HomeMy WebLinkAbout03/19/2007 Regular
City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, MARCH 19,2007
The City of Springfield Council met in regular session in the Council Meeting Room, 225 Fifth
Street, Springfield, Oregon, on Monday, March 19,2007 at 7:00 p.m., with Mayor Leiken
presiding.
ATTENDANCE
Present were Mayor Leiken and Councilors Lundberg, Wylie (by conference phone), Ballew,
Ralston, Woodrow and Pishioneri. Also present were City Manager Gino Grimaldi, Interim
Assistant City Manager Mike Harman, City Attorney Joe Leahy and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Leiken.
SPRINGFIELD UPBEAT
1. Outstanding Project Certificate to Youth Services Department~ Springfield Library.
Springfield Library Manager Barbara Thompson introduced Katie Anderson, the Youth Services
Consultant at the Oregon State Library. As the consultant, Ms. Anderson provided assistance to
public libraries, administered the Ready to Read Grant (which the Springfield Library received
every year), and participated in statewide projects to improve services to children and young
adults, such as the Oregon State-wide Early Literacy Initiative.
Ms. Anderson said the Springfield Public Library was chosen as one of six outstanding projects
for the Ready to Read Grant for the 2005/2006 grant cycle. She said the Ready to Read Grant
was the only state funding that libraries received. It was a non-competitive grant that all legally
established libraries could apply for and about 120 libraries applied every year. To be recognized
as an outstanding project, libraries must adhere to the original intent of the grant program,
emphasize programs to pre-school children, projects must be replicable in other libraries, show
potential for impact over time and build partnerships inside and outside the library. The Ready to
Read Grant funds could only be used to establish and improve library services to children 0 - 14
years old. Springfield Public Library had provided monthly storytimes to fourteen groups of
children at local pre-schools and childcare centers. Research showed that reading aloud to
children was the single most important activity for building the knowledge required for later
reading success. The books and activities chosen by Patty, the outreach Librarian, were
specifically designed to improve the development of early literacy skills. Patty also worked with
the staff at the sites, to teach them about early literacy and provide them with resources and
library books for use in their curriculum.
Mayor Leiken asked if it was correct that this was the only state grant available for public
libraries.
Yes.
City of Springfield
Council Regular Meeting Minutes
March 19,2007
Page 2
Mayor Leiken said there should be more funding for libraries available from the State.
Ms. Anderson and Ms. Thompson agreed. They discussed it further.
Mayor Leiken said the City was very appreciative of the grant received, but would hope future
legislators would see this become as important as education funding for our community.
2. Employee Recognition, Gino Grimaldi, 15 Years of Service.
Mayor Leiken acknowledged City Manager Gino Grimaldi for his 15 years of service with the
City of Springfield. He recapped Mr. Grimaldi's career with the City and the events that brought
Mr. Grimaldi to Springfield. Mr. Grimaldi had participated in a training burn with the Fire and
Life Safety Department in 1992 and photographs of Mr. Grimaldi during that burn were passed
around to the Council. Mr. Grimaldi was appreciative of the people he had worked with and of
the support of his family.
Mayor Leiken noted that Phoenix, Arizona was known as having one of the best well-run cities in
the country, so being an intern there probably taught Mr. Grimaldi a lot. On behalf of the Mayor,
Council and staff, Mayor Leiken presented Mr. Grimaldi with a plaque representing his 15 years
of service with the City of Springfield.
Mayor Leiken acknowledged Mr. Grimaldi's wife, Anita Grimaldi, and his daughter, Alyssa
Grimaldi, who were present in the office. He thanked Gino's wife and family for allowing the
City to have Gino as the City Manager, and for the sacrifices they had made.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST
1.' Claims
a. Approve the February 2007 Disbursements for Approval.
2. Minutes
a. February 26,2007 - Work Session
b. March 5, 2007 - Work Session
c. March 5, 2007 - Regular Meeting
3. Resolutions
a. RESOLUTION NO. 07-10 - A RESOLUTION TO ACCEPT PERMIT PROJECT
P30441: CROSSROADS CENTER ACCESS ROAD SIGNAL IMPROVEMENTS.
b. RESOLUTION NO. 07-11 - A RESOLUTION TO ACCEPT PROJECT P20340 FROM
WILDISH CONSTRUCTION COMPANY IN THE AMOUNT OF $185,080.81.
City of Springfield
Council Regular Meeting Minutes
March 19,2007
Page 3
4. Ordinances
a. ORDINANCE NO. 6187 - AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY KNOWN AS SEBRING, LOCATED IN THE MENLO PARK AREA OF
WEST SPRINGFIELD. NORTH OF CENTENNIAL BOULEVARD, WEST OF ASPEN
STREET. INVOLVING APPROXIMATELY 0.20 ACRES IDENTIFIED AS TAX LOT
13300 T17S R03W S27 MAP 33: HERETOFORE ANNEXED TO THE CITY OF
SPRINGFIELD FROM THE RAINBOW WATER DISTRICT.
b. ORDINANCE NO. 6188 - AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY KNOWN AS WILSONIREYNOLDS. LOCATED IN NORTHERN
SPRINGFIELD, NORTH OF LOMOND STREET. EAST OF LOCH DRIVE AND
WEST OF 23RD STREET INVOLVING APPROXIMATEL Y0.49 ACRES
IDENTIFIED AS TAX LOTS 3400 AND 3500 T17S R03W S25 MAP 12:
HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE
RAINBOW WATER DISTRICT.
c. ORDINANCE NO. 6189 - AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY KNOWN AS BENSON, LOCATED IN SOUTHWEST SPRINGFIELD,
SOUTH OF CENTENNIAL BOULEVARD, EAST OF ANDERSON LANE, NORTH
OF KELLOGG ROAD INVOLVING APPROXIMATELY 2.10 ACRES IDENTIFIED
AS TAX LOT 101 T17S R03W S33 MAP 11: HERETOFORE ANNEXED TO THE
CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT.
d. ORDINANCE NO. 6190 - AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY KNOWN AS Bill. LOCATED IN WESTERN SPRINGFIELD, EAST OF
TAMARACK STREET, SOUTH OF THE "BY GULLY>' BIKEP A TH. AND NORTH
OF OLYMPIC STREET INVOLVING APPROXIMATELY 0.92 ACRES IDENTIFIED
AS TAX LOTS 900 T17S R03W S27 MAP 31; PART OF 3600; T17S R03W S27 MAP
31: HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE
RAINBOW WATER DISTRICT.
5. Other Routine Matters
a. Authorize the City Manager to Sign a Contract with Ad Group (a division of Shelton
Turnbull) in the Amount not to Exceed $366,000 for 2007 FireMed Advertising and
Marketing Services.
b. Award the Subject Contract to Babb Construction for Project P20457: South 42nd Street
Phase II in the Amount of$1,947,602.23.
c. Award the Subject Contract to Pacific Excavation, Inc. for Project P20321: Vera Street
Lift Station, in the Amount of $557,922.00.
d. Authorize the City Manager to Execute a Third Amendment to the Contract with URS
Corporation for the Storm water Facility Master Plan.
e. Approve the 2007-2012 Council Goals and Targets.
ITEMS REMOVED FROM THE CONSENT CALENDAR
City of Springfield
Council Regular Meeting Minutes
March 19,2007
Page 4
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available
at both entrances. Please present cards to City Recorder. Speakers may
not yield their time to others.
1. 2008-2012 Capital Improvement Program - A Community Reinvestment Plan.
Civil Engineer Jeff Paschall presented the staff report on this item. The City of Springfield 2008-
2012 Capital Improvement Program - A Community Reinvestment Plan, has been drafted by
staff, reviewed by the Planning Commission (2/21/07), and the City Council in work session
(3/12/07). It is now ready for public hearing and adoption.
Following review of the CIP, the Planning Commission recommended Council approval of the
plan. The City Council then reviewed the draft CIP in work session on March 12,2007 and
approved the CIP as drafted to be brought to public hearing at this meeting. After hearing public
comments, Council is requested to adopt the Capital Improvement Program by motion.
Mayor Leiken opened the public hearing.
No one appeared to speak.
Mayor Leiken closed the public hearing.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO ADOPT THE 2008-2012 CAPITAL IMPROVEMENT PROGRAM - A
COMMUNITY REINVESTMENT PLAN. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST.
2. Supplemental Budget Resolution.
RESOLUTION NO. 07-12 - A RESOLUTION ADJUSTING RESOURCES AND
REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL. STREET, SPECIAL
REVENUE. COMMUNITY DEVELOPMENT. RIVERBEND DEVELOPMENT, FIRE
LOCAL OPTION LEVY, DRAINAGE CAPITAL PROJECTS, DEVELOPMENT
PROJECTS, POLICE BUILDING BOND CAPITAL. STREET CAPITAL. SDC LOCAL
STORM IMPROVEMENT, SDC TRANSPORTATION IMPROVEMENT. LOCAL
WASTEWATER OPERATIONS, REGIONAL WSTEW A TER, AMBULANCE.
DRAINAGE OPERATING. BOOTH-KELLY. REGIONAL FIBER CONSORTIUM,
INSURANCE, VEHICLE & EQUIPMENT, AND SDC ADMINISTRATION.
Budget Officer Bob Brew presented the staff report on this item. At various times during the
fiscal year the Council is requested to make adjustments to the annual budget to reflect needed
changes in planned activities, to recognize new revenues, or to make other required adjustments.
These adjustments to resources and requirements change the current budget and are processed
through supplemental budget requests scheduled by the Finance Department on an annual basis.
This is the second of three scheduled FY07 supplemental requests to'come before Council. The'
supplemental budget being presented includes adjusting resources and requirements in the
General Fund, Street Fund, Special Revenue Fund, Community Development Fund, RiverBend
City of Springfield
Council Regular Meeting Minutes
March 19,2007
Page 5
Development Fund, Fire Local Option Levy Fund, Drainage Capital Projects Fund, Development ~
Projects Fund, Police Building Bond Capital Fund, Street Capital Fund, SDC Local Storm
Improvement Fund, SDC Transportation Improvement Fund, Local Wastewater Operations Fund,
Regional Wastewater Fund, Ambulance Fund, Drainage Operating Fund, Booth-Kelly Fund,
Regional Fiber Consortium Fund, Insurance Fund, Vehicle & Equipment Fund, and SDC
Administration Fund.
The City Council is asked to approve the attached Supplemental Budget Resolution.
The overall financial impact of the Supplemental Budget Resolution is to increase total
appropriations by $1,944,787 and increase total FTE by 0.6 in the Public Works Transportation
Division.
Mr. Brew explained the four situations that called for supplemental budgets. He noted two items
that appeared in the advertisement for this public hearing, but were pulled from the resolution.
The first was a purchase of two sedans for the fire department. He said those would appear in the
FY07/08 base budget. The other was a $10,000 transaction in the jail capital construction fund.
Councilor Ballew asked about the two vehicles and whether or not they were passenger vehicles.
Yes. She asked if they were to replace existing vehicles.
Mr. Brew said they were to replace existing vehicles. An ambulance was planned to be
purchased this year, but had not been added to the base budget, so it was added into the
supplemental budget. The Fire and Life Safety Department said they could wait until July to
replace the other two vehicles and would include them in the next budget.
Mayor Leiken opened the public hearing.
No one appeared to speak.
Mayor Leiken closed the public hearing.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO ADOPT RESOLUTION NO. 07-12. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
3. Amendments to the Springfield Development Code Article 9 Vacations by Adding New
Right-of-Way Vacation Criteria for Certain Vacation Proposals.
ORDINANCE NO.1 - AN ORDINANCE AMENDING THE SPRINGFIELD
DEVELOPMENT CODE ARTICLE 9 VACATIONS ESTABLISHING NEW CRITERIA
TO APPLY TO COUNCIL INITIATED VACATIONS OF PUBLIC RIGHT-OF-WAY
WHERE THE RlGHT-OF-W A Y WILL BE RETAINED IN PUBLIC OWNERSHIP BUT
USED FOR AN ALTERNATIVE PUBLIC PURPOSE. (Jo. No. LRP2007-00002) (FIRST
READING)
Planning Manager Greg Mott presented the staff report on this item. The City Council initiated
this amendment in January to provide a procedural and factual basis to consider right-of-way
vacations for reasons other than the transfer of ownership from the public to abutting private
City of Springfield
Council Regular Meeting Minutes
March 19,2007
Page 6
property owners. The existing vacation criteria are designed to answer the questions: does the
City wish/need to retain ownership of right-of-way for purely transportation objectives, or should
the abutting private property owners receive the land and be allowed to use or develop it for their
own private enjoyment. The only public purposes the Council may consider in this regard are
related exclusively to uses contemplated by the Metro Plan and a variety of supporting
transportation related documents.
The proposed criteria expand the consideration beyond this either-or model and allow the Council
to place other public purposes on par with transportation objectives because the Council will
retain public ownership. Consistency with provisions of the Transportation Planning Rule (OAR
660-012) will apply to this action as will the need to ascertain that a greater public benefit will
occur from the vacation rather than from retaining the right of way in its present status.
On March 13,2007, the Planning Commission conducted a public hearing on this proposal. After
considering the staff report and written public testimony (no one appeared to testifY), the
Planning Commission forwarded a recommendation of support to the Council on a vote of 5 in
favor and 2 opposed.
Mr. Mott noted that additional testimony regarding this issue was being distributed to Council
that did not get into their agenda packets. He referred to page 1-2 of the ordinance which
included the most significant of the changed criteria, in criteria C and D. Criteria D was added by
the Planning Commission. He explained the reasoning for adding criteria D.
Councilor Ballew said it looked better with the additional conditions. She referred to criteria C
"concern with safe, convenient and reasonably direct routes for cyclists and pedestrians", but
noted it didn't include vehicles. She said part of the information provided noted the "duty to
protect and manage the existing transportation infrastructure and manage the roadway system to
preserve safety and operational efficiency". She felt those were considerations that should be
included.
Mr. Mott said staff would do as Council directed. The purpose of adding criteria D was to try to
capture some of that. The State's interest was in providing alternative modes primarily and
mobility choices. The Council could take action to change the transportation circulation
movements of vehicles by taking a two way street and making it a one way street, designating
lanes for left turn only, or allowing U-turns at signalized intersections. Some of these options
were used to make traffic flow more efficient. It was a traditional element for traffic and
transportation design to slightly inconvenience vehicles in that regard. The burden or hardship
was not considered for motor vehicles. It would be open to testimony with respect to criteria D,
and then up to Council to add to or change the criteria.
Mayor Leiken opened the public hearing.
No one appeared to speak.
Mayor Leiken closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY.
City of Springfield
Council Regular Meeting Minutes
March 19,2007
Page 7
Mr. Leahy noted the three documents received by Council were part of the public record which
would be considered testimony.
Councilor Pishioneri asked when the written testimony was received.
Mr. Mott said one letter from Mr. Foster was written last year in June of 2006. He recalled it was
regarding discussion on the alley vacation for the Justice Center site plan. The second letter was
based on a public hearing notice that was in the newspaper approximately ten days before the
Planning Commission hearing on March 13. Ms. Ballew's letter was entered during the Planning
Commission hearing on March 13. The Planning Commission had seen both letters.
Councilor Ballew said she would like to consider adding to cyclists and pedestrians, vehicles in
criteria C.
Mr. Mott noted that including it in that sentence would not be consistent with State language. He
discussed possible ways in which the language "vehicles" could be added.
IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR
LUNDBERG TO ADD VEHICLES WHEREVER APPROPRIATE IN PART C.
Councilor Pishioneri asked if there was conflict from Councilor Ballew making the motion when
she had already submitted testimony.
Mr. Leahy said it was a legislative matter, and Councilor Ballew was acting as a legislator. He
suggested asking Mr. Mott if adding this language would make it more difficult or less difficult to
obtain a vacation.
Councilor Pishioneri referred that question to Mr. Mott.
Mr. Mott said he would prefer to respond at the second reading after gathering more information.
Councilor Woodrow called for the question.
Mayor Leiken said the question had been called and the motion seconded. He asked for a vote on
the motion.
THE MOTION PASSED WITH A VOTE OF 4 IN FAVOR AND 2 OPPOSED.
BUSINESS FROM THE AUDIENCE
1. Donald Mainwaring, 681 48th Street; Springfield, OR. Mr. Mainwaring spoke regarding the
vicious dogs ordinance. He said the ordinance had not taken care of the issue in the past. He
referred to a recent incident when a police officer had to shoot a dog because it had attacked a
child. He said a dog should be considered vicious whether it had attacked one or three times
and he felt the ordinance needed to be made stronger. He said there had been problems in
Springfield and Veneta, and the majority had been related to Pit Bulls. He would hate to see
a law where Pit Bulls were not allowed, but would like to see the kennels and the Humane
Society do away with Pit Bulls that are turned into them rather than trying to find homes for
City of Springfield
Council Regular Meeting Minutes
March 19,2007
Page 8
them. He explained a situation when he lived in California that involved a Pit Bull that had
no history of being vicious, but then turned and attacked its owner.
2. Orville A Tharp, 431 E Street and 36494 Jasper Road, Springfield. OR. Mr. Tharp had
requested five minutes for his testimony prior to the meeting. His request was approved by
Mayor Leiken. Mr. Tharp referred to a packet that he asked to have distributed to Council.
The packet included information on the Jasper Road Extension (JRE), an important project
for him as he lived on Jasper Road and in Springfield. He discussed the intersection of the
JRE and Jasper Road. He read from his written testimony regarding this intersection and the
concerns from the Jasper Road Neighborhood Association. The Option most neighbors in
this area preferred was D-3, although it would be more expensive than Option D-2. There
was support from the neighbors, Senator Morrisette and Nagao Pacific Architects for Option
D-3. He said the neighborhood association hoped that they could get support from the
Springfield City Council, other municipal councils and the Lane County Commissioners for
Option D-3, as they felt it would secure a safer highway for thousands of travelers on Jasper
Road.
COUNCIL RESPONSE
Mayor Leiken thanked Mr. Tharp for his presentation. He noted that City staff had been working
closely with the County on the Jasper Road Extension project and could be available to answer
questions.
Councilor Ralston asked how much more expensive Option D-3 would be than Option D-2.
Mr. Tharp said the TransPlan estimated it at $12M and the Brand S intersection (Option D-2) was
estimated at $3.8M. The $3.8M amount had since escalated to approximately $6M. He didn't
know how much Option D-3 costs had escalated. He would assume approximately $14M.
Councilor Ballew asked for a memo from the City's Public Works staff regarding Mr. Tharp's
recommendations and additional information.
CORRESPONDENCE AND PETITIONS
1. Correspondence from Thurston High School's Peer Group Leaders Regarding an Invitation to
the Mayor and Council to Attend the 2006-2007 School Year's Challenge Day.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND O.
BIDS
ORDINANCES
1. Vicious Dogs Ordinance.
Matt Cox from the City Attorney's office presented the staff report on this item. Adoption of this
amended ordinance would add to the existing Springfield Municipal Code defmition of vicious
City of Springfield
Council Regular Meeting Minutes
March 19,2007
Page 9
dog as well as add new defmitions including "Control of Dog," "Controlled Property," and an
exception to the Class C Misdemeanor, "vicious dog," regarding illegal trespassers. Adoption
would also provide specific and clear language for identification and determination of a vicious
dog through Springfield Municipal Court action.
The Council discussed this at the February 26,2007 work session and on the basis of that
discussion further changes were made to better define a vicious dog and physical injury. Other
changes included word changes regarding controlled property and secure vehicle.
This ordinance's purpose is to provide clearer SMC language to the definitions and offense of
owning a vicious dog. This ordinance is scheduled for adoption under the Consent Calendar on
April 2, 2007.
No Financial Impact.
There was no further discussion by Council on this item.
NO ACTION REQUESTED. FIRST READING ONLY.
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Police Planning Task Force Appointment.
Police Chief Jerry Smith presented the staff report on this item. The Police Planning Task
Force received a total of 3 applications to fill the current vacancy. Applications were
received from Ronald Snow, Jeff Overstreet and Patricia Mahoney.
It was determined that Ronald Snow does not live within the city limits and is not eligible to
apply as a citizen-at-large representative. As a result, he was not interviewed.
Candidates were interviewed on March 1, 2007. The task force recommends that Patricia
Mahoney be appointed as a citizen-at-large member.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY
COUNCILOR WOODROW TO APPOINT PATRICIA MAHONEY TO THE POLICE
PLANNING TASK FORCE WITH A TERM EXPIRATION DATE OF MARCH 19,
2011. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Business from Council
a. Committee Reports
1. Mayor Leiken gave an update on SB400, the Collective Bargaining issue before the
legislature. He said it did pass the Senate in a close vote and was scheduled to go to
the House tomorrow or Wednesday. He said he spent a lot oftime lobbying the
legislators regarding this issue. There was a provision in the bill regarding staffing
numbers required. Springfield had always had a good relationship with its unions,
City of Springfield
Council Regular Meeting Minutes
March 19,2007
Page 10
and he didn't feel the state legislature had business in providing staffing numbers and
how cities should staff their public safety. Staffing numbers was not a one size fits
all proposal. He said that provision had him troubled. The League of Oregon Cities
(LOC), Association of Oregon Counties (AOC), Fire Chiefs Association, Police
Chiefs Association and Sheriff's Association had all been working hard on this bill.
He felt as written it was poor public policy and he hoped the House would vote
against it.
BUSINESS FROM THE CITY MANAGER
Mr. Grimaldi asked to verify that a quorum would be in attendance during Spring Break next
Monday.
Council noted that there would be a quorum and there would be a meeting.
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at approximately 7:25 p.m.
Minutes Recorder Amy Sowa
Attest:
~JouTa---
City Reco er , '