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HomeMy WebLinkAboutPacket, Pre PLANNER 1/6/2023Completeness Check Meeting Development and Public Works Department Conference Room 616 & Zoom COMPLETENESS CHECK MEETING DATE: Friday, January 13, 2023 11:00 a.m. - 12:00 p.m. DPW Conference Room 616 and Zoom Completeness Check Mtg (Site Plan Review) #811 -22 -000279 -PRE 811-23-000001-PROJ Steven Yett Assessor's Map: 17-03-36-42 TL: 2500 Address: 130 211' Street Existing Use: Vacant mercantile Applicant has submitted plans for change of use from mercantile to education/child care Planner: Tom Sievers Meeting: Friday, January 13, 2023 11:00 — 12:00 via Zoom and Conference Rm 616 VICINITY MAP 811 -22 -000279 -PRE Completeness Check Meeting 17-03-36-42 TL 2500 130 21" Street Steven Yett City of Springfield Development & Public Works 225 Fifth Street Springfield, OR 97477 Site Plan Review IL 6 Application Type Site Plan Review Pre -Submittal: © Major Site Plan Modification Pre -Submittal: LJ Site Plan Review Submittal: ❑ Major Site Plan Modification Submittal: ❑ Required Project Information (Applicant., complete this section) Applicant Name: Steven Yett Phone: (541) 344-6781 Company: Gobrecht Dollar, LLC Email: Steven@sryett.com Address: P.O. Box 26125, Eugene, OR 97402 Applicant's Rep.: Carl Sherwood, AIA and John Webster, AIA Phone: (541) 342-8077 • Robertson Sherwood Architects c Company: P `��°°�°°'@r0beru°.sn.�oad� .ir Email: iweb=@,obeu°°�ha.w .c°m Address: 132 East Broadway, Suite 540 Eugene, OR 97401 Property Owner: Steven Yett Phone: (541) 344-6781 Company: Gobrecht Dollar, LLC Email: Steven@sryett.com Address: P.O. Box 26125, Eugene, OR 97402 ASSESSOR'S MAP NO: 17-03-36-42 TAX LOT NOS : 2500 Property Address: 130 21st Street, Springfield, OR 97477 Size of Property: 0.89 Acres © Square Feet [-]u Proposed No. of Proposed Name of Project: Silly Billies Child Care Description of If yott are filling in this form by hand, please attach your proposal description to this application. Proposal: Adjustment of use for 1,665 sf of the building from Mercantile to Educational Existing Use: Mercantile New Impervious Surface Coverage (including Bldg. Gross Floor Area): No Change sf $ natures: Please sinD_amLQrint vour name and date in thea 'Required Project Information (City Zntake Staff., Associated Applications: ro riate box on the nexta e. complete this section) Signs: Pre -Sub Case No.: Ell - 22-o0o2'79 Date: 11 Reviewed by: Case No.: Date: Reviewed by: A p Application Fee: $ qy{ !te Technical Fee: $ Posta a Fee: $ J. -OV TOTAL FEES: $ 44 p. -OV PROJECT NUMBER: Revised 1/7/14 KL 1 of 11 SPRINGFIELD lam, DEVELOPMENT AND PUBLIC WORKS 225 FIFTH STREET OREGON SPRINGFIELD, OR 97477 PHONE. 541.726 3753 FAX: 541.726.1021 www.springfield-argon STORMWATER MANAGEMENT SYSTEM SCOPE OF WORK --------------------------------------- (Area belme this line filled out by Applicant) -------------------- --- (Intense rem", to Clayton McEachern @ City of Springfield Development and Public Works, Fax # 736-1021, Phone #736-1036), email:: emceaehern(ddspringfield-or.gov Project Name: Silly 131111es Child Care Applicant: Robertson Sherwood Architects pc Assessors Parcel #: 17-03-36-42 LOT 2500 Date: 12/29/22 Land Use(s): Mercantile/Educational Phone #: (541) 342-8077 Project Size (Acres): 0.89 Fax #: Approx. Impervious Area: 35,962 sf Email: iweEsterembeftorsherao0d com Project Description (Include a copy of Assessor's map): Existing building = 13,489 SF, of which a planned conversion of 1,665 SF Mercantile space to Child Care Center (Educational). No changes to building envelope or existing impervious surfaces. Drainage Proposal (Public connection(s), discharge location(s), etc. Attach additional sheet(s) if necessary: No changes to existing impervious surfaces. Proposed Stormwater Best Management Practices: No changes to existing impervious surfaces. ----(Area below this line filled out bv the City and Retumed to the Applicano (At a minimm, all boxes checked by the City on the front and back of this sheet shall be submitted or an -application to be complete for submittal, although other requirements may be nee sa ) Draina?e Study Tyne (EDSPM Section 4.03.2): (Note. UH may be substituted for Rational Method) ❑ Small Site Study — (use Rational Method for calculations) ❑ Mid -Level Development Study—(use Unit Hydrograph Method for calculations) ❑ Full Drainage Development Study — (use Unit Hydrograph Method for calculations) Environmental Considerations: ❑ Wellhead Zone: ❑ Wetland/Riparian: ❑ Soil Type: Downstream Analysis: ❑ N/A ❑ Flow line for starting water surface elevation: ❑ Design HGL to use for starting water surface elevation: ❑ Manhole/hmction to take analysis to: ❑ Hillside Development: ❑ Floodway/Floodplain: ❑ Other Jurisdictions Return to Clayton McEachern @ City of Springfield, email: cmceachern@springfield-or,gov, FAX: (541) 736-1021 COMPLETE STUDY ITEMS mora iat use oto » Based upon the information provided on the front of this sheet, the following represents a minimum of what is needed for an application to be completefor submittal with respect to drainage, however, this list should not be used in lieu ofthe Springfield Development Code (SDC) or the City's Engineering Design Manual. Compliance with these requirements does not constitute site approval, Addieionalsite spec fe information maybe required. Note, L'pon scoping.eheetsubmittal, ensure completedform has been signed in the space provided below: Interim Design Standards/Water Quality (EDSPAI Chapter 3' Req'd N/A All non -building rooftop (NBR) impervious surfaces shall be pre-treated (e.g. multi-chambered catchbasin w/oil filtration media) for stormwater quality. Additionally, a minimum of 50% of the NBR impervious surface shall be heated by vegetated methods. P ❑ Where required, vegetative stormwater design shall be consistent with design standards (EDSPM Section 3.02), set forth in Chapter 2 of the Eugene Stormwater Management Manual. For new NBR impervious arca less than 15,000 square feet, a simplified design approach may be followed as specified by the Eugene stormwater Management Manual (Sec2.4.I) If a stormwater treatment Swale is proposed, submit calculations/specifications for sizing, velocity, flow, side slopes, bottom slope, and seed mix consistent with City of Springfield or Eugene's Stom eater Management Manual. ❑ Water Quality calculations as required in Section 3.03.1 of the RDSPM. All building rooftop mounted equipment, or other fluid containing equipment located outside of the building, shall beprovided with secondary containment or weather resistant enclosure. General Study Requirements (EDSPM Section 4.03) Drainage study prepared by a Professional Civil Engineer licensed in the state of Oregon. A complete drainage study, as required in EDSPM Section 4.03.1, including a hydrological study map. ❑ Calculations showing system capacity for a 2-year storm event and overflow effects of a 25-year storm event, ❑ The time of concentration (Tc) shall be determined using a 10 minute start time for developed basins. ❑ D Existing and proposed contours, located at one foot interval. Include spot elevations and site grades showing bow site drains. F1 ❑ Private stormwater easements shall be clearly depicted on plans when private stormwater flows from one property to another. ❑ ❑ Dryw-ells shall not receive mmoff from any surface w/o being treated by one or more BMPs, with the exception of residential building roofs(EDSP Section 3.03.4.A). Additional provisions apply to this as required by the DEQ. Rcferto the website: http://www.deg.state.or,us/w4/uic/uic hum for more information. Detention ponds shall be designed to limit runoff to pre -development rates for the 2 through 25 -year storm events. *This form shall be included as an attachment, inside the front cover, of the stormwater study. • IMPORTANT: ENGINEER PLEASE READ RELOWAND SIGN.r As the engineer of record, I hereby certify the above required items are complete and included with the submitted stormwater study and plan set. Signature Date Fort Version 5: June 2015 A downstream drainage analysis as described in EDSPM Section 4.03A.C. On-site drainage shall be governed by the Oregon Plumbing Specialty Code (OPSC). Elevations of the HGL and flow lines for both city and private systems where applicable. Design of Storm Systems (EDSPM Section 4.04). Flow lines, slopes, rim elevations, pipe type and sizes clearly indicated on the plan set Minimum pipe cover shall be 18 inches for reinforced pipe and 36 inches for plain concrete and plastic pipe materials, or proper engineering calculations shall be provided when less. The cover shall be sufficient to support an 80,0001 load without failure of the pipe structure. Morning's "n" values for pipes shall be consistent with Table 4-1 of the EDSP. All storm pipes shall be designed to achieve a minimum velocity of three (3) feet ncr second at 0.5 nine full based on Table 4-1 as well_ ❑ D Existing and proposed contours, located at one foot interval. Include spot elevations and site grades showing bow site drains. F1 ❑ Private stormwater easements shall be clearly depicted on plans when private stormwater flows from one property to another. ❑ ❑ Dryw-ells shall not receive mmoff from any surface w/o being treated by one or more BMPs, with the exception of residential building roofs(EDSP Section 3.03.4.A). Additional provisions apply to this as required by the DEQ. Rcferto the website: http://www.deg.state.or,us/w4/uic/uic hum for more information. Detention ponds shall be designed to limit runoff to pre -development rates for the 2 through 25 -year storm events. *This form shall be included as an attachment, inside the front cover, of the stormwater study. • IMPORTANT: ENGINEER PLEASE READ RELOWAND SIGN.r As the engineer of record, I hereby certify the above required items are complete and included with the submitted stormwater study and plan set. Signature Date Fort Version 5: June 2015 Robertson I Sherwood I Architects 132 East Broadway, Suite 540 P1541)342-8077 www.robadsonsherwood.com Eugene, Oregon 97401 F (541)345-4302 Site Plan Review Narrative for: Silly Billies Child Care 130 21st Street Springfield, Oregon December 29, 2022 Property Owner I Applicant Gobrecht Dollar, LLC P.O. Box 26125 Eugene Oregon 97401 Contact: Steven Yett Phone: (541) 344-6781 Email: steven@sryett.com Architect (Plan Preparation) Robertson/Sherwood/Architects pc 132 E. Broadway, Suite 540 Eugene OR 97401 Ara Carl Sherwood, AIA or John Webster, AIA Phone: (641) 342-8077 Email: jwebster@robertsonsherwood.com Project Location: Tax Map No. 17-03-36-42 Tax Lot 02500. Project address: 130 21st Street, Springfield Oregon 97477. Project Description: This application is for a Site Plan Review approval to change the Use of a portion of the building. A portion of the existing building is planned to change use from Mercantile (M) to Educational (E). Approvals Requested: Site Plan Review approval is requested: This application is a modification of a previous Site Plan Review -Minor Modification application (Case No. TYP115-00040). That original review was approved, but the changes of use require review to meet Springfield Development Code standards. Attached Information: Site Plan Review Application Narrative (this document) 8 % x 11 copy of Site Plan (pdf) Full Size Plan (pdf) Tax Map of site Deed for the property Title Report Recorded Shared Access Easement Agreement Silly Billies Child Care Site Plan Approval Application Narrative Page 1 of 3 Site Ownership: The proposed work occurs on one tax lot: Lot 2500 The property is owned by: Gobrecht Dollar, LLC P.O. Box 26125 Eugene, Oregon 97401. Zoning: The site is within the City of Springfield's Urban Growth boundary, Zoned as Community Commercial (CC). Per SDC 4.7-125 Child Care Facilities: The proposed use (Child Care) is permitted for this zone and will meet the Children's Services Division (CDS) regulations. No outdoor play areas planned. Site Access: Vehicular access to the site is via an existing driveway from 21st Street (East side of property) with sidewalks and curb/gutter per City of Springfield standards shall remain. Off -Street Parking Facilities: (Based upon SDC, Table 4.6-2) Mercantile (M) Occupancy (Retail): Parking Ratio for Employees: Standard Parking: 1 parking space per 300 SF of gross area 11,932 SF / 300 = 40 spaces Educational (E) Occupancy (Child Care Center): Parking Ratio for Employees: 1 parking space per 350 SF of gross area Parking Ratio for "Drop Off' parking: 1 parking space per 700 SF of gross area Standard Parking: 1,665 SF / 350 = 5 spaces Drop Off Parking: 1.665 SF / 700 = 3 spaces Total Required 48 spaces Provided Parkina Analvsis Standard Parking (on-site): 23 spaces Compact Parking (on-site): 4 spaces Drop Off Parking (on site): 3 spaces Adjacent lot spaces: 18 spaces (Per shared parking agreement - Rec. No. 2006-006256: 10 spaces minimuml Total Provided 48 spaces Lot Bicycle Parking: (Based upon SDC, Table 4.6-155) Retail (1 per 3,000 SF -4 spaces minimum) 11,829 SF / 3000 = 4 spaces required (25% long term / 75% short term) Bicycle parking provided: 1 long term 13 short term Assisted Care and Day Cares (1 per 5 employees — 4 spaces minimum) 5 employees = 4 spaces required (75% long term / 25% short term) Bicycle parking provided: 3 long term 11 short term An existing floor -mounted bicycle rack provides space for 6 short-term bicycle parking on the East parking area with walkways to both entrances. Three (3) new wall -mounted bicycle racks will be located within the educational tenant space (Northwest corner of tenant space). One (1) existing long-term bicycle parking is provided within a storage room on the West side of the building for the retail space. Silly Billies Child Care Site Plan Approval Application Narrative Page 2 of 3 Site lighting: Existing wall -mounted lighting provides illumination for the immediate area around the building Utility Infrastructure: The project site is served by adequate public utilities. No changes proposed. Stormwater Management: No Stormwater management requirements per Clayton McEachern (Springfield Public Works) No changes in impervious paving to site. Floodplain: The property is not in a flood plain area. Wetlands: The property is not identified within areas of the Springfield Local and National Wetland Inventory Map Drinking Water Protection (DWP): The property is located along the 20 -year Time Of Travel Zone (TOTZ) according to the Springfield Wellhead Protection Area Map. No hazardous material storage is planned for the property beyond standard cleaning supplies. Irrigation: An existing irrigation system is present for landscaping on the site. Fire Protection: The existing building does not require automatic fire sprinkler systems per Code. Emergency vehicle access is available along the perimeter of the building, with access to all sides of the building within dimensional limits. The site is served by an existing fire hydrant, located on 'A' Street. Building Height: The restriction on building height in the CC zone is 35 feet. The existing height of the building is less than 20'-0". No changes proposed. END OF NARRATIVE Silly Billies Child Care Site Plan Approval Application Narrative Page 3 of 3 J 's tE o I`� g£ m L° Ie 4 \ a SITE PLAN REVIEW X444nnn5 &[� n o ? 13021st STREET ? ag O z3 35 o e SPRINGFIELD, OREGON 91471 $ z1 y g_ p F 3� i- EE �:£ @@ € 3 E i� ��i9�9 i 3�_ F� g Ifl= 1 @EiSM ��R�t�W £ 9 aW$ s d3 3 i a A w i 201h STREETS J 's tE o I`� g£ m L° Ie 4 \ a SITE PLAN REVIEW X444nnn5 &[� n o ? 13021st STREET ? ag O z3 35 o e SPRINGFIELD, OREGON 91471 $ z1 y g_ After Recording Return To: Planning Department City of Springfield 225 Fifth Street Springfield, OR 97477 Send All Tax Statements To: Springfield Eagles Lodge PO Box 656 Springfield, OR 97477 Division of Chief Deputy Clerk 1oOCeoOCC Lane County Deeds and Records L Il (7 Y III III IIIIIIIIII111111111111111111111 $46.00 00776670100600062560050057 0106 01;10;38 PM RPR-AGRE Cntol Stn=1 CASHIER IER 0 04 $25.00 $10.00 $11.00 SHARED PARKING AGREEMENT PARTIES: On The Way Inc. Owner of the real property more particularly An Oregon not for profit corporation described and set forth in Exhibit A. hereinafter "On The Way". Springfield Fraternal Order of Eagles An Oregon Fraternal Organization hereinafter "Eagles Lodge". RECITALS: Owner of the real property more particularly described and set forth in Exhibit B. A. On The Way Inc., as Applicant, has applied for change of use approval to allow for a former antique store to be used as a church under City of Springfield Journal No. DRC2005-00079. B. Eagles Lodge has a developed property with parking lot immediately to the west of the site owned by On The Way. C. The City of Springfield has issued a Tentative Site Plan Approval, with conditions in response to On The Way's site plan submission. Condition #1 of the City of Springfield's Tentative Site Plan Approval for On The Way requires the Applicant to provide additional parking in accordance with Section 18.070(8) of the Springfield Development Code. Where parking cannot be accommodated on the site, the City may allow parking provided via shared packing agreements. D. The following described shared parking agreement appertains to and serves the Eagles Lodge site and building and the On The Way site and building. THIS SHARED PARKING AGREEMENT IS MADE UNDER THE FOLLOWING TERMS: General: On The Way and Eagles Lodge create this shared parking agreement. This agreement and obligations created hereunder shall run with the land and burden and benefit all existing and subsequent owners of the properties described. in Exhibits A and B, their SHARED PARKING AGREEMENT Page -1- representatives, heirs, successors, assigns in perpetuity. Future owners shall be bound by all terms of these agreements. However, this agreement may be amended from time to time upon unanimous agreement of the property owners and the City of Springfield and recording such amendment in Lane County Oregon Deed Records; or, terminated by the City of Springfield if the City, in its discretion, determines such shared parking is no longer needed and in such event the City shall record Notice of its termination in Lane County Oregon Deed Records. 2. Shared Parking: The Eagles Lodge and On The Way sites are designated as Community Commercial uses. Non-exclusive use of and access to the common parking lots is hereby granted to all users, owners, permittees, employees and invitees of Eagles Lodge and On The Way subject to the following conditions: a. Eagles Lodge will provide a minimum of 10 parking spaces that will be made available to On The Way subject to the terms of this agreement; b. On The Way will provide a minimum of 10 parking spaces that will be made available to Eagles Lodge subject to the terms of this agreement; C. On The Way may use the parking on the Eagles Lodge property to the extent that such parking is available, and does not, or will not result in inadequate parking available to Eagles Lodge; d. Eagles Lodge may use the parking on the On The Way property to the extent that such parking is available, and does not, or will not result in inadequate parking available to On The Way; e. Eagles Lodge and On The Way shall work together to coordinate events in order to effect the terms of this shared parking. In the event the coordination of a particular date cannot be obtained, Eagles Lodge and On The Way shall utilize other measures to provide adequate parking. Such measures may include but not be limited to public transportation, ride sharing, and exploration of other parking options such as shared parking with Paramount Center. 4. Indemnification and Liability Insurance: Each property owner agrees to indemnify and hold the other parcel owner harmless from any and all liability arising out of any act or omission with regard to the maintenance and use of the shared parking lot and appurtenances thereto caused by said property owner or owner employees, tenants, invitees, patrons, or permittees. Each parcel owner shall procure at its own expense a policy of liability insurance protecting parcel owners from any claims or liabilities arising out of maintenance and use of the common parking and their appurtenant structures. Such policies shall provide coverage in a commercially reasonable amount as agreed upon by the parcel owners from time to time. In no event may the coverage be less than 1 million dollars, single limit. 5. Disputes This agreement may be enforced by any of the property owners or by the City of Springfield by any remedy available at law and equity. The property owner shall be entitled to recover monetary damage they sustain as a result of violation of the agreement in addition to the equitable relief for such violation. SHARED PARKING AGREEMENT Page -2- Any dispute among the property owners concerning or related to this agreement or obligation created hereunder, shall be settled in arbitration before a single arbitrator using the rules of Commercial Arbitration of The American Arbitration Association or in accordance with ORS 36.300 at. seq. (1997) or any similar successor statute, whichever process is selected by the party initiating the arbitration. Arbitration shall occur in Lane County Oregon. A party substantially prevailing in the arbitration shall also be entitled to recover such amounts for its costs and attorney fees incurred in connection with the arbitration, which shall be determined by the arbitrator. The arbitrator's award may be entered into any court having jurisdiction. Nothing herein has or shall prevent a parcel owner from a resort to a court of competent jurisdiction in those instances where injunctive relief may be appropriate. Springfield Eagles Lodge By: STATE OF OREGON) ss. County of Lane ) // Personally appeared r�2 , who stated that he/she is the CL -9 6i57 of Sprif eld Eagles Lodge and ackn wI dged the foregoing instrument to be his/r voluntary act and deed this Z 3 day Of� 2 S. ZODb @2M LooEGON NE3, Y006 Notary Public for Oregon: /%LCA �' moi' My Commission Expires: O On The Way, Inc (Y STATE OFF OREGON_) ss. County of Lane ) // hPers/onally appeared _t OtFurf✓e_ M, a/�LS , who stated that he/she is the e sp e w of On The Way, Inc and acknowledged the foregoing instrument to be his/her voluntary act and deed this RKday of L4A, 2000(0 Notary Public for Oregon: OFFICIAL SEAL Y Commission Expires: O MARIA L SANTIAGO r NOTARY PUBLIC -OREGON COMMISSION NO. 358313 MY COMMISSION EXPIRES.IU IE a. PPPF SHARED PARKING AGREEMENT Page -3- EXHIBIT A q 2000 t� 100ti 21W qp 2]00 '�I zoC3 sot 2zao 2aao ,. i T3 f I , .<I ssao itl On The Way lne. i �p C --I. B „�vI g C ctal o a I ——MCKENZIE I' it HIG Property Description Lot 1, Block A, NICHOLAS GARDENS, as platted and recorded in Volume 11, Page 1, Lane County Oregon Plat Records, in Lane County, Oregon; ALSO beginning at the Southwest corner of Lot C in Block A in said NICHOLAS GARDENS, said Southwest corner of Lot C also being the Southwest corner of the original plat of Nicholas Gardens, run thence North 00 06' West along the West line of Lot C, 122.0 feet to the Southwest comer of said Lot 1, Block A, thence South 89e 53' East along the South line of said Lot 1, 86.5 feet, thence Northeasterly along said Lot 1, 70.0 feet to a point 40.0 feet South 00 06' East of the Northeast comer of said Lot 1, Block A, thence South 890 53' East 33.5 feet; thence South 21' 57' East along the West line of County Road as described in Volume 258, Page 216, Lane County Oregon Deed Records, in Lane County, Oregon, 98.1 feet; thence South 00 06' East 84.0 feet to the South line of said Lot C, thence North 89° 53' West along the said South line of Lot C, 201.0 feet to the point of beginning, in Springfield, Lane County, Oregon. TOGETHER with that portion of vacated 21' Street inuring to said lot by Ordinance 42137, recorded July 7, 1966, Reception No. 53197, Official Records of Lane County, Oregon; Beginning at the angle point in the East line of Lot 1, Block A, of the Nicholas Gardens Plat; thence North 00 06' West, along the East line of the said Lot 1, 40.0 feet to the Northeast comer thereof; thence South 340 14' 30" East 48.54 feet to a point on the North line of Lot C; and thence North 89° 53' West, parallel to the North line of Main Street, 27.5 feet to the Point of Beginning. SHARED PARKING AGREEMENT Page -4- ri It• ?�" z e y 2000 1900 -1001: zIW N) -.. vgo Vol 2509 901 (� . 2202lzJ0 4j zso fwl I c r�= I _McKENZIE i1 '.i ii j .. «I �W r0 _I HIS pT `, A5W sl BI T ri .aT�l a a5, ••�'-rW �' � �z 14]001 Ir911 �F lal if Property Description Easterly portion of the East one-half ('/_) of the West one-half (%2) of Lot 24 of the H.L. & T.B. Stewart's Plat Number 2 of Acreage Lots as platted and recorded in Volume 3, Page 36, Lane County Oregon Plat Records, being a part of the James Ebbert Jr. Donation Land Claim Number 74, Township 17 South, Range 3 West of the Willamette Meridian and being described as follows: Beginning at a point on the North right-of-way line of Main Street, said point being 41.52 feet South 890 43'37" East of the West line of said East %2 of the West % of Lot 24, as it intersects with the North right-of-way line of Main Street; Running thence North 00 18'46" East 164.12 feet, said line running along the West face of the West wall of the Raintree Tavern; thence South 890 43' 3T' East 9.775 feet; thence South 00 00'20" West 164.16 feet to the North right-of-way line of Main Street; thence along said right-of-way line North 890 43'37" West 10.655 feet to the point of beginning, in Lane County, Oregon. SHARED PARKING AGREEMENT Page -5-