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HomeMy WebLinkAboutApplication APPLICANT 12/30/2022City of Springfield Development & Public Works 225 Fifth Street Springfield, OR 97477 Site Plan Review IL 6 Application Type Site Plan Review Pre -Submittal: © Major Site Plan Modification Pre -Submittal: LJ Site Plan Review Submittal: ❑ Major Site Plan Modification Submittal: ❑ Required Project Information (Applicant., complete this section) Applicant Name: Steven Yett Phone: (541) 344-6781 Company: Gobrecht Dollar, LLC Email: Steven@sryett.com Address: P.O. Box 26125, Eugene, OR 97402 Applicant's Rep.: Carl Sherwood, AIA and John Webster, AIA Phone: (541) 342-8077 • Robertson Sherwood Architects c Company: P `��°°�°°'@r0beru°.sn.�oad� .ir Email: iweb=@,obeu°°�ha.w .c°m Address: 132 East Broadway, Suite 540 Eugene, OR 97401 Property Owner: Steven Yett Phone: (541) 344-6781 Company: Gobrecht Dollar, LLC Email: Steven@sryett.com Address: P.O. Box 26125, Eugene, OR 97402 ASSESSOR'S MAP NO: 17-03-36-42 TAX LOT NOS : 2500 Property Address: 130 21st Street, Springfield, OR 97477 Size of Property: 0.89 Acres © Square Feet [-]u Proposed No. of Proposed Name of Project: Silly Billies Child Care Description of If yott are filling in this form by hand, please attach your proposal description to this application. Proposal: Adjustment of use for 1,665 sf of the building from Mercantile to Educational Existing Use: Mercantile New Impervious Surface Coverage (including Bldg. Gross Floor Area): No Change sf $ natures: Please sinD_amLQrint vour name and date in thea 'Required Project Information (City Zntake Staff., Associated Applications: ro riate box on the nexta e. complete this section) Signs: Pre -Sub Case No.: Ell - 22-o0o2'79 Date: 11 Reviewed by: Case No.: Date: Reviewed by: A p Application Fee: $ qy{ !te Technical Fee: $ Posta a Fee: $ J. -OV TOTAL FEES: $ 44 p. -OV PROJECT NUMBER: Revised 1/7/14 KL 1 of 11 Owner Signatures This application form is used for both the required pre -submittal meeting and subsequent complete application submittal. Owner signatures are required at both stages in the application process. An application without the Owner's original signature will not be accepted. Owner: The undersigned acknowledges that the information in this application is correct and accurate for scheduling of the Pre- Submittal Meeting. If the applicant is not the owner, the owner hereby grants permission for the applicant to act in his/her behalf. I/we do hereby acknowledge that I/we are legally responsible for all statutory timelines, information, requests and requirements conveyed to my representative. Date: Signature s, % k% Print I represent this application to be complete for submittal to the City. Consistent with the completeness check performed on this application at the Pre -Submittal Meeting, I affirm the Information identified by the City as necessary for processing the application is provided herein or the information will not be provided if not otherwise co resided within the submittal, and the City may begin processing the application with the information as submitted. This statement serves as written notice pursuant to the requirements of ORS 227.178 pertaining to a complete application. Print Date: Revised 1/7/14 KL 2 of 11 Site Plan Review Application Process 1. Applicant Submits a Site Plan Review Application for Pre -Submittal • The application must conform to the Site Plan Review Submittal Requirements Checklist on pages 4-7 of this application packet. • A pre -submittal meeting to discuss completeness is mandatory, and pre -submittal meetings are conducted every Tuesday and Friday, from 10:00 am - noon. • Planning Division staff strives to conduct pre -submittal meetings within five to seven working days of receiving an application. 2. Applicant and the City Conduct the Pre -Submittal Meeting • The applicant, owner, and design team are strongly encouraged to attend the pre - submittal meeting. • The meeting is held with representatives from Public Works Engineering and Transportation, Community Services (Building), Fire Marshall's office, and the Planning Division and is scheduled for 30 to 60 minutes. • The Planner provides the applicant with a Pre -Submittal Checklist specifying the items required to make the application complete if it is not already complete, and the applicant has 180 days submit a complete application to the City. 3. Applicant Submits a Complete Application, City Staff Review the Application and Issue a Decision • A complete application must conform to the Site Plan Review Submittal Requirements Checklist on pages 4-7 of this application packet. • A Type II decision, made after public notice, but without a public hearing, unless appealed, is issued within 120 days of submittal of a complete application. • Mailed notice is provided to property owners and occupants within 300 feet of the property being reviewed and to any applicable neighborhood association. In addition, the applicant must post one sign, provided by the City, on the subject property. • There is a 14 -day public comment period, starting on the date notice is mailed. • Applications are distributed to the Development Review Committee, and their comments are incorporated into a decision that addresses all applicable approval criteria and/or development standards, as well as any written comments from those given notice. • Applications may be approved, approved with conditions, or denied. • At the applicant's request, the Planner can provide a copy of the draft land use decision prior to issuing the final land use decision. • The City mails the applicant and any party of standing a copy of the decision, which is effective on the day it is mailed. • The decision issued is the final decision of the City but may be appealed within 15 calendar days to the Planning Commission or Hearings Official. Revised 117114 KL 3 of 11 Site Plan Review Submittal Requirements Checklist NOTE • ALL of the following items MUST be submitted for BOTH Pre -Submittal and Submittal. • If you feel an item on the list below does not apply to your specific application, please state the reason why and attach the explanation to this form. Application Fee - refer to the Development Code Fee Schedule for the appropriate fee calculation formula. A copy of the fee schedule is available at the Development & Public Works Department. Any applicable application, technology, and postage fees are collected at the pre -submittal and submittal stages. Site Plan Review Application Form t✓j Narrative explaining the purpose of the proposed development, the existing use of the property, and any additional information that may have a bearing in determining the action to be taken. The narrative should also include the proposed number of employees and future expansion plans, if known. Density - if applicable, list the size of property (acres), maximum allowable density and the density proposed. Copy of the Deed Copy of the Site Plan Reduced to 8'/2"x 11", which will be mailed as part of the required neighboring property notification packet. ❑ State or Federal Permits Required - The applicant must demonstrate that an application has been submitted for any required federal or state permit and provide a copy of the application upon request. N/A❑ Completed Attached Scoping Sheet Four (4) Copies of the Following Plan Sets for Pre -Submittal OR Four (4) Copies of the Following Plan Sets for Submittal: ❑i( All of the following plans must include the scale appropriate to the area involved and sufficient to show detail of the plan and related data, north arrow, and date of - /preparation. �/ All plan sets must be folded to 81/2" by 11" and bound by rubber bands. Please Note: • These plans must provide enough information to enable the City to determine that the proposed development is feasible, but are not necessarily required to be detailed construction level documents. • The City's Engineering Design Standards Manual, while not land use criteria, may be used in whole or n part, by the City Engineer to determine the feasibility of a proposed plan. Nothing herein should be interpreted as implying any requirement in contradiction of Oregon Statute or Oregon Administrative Regulation. Revised 1/7/14 KL 4 of 11 Va. ite Assessment of Existing Conditions Prepared by an Oregon licensed Architect, Landscape Architect, Civil Engineer or urveyor Zicinity Map The name, location and dimensions of all existing site features including buildings, curb cuts, trees and impervious surface areas, clearly indicating what is remaining and what is being removed. For existing structures to remain, also indicate present use, size, setbacks from property lines, and distance between buildings. N/A ❑ The name, location, dimensions, direction of flow and top of bank of all watercourses and required riparian setback that are shown on the Water Quality Limited Watercourse Map on file in the Development & Public Works Department N/A ❑ The 100 -year floodplain and floodway boundaries on the site, as specified in the latest adopted FEMA Flood Insurance Rate Maps or FEMA approved Letter of Map Amendment "Ir Letter of Map Revision The Time of Travel Zones, as specified in SDC 3.3-200 and delineated on the Wellhead rotection Areas Map on file in the Development & Public Works Department Physical features including, but not limited to trees 5" in diameter or greater when measured 4'/z feet above the ground (stands of more than five (5) trees may be shown as a cluster with mix of trees species noted), riparian areas, wetlands and rock outcroppings ite Plan prepared by an Oregon licensed Architect, Landscape Architect, Civil Engineer or Surveyor N/A ❑ Proposed buildings: location, dimensions, size (gross floor area applicable to the parking requirement for the proposed use(s)), setbacks from property lines, and distance between buildings; measured setbacks shall be prepared by an Oregon icensed Surveyor when minimum setbacks are shown. Location and height of existing or proposed fences, walls, outdoor equipment, storage, Irash receptacles, and signs {� Location, dimensions, and number of typical, compact and ADA parking spaces; including aisles, wheel bumpers, directional signs, and striping. ADA routes from public Sights -of -way whall be designated including at grade connections Dimensions of the development area, as well as area and percentage of the site proposed for buildings, structures, parking and vehicular areas, sidewalks, patios, and other impervious surfaces N/A ❑ bservance of solar access requirements as specified in the applicable zoning district 0Yn-site loading areas and vehicular and pedestrian circulation ccess to streets, alleys, and properties to be served, including the location and imensions of existing and proposed curb cuts and curb cuts proposed to be closed ocation, type, and number of bicycle parking spaces Note location of existing and planned Lane Transit District facilities (within 1/2 mile) Revised 1/7/14 KL 5 of 11 Area and dimensions of all property to be conveyed, dedicated, or reserved for common open spaces, recreational areas, and other similar public and semi-public uses N/A ❑ Phased Development Plan — where applicable, the Site Plan application must include a phasing plan indicating any proposed phases for development, including the boundaries and sequencing of each phase. Phasing must progress in a defined sequence addressing street connectivity between the various phases and accommodating the logical extension of other required public improvements, including but to limited to, sanitary sewer, stormwater management, water and electricity. The applicant must clearly indicate which phases are proposed for approval under the current Site Plan application and which are deferred to future review procedures. N/A c. Existing Improvement and Public Utilities Plan ❑ Prepared by an Oregon licensed Architect, Landscape Architect, Civil Engineer or Surveyor ❑ Location and width of all existing easements ❑ Location, widths (of paving and right-of-way), and names of all existing streets, alleys, dedications or other right-of-ways within or adjacent to the proposed development, including jurisdictional status other than City. Indicate connection points for roof drainage. ❑ Location and type of existing street lighting ❑ Location of existing and required traffic control devices, fire hydrants, power poles, transformers, neighborhood mailbox units, waterline backflow preventers and similar public facilities ❑ Location, width, and construction material of all existing and proposed sidewalks, sidewalk ramps, pedestrian access ways, and trails ❑ Location and size of existing utilities on and adjacent to the site including sanitary sewer mains, stormwater management systems, water mains, power, gas, telephone, and cable TV. Indicate the proposed connection points. Detail must be proportionate to the complexity of the proposed project. ❑ Show existing and proposed spot elevations or contours, and direction of drainage patterns. N/A d. Proposed Grading, Paving, & Utilities Plan ❑ Prepared by an Oregon licensed Civil Engineer, except where noted below ❑ The approximate size and location of storm water management systems components ❑ Location, widths (of paving and right-of-way), and names of proposed streets, alleys, dedications or other rights -of -ways within or adjacent to the proposed development ❑ Location and width of all proposed easements ❑ Location and type of proposed street lighting ❑ Information on existing slopes over 5% shall be prepared by an Oregon licensed surveyor and be drawn with one foot contour interval lines; land with a slope over 10 percent shall be shown with 5 foot contour interval lines Revised 1/7/14 KL 6 of 11 N/A e. Landscape Plan ❑ Prepared by an Architect, Landscape Architect, or other Landscape Professional approved by the Director ❑ Location and dimensions of landscaping and open space areas to include calculation of landscape coverage ❑ Where applicable, screening in accordance with SDC 4.4-110 ❑ Location of existing and proposed street trees f. Architectural Plans Existing :/Where Where abutting residentially zoned properties, exterior elevations of all proposed structures over 140 square feet for the development site, including height, shall be shown N/A 9• On -Site Lighting Plan ❑ Location, orientation, and maximum height of exterior light fixtures, both free standing and attached ❑ Type and extent of shielding, including cut-off angles, and type of illumination, wattage, and luminous area Additional Materials That May be Deferred at the discretion of the applicant until Final Site Plan or Building Permit Submittal: N/A ❑ List in chart form the proposed types of landscape materials (trees, shrubs, ground cover). Include in the chart genus, species, common name, quantity, size and spacing N/A ❑ Where plants are proposed as part of the stormwater management system, a planting plan shall be provided. N/A ❑ Irrigation Plan showing of irrigation lines, required backflow preventers and above ground utilities. N/A ❑ Photometric test report for each light source. N/A ❑ An applicant may submit conceptual floor plans in order to have staff address Resolution of potential nuisance conflicts Additional Materials That May be Required by the Director: IT IS THE APPLICANT'S RESPONSIBILITY TO DETERMINE IF ADDITIONAL STANDARDS/APPLICATIONS APPLY TO THE PROPOSED DEVELOPMENT. THE APPLICANT SHOULD CONSIDER UTILIZING PRE -DEVELOPMENT MEETINGS AS DDISSCUSSED IN SDC 5.1-120: ;LT Copy of a Preliminary Title Report issued within the past 30 days documenting ownership and listing all encumbrances. N/A ❑ A developer may be required to prepare a Traffic Impact Study (TIS) to identify potential traffic impacts from proposed development and needed mitigation measures. Revised 1/7/14 KL 7 of 11 N/A ❑ Where a multi -family development is proposed, any additional materials to demonstrate compliance with SDC 3.2-240 N/A ❑ Riparian Area Protection Report for properties located within 150 feet of the top of bank of any Water Quality Limited Watercourses (WQLW) or within 100 feet of the top of bank of any direct tributaries of WQLW N/A ❑ A Geotechnical Report prepared by an engineer must be submitted concurrently if the Soils Survey indicates the proposed development area has unstable soils and/or a high water table, or if required by the City Engineer N/A ❑ Where the development area is within an overlay district, address the additional standards of the overlay district on plans and narratives N/A ❑ Where physical aspects of a proposed development, including but not limited to scale, odor noise, glare or vibration, will impact less intensive surrounding uses, the Director may request submittal of conceptual floor plans or other information necessary to determine compliance with applicable standards. N/A ❑ If five or more trees are proposed to be removed, a Tree Felling Permit as specified in SDC 5.19-100 N/A ❑ A wetland delineation approved by the Oregon Division of State Lands must be submitted concurrently where there is a wetland on the property The applicant must demonstrate that an application has been submitted for any required federal or state permit and provide a copy of the application upon request N/A ❑ Where any grading, filling or excavating is proposed with the development, a Land and Drainage Alteration permit must be submitted prior to development N/A ❑ Where applicable, any Discretionary Use or Variance as specified in SDC 5.9-100 and 5.21-100 N/A ❑ An Annexation shall be submitted prior to submission of application, as specified In SDC 5.7-100, where a development is proposed outside of the city limits but within the City's urban service area and can be served by sanitary sewer Revised 1/7/14 KL 8 of 11 SPRINGFIELD ty1wjmw-1Uzi 10[h71avxeiaXeis]i 0"0y qq 225 FIFTH STREET DEVELOPMENT AND PUBLIC WORKS OREGON SPRINGFIELD, OR 97477 PHONE. 541.726.3753 FAX: 541.736.1021 www. spnngfiold-or.gov December 6, 2013 REQUIRED STORMWATER SCOPING SHEET USE POLICY: In October 2003, Springfield Public Works released a trial "stormwater scoping sheet," provided to help engineers and developers meet stomrwater requirements in the Springfield Development Code (SDC) and Engineering Design Standards and Procedures Manual (EDSPM). After a five month trial period, it became apparent that users of the seeping sheet submitted much more complete applications than non-users. An added bonus was a decrease in the overall review time spent on the applications, resulting in quicker notice of decisions. As a result of the benefits of the scoping sheets, the City has decided to make their use a mandatory process. Current city policy is that the use of stormwater scoping sheets is required for all applications which require development review. All applications submitted to the City shall provide a copy of a completed stormwater scoping sheet with the application packet. Attached with this letter is the latest version of the scoping sheet, which reflects changes requested by the development community. PLEASE NOTE: SUBMITTED APPLICATIONS WILL NOW BE REQUIRED TO SUBMIT A COMPLETED STORMWATER SCOPING SHEET, STORMWATER STUDY AND PLANTS IN CONFORMANCE WITH THE SCOPE REQUIREMENTS DIRECTIONS FOR USING STORMWATF,R SCOPING SHEETS ARE AS FOLLOWS: 1.) Obtain scoping sheet from application packet, city website, or other location. 2.) Fill out project information (top half of front sheet) prior to commencement of work on stormwater study. (Note: Do not sign scoping sheet until it is received from the City with requirements checked.) 3.) Mail, fax, or email all pages to: City of Springfield, Development and Public Works Dept, Attn: Clayton McEachem. 4.) Receive completed scoping sheet (filled out by the City) indicating minimum requirements for a complete stormwater study. 5.) Include four (4) copies of complete scoping sheet (signed by engineer at the bottom of page 2), stormwater study and plans that comply with the minimum required scope with submittal of application packet The scoping sheet shall be included as an attachment, inside the front cover of the stormwater study. Stormwater scoping sheets can be found with all application packets (City website and the DPW front counter) as well as on the Engineering and Construction Resources webpage located at: http://www.snrindteld- or.eov/DPW/EngineeringandConstmetionResowces htm under the Pabliclmprovement Permit Projects Forms section. Thank you in advance for working with the City of Springfield with this new process. Sincerely, Clayton McEachern, PE City of Springfield, Development and Public Works Email: cmeeachem@aspringfietd-or.gov Phone: (541) 736-1036 Fax: (541) 736-1021 SPRINGFIELD lam, DEVELOPMENT AND PUBLIC WORKS 225 FIFTH STREET OREGON SPRINGFIELD, OR 97477 PHONE. 541.726 3753 FAX: 541.726.1021 www.springfield-argon STORMWATER MANAGEMENT SYSTEM SCOPE OF WORK --------------------------------------- (Area belme this line filled out by Applicant) -------------------- --- (Intense rem", to Clayton McEachern @ City of Springfield Development and Public Works, Fax # 736-1021, Phone #736-1036), email:: emceaehern(ddspringfield-or.gov Project Name: Silly 131111es Child Care Applicant: Robertson Sherwood Architects pc Assessors Parcel #: 17-03-36-42 LOT 2500 Date: 12/29/22 Land Use(s): Mercantile/Educational Phone #: (541) 342-8077 Project Size (Acres): 0.89 Fax #: Approx. Impervious Area: 35,962 sf Email: iweEsterembeftorsherao0d com Project Description (Include a copy of Assessor's map): Existing building = 13,489 SF, of which a planned conversion of 1,665 SF Mercantile space to Child Care Center (Educational). No changes to building envelope or existing impervious surfaces. Drainage Proposal (Public connection(s), discharge location(s), etc. Attach additional sheet(s) if necessary: No changes to existing impervious surfaces. Proposed Stormwater Best Management Practices: No changes to existing impervious surfaces. ----(Area below this line filled out bv the City and Retumed to the Applicano (At a minimm, all boxes checked by the City on the front and back of this sheet shall be submitted or an -application to be complete for submittal, although other requirements may be nee sa ) Draina?e Study Tyne (EDSPM Section 4.03.2): (Note. UH may be substituted for Rational Method) ❑ Small Site Study — (use Rational Method for calculations) ❑ Mid -Level Development Study—(use Unit Hydrograph Method for calculations) ❑ Full Drainage Development Study — (use Unit Hydrograph Method for calculations) Environmental Considerations: ❑ Wellhead Zone: ❑ Wetland/Riparian: ❑ Soil Type: Downstream Analysis: ❑ N/A ❑ Flow line for starting water surface elevation: ❑ Design HGL to use for starting water surface elevation: ❑ Manhole/hmction to take analysis to: ❑ Hillside Development: ❑ Floodway/Floodplain: ❑ Other Jurisdictions Return to Clayton McEachern @ City of Springfield, email: cmceachern@springfield-or,gov, FAX: (541) 736-1021 COMPLETE STUDY ITEMS mora iat use oto » Based upon the information provided on the front of this sheet, the following represents a minimum of what is needed for an application to be completefor submittal with respect to drainage, however, this list should not be used in lieu ofthe Springfield Development Code (SDC) or the City's Engineering Design Manual. Compliance with these requirements does not constitute site approval, Addieionalsite spec fe information maybe required. Note, L'pon scoping.eheetsubmittal, ensure completedform has been signed in the space provided below: Interim Design Standards/Water Quality (EDSPAI Chapter 3' Req'd N/A All non -building rooftop (NBR) impervious surfaces shall be pre-treated (e.g. multi-chambered catchbasin w/oil filtration media) for stormwater quality. Additionally, a minimum of 50% of the NBR impervious surface shall be heated by vegetated methods. P ❑ Where required, vegetative stormwater design shall be consistent with design standards (EDSPM Section 3.02), set forth in Chapter 2 of the Eugene Stormwater Management Manual. For new NBR impervious arca less than 15,000 square feet, a simplified design approach may be followed as specified by the Eugene stormwater Management Manual (Sec2.4.I) If a stormwater treatment Swale is proposed, submit calculations/specifications for sizing, velocity, flow, side slopes, bottom slope, and seed mix consistent with City of Springfield or Eugene's Stom eater Management Manual. ❑ Water Quality calculations as required in Section 3.03.1 of the RDSPM. All building rooftop mounted equipment, or other fluid containing equipment located outside of the building, shall beprovided with secondary containment or weather resistant enclosure. General Study Requirements (EDSPM Section 4.03) Drainage study prepared by a Professional Civil Engineer licensed in the state of Oregon. A complete drainage study, as required in EDSPM Section 4.03.1, including a hydrological study map. ❑ Calculations showing system capacity for a 2-year storm event and overflow effects of a 25-year storm event, ❑ The time of concentration (Tc) shall be determined using a 10 minute start time for developed basins. ❑ D Existing and proposed contours, located at one foot interval. Include spot elevations and site grades showing bow site drains. F1 ❑ Private stormwater easements shall be clearly depicted on plans when private stormwater flows from one property to another. ❑ ❑ Dryw-ells shall not receive mmoff from any surface w/o being treated by one or more BMPs, with the exception of residential building roofs(EDSP Section 3.03.4.A). Additional provisions apply to this as required by the DEQ. Rcferto the website: http://www.deg.state.or,us/w4/uic/uic hum for more information. Detention ponds shall be designed to limit runoff to pre -development rates for the 2 through 25 -year storm events. *This form shall be included as an attachment, inside the front cover, of the stormwater study. • IMPORTANT: ENGINEER PLEASE READ RELOWAND SIGN.r As the engineer of record, I hereby certify the above required items are complete and included with the submitted stormwater study and plan set. Signature Date Fort Version 5: June 2015 A downstream drainage analysis as described in EDSPM Section 4.03A.C. On-site drainage shall be governed by the Oregon Plumbing Specialty Code (OPSC). Elevations of the HGL and flow lines for both city and private systems where applicable. Design of Storm Systems (EDSPM Section 4.04). Flow lines, slopes, rim elevations, pipe type and sizes clearly indicated on the plan set Minimum pipe cover shall be 18 inches for reinforced pipe and 36 inches for plain concrete and plastic pipe materials, or proper engineering calculations shall be provided when less. The cover shall be sufficient to support an 80,0001 load without failure of the pipe structure. Morning's "n" values for pipes shall be consistent with Table 4-1 of the EDSP. All storm pipes shall be designed to achieve a minimum velocity of three (3) feet ncr second at 0.5 nine full based on Table 4-1 as well_ ❑ D Existing and proposed contours, located at one foot interval. Include spot elevations and site grades showing bow site drains. F1 ❑ Private stormwater easements shall be clearly depicted on plans when private stormwater flows from one property to another. ❑ ❑ Dryw-ells shall not receive mmoff from any surface w/o being treated by one or more BMPs, with the exception of residential building roofs(EDSP Section 3.03.4.A). Additional provisions apply to this as required by the DEQ. Rcferto the website: http://www.deg.state.or,us/w4/uic/uic hum for more information. Detention ponds shall be designed to limit runoff to pre -development rates for the 2 through 25 -year storm events. *This form shall be included as an attachment, inside the front cover, of the stormwater study. • IMPORTANT: ENGINEER PLEASE READ RELOWAND SIGN.r As the engineer of record, I hereby certify the above required items are complete and included with the submitted stormwater study and plan set. Signature Date Fort Version 5: June 2015 Robertson I Sherwood I Architects 132 East Broadway, Suite 540 P1541)342-8077 www.robadsonsherwood.com Eugene, Oregon 97401 F (541)345-4302 Site Plan Review Narrative for: Silly Billies Child Care 130 21st Street Springfield, Oregon December 29, 2022 Property Owner I Applicant Gobrecht Dollar, LLC P.O. Box 26125 Eugene Oregon 97401 Contact: Steven Yett Phone: (541) 344-6781 Email: steven@sryett.com Architect (Plan Preparation) Robertson/Sherwood/Architects pc 132 E. Broadway, Suite 540 Eugene OR 97401 Ara Carl Sherwood, AIA or John Webster, AIA Phone: (641) 342-8077 Email: jwebster@robertsonsherwood.com Project Location: Tax Map No. 17-03-36-42 Tax Lot 02500. Project address: 130 21st Street, Springfield Oregon 97477. Project Description: This application is for a Site Plan Review approval to change the Use of a portion of the building. A portion of the existing building is planned to change use from Mercantile (M) to Educational (E). Approvals Requested: Site Plan Review approval is requested: This application is a modification of a previous Site Plan Review -Minor Modification application (Case No. TYP115-00040). That original review was approved, but the changes of use require review to meet Springfield Development Code standards. Attached Information: Site Plan Review Application Narrative (this document) 8 % x 11 copy of Site Plan (pdf) Full Size Plan (pdf) Tax Map of site Deed for the property Title Report Recorded Shared Access Easement Agreement Silly Billies Child Care Site Plan Approval Application Narrative Page 1 of 3 Site Ownership: The proposed work occurs on one tax lot: Lot 2500 The property is owned by: Gobrecht Dollar, LLC P.O. Box 26125 Eugene, Oregon 97401. Zoning: The site is within the City of Springfield's Urban Growth boundary, Zoned as Community Commercial (CC). Per SDC 4.7-125 Child Care Facilities: The proposed use (Child Care) is permitted for this zone and will meet the Children's Services Division (CDS) regulations. No outdoor play areas planned. Site Access: Vehicular access to the site is via an existing driveway from 21st Street (East side of property) with sidewalks and curb/gutter per City of Springfield standards shall remain. Off -Street Parking Facilities: (Based upon SDC, Table 4.6-2) Mercantile (M) Occupancy (Retail): Parking Ratio for Employees: Standard Parking: 1 parking space per 300 SF of gross area 11,932 SF / 300 = 40 spaces Educational (E) Occupancy (Child Care Center): Parking Ratio for Employees: 1 parking space per 350 SF of gross area Parking Ratio for "Drop Off' parking: 1 parking space per 700 SF of gross area Standard Parking: 1,665 SF / 350 = 5 spaces Drop Off Parking: 1.665 SF / 700 = 3 spaces Total Required 48 spaces Provided Parkina Analvsis Standard Parking (on-site): 23 spaces Compact Parking (on-site): 4 spaces Drop Off Parking (on site): 3 spaces Adjacent lot spaces: 18 spaces (Per shared parking agreement - Rec. No. 2006-006256: 10 spaces minimuml Total Provided 48 spaces Lot Bicycle Parking: (Based upon SDC, Table 4.6-155) Retail (1 per 3,000 SF -4 spaces minimum) 11,829 SF / 3000 = 4 spaces required (25% long term / 75% short term) Bicycle parking provided: 1 long term 13 short term Assisted Care and Day Cares (1 per 5 employees — 4 spaces minimum) 5 employees = 4 spaces required (75% long term / 25% short term) Bicycle parking provided: 3 long term 11 short term An existing floor -mounted bicycle rack provides space for 6 short-term bicycle parking on the East parking area with walkways to both entrances. Three (3) new wall -mounted bicycle racks will be located within the educational tenant space (Northwest corner of tenant space). One (1) existing long-term bicycle parking is provided within a storage room on the West side of the building for the retail space. Silly Billies Child Care Site Plan Approval Application Narrative Page 2 of 3 Site lighting: Existing wall -mounted lighting provides illumination for the immediate area around the building Utility Infrastructure: The project site is served by adequate public utilities. No changes proposed. Stormwater Management: No Stormwater management requirements per Clayton McEachern (Springfield Public Works) No changes in impervious paving to site. Floodplain: The property is not in a flood plain area. Wetlands: The property is not identified within areas of the Springfield Local and National Wetland Inventory Map Drinking Water Protection (DWP): The property is located along the 20 -year Time Of Travel Zone (TOTZ) according to the Springfield Wellhead Protection Area Map. No hazardous material storage is planned for the property beyond standard cleaning supplies. Irrigation: An existing irrigation system is present for landscaping on the site. Fire Protection: The existing building does not require automatic fire sprinkler systems per Code. Emergency vehicle access is available along the perimeter of the building, with access to all sides of the building within dimensional limits. The site is served by an existing fire hydrant, located on 'A' Street. Building Height: The restriction on building height in the CC zone is 35 feet. The existing height of the building is less than 20'-0". No changes proposed. END OF NARRATIVE Silly Billies Child Care Site Plan Approval Application Narrative Page 3 of 3 J 's tE o I`� g£ m L° Ie 4 \ a SITE PLAN REVIEW X444nnn5 &[� n o ? 13021st STREET ? ag O z3 35 o e SPRINGFIELD, OREGON 91471 $ z1 y g_ p F 3� i- EE �:£ @@ € 3 E i� ��i9�9 i 3�_ F� g Ifl= 1 @EiSM ��R�t�W £ 9 aW$ s d3 3 i a A w i 201h STREETS J 's tE o I`� g£ m L° Ie 4 \ a SITE PLAN REVIEW X444nnn5 &[� n o ? 13021st STREET ? ag O z3 35 o e SPRINGFIELD, OREGON 91471 $ z1 y g_ After Recording Return To: Planning Department City of Springfield 225 Fifth Street Springfield, OR 97477 Send All Tax Statements To: Springfield Eagles Lodge PO Box 656 Springfield, OR 97477 Division of Chief Deputy Clerk 1oOCeoOCC Lane County Deeds and Records L Il (7 Y III III IIIIIIIIII111111111111111111111 $46.00 00776670100600062560050057 0106 01;10;38 PM RPR-AGRE Cntol Stn=1 CASHIER IER 0 04 $25.00 $10.00 $11.00 SHARED PARKING AGREEMENT PARTIES: On The Way Inc. Owner of the real property more particularly An Oregon not for profit corporation described and set forth in Exhibit A. hereinafter "On The Way". Springfield Fraternal Order of Eagles An Oregon Fraternal Organization hereinafter "Eagles Lodge". RECITALS: Owner of the real property more particularly described and set forth in Exhibit B. A. On The Way Inc., as Applicant, has applied for change of use approval to allow for a former antique store to be used as a church under City of Springfield Journal No. DRC2005-00079. B. Eagles Lodge has a developed property with parking lot immediately to the west of the site owned by On The Way. C. The City of Springfield has issued a Tentative Site Plan Approval, with conditions in response to On The Way's site plan submission. Condition #1 of the City of Springfield's Tentative Site Plan Approval for On The Way requires the Applicant to provide additional parking in accordance with Section 18.070(8) of the Springfield Development Code. Where parking cannot be accommodated on the site, the City may allow parking provided via shared packing agreements. D. The following described shared parking agreement appertains to and serves the Eagles Lodge site and building and the On The Way site and building. THIS SHARED PARKING AGREEMENT IS MADE UNDER THE FOLLOWING TERMS: General: On The Way and Eagles Lodge create this shared parking agreement. This agreement and obligations created hereunder shall run with the land and burden and benefit all existing and subsequent owners of the properties described. in Exhibits A and B, their SHARED PARKING AGREEMENT Page -1- representatives, heirs, successors, assigns in perpetuity. Future owners shall be bound by all terms of these agreements. However, this agreement may be amended from time to time upon unanimous agreement of the property owners and the City of Springfield and recording such amendment in Lane County Oregon Deed Records; or, terminated by the City of Springfield if the City, in its discretion, determines such shared parking is no longer needed and in such event the City shall record Notice of its termination in Lane County Oregon Deed Records. 2. Shared Parking: The Eagles Lodge and On The Way sites are designated as Community Commercial uses. Non-exclusive use of and access to the common parking lots is hereby granted to all users, owners, permittees, employees and invitees of Eagles Lodge and On The Way subject to the following conditions: a. Eagles Lodge will provide a minimum of 10 parking spaces that will be made available to On The Way subject to the terms of this agreement; b. On The Way will provide a minimum of 10 parking spaces that will be made available to Eagles Lodge subject to the terms of this agreement; C. On The Way may use the parking on the Eagles Lodge property to the extent that such parking is available, and does not, or will not result in inadequate parking available to Eagles Lodge; d. Eagles Lodge may use the parking on the On The Way property to the extent that such parking is available, and does not, or will not result in inadequate parking available to On The Way; e. Eagles Lodge and On The Way shall work together to coordinate events in order to effect the terms of this shared parking. In the event the coordination of a particular date cannot be obtained, Eagles Lodge and On The Way shall utilize other measures to provide adequate parking. Such measures may include but not be limited to public transportation, ride sharing, and exploration of other parking options such as shared parking with Paramount Center. 4. Indemnification and Liability Insurance: Each property owner agrees to indemnify and hold the other parcel owner harmless from any and all liability arising out of any act or omission with regard to the maintenance and use of the shared parking lot and appurtenances thereto caused by said property owner or owner employees, tenants, invitees, patrons, or permittees. Each parcel owner shall procure at its own expense a policy of liability insurance protecting parcel owners from any claims or liabilities arising out of maintenance and use of the common parking and their appurtenant structures. Such policies shall provide coverage in a commercially reasonable amount as agreed upon by the parcel owners from time to time. In no event may the coverage be less than 1 million dollars, single limit. 5. Disputes This agreement may be enforced by any of the property owners or by the City of Springfield by any remedy available at law and equity. The property owner shall be entitled to recover monetary damage they sustain as a result of violation of the agreement in addition to the equitable relief for such violation. SHARED PARKING AGREEMENT Page -2- Any dispute among the property owners concerning or related to this agreement or obligation created hereunder, shall be settled in arbitration before a single arbitrator using the rules of Commercial Arbitration of The American Arbitration Association or in accordance with ORS 36.300 at. seq. (1997) or any similar successor statute, whichever process is selected by the party initiating the arbitration. Arbitration shall occur in Lane County Oregon. A party substantially prevailing in the arbitration shall also be entitled to recover such amounts for its costs and attorney fees incurred in connection with the arbitration, which shall be determined by the arbitrator. The arbitrator's award may be entered into any court having jurisdiction. Nothing herein has or shall prevent a parcel owner from a resort to a court of competent jurisdiction in those instances where injunctive relief may be appropriate. Springfield Eagles Lodge By: STATE OF OREGON) ss. County of Lane ) // Personally appeared r�2 , who stated that he/she is the CL -9 6i57 of Sprif eld Eagles Lodge and ackn wI dged the foregoing instrument to be his/r voluntary act and deed this Z 3 day Of� 2 S. ZODb @2M LooEGON NE3, Y006 Notary Public for Oregon: /%LCA �' moi' My Commission Expires: O On The Way, Inc (Y STATE OFF OREGON_) ss. County of Lane ) // hPers/onally appeared _t OtFurf✓e_ M, a/�LS , who stated that he/she is the e sp e w of On The Way, Inc and acknowledged the foregoing instrument to be his/her voluntary act and deed this RKday of L4A, 2000(0 Notary Public for Oregon: OFFICIAL SEAL Y Commission Expires: O MARIA L SANTIAGO r NOTARY PUBLIC -OREGON COMMISSION NO. 358313 MY COMMISSION EXPIRES.IU IE a. PPPF SHARED PARKING AGREEMENT Page -3- EXHIBIT A q 2000 t� 100ti 21W qp 2]00 '�I zoC3 sot 2zao 2aao ,. i T3 f I , .<I ssao itl On The Way lne. i �p C --I. B „�vI g C ctal o a I ——MCKENZIE I' it HIG Property Description Lot 1, Block A, NICHOLAS GARDENS, as platted and recorded in Volume 11, Page 1, Lane County Oregon Plat Records, in Lane County, Oregon; ALSO beginning at the Southwest corner of Lot C in Block A in said NICHOLAS GARDENS, said Southwest corner of Lot C also being the Southwest corner of the original plat of Nicholas Gardens, run thence North 00 06' West along the West line of Lot C, 122.0 feet to the Southwest comer of said Lot 1, Block A, thence South 89e 53' East along the South line of said Lot 1, 86.5 feet, thence Northeasterly along said Lot 1, 70.0 feet to a point 40.0 feet South 00 06' East of the Northeast comer of said Lot 1, Block A, thence South 890 53' East 33.5 feet; thence South 21' 57' East along the West line of County Road as described in Volume 258, Page 216, Lane County Oregon Deed Records, in Lane County, Oregon, 98.1 feet; thence South 00 06' East 84.0 feet to the South line of said Lot C, thence North 89° 53' West along the said South line of Lot C, 201.0 feet to the point of beginning, in Springfield, Lane County, Oregon. TOGETHER with that portion of vacated 21' Street inuring to said lot by Ordinance 42137, recorded July 7, 1966, Reception No. 53197, Official Records of Lane County, Oregon; Beginning at the angle point in the East line of Lot 1, Block A, of the Nicholas Gardens Plat; thence North 00 06' West, along the East line of the said Lot 1, 40.0 feet to the Northeast comer thereof; thence South 340 14' 30" East 48.54 feet to a point on the North line of Lot C; and thence North 89° 53' West, parallel to the North line of Main Street, 27.5 feet to the Point of Beginning. SHARED PARKING AGREEMENT Page -4- ri It• ?�" z e y 2000 1900 -1001: zIW N) -.. vgo Vol 2509 901 (� . 2202lzJ0 4j zso fwl I c r�= I _McKENZIE i1 '.i ii j .. «I �W r0 _I HIS pT `, A5W sl BI T ri .aT�l a a5, ••�'-rW �' � �z 14]001 Ir911 �F lal if Property Description Easterly portion of the East one-half ('/_) of the West one-half (%2) of Lot 24 of the H.L. & T.B. Stewart's Plat Number 2 of Acreage Lots as platted and recorded in Volume 3, Page 36, Lane County Oregon Plat Records, being a part of the James Ebbert Jr. Donation Land Claim Number 74, Township 17 South, Range 3 West of the Willamette Meridian and being described as follows: Beginning at a point on the North right-of-way line of Main Street, said point being 41.52 feet South 890 43'37" East of the West line of said East %2 of the West % of Lot 24, as it intersects with the North right-of-way line of Main Street; Running thence North 00 18'46" East 164.12 feet, said line running along the West face of the West wall of the Raintree Tavern; thence South 890 43' 3T' East 9.775 feet; thence South 00 00'20" West 164.16 feet to the North right-of-way line of Main Street; thence along said right-of-way line North 890 43'37" West 10.655 feet to the point of beginning, in Lane County, Oregon. SHARED PARKING AGREEMENT Page -5-