HomeMy WebLinkAboutResolution 2023-09 CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 2023-09
SUPPLEMENTAL BUDGET #3
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE INSURANCE FUND.
WHEREAS, the Common Council has adopted the budget and made appropriations for Fiscal Year
2022-2023 through Resolution No. 2022-25 adopted June 20, 2022 and as amended by Resolution No.
2023-04 adopted February 21, 2023;
WHEREAS, ORS 294.471(1)(a) permits a supplemental budget due to an occurrence or condition that
was not known at the time the budget was prepared or prior to a previous supplemental budget and
that requires a change in financial planning;
WHEREAS, the Common Council is requested to make adjustments to the Fiscal Year 2022-2023
budget and appropriations pursuant to ORS 294.471(1)(a) as justified in Exhibit A, which is attached
and incorporated by reference;
WHEREAS, this supplemental budget is being presented at a public hearing at which the public may
comment on such requests; and
WHEREAS, notice of a public hearing, including information regarding such revenues and
expenditures was published in a newspaper of general circulation not less than 5 days prior to the
public meeting,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1: The Fiscal Year 2022-2023 budget and appropriations, as adopted by Resolution
No. 2022-25 and as amended by Resolution No. 2023-04 hereby adjusted as provided in Exhibit A.
Section 2: This Resolution will take effect upon adoption by the Council.
ADOPTED by the Common Council of the City of Springfield this 13thday of March , 2023 ,
by a vote of 5 for and 0 against.
ATTEST:
REVIEWED&APPROVED
e AS TO FORM
DATE: 3/13/23
City Recorder SPRINGFIELD CITY ATLORNFY'S OFFICE
Exhibit A Page 1 of 8
EXHIBIT A
FY2022-23
SUPPLEMENTAL BUDGET AND APPROPRIATIONS TRANSFER
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
General Fund-100 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
City Manager's Office $ 1,599,228 $ 82,293 $ - $ $ (1,000) $ 1,680,521
Development&Public Works 3,105,437 - 65,000 3,170,437
Finance 2,595,074 - - 2,595,074
Fire and Life Safety 12,589,148 10,350 21,078 87,334 12,707,910
Human Resources 750,152 - - - 750,152
Information Technology 1,856,407 - - 1,856,407
Legal Services 887,735 100,000 100,000 1,087,735
Library 2,062,570 12,420 - 2,074,990
Police 17,336,526 - - 17,336,526
Total Department Operating 42,782,276 205,063 186,078 86,334 43,259,751
Non-Departmental
Transfers 852,378 - 401,339 1,000 1,254,717
Contingency 1,000,000 - (87,334) 912,666
Reserves* 8,664,351 (189,689) (466,339) 8,008,323
Total Non-Departmental 10,516,729 (189,689) (65,000) (86,334) 10,175,706
Total General Fund $ 53,299,005 $ 15,374 $ 121,078 $ $ $ 53,435,457
General Fund Commentary:
-No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Street Fund-201 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
City Manager's Office $ 57,912 $ $ $ $ $ 57,912
Development&Public Works 6,951,767 6,951,767
Finance 68,156 68,156
Total Department Operating 7,077,835 7,077,835
Non-Departmental
Transfers 150,000 150,000
Contingency 200,000 200,000
Reserves* 2,167,503 6,972 2,174,475
Total Non-Departmental 2,517,503 6,972 2,524,475
Total Street Fund $ 9,595,338 $ 6,972 $ $ $ $ 9,602,310
Street Fund Commentary:
-No current activity.
Resolution No. 2023-09
Exhibit A Page 2 of 8
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Special Revenue Fund-204 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
City Manager's Office $ 273,934 $ 29,976 $ - $ $ 1,000 $ 304,910
Development&Public Works 5,534,827 6,815,262 277,500 - 12,627,589
Finance 14,000 1,000,000 - 1,014,000
Fire and Life Safety 270,508 630,000 35,724 936,232
Human Resources 103,622 - - 103,622
Information Technology 143,889 - - 143,889
Library 125,180 141,740 38,163 305,083
Police 393,000 288,194 247,120 928,314
Total Department Operating 6,858,959 8,905,172 598,507 1,000 16,363,638
Total Development&Public Works Capital Projects 40,000 40,000
Non-Departmental
Reserves* 4,325,763 3,161,253 (608,224) 6,878,792
Total Non-Departmental 4,325,763 3,161,253 (608,224) 6,878,792
Total Special Revenue Fund $ 11,184,722 $ 12,106,425 $ (9,717) $ $ 1,000 $ 23,282,430
Special Revenue Fund Commentary:
-No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Transient Room Tax Fund-208 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
City Manager's Office $ 242,212 $ $ $ $ $ 242,212
Development&Public Works 32,874 32,874
Library 249,771 7,537 257,308
Total Department Operating 524,857 7,537 532,394
Non-Departmental
Transfers 944,444 - 944,444
Reserves* 1,772,561 240,730 2,013,291
Total Non-Departmental 2,717,005 240,730 2,957,735
Total Transient Room Tax Fund $ 3,241,862 $ 248,267 $ $ $ $ 3,490,129
Transient Room Tax Fund Commentary:
-No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Community Development Fund-210
Department Operating
Development&Public Works $ 1,321,783 $ $ 665,146 $ $ $ 1,986,929
Finance 26,041 - 26,041
Total Department Operating 1,347,824 665,146 2,012,970
Non-Departmental
Reserves* 6,991 199,652 - 206,643
Total Non-Departmental 6,991 199,652 206,643
Total Community Development Fund $ 1,354,815 $ 199,652 $ 665,146 $ $ $ 2,219,613
Community Development Fund Commentary:
-No current activity.
Resolution No. 2023-09
Exhibit A Page 3 of 8
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Building Code Fund-224 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
City Manager's Office $ 22,647 $ $ $ $ $ 22,647
Development&Public Works 1,396,226 1,396,226
Fire&Life Safety 84,213 84,213
Total Department Operating 1,503,087 1,503,087
Non-Departmental
Contingency 35,000 35,000
Reserves* 3,680,726 312,548 3,993,274
Total Non-Departmental 3,715,726 312,548 4,028,274
Total Building Fund $ 5,218,813 $ 312,548 $ $ $ $ 5,531,361
Building Code Fund Commentary:
-No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Fire Local Option Levv Fund-235 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
Fire and Life Safety $ 1,647,095 $ $ 8,917 $ $ 12,736 $ 1,668,748
Total Department Operating 1,647,095 8,917 12,736 1,668,748
Non-Departmental
Contingency 45000 - (12,736) 32,264
Reserves* 1,639,130 27,207 1,666,337
Total Non-Departmental 1,684,130 27,207 (12,736) 1,698,601
Total Fire Local Option Levy Fund $ 3,331,225 $ 27,207 $ 8,917 $ $ $ 3,367,349
Fire Local Option Levy Fund Commentary:
-No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Police Local Option Levy Fund-236 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
Finance $ 701,355 $ $ $ $ $ 701,355
Legal Services 89,700 89,700
Police 7,134,929 492,000 7,626,929
Total Department Operating 7,925,984 492,000 8,417,984
Non-Departmental
Contingency 150,000 - 150,000
Reserves* 2,104,665 56,373 2,161,038
Total Non-Departmental 2,254,665 56,373 2,311,038
Total Police Local Option Levy Fund $ 10,180,649 $ 548,373 $ $ $ $ 10,729,022
Police Local Option Levy Fund Commentary:
-No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Bond Sinking Fund-306 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Non-Departmental
Debt Service $ 4,016,880 $ - $ $ $ $ 4,016,880
Unappropriated Ending Fund Balance* 425,458 31,656 457,114
Total Non-Departmental 4,442,338 31,656 4,473,994
Total Bond Sinking Fund $ 4,442,338 $ 31,656 $ $ $ $ 4,473,994
Bond Sinking Fund Commentary:
-No current activity.
Resolution No. 2023-09
Exhibit A Page 4 of 8
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Development Assessment Fund-419 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Non-Departmental
Reserves* $ 798,816 $ (8,308) $ $ $ $ 790,508
Total Non-Departmental 798,816 (8,308) 790,508
Total Development Assessment Fund $ 798,816 $ (8,308) $ $ $ $ 790,508
Development Assessment Fund Commentary:
-No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Development Projects Fund-420 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Total Development&Public Works Capital Projects $ 313,812 $ $ $ $ $ 313,812
Non-Departmental
Reserves* 3,674,469 557,162 4,231,631
Total Non-Departmental 3,674,469 557,162 4,231,631
Total Development Projects Fund $ 3,988,281 $ 557,162 $ $ $ $ 4,545,443
Development Projects Fund Commentary:
-No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Regional Wastewater Capital Fund-433 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
Development&Public Works $ 3,896,000 $ 1,331,580 $ $ $ (55,000) $ 5,172,580
Total Department Operating 3,896,000 1,331,580 (55,000) 5,172,580
Total Development&Public Works Capital Projects 30,900,000 14,412,431 19,963,000 55,000 65,330,431
Non-Departmental
Transfers 24,744 - - - 24,744
Reserves* 62,722,029 (9,277,729) (19,963,000) 33,481,300
Total Non-Departmental 62,746,773 (9,277,729) (19,963,000) 33,506,044
Total Regional Wastewater Capital Fund $ 97,542,773 $ 6,466,282 $ $ $ $ 104,009,055
Regional Wastewater Capital Fund Commentary:
-No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Street Capital Fund-434 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
Development&Public Works $ 137,069 $ $ $ $ $ 137,069
Total Department Operating 137,069 137,069
Total Development&Public Works Capital Projects 2,773,100 1,900,000 412,223 5,085,323
Non-Departmental
Reserves* 7,197,612 (2,621,260) (10,884) 4,565,468
Total Non-Departmental 7,197,612 (2,621,260) (10,884) 4,565,468
Total Street Capital Fund $ 10,107,781 $ (721,260) $ 401,339 $ $ $ 9,787,860
Street Capital Fund Commentary:
-No current activity.
Resolution No. 2023-09
Exhibit A Page 5 of 8
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Sanitary Sewer Operations Fund-611 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
City Manager's Office $ 81,907 $ $ $ $ $ 81,907
Development&Public Works 5,013,493 5,013,493
Finance 61,922 61,922
Total Department Operating 5,157,322 5,157,322
Total Development&Public Works Capital Projects 10,421,782 10,421,782
Non-Departmental
Debt Service 1,708,000 1,708,000
Contingency 150,000 150,000
Reserves* 25,632,532 874,715 26,507,247
Total Non-Departmental 27,490,532 874,715 28,365,247
Total Sewer Operations Fund $ 43,069,636 $ 874,715 $ $ $ $ 43,944,351
Sanitary Sewer Operations Fund Commentary:
-No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Regional Wastewater Fund-612 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
City Manager's Office $ 17,222 $ - $ - $ $ $ 17,222
Development&Public Works 22,115,080 100,000 85,000 22,300,080
Finance 187,593 - - 187,593
Total Department Operating 22,319,896 100,000 85,000 22,504,896
Non-Departmental
Transfers 14,600,000 - - 14,600,000
Debt Service 4,108,550 - 4,108,550
Reserves* 10,760,277 1,320,719 (85,000) 11,995,996
Total Non-Departmental 29,468,827 1,320,719 (85,000) 30,704,546
Total Regional Wastewater Fund $ 51,788,723 $ 1,420,719 $ $ $ $ 53,209,442
Regional Wastewater Fund Commentary:
-No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Ambulance Fund-615 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
Fire and Life Safety $ 6,781,261 $ 32,600 $ 194,438 $ $ 58,108 $ 7,066,407
Total Department Operating 6,781,261 32,600 194,438 58,108 7,066,407
Non-Departmental
Contingency 150,000 - - (58,108) 91,892
Reserves* 5,683 (81,152) - (75,469)
Total Non-Departmental 155,683 (81,152) (58,108) 16,423
Total Ambulance Fund $ 6,936,944 $ (48,552) $ 194,438 $ $ $ 7,082,830
Ambulance Fund Commentary:
-No current activity.
Resolution No. 2023-09
Exhibit A Page 6 of 8
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Storm Drainaue Operatinu Fund-617 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
City Manager's Office $ 82,228 $ - $ - $ $ $ 82,228
Development&Public Works 6,969,180 198,000 35,000 7,202,180
Finance 61,923 - - 61,923
Total Department Operating 7,113,330 198,000 35,000 7,346,330
Total Development&Public Works Capital Projects 6,964,464 600,000 7,564,464
Non-Departmental
Contingency 200,000 - 200,000
Debt Service 551,718 551,718
Reserves* 17,197,422 (235,766) (35,000) 16,926,656
Total Non-Departmental 17,949,140 (235,766) (35,000) 17,678,374
Total Drainage Operating Fund $ 32,026,934 $ 562,234 $ $ $ $ 32,589,168
Storm Drainage Operating Fund Commentary:
-No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Booth-Kelly Fund-618 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
City Manager's Office $ 50,583 $ - $ $ $ $ 50,583
Development&Public Works 529,946 300,000 829,946
Total Department Operating 580,528 300,000 880,528
Total Development&Public Works Capital Projects 190,000 190,000
Non-Departmental
Transfers 84,237 84,237
Contingency 15,000 - 15,000
Reserves* 1,007,633 (40,366) 967,267
Total Non-Departmental 1,106,870 (40,366) 1,066,504
Total Booth-Kelly Fund $ 1,877,398 $ 259,634 $ $ $ $ 2,137,032
Booth-Kelly Fund Commentary:
-No current activity.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Regional Fiber Consortium-629 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
Finance $ 252,150 $ $ $ $ $ 252,150
Total Department Operating 252,150 252,150
Non-Departmental
Reserves* 413,282 63,031 476,313
Total Non-Departmental 413,282 63,031 476,313
Total Regional Fiber Consortium Fund $ 665,432 $ 63,031 $ $ $ $ 728,463
Regional Fiber Consortium Commentary:
-No current activity.
Resolution No. 2023-09
Exhibit A Page 7 of 8
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Insurance Fund-707 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
Finance $ - $ $ $ 2,000,000 $ $ 2,000,000 (1)
Human Resources 877,871 - 877,871
Health Insurance 8,589,515 8,589,515
Property&Liability 1,687,609 1,687,609
Worker's Compensation 741,958 - 741,958
Total Department Operating 11,896,953 2,000,000 13,896,953
Non-Departmental
Contingency 200,000 - 200,000
Reserves* 14,014,211 (273,387) (2,000,000) 11,740,824 (1)
Total Non-Departmental 14,214,211 (273,387) (2,000,000) 11,940,824
Total Insurance Fund $ 26,111,164 $ (273,387) $ $ $ $ 25,837,777
Insurance Fund Commentary:
1.)Increase Finance department operating expense by$2,000,000 to support the establishment of a Public Employees Retirement System side account with the State of Oregon
using funds from the PERS Side Account Reserve.Side accounts increase an employer's actuarial assets,reducing the gap between actuarial assets and actuarial liabilities with
intended purpose of reducing future PERS rates/expense for the City of Springfield.The City's health insurance experience has outperformed the projected actuarial estimates
over multiple budget years.In an effort to keep the reserve within a target range,the City has implemented benefit holidays for employees with the employer portion of the
premium transfered to the PERS Side Account reserve.This better than anticipated performance has defied expectations and continued into FY22 and FY23.Following the
most recent supplemental budget,financial monitoring has highlighted a PERS Side Account reserve balance which has grown signifigantly and is projected to continue to
grow.The unexpected growth in the PERS Side Account Reserve fund results in it now being beneficial to the City to establish a side account with the state of Oregon before
the state deadline at the end of March 2023,which is a necessary change to the City's financial planning.
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
Vehicle and Equipment Fund-713 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
Development&Public Works $ 948,400 $ 585,584 $ 64,684 $ $ $ 1,598,668
Finance 500 - - 500
Fire&Life Safety 328,300 747,378 87,349 1,163,027
Information Technology 636,115 - - 636,115
Library 8,000 - 8,000
Police 370,250 - 261,000 631,250
Total Department Operating 2,291,565 1,332,962 413,033 4,037,560
Non-Departmental
Transfers - 36,500 - 36,500
Reserves* 8,830,184 517,462 (413,033) 8,934,613
Total Non-Departmental 8,830,184 553,962 (413,033) 8,971,113
Total Vehicle and Equipment Fund $ 11,121,749 $ 1,886,924 $ $ $ $ 13,008,673
Vehicle and Equipment Fund Commentary:
-No current activity.
Resolution No. 2023-09
Exhibit A Page 8 of 8
Appropriations
FY23 Supplemental Supplemental Supplemental Transfers& FY23
SDC Administration Fund-719 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
Development&Public Works $ 469,638 $ $ $ $ $ 469,638
Finance 45,054 45,054
Total Department Operating 514,693 514,693
Non-Departmental
Contingency 10,000 10,000
Reserves* 380,710 103,914 484,624
Total Non-Departmental 390,710 103,914 494,624
Total SDC Administration Fund $ 905,403 $ 103,914 $ $ $ $ 1,009,317
SDC Administration Fund Commentary:
-No current activity.
TOTAL RESOLUTION $ 388,789,800 $ 24,639,582 $ 1,381,201 $ $ 1,000 $ 414,811,583
*Reserves and Unappropriated Ending Fund Balance are not appropriated for spending and are shown for information purposes only.
Resolution No. 2023-09