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Item 03 - 3_Historic Commission
AGENDA ITEM SUMMARY SPRINGFIELD CITY COUNCIL Meeting Date: Meeting Type: Staff Contact/Dept.: Staff Phone No: Estimated Time: Council Goals: 3/13/2023 Work Session Tom Sievers/DPW 541-726-2333 15 Minutes Promote and Enhance our Hometown Feel while Focusing on Livability and Environmental Quality ITEM TITLE: HISTORIC COMMISSION INTERVIEW ACTION Conduct interviews to fill vacancies on the Historic Commission. REQUESTED: ISSUE There is one open vacancy on the nine -member Historic Commission because STATEMENT: Commissioner McLees resigned, and one expiring seat as Commissioner Fribley's term expires on March 31. The recruitment for these vacancies opened on January 13, 2023, and closed on February 10, 2023. The city received three applications. ATTACHMENTS: 1. Jenna Fribley Application 2. Kira Lesley Application 3. Mason Shannon Application 4. Historic Commission Roster 5. Interview Questions DISCUSSION/ The Historic Commission has had one vacancy since December of last year as FINANCIAL Commissioner McLees resigned. A second vacancy will occur at the end of March IMPACT: as Commissioner Fribley's term will expire, for which she has reapplied with the current call for applications. In response, the city received three candidate applications from Jenna Fribley, Kira Lesley, and Mason Shannon. Qualifications for membership on the Historic Commission include expertise in the fields of architecture, history, architectural history, planning, or archeology; residency within the Metro Plan boundaries; or as residents, electors, or property owners within Springfield. State and Federal funding of the City's historic preservation activities stipulate that a majority of the Commissioners have professional qualifications in a field related to historic preservation. The current composition of the Historic Commission satisfies this requirement and two of the three applicants also meet this requirement. Council Operating Policies state in Section IX, Subsection 1.3, "Springfield's boards, commissions, committees, and task forces bring together citizen viewpoints which might not otherwise be heard. Persons of wide-ranging interests who want to participate in public service but not compete for public office may choose to be involved in advisory boards, commissions, committees and task forces instead. These bodies also serve as a training ground or steppingstone for qualified persons who are interested in seeking elected public office. They also help fulfill the goals of the City's adopted Citizen Involvement Program to have an informed and involved citizenry." Springfield Municipal Code Section 2.506 states that any vacancy shall be filled for the unexpired portion of the term of the member creating the vacancy, and Section 2.504 states that appointed members shall hold office for four years with the terms staggered to provide overlapping continuity. SPROREGON SPRINGFIELD Application for a City of Springfield Citizen Advisory Board/Commission/Committee City Manager's Office • 225 Fifth Street • Springfield, OR 97477 PLEASE NOTE: • When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget Committee. • When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to another city board, commission or committee. • When possible, the Council will appoint people to serve on one City board, commission or committee only. Board / Commission / Committee applying for: Historic Commission (A separate application must be completed for each board / commission / committee) Name: Jenna L. Fribley First Middle Initial Last Home address: Springfield 97477 Street City Zip Mailing address: Springfield 97477 Street City Zip Day Phone: Email Address: Preferred Form of Contact: Email phone: Do you live within the Springfield city limits? ❑ Yes E=:> If yes, how long? 17.5 yrs ✓❑ No If no, do you live inside Springfield's Urban Growth Boundary? Ward number (City residents only): ✓❑ Yes ❑ No Are you a Springfield property owner? ✓ Yes No Are you a Springfield business owner? ✓ Yes No Are you a registered voter? ✓ Yes No Occupation: Architect Place of employment/School: Campfire Collaborative: Architecture & Campfire Collaborative: Architecture & Design (at 341 Main St); also Career Faculty at UO Business address: 341 Main Street, Springfield 97477 Education: M. Architecture (UO 2007), BS Interior Design & BA Mathematics (Indiana University 2004 Are you currently serving on any other board, committee, or commission? If so, please list them here: Springfield Museum Committee; SRDC; Lane County Intergovernmental Housing Policy Board How did you hear about the above vacancy? Newspaper ad F-1 Newspaper article F-1 Radio/TV a Mail notice P1 Word of mouth P11 Board/Commission/Committee member ❑ Internet (Over, please) For more information please call the City Manager's Office 541.726.3700 Return this application to the City Manager's Office 225 Fifth Street Springfield Oregon 97477 Attachment 1 gage 1 of 2 Printed on Recycled Paper SPROREGON SPRINGFIELD Application for a City of Springfield Citizen Advisory Board/Commission/Committee Please print or type: 1. What experiences / training / qualifications do you have for this particular board / commission / committee? I am currently a member of this Commission. As an Architect and as a downtown business owner, I'm very involved with downtown revitalization efforts. For each project we work on, I love to dig up as much historical info as I can to give context to the project. 2. What specific contribution do you hope to make? As Springfield continues to be revitalized, it is critical to protect the historic fabric of the city in manner that is compatible with future growth/development. My objective is to help us rediscover the historic assets that still exist in the community - often camouflaged beneath decades of remodels - to build enthusiasm for stewardship of the built environment. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not necessarily disqualify you from consideration.) Current member of this Commission - lead Washburne Postcard project, Chair of Springfield Heritage Awards Committee (joint Museum/Historic Commission program). Also currently serve on Springfield History Museum Committee, Lane County Intergovernmental Housing Policy Board (since 2011), & SRDC Board. Active in the downtown business community; Coordinator/Co-founder of the Booth Kelly Makers District. 4. What community topics concern you that relate to this board / commission / committee? Why do you want to become a member? It is important to ensure that we are appropriately considering the historic/cultural assets of Springfield, as well as educating the public about the importance of stewardship of historic resources in our community. Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news release for this position which contains the normal dates and times for these meetings and can be found at htips://www.sprin,gfield-or. og v/city/newsroom/. Are you available to attend meetings on the dates listed for this committee? O Yeso No I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph. I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield. Applicant February 7, 2023 For more information please call the City Manager's Office 541.726.3700 Return this application to the City Manager's Office 225 Fifth Street Sprin field Oregon 97477 or email: cmomail@springfield-or.gov Attachment 1 Wage of 2 S PRINGFIELD NGFIELD Recd- 11110/2-023 at 10: 8am- ADP Application fora 2 City of Springfield Citizen Advisory Board/Commission/Committee City Manager's Office • 225 Fifth Street • Springfield, OR 97477 PLEASE NOTE: • When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget Committee. • When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to another city board, commission or committee. • When possible, the Council will appoint people to serve on one City board, commission or committee only. Board / Commission / Committee applying for: Historic Commission (A separate application must be completed for each board / commission / committee) Name: Kira First Home addres. Street Mailing addres: Street H Lesley Middle Initial Last .-ingfield 97477 City Springfiled Zip 97477 City Day Phone Evening phone Email Address: Preferred Form of Contact: Day Phone Do you live within the Springfield city limits? El Yes ® No Ward number (City residents only): NA Are you a Springfield property owner? Yes rl No Are you a Springfield business owner? Yes No Are you a registered voter? N Yes No Zip If yes, how long? 9 months If no, do you live inside Springfield's Urban Growth Boundary? 0 Yes ® No Occupation: Data Analyst Place of employment/School: Oregon Health Authority Oregon Health Authority Business address: Education: Masters degree in Public Histo Are you currently serving on any other board, committee, or commission? If so, please list them here: Board member of Oregon Cartoon Project How did you hear about the above vacancy? ❑ Newspaper ad ❑ Newspaper article ❑ Radio/TV ❑ Mail notice ❑ Word of mouth ❑ Board/Commission/Committee member Fv/1 Internet (Over, please) For more information please call the City Manager's Office 541.726.3700 Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477 Printed on Recycled Paper Attachment 2 Page 1 of 2 SPRINGFIELD OREGON NGFIELD Application for a City of Springfield Citizen Advisory Board/Commission/Committee Please print or type: 1. What experiences / training / qualifications do you have for this particular board / commission / committee? I have a bachelor's degree in history and a master's in public history. Part of my graduate work included interning with the State Historic Preservation Office on National Register nominations. I was awarded an Oregon Heritage Award for my 2016 thesis work on the relocation of the Multnomah County poor farm. In addition, I have worked for the City of Portland , developing a strategic plan for the historic Peninsula Park Rose Garden, and for the City of Salem, surveying and inventorvina cultural resources. Finallv. I worked for three vears as archivist at the Southern Oregon Historical Societv. What specific contribution do you hope to make? I believe my familiarity with both local and national historic register nominations would serve me well in reviewing nominations. In addition, I hope to help educate local residents and visitors alike about the history that surrounds them. Educational events, as well as signage and public art projects all help people to feel a deeper connection to their city and its past. I hope to promote such educational activities, as well as assist in reviewing application for historic status or for developments or alterations in historically-desienated buildings and areas. 3. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not necessarily disqualify you from consideration.) At Portland's Peninsula Park Rose Garden, I interviewed park attendees and met with local community groups to help understand their concerns and visions for the future of the garden. This work involved getting to know the positions of local African American organizations, churches, police, and non-profit groups and helping build a plan that incorporated the opinions of varied impacted parties. I also served on the board of the Jackson County Cultural Coalition for two years, a position in which I helped review arts and culture proposals and distribute Brant funds. 4. What community topics concern you that relate to this board / commission / committee? Why do you want to become a member? Although I'm new to Springfield, I am a lifelong Oregonian with a deep love for this state. I'm currently working in the field of data analysis, but my passion is history. I have been looking for ways to get involved with the local history community since moving here. I want to become a member because I believe it's a good way to learn more about local history, connect with other people who are excited about history and preservation, and to use some of my skills and past experience. 5. Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news release for this position which contains the normal dates and times for these meetings and can be found at https://www.springfield-orgov/cily/newsroom/. Are you available to attend meetings on the dates listed for this committee? GYes® No I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials listed above to be copied and retained by the City of Springfield. 1 authorize the use of my photograph. I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield. Applicant Signature:_ Date: 2-10-23 For more information please call the City Manager's Office 541.726.3700 Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477 or email: cmomail@springfield-or.gov Attachment 2 Page 2 of 2 SPRINGFIELD OREGON NGFIELD Rec'd- 02-10-2023 ADP Application for a City of Springfield Citizen Advisory Board/Commission/Committee City Manager's Office • 225 Fifth Street • Springfield, OR 97477 PLEASE NOTE: • When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget Committee. • When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to another city board, commission or committee. • When possible, the Council will appoint people to serve on one City board, commission or committee only. Board / Commission / Committee applying for: Historic Commission 0 (A separate application must be completed for each board / commission / committee) Name: Mason Home address: _ Mailing address. Day Phone: Email Address; T Shannon First Middle Initial Last Springfield 97477 Street City Zip Street Preferred Form of Contact: _Day Phone Do you live within the Springfield city limits? Ward number (City residents only): 0 Yes ® No 2 City 0 Are you a Springfield property owner? Yes rl No Are you a Springfield business owner? Yes No Are you a registered voter? N Yes No Zip phone: If yes, how long? 6 months If no, do you live inside Springfield's Urban Growth Boundary? © Yes ® No Occupation: Director, eCommerce Place of employment/School: Serta Simmons Bedding Serta Simmons B Business address: Atlanta, GA Some Are you currently serving on any other board, committee, or commission? If so, please list them here: No How did you hear about the above vacancy? 0 ❑ Newspaper ad ❑ Newspaper article ❑ Radio/TV ❑ Mail notice Word of mouth ❑ Board/Commission/Committee member ❑ Internet (Over, please) For more information please call the City Manager's Office 541.726.3700 Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477 Printed on Recycled Paper Attachment 3 Page 1 of 2 SPRINGFIELD Application for a City of Springfield ORCitizen Advisory Board/Commission/Committee OREGON Please print or type: 1. What experiences / training / qualifications do you have for this particular board / commission / committee? I grew up in a historic home in Bend, OR. I remember several times listening to my parents work through getting approval for exterior renovations, tree removal, etc. I honestly always remember thinking it was really pretty cool that there were guidelines in place to preserve the historic charm of my parent's house and their neighborhood. I now find myself living in a historic home in the middle of a unique and remarkable historic neighborhood/city. 2. What specific contribution do you hope to make? I am very excited to do everything I can to help improve, preserve and support the historical presentation of the city's historic landmarks and the Washburne neighborhood. I hope to contribute by way of partnering with the community and offering ideas, opinions and guidance. I want to be involved in a way that I can make a difference, educate the community and work across other city groups to make Springfield a better place. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not necessarily disqualify you from consideration.) I have no formal relevant involvement in community groups. However, I do get involved with groups like the school PTO (and previous school board). I strive to be involved in groups/positions that allow me to make a difference. I do not like to sit on the sidelines and watch other people make decisions that effect me, my family and my community. 4. What community topics concern you that relate to this board / commission / committee? Why do you want to become a member? The Commission's responsibility to review development/restoration requests is among my top concerns related to this committee. Beyond just the "review" of these requests, being able to be in a group that can help then educate the community, residents, etc. on maintaining historical relevance is very important to me. I want to become a member so I can be more involved, supporting our community and it's decision makers in an effort to keep improving Springfield. 5. Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news release for this position which contains the normal dates and times for these meetings and can be found at fts://www.springfield-or.p-ov/ciiy/newsroom/. Are you available to attend meetings on the dates listed for this committee? G Yes® No I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph. I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield. Mason Shannon Date: 1023.0 . by Mason Shannon 2/1 0/23 Applicant Signature: Date: 2023.02.1 O 16:59:30 -08'00' Date: For more information please call the City Manager's Office 541.726.3700 Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477 or email: cmomail@springfield-or.gov Attachment 3 Page 2 of 2 HISTORIC COMMISSION ROSTER Helmer, Charlotte Fribley, Jenna Josephson, Brian Donavin, Kirkwood Boe, Kristina (Chair) Wood, Taran Swenson -Harris, Celine Howard, Adam Tom Sievers **Staff Liaison** Jessica Shull **Subject Matter Expert** Victoria Doyle **Council Liaison** 01/01/2021 12/31/2024 11/20/2019 03/31/2023 01/01/2021 12/31/2024 01/01/2021 12/31/2024 12/02/2019 12/01/2023 03/01/2022 03/31/2026 01/01/2023 12/31/2026 01/01/2023 12/31/2026 tsievers@springfield-or.gov jshull@springfield-or.gov vdoyle@springfield-or.gov Attachment 4 Page 1 of 1 Questions for Interviewee's: 1. Why are you interested in serving on the Historic Commission? 2. Can you give us an example of your experience working with a committee? 3. How do you think the work of the Historic Commission will improve our community? Attachment 5 Page 1 of 1