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Home My WebLink AboutItem 02- Historic Commission InterviewsAGENDA ITEM SUMMARY Meeting Date: Meeting Type: Staff Contact/Dept.: Staff Phone No: Estimated Time: 11/14/2022 Work Session Tom Sievers/DPW 541-726-2333 30 minutes SPRINGFIELD Council Goals: Promote and Enhance CITY COUNCIL our Hometown Feel while Focusing on Livability and Environmental Quality ITEM TITLE: HISTORIC COMMISSION APPLICANT INTERVIEWS ACTION REQUESTED: Interview three applicants to fill three vacancies on the Historic Commission. ISSUE STATEMENT: There are three vacancies on the nine -member Historic Commission because of two additional seats added in January of this year and the expiration of Jenna Fribley's term on November 19, 2022. The recruitment for these vacancies opened on August 1, 2022 and closed on October 17, 2022. The city received three applications from Adam Howard, Rebekah Weed, and Celine Swenson -Harris. ATTACHMENTS: ATT 1: Adam Howard Application ATT 2: Rebekah Weed Application ATT 3: Celine Swenson -Harris Application ATT 4: Historic Commission Roster ATT 5: Interview Schedule and Questions DISCUSSION/ FINANCIAL The Historic Commission has had two vacancies since January of this year as the IMPACT: new code expanded the 7 -person commission to a 9 -person commission. In addition, Jenna Fribley has completed her term. The city received three candidate applications from Adam Howard, Rebekah Weed, and Celine Swenson -Harris. Qualifications for membership on the Historic Commission include expertise in the fields of architecture, history, architectural history, planning, or archeology; residency within the Metro Plan boundaries; or as residents, electors, or property owners within Springfield. State and Federal funding of the City's historic preservation activities stipulate that a majority of the Commissioners have professional qualifications in a field related to historic preservation. The current composition of the Historic Commission satisfies this requirement and two of the three applicants also meet this requirement. Springfield Municipal Code Section 2.506 states that any vacancy shall be filled for the unexpired portion of the term of the member creating the vacancy, and Section 2.504 states that appointed members shall hold office for four years with the terms staggered to provide overlapping and continuity. Council could fill each of the three vacancies with members serving a four year term which would continue to result in staggered terms that would provide the overlapping and continuity desired. SPROREGON SPRINGFIELD Application for a City of Springfield Citizen Advisory Board/Commission/Committee City Manager's Office • 225 Fifth Street • Springfield, OR 97477 PLEASE NOTE: • When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget Committee. • When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to another city board, commission or committee. • When possible, the Council will appoint people to serve on one City board, commission or committee only. Board / Commission / Committee applying for: Historic Commission (A separate application must be completed for each board / commission / committee) Name: Adam D Howard 0 First Middle Initial Last Home address: Eugene 97403 Street City Zip Mailing address: Eugene 97403 Street City Zip Day Phone: Evening phone Enow- Email Address: Preferred Form of Contact: _Email Do you live within the Springfield city limits? ❑ Yes (� ✓❑ No Ward number (City residents only): Are you a Springfield property owner? Yes ✓ No Are you a Springfield business owner? Yes ✓ No Are you a registered voter? ✓ Yes No If yes, how long? If no, do you live inside Springfield's Urban Growth Boundary? ❑ Yes ❑✓ No Occupation: Coordinator, Group Accounting Place of employment/School: Royal Caribbean International Roval Caribbean International El Business address: Education: BA, Political Science, Univeristy of Oregon, 2004 Are you currently serving on any other board, committee, or commission? If so, please list them here: I am currently serving on the History Museum Committtee, however, my appointment expires January 2023 How did you hear about the above vacancy? Newspaper ad F-1 Newspaper article F-1 Radio/TV ❑ Mail notice P1 Word of mouth ❑ Board/Commission/Committee member ❑ Internet (Over, please) For more information please call the City Manager's Office 541.726.3700 Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477 Printed on Recycled Paper Attachment 1 Page 1 of 2 SPROREGON SPRINGFIELD Application for a City of Springfield Citizen Advisory Board/Commission/Committee Please print or type: 1. What experiences / training / qualifications do you have for this particular board / commission / committee? I have been a member of the Springfield History Museum Committee since its inception in 2017, most of this time, as Chair. As Chair, I assumed a leadership role in articulating the Committee's long-term goals and objectives, including drafting and developing: the Museum's mission; the Museum's Strategic and Implementation Plans; the Committee's Bylaws; and, the Museum's Social Media Expectations. 2. What specific contribution do you hope to make? Joining the National Trust for Historic Preservation's Main Street America advocacy initiative and incorporporating it into the Historic Commission's Mission. The mission of Main Street America is to strengthen "communities through preservation -based economic development in older and historic downtowns and neighborhood commercial districts. This mission is consistent with, and reinforces, the Historic Commission's five goals that guide its work. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not necessarily disqualify you from consideration.) In addition to my involvement with the Springfield History Museum Committee, I am currently a member of the University of Oregon's Jordan Schnitzer Museum of Art Leadership Council Emeriti Group (having served as Student Liaison to the JSMA's Collections and Executive Committees). Previous community group activities include serving on the Board of the Shelton McMurphy Johnson House, where I developed concepts for a script -based interactive tour and a travelling trunk program. I was Maude Kerns Art Center's 2004 Volunteer of the Year. 4. What community topics concern you that relate to this board / commission / committee? Why do you want to become a member? This community's historic assets are integral and vital to its future; I am concerned this community should miss any opportunity or resource to improve upon the success it has already made. But, I am far more excited, than concerned, for the potential positive changes and impacts the Historic Commission can (and will) make upon the Springfield community. I want to become a member of the Historic Commission because I have, can, hope, and wish to contribute to these positive changes and impacts. Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news release for this position which contains the normal dates and times for these meetings and can be found at htips://www.sprin,gfield-or. og v/city/newsroom/. Are you available to attend meetings on the dates listed for this committee? O Yeso No I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph. I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield. Applicant Signature: Date: 10/04/22 For more information please call the City Manager's Office 541.726.3700 Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477 or email: cmomail@springfield-or.gov Attachment 1 Page 2 of 2 OCT 0TKI JPRGFIELD Application for a City of Springfield Citizen Advisory Board/Commission/Commlttee 6INk e OREGON City Manager's Office • 225 Fifth Street •Springfield, OR 97477 pLEASE NOTE:ission ar gpdgrs When possible, council will not appoint people currently serving on another governing body to the Planning Comm Committee. gip When appointing people to any of the other city boards, commissions or committees, the Council shall take into account ledet�' that person is being reappointed for a subsequent term, is currently serving on another governing body or currently app* another city board, commission or committee. • When possible. the Council will appoint people to serve on one City board, commission or committee only. Board / Co issiPPon / Committee a plying for: Y 8 (A separate application must be corn leted for each board / commission / committee) Name: — - First Middle Initial Last Home address: —tq t/Sl'wi,fieId f Mailing adds Day Phone: Email Addre Preferred Form of Contact: Do you live within the Springfield city limits? ® Yes No Ward number (City residents only): �-a If yes, how long?__ If no, do you live inside �' ringfield's U Growth Boundary? Yes ❑ No Are you a Springfield property owner? YesNo Are you a Springfield business owner? Yes No Are you a registered voter? Yes No AO) r � A4 C� Occupation: Place of employment/School: ✓% V V Business Education: Are you curre t1 serving on any otAer board, committee, or commission? If so, please list them here: flow did you hear about the above vacancy? ❑ Newspaper ad ❑ Newspaper article ❑ Radio/TV ❑Mail notice ❑ Word of mouth ❑ Board/Commission/Committee member Internet For more information please call the City Manager's Office 541.726.3700 (Over, pie❑.,., Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477 Printed on )ZecTctea ; Attachment 2 Page 1 of 2 SPRINGFIELD field Application for a City of Spring >i Citizen Advisory Board/Commission/Committee OREGON Please print or type: ] ,What experiences / training / qualifications do you have for this particular board / commission / committee? 40JW `t'- j -1 ,� Pvvt wwkeA ivy rvuK� �'e- VD 6 ;✓1 W) J�nIPJY, ill-J,aW � am u. s A.►se WAS Y&� �y' 0' 4� �a ,mow �f Whatpecific contributiofi do you hope to make? r 3. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will nw necessarily disqualify you from consideration.) y S�✓v (s A 9� 4_ What community topics concern you that relate to this board/ commission/ committee? Why do you want to become a membc i kit "/� AAA W Alt Vc 5. Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news release for this position which contains the normal dates and times for these meetings and can be found at hitos:/,,'www,soringfield-or gov/city/newsroom/. Are you available to attend meetings on the dates listed for this committee? Yes4 No mments: I certify the information in this application and attachments are true and complete to the best of my knowledge. f understand that false or mist ly statements or missing information is cause for rejection of application, removal of name from eligible list, le dismissal from the 4 rights to claims or damages against say employer and the Cl of S rin field, its officers, agents, and employees, in regard to this exchange of i misleading hereby authorize to permit the City an employer fie r and/or theSpringfield Police Department to review m bac is excha I hereby waive my records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize t required itformation I listed above to be copied and retained by the City of S rin my DML' p gfield. 1 authorize the use of my photograph. Permit any material, I will ims,a c indemnify and hold harmless the Cityof Springfield, its officers, employ, all claims, actions, causes of P oan, roc clod appeals based upon or arising o 1 of or ad agents from and against all liability a volunteer with the Ci of S ri i oto m in connection with MY or loss and any sad expenses; exceptforl y conductor against rt, and including without limitation Pertormaace as eld. d ` attorney fees and Applican For more mformatt __ ._theManager's Return this application Cis u1e t-.Ity Manager's Office 541.726.3700 City Manager s Office, 225 Fifth Street, Springfield Oregon 97477 or email: cmomail@spry �. geld-� $ov Attachment 2 Page 2 of 2 SPRINGFIELD SEP 16 RECD Application for a City of Springfield �' �� y ' �f OREGON Citizen AdvisoryBoard/Commission/Committee City Manager's Office • 225 Fifth Street • Springfield, OR 97477 PLEASE NOTE: • When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget Committee. • When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to another city board, commission or committee. • When possible, the Council will appoint people to serve on one City board, commission or committee only. Board / Commission / Committee applying for: Historic Commission (A separate application must be completed for each board / commission / committee) Name: Celine R Swenson Harris First Middle Initial Last Home address: 1024 Pleasant St Springfield 97477 Street City Zip Mailing address: 1024 Pleasant St Springfield 97477 Street City Zip Day Phone: 541 357 7095 Evening phone: 541 357 7095 Email Address: cswenson.h@gmail.com Preferred Form of Contact: _Day Phone Do you live within the Springfield city limits? 0 Yes E-:::> If yes, how long? 4 years 0 No If no, do you live inside Springfield's Urban Growth Boundary? Ward number (City residents only): 3 Fill Yes El No Are you a Springfield property owner? Yes No Are you a Springfield business owner? Yes No Are you a registered voter? Yes LiNo Occupation: Legislative Assistant Place of employment/School: Oregon State Legislature Business address: Education: Bachelor of Arts in Political Science, University of Oregon Are you currently serving on any other board, committee, or commission? If so, please list them here: Lane Community College Budget Committee How did you hear about the above vacancy? ❑ Newspaper ad ❑ Newspaper article ❑ Radio/TV ❑ Mail notice ❑ Word of mouth W] Board/Commission/Committee member ❑ Internet (Over, please) For more information please call the City Manager's Office 541.726.3700 Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477 Printed on Recycled Paper Attachment 3 Page 1 of 2 SPRINGFIELD Application for a City of Springfield Citizen Advisory Board/Commission/Committee OREGON Please print or type: 1. What experiences / training / qualifications do you have for this particular board / commission / committee? I have served on the Lane Community College Budget Committee since 2017 and have had the opportunity to twice serve as Chair. In addition, I have served on the Executive Committee of the Sierra Club Many Rivers Group since 2018. I am interested in historic architecture and preservation, and I have experience responding to community feedback through my employment. 2. What specific contribution do you hope to make? I am looking forward to using respectful communication and thoughtful consideration of the issues that come before the commission. I would like to help share more information about the Historic Commission and the important work the commission does with our community. 3. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not necessarily disqualify you from consideration.) In addition to serving on the LCC Budget Committee and Sierra Club Executive Committee, I am also an active member of the Rotary Club of Springfield. I am proud to be one of the participants selected to represent Springfield in the 2022-23 Leadership Eugene Springfield cohort. 4. What community topics concern you that relate to this board / commission / committee? Why do you want to become a member? I feel very proud of Springfield and I am excited to find ways to make our shared Springfield history fun and relevant to our neighbors and community. 5. Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news release for this position which contains the normal dates and times for these meetings and can be found at hMis://www.springfield-or.gov/city/newsroom/. Are you available to attend meetings on the dates listed for this committee? G Yes® No I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph. I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield. 9.15.22 Applicant Signature: _ Date: For more information please call the City Manager's Office 541.726.3700 Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477 or email: cmomail@springfield-or.gov Attachment 3 Page 2 of 2 HISTORIC COMMISSION ROSTER Helmer, 01/01/2021 12/31/2024 Charlotte Fribley, Jenna 11/20/2019 11/19/2022 Josephson, Brian Donavin, Kirkwood (Vice Chair) Boe, Kristina (Chair) McLees, Leslie Wood, Taran 01/01/2021 12/31/2024 01/01/2021 12/31/2024 12/02/2019 12/02/2023 01/01/2022 12/31/2025 03/01/2022 03/31/2026 Tom Sievers tsievers@springfield-or.gov ** Staff Liaison** Damien Pitts dpitts@springfield-or.gov **Council Liaison** Attachment 4 Page 1 of 1 City Council Interviews of Historic Commission Candidates Schedule • Adam Howard • Rebekah Weed • Celine Swenson -Harris Historic Commission Interview Questions 1. Why are you interested in serving on the Historic Commission? 2. Describe your professional and personal experience as it relates to your desire to become a commissioner. 3. Can you give us an example of your experience working with a committee? 4. How do you think the work of the Historic Commission will improve our community? Attachment 5 Page 1 of 1