HomeMy WebLinkAboutItem 03 - 4_Museum CommitteeAGENDA ITEM SUMMARY Meeting Date: 3/13/2023
Meeting Type: Work Session
Staff Contact/Dept.: Madeline
McGraw/Museum
Staff Phone No: 541-726-3677
Estimated Time: 20 Minutes
SPRINGFIELD
Council Goals: Promote and Enhance
CITY COUNCIL our Hometown Feel
while Focusing on
Livability and
Environmental Quality
ITEM TITLE:
MUSEUM ADVISORY COMMITTEE APPLICANT INTERVIEWS
ACTION
Review candidate applications for three for positions on the Museum Advisory
REQUESTED:
Committee. Interview candidates per requirement and make recommendation to
appoint or not to appoint.
ISSUE
In response to City Council's decision for boards, commissions, and committees
STATEMENT:
have nine members, the Museum Committee opened recruitment for two positions.
The Museum Committee is responsible for making recommendations for Museum
exhibits and programs; assisting with implementation of exhibits and special
events; assisting with community outreach and publicity; and approving Museum
policies.
ATTACHMENTS:
1: ATT1 Springfield Museum Committee By-laws
2: ATT2 Springfield Museum Committee current roster
3: ATT3 Joshua Capp Application
4: ATT4 Kira Lesley Application
5: ATT4 Tara Puyat Application
6: ATT6 Museum Committee interview questions and schedule
DISCUSSION/
In response to a posting that closed February 10, 2023, three applications for the
FINANCIAL
Museum Committee were received from Joshua Capp, Kira Lesley, and Tara Puyat.
IMPACT:
Tara Puyat is reapplying, and Joshua Capp and Kira Lesley are new applicants.
After review of the candidates' application and completion of the interviews, if the
Council finds the current applicants eligible and qualified for the committee, they
will need to appoint two applicants to three year terms (April 3, 2023 -December 31,
2026).
SPRINGFIELD
ILOREGON
SPRINGFIELD HISTORY MUSEUM COMMITTEE
BYLAWS
Approved by Council 9/7/21 (date)
ARTICLE I. Name and Duration
This Committee, established by the Springfield City Council, shall be called the Springfield
History Museum Committee. This Committee will serve at the will of the City Council.
ARTICLE II. Purpose
The purpose of the Springfield History Museum Committee is to support the Museum's mission
to foster an awareness of the history of Springfield, provide a link between our past and
present, and promote an appreciation of the diverse communities that call Springfield and rural
East Lane County home. Committee members should have an interest in the history of
Springfield and rural east Lane County. The responsibilities of the Committee shall include, but
are not limited to:
Section 1. Making recommendations for Museum exhibits and programs.
Section 2. Assisting with implementation of exhibits and special events.
Section 3. Assisting with community outreach, publicity, and fundraising.
ARTICLE III. Membership
Section 1. Composition of Committee. Membership of the Committee shall consist
of nine (9) voting members. Ex -Officio non-voting members may include one City Councilor
acting as a liaison, one Planning Commissioner, the Development Services Director or designee
and the Museum Curator. The non-voting members are in addition to the voting members.
Other non-voting guests may participate at the request of the Committee and may represent
other government agencies or City departments having an interest in subject matter and goals
of the Committee.
Section 2. Appointment. All applicants shall complete a standard application form
and submit it to the City Manager's Office.
Section 3. Tenure. Membership of the Committee shall be three year overlapping
terms of office with no individual allowed to be appointed to more than two consecutive full
SPRINGFIELD HISTORY MUSEUM COMMITTEE BYLAWS — Page 1 of 3
Attachment 1 Page 1 of 3
terms. If someone is appointed to fill a partial term, that term will not be considered a full term
as it applies to this section, and they will be eligible to serve two additional full terms. A
Committee member may reapply after being off the Committee for one year.
ARTICLE IV. Officers
Section 1. Officers. There shall be a Chair and a Vice -Chair for the Committee. Each
officer shall serve for 1 calendar year per term. Both the Chair and Vice -Chair positions shall be
elected by Committee members at each calendar year's December meeting.
Section 2. Officer Removal. An officer may be removed by a two-thirds vote of the
members present at a scheduled meeting, providing prior notice of intent to submit a removal
motion is in the posted agenda.
ARTICLE V. Meetings
Section 1. Regular Meetings. Regular meetings shall be held eleven (11) times
during the course of one year at Springfield City Hall, unless otherwise agreed upon. Time and
duration of the meetings shall be determined by the City staff.
Section 2. Special Meetings. Special meetings may be called by the Chair or by
resolution of the Committee. Notice of a special meeting shall include the agenda for the
meeting.
Section 3. Conduct at Meetings. A quorum for conducting business is a simple
majority of the voting membership of the Committee. The act of the majority of the members
present at a meeting at which there is a quorum shall be the act of the Committee. All
meetings are open to the public and shall be conducted in accordance with Robert's Rules of
Order and Oregon Public Meetings Law. City staff will provide meeting minutes or brief meeting
summaries and audio recordings of meetings.
Section 4. Code of Conduct. By accepting an appointment to the Springfield History
Museum Committee, members agree to adhere to a Code of Conduct, which includes:
1. Share the available speaking time at meetings
2. Follow instructions of meeting facilitator
3. Be respectful of a range of opinions
4. Be respectful of all people in attendance at meetings
5. Focus on successfully completing the agreed upon agenda
6. Avoid side discussion when others are speaking
7. Voice concerns and complaints at the meeting, not outside the meeting
8. Strive for consensus
9. Adhere to same ethical and behavior standards as City employees
ARTICLE VI. Amendments
These Bylaws may be amended by the City Council either upon Council initiation or
recommendation of a majority of the Committee made at any regular meeting on the
SPRINGFIELD HISTORY MUSEUM COMMITTEE BYLAWS — Page 2 of 3
Attachment 1 Page 2 of 3
Committee, provided that written notice of the proposed amendment shall be emailed and/or
mailed to each Committee member not less than one week prior to such regular meeting of the
Committee.
Springfield History Museum Committee Mayor
Chairperson
Attest:
City Recorder
SPRINGFIELD HISTORY MUSEUM COMMITTEE BYLAWS — Page 3 of 3
Attachment 1 Page 3 of 3
Springfield Museum Committee 2023
Committee Chair: Roth, Stacy
Springfield, OR 97478
Vice -Chair: England, Megan
Springfield, OR 97477
Howard, Adam
Eugene, OR 97403,
Gosa-Lewis, Zakary
Springfield, OR 97477
Fribley, Jenna
Springfield, OR 97477
Schmunk, David
Springfield, OR 97478
ex: 12/31/2024
ex: 12/31/2023
ex: 12/31/2023
ex: 12/31/2024
ex: 12/31/2025
ex: 12/31/2024
Sage, Patty ex: 12/31/2025
Attachment 2 Page 1 of 2
Springfield, OR 97477
McGraw, Madeline (Staff)
mmcgraw@springfield-or.gov
Moe, Steve Councilor (Council Liaison)
smoe@springfield-or.gov
Attachment 2 Page 2 of 2
SPRINGFIELD
Application for a City of Springfield
Citizen Advisory Board/Commission/Committee
OREGON
City Manager's Office • 225 Fifth Street • Springfield, OR 97477
PLEASE NOTE:
• When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget
Committee.
• When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether
that person is being reappointed for a subsequent term, is currently serving on another governing; body or currently appointed to
another city board, commission or committee.
• When possible, the Council will appoint people to serve on one City board, commission or committee only.
Board / Commission 1 Committee applying for:
Springfield History Museum Committee El
(A separate application must be completed for each board / commission / committee)
Name: Joshua J
First
Home address
Mailing address:
Day I'lione
Email Address:
Preferred Form of Contact:
Middle Initial
Do you live within the Springfield city limits? El Yes
® No
Ward number (City residents only): 3
Arc you a Springfield property owner?N
Yes
Are you a Springfield business owner? Yes
Are you a registered voter? Yes
Id
Last
97477
City Zip
Springfield 97477
City Zip
No
No
No
ng phone:
If ycs, how long? 2022
If no, do you live inside Springfield's
Urban Growth Boundary'?
FYes F No
Occupation: Attorney Place of employment/School• Thorp Purdy Jewett Urness & Wilkinson
Thorp Purdy Jewett Urness & Wilkinson, PC
Business address: 101 1 Harlow Road, Suite 300, Springfield OR 97477
Education: JD, MA (American Studies), BA (American Studies), Certificate (Ethnic Studies)
Are you currently serving on any other board, committee, or commission? If so, please list them here:
No
How did you hear about the above vacancy?
❑ Newspaper ad ❑ Newspaper article ❑ Radio/TV ❑ Mail notice
❑ Word of mouth ❑ Board/Commission/Commi(tee member RI Internet
(Over, please)
For more information please call the City Manager's Office 541.726.3700
Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper
SPRINGFIELD
Application for a City of Springfield
kOREGON
Citizen Advisory Board/Commission/Committee
Please print or type:
I . What experiences 1 training / qualifications do you have for this particular board / commission 1 committee?
Besides having my JD, 1 also have a background in the humanities having a masters and bachelors in American Studies. 1
believe this will provide a unique perspective for this committee/
2. What specific contribution do you hope to make?
hope to provide a unique perspective of being an attorney with a background in [lie humanities.
Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not
necessarily disqualify you from consideration.)
I am presently on the board of directors for the University of Oregon Alumni Association's Law School Alumni Association
4. What community topics concern you that relate to this board / commission i committee? Why do you want to become a member?
1 want to become a member of this committee to give back to my community,
5. Most boards / commissions 1 committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one
and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news
release for this position which contains the normal dates and times for these meetings and can be found at
https://www.spriiijzfield-or.gov/city/iiewsrooini. Are you available to attend meetings on the dates listed for this committee?
eYeso No
Comments:
1 certify the information in this application and attachments are true and complete to the best of my knowledge. 1 understand that false or misleading
statements or missing information is cause far rejection of application, removal of name from eligible list, or dismissal from the position. [ hereby naive my
rights to claims or damages against any employer and the City of Springfield, its officers, agents, and emplovees, in regard to this exchange of information. [
hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required nor DNIV
records. [ have reviewed the Advisory and meet the minimum requirements to servelvolunteer in the desired position. I also authorize to permit any materials
listed above to be copied and retained by the City of Springfield. 1 authorize the use of my photograph.
I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against :ill liability or loss and against any and
all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as
a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including tyithout limitation attorney fees and
expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield.
Applicant Signature:
Date:
For more information please call the City Manager's Office 541.726.3700
Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477 or email• cmomail@springlield-or.gov
SPROREGON SPRINGFIELD
Application for a City of Springfield
Citizen Advisory Board/Commission/Committee
City Manager's Office • 225 Fifth Street • Springfield, OR 97477
PLEASE NOTE:
• When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget
Committee.
• When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether
that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to
another city board, commission or committee.
• When possible, the Council will appoint people to serve on one City board, commission or committee only.
Board / Commission / Committee applying for:
History Museum Committee
(A separate application must be completed for each board / commission / committee)
Name: Kira H Lesley
First Middle Initial Last
Home address: Springfield 97477
Street City zip
Mailing address: I Springfiled 97477
Street City zip
Day Phone: - Evening phone: -
Email Address:
Preferred Form of Contact: Day Phone
Do you live within the Springfield city limits? ❑✓ Yes
❑ No
Ward number (City residents only): NA
Are you a Springfield property owner?N
Yes No
Are you a Springfield business owner? Yes ✓ No
Are you a registered voter? Yes No
If yes, how long? 9 months
If no, do you live inside Springfield's
Urban Growth Boundary?
✓❑ Yes ❑ No
Occupation: Data Analyst Place of employment/School: Oregon Health Authority
Health
Business address:
Education: Masters degree in Public Histo
Are you currently serving on any other board, committee, or commission? If so, please list them here:
Board member of Oregon Cartoon Project
How did you hear about the above vacancy?
❑ Newspaper ad ❑ Newspaper article ❑ Radio/TV ❑ Mail notice
❑ Word of mouth ❑ Board/Commission/Committee member Internet
(Over, please)
For more information please call the City Manager's Office 541.726.3700
Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper
SPROREGON SPRINGFIELD
Application for a City of Springfield
Citizen Advisory Board/Commission/Committee
Please print or type:
1. What experiences / training / qualifications do you have for this particular board / commission / committee?
I have a bachelor's degree in history and a master's in public history. Part of my graduate work included interning with the
State Historic Preservation Office on National Register nominations. I was awarded an Oregon Heritage Award for my 2016
thesis work on the relocation of the Multnomah County poor farm. In addition, I have worked for the City of Portland,
developing a strategic plan for the historic Peninsula Park Rose Garden, and for the City of Salem, surveying and
inventorvina cultural resources. Finallv. I worked for three vears as archivist at the Southern Oreeon Historical Societv.
2. What specific contribution do you hope to make?
As archivist at SOHS, I helped plan mini exhibits, prepared materials for community events, and oversaw educational
activities. I found this work extremely rewarding and on this commision, I hope to help educate local residents and visitors
alike about the history that surrounds them. Educational events, as well as signage and public art projects all help people to
feel a deeper connection to their city and its past. I hope to promote such educational activities, as well as assist in
reviewing application for historic status or for developments or alterations in historically -designated buildings and areas.
3. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not
necessarily disqualify you from consideration.)
At Portland's Peninsula Park Rose Garden, I interviewed park attendees and met with local community groups to help
understand their concerns and visions for the future of the garden. This work involved getting to know the positions of local
African American organizations, churches, police, and non-profit groups and helping build a plan that incorporated the
opinions of varied impacted parties. I also served on the board of the Jackson County Cultural Coalition for two years, a and
on SOHS's museum committee for three years. We voted on acquisitions and laid groundwork for exhibits.
4. What community topics concern you that relate to this board / commission / committee? Why do you want to become a member?
Although I'm new to Springfield, I am a lifelong Oregonian with a deep love for this state. I'm currently working in the field
of data analysis, but my passion is history. I have been looking for ways to get involved with the local history community
since moving here. I want to become a member because I believe it's a good way to learn more about local history, connect
with other people who are excited about history and preservation, and to use some of my skills and past experience.
Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one
and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news
release for this position which contains the normal dates and times for these meetings and can be found at
htips://www.sprin,gfield-or. og v/city/newsroom/. Are you available to attend meetings on the dates listed for this committee?
O Yeso No
I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading
statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my
rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I
hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV
records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials
listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph.
I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and
all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as
a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and
expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield.
Applicant Signature: Date: 2-10-23
For more information please call the City Manager's Office 541.726.3700
Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477 or email: cmomail@springfield-or.gov
SPRINGFIELD Rec'd- 02/19/2023 ADP
Application for a City of Springfield
Citizen Advisory Board/Commission/Committee
OREGON
City Manager's Office • 225 Fifth Street • Springfield, OR 97477
PLEASE NOTE:
• When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget
Committee.
• When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether
that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to
another city board, commission or committee.
• When possible, the Council will appoint people to serve on one City board, commission or committee only.
Board / Commission / Committee applying for:
Springfield History Museum Committee 0
(A separate application must be completed for each board / commission / committee)
Name: Tara Elena S
First
Home address _
Street
Mailing address:
Street
Day Phone
Email Address
Middle Initial Last
Preferred Form of Contact: _Email
Do you live within the Springfield city limits? l Yes
El No
-ingfield
97477
City
Springfield
zip
97477
City
Ward number (City residents only): z
Are you a Springfield property owner? Yes No
Are you a Springfield business owner? Yes No
Are you a registered voter? Yes No
zip
phone:
If yes, how long? 13
If no, do you live inside Springfield's
Urban Growth Boundary?
® Yes ® No
0
Occupation: Preservation Specialist Place of employment/School: NEDCC I Northeast Document Conser0
NEDCC I Northeast Document Conservation Center
Business address: 100 Brickstone Square, Andover, MA (main office); but working remotely from home address
Education: BSEngineering, BMusic, MA Musicology, Grad Cert Museum Studies, MA Preventive Conservation
Are you currently serving on any other board, committee, or commission? If so, please list them here:
No
How did you hear about the above vacancy?
❑ Newspaper ad ❑ Newspaper article ❑ Radio/TV ❑ Mail notice
❑ Word of mouth ❑ Board/Commission/Committee member Internet
(Over, please)
For more information please call the City Manager's Office 541.726.3700
Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper
SPRINGFIELD
Application for a City of Springfield
Citizen Advisory Board/Commission/Committee
OREGON
Please print or type:
1. What experiences / training / qualifications do you have for this particular board / commission / committee?
I currently work as a Preservation Specialist for NEDCC where we do consultations and assessments for museums and other
cultural institutions regarding the care of their collections. I do related educational outreach as part of my work. Prior to this,
I was a museum Collections Manager/Registrar for five years and also undertook several museum internships dealing with
collections care and preventive conservation.
2. What specific contribution do you hope to make?
I would like to share my knowledge as a museum consultant and collections care expert. I have experience in policy and
grant writing as well as general collections and facilities assessments. I have hands on experience with collections handling
and housing as well as conservation cleaning and environmental monitoring.
3. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not
necessarily disqualify you from consideration.)
In the past, I served as a board member for the Cascadia Concert Opera (CCO). I am currently on the Springfield History
Museum Committee and request to be reappointed.
4. What community topics concern you that relate to this board / commission / committee? Why do you want to become a member?
I would to like to help the Springfield History Museum continue on its positive trajectory and would like to be of service to
the community where I reside. I feel I have valuable insight and skills that are relevant as a museum and cultural
preservation professional.
Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one
and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news
release for this position which contains the normal dates and times for these meetings and can be found at
https://www.sprinp-field-or.y—ov/city/newsroom/. Are you available to attend meetings on the dates listed for this committee?
0 Yes® No
Comments:
I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading
statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my
rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I
hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV
records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials
listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph.
1 will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and
all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as
a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and
expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield.
Tara Puyat Date: 102.0signed by 914:0 P0-0 February 9, 2023
Applicant Signature: Date: 2023.02.09 14:02:10 -08'00' Date:
For more information please call the City Manager's Office 541.726.3700
Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477 or email: cmomail@springfield-or.gov
Museum Committee Interview Questions
1. Why are you interested in serving on the Museum Committee?
2. The Springfield Museum has a rotating exhibit space. One of the roles of the
committee is to make recommendations for exhibits and programs. Can you give us an
example of an exhibit you might recommend for the museum?
3. How do you think the work of the Springfield History Museum improves our
community?
Attachment 6 Page 1 of 1