA
BUILDING AND TWO OTHER PADS TO BE CONSTRUCTED DURING A LATER
PHASE, WILL BE CONSTRUCTED IN FULL AND WILL NOT BE PARTIALLY
BUILT".
Mr. Andy Limbird
City of Springfield Development and Public Works
04/07/2023
Page 7 of 8
c. Street trees will be needed along Gateway and for most of the interior islands
and probably along Beltline as well.
Response: Street trees are provided along Gateway Street and Beltline Road. A table
summarizing the number of street trees and shrubs and the area of perimeter
landscaping is included on the planting plan, included with this revised application
submittal as Sheet 11.0 of Appendix 4.
Transportation
1. Improvement and Public Utilities Plan
a. Location and type of existing and proposed street lighting.
Applicant must show existing and proposed street lighting. New roadway
lighting will be needed to replace the existing streetlight to be removed with the
driveway relocation.
b. Location, widths (of paving and right-of-way) and names of all existing and
proposed streets, alleys, dedications, access easements, or other rights-of-way
within or adjacent to the proposed development including ownership and
maintenance status, if applicable.
Response: New roadway lighting will not be needed because there are no existing street lights
that are being removed or relocated.
c. Location of existing and required traffic control devices.
Applicant must show the striping and planned median improvements along
Gateway Street in relation to the proposed driveway relocation and overall site
circulation. Adjustments to the proposed median will be required along with the
relocation of the driveway entering the site.
Response: The civil plan set (Appendix 4)'s linework has been revised incorporate the new
median alterations on Gateway Street. General note #2 has been added to the
EXISTING CONDITIONS AND DEMOLITION PLAN, sheet C1.0 that states, "THE
MEDIAN LINE WORK ALONG GATEWAY (PROVIDED BY THE CITY OF
SPRINGFIELD IN AN EMAIL SENT TO DOWL ON OCTOBER 11, 2022) IS
SHOWN AS EXISTING CONDITIONS PER THIS SHEET ALTHOUGH THE
IMPROVEMENTS WILL NOT BEGIN UNTIL A LATER TIME." The median
Iinework is found on all other civil plan sheets and is shown as the off -site's existing
condition.
Fire
1. Additional Comments
a. Proposed waterline running from Gateway Street to the west shall be increased
from 6 inch to minimum 8 inch in diameter.
Response: The proposed fire water line running from Gateway Street to the west has been
called out with a diamond keynote #14 as "PROPOSED 8" FIRE WATER LINE" in
the UTILITY PLAN (sheet C5.0 of Appendix 4).
Mr. Andy Limbird
City of Springfield Development and Public Works
04/07/2023
Page 8 of 8
General Checklist Items
a. Geotechnical Report
b. Address Overlay Districts
c. Tree Felling Permit (SDC 5.19-100)
d. Land and Drainage Alteration Permit
Response:
a. A geotechnical report has been added to the revised application as Appendix 11.
b. A note has been added to the existing conditions (Sheet C1.0 of Appendix 4) indicating
the project's location within the 5 -year Drinking Water Protection Overlay District.
c. A Tree Felling Permit will be provided during the building permit or during the
preparation of construction documents.
J. A Land and Drainage Alteration Permit will be provided during the building permit or
during the preparation of construction documents.
Appendices:
Appendix 1: Site Plan Review Application
Appendix 2: Lot -of -Record Information
Appendix 3: Service Provider Comments (Springfield Utility Board)
Appendix 4: Plan Set
Sheet C0.0: Cover Sheet
Sheet C1.0: Existing Conditions & Demo Plan
Sheet C2.0: Site Plan
Sheet C3.0: Grading Plan
Sheet C4.0: Stormwater Plan
Sheet C5.0: Utility Plan
Sheet C5.1: Fire Access Plan
Sheet L1.0: Planting Plan
Sheet L1.1: Landscape Details
Sheet L1.2: Landscape Specifications
Existing Transit Facilities Exhibit
Appendix 5: Architectural Plans
Appendix 6: Photometric Plan
Appendix 7: Trip Generation Assessment Memorandum (Kittleson & Associates)
Appendix 8: Parking Assessment Memorandum (Kittleson and Associates)
Appendix 9: Drinking Water Protection (DWP) Application Exemption Request
Appendix 10: Drainage Report
Appendix 11: Geotechnical Report
Appendix 12: Existing Transit Facilities Exhibit
Appendix 13: Original Submittal Package Narrative "Pre -Submittal"
cc: Steve Schwartz, Mike Towle, Jenn Glueck, Mariah Mitchell
City of Springfield
Development & Public Works
225 Fifth Street
Springfield, OR 97477
Site Plan Review
SPRINGFIELD
�
Site Plan Review Pre -Submittal: ❑ Major Site Plan Modification Pre -Submittal • ❑
Site Plan Review Submittal: iMajor Site Plan Modification Submittal:
A licant Name: Steve Schwartz Phone. 303.519.7206
Company: Chick-fil-A, Inc.
Email: steve. Schwartz@
Address: 105 Progress, Ste 100, Irvine, CA 92618 efacorp. coI
Applicant's Rep.: Andrew Hunt
Phone: 760.214.8362
Com an : 4G Development & Consulting, Inc.
Email: ahunt@4gdev.com
Address: PO Box 270yy571, San Diego, CA 92198
Pro ert Owner_ �lfdl: /�,� /J,•: ZS Phone: S/y/ 13` CEfj
Com an%1) f y- .. o- C:4 rte.: �,ez./ 2�Email Ypo' i75;S
Address: 5-Z 4_,/1//-ZJ . 5 r? t!'
ASSESSOR'S MAP NO; ��-03-,<',.�-.2fJ TAX LOT NO S
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Property Address: ] }�% r- '��✓�.. �J r:z-i.',Il IletG
Size of Propert /I 73 Acres S ware Feet ❑ ropose(�-
Pro osed Name of Pro'ect:
Description of If you are filing in this form by hantl, please attach your proposal description to this applkation.
Pro osal: Proposed Chick-fil-A fast food restaurant with dual drive-thru la ,
Existin Use: Hotel/Motel and Elmer's Restaurant.
New Im envious Surface Covera a Includin Bld . Gross Floor Area): sf
Si natures: Please si nand riot our name and date in the appropriate box on the next iDaae..
Associated A lications:
Signs:
Pre -Sub Case No.:
Date:
Reviewed by:
Case No.:
Date:
Reviewed b :
Application Fee: $
Technical Fee: $
Posta a Fee: $
TOTAL FEES: $
PROJECT NUMBER:
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