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HomeMy WebLinkAboutItem 01 Museum Advisory Committee Applicant InterviewsAGENDA ITEM SUMMARY Meeting Date: 11/7/2022 Meeting Type: Work Session Staff Contact/Dept.: Madeline McGraw/Museum Staff Phone No: 541-726-3677 Estimated Time: 20 Minutes SPRINGFIELD Council Goals: Promote and Enhance CITY COUNCIL our Hometown Feel while Focusing on Livability and Environmental Quality ITEM TITLE: MUSEUM ADVISORY COMMITTEE APPLICANT INTERVIEWS ACTION Review candidate applications for three for positions on the Museum Advisory REQUESTED: Committee. Interview candidates per requirement and make recommendation to appoint or not to appoint. ISSUE In response to City Council's decision for boards, commissions, and committees STATEMENT: have nine members, the Museum Committee opened recruitment for three positions. The Museum Committee is responsible for making recommendations for Museum exhibits and programs; assisting with implementation of exhibits and special events; assisting with community outreach and publicity; and approving Museum policies. ATTACHMENTS: 1: Springfield Museum Committee By-laws 2: Springfield Museum Committee current roster 3: Jenna Fribley Application 4: Patty Sage Application 5: Tara Puyat Application 6: Museum Committee interview questions and schedule DISCUSSION/ In response to a posting that closed October 17, 2022, three applications for the FINANCIAL Museum Committee were received from Jenna Fribley, Patty Sage, and Tara Puyat. IMPACT: Jenna Fribley and Tara Puyat are both reapplying and Patty Sage is a new applicant. After review of the candidates' application and completion of the interviews, if the Council finds the current applicants eligible and qualified for the committee, they will need to appoint three applicants to three year terms (December 31, 2022 - December 31, 2025). SPRINGFIELD ILOREGON SPRINGFIELD HISTORY MUSEUM COMMITTEE BYLAWS Approved by Council 9/7/21 (date) ARTICLE I. Name and Duration This Committee, established by the Springfield City Council, shall be called the Springfield History Museum Committee. This Committee will serve at the will of the City Council. ARTICLE II. Purpose The purpose of the Springfield History Museum Committee is to support the Museum's mission to foster an awareness of the history of Springfield, provide a link between our past and present, and promote an appreciation of the diverse communities that call Springfield and rural East Lane County home. Committee members should have an interest in the history of Springfield and rural east Lane County. The responsibilities of the Committee shall include, but are not limited to: Section 1. Making recommendations for Museum exhibits and programs. Section 2. Assisting with implementation of exhibits and special events. Section 3. Assisting with community outreach, publicity, and fundraising. ARTICLE III. Membership Section 1. Composition of Committee. Membership of the Committee shall consist of nine (9) voting members. Ex -Officio non-voting members may include one City Councilor acting as a liaison, one Planning Commissioner, the Development Services Director or designee and the Museum Curator. The non-voting members are in addition to the voting members. Other non-voting guests may participate at the request of the Committee and may represent other government agencies or City departments having an interest in subject matter and goals of the Committee. Section 2. Appointment. All applicants shall complete a standard application form and submit it to the City Manager's Office. Section 3. Tenure. Membership of the Committee shall be three year overlapping terms of office with no individual allowed to be appointed to more than two consecutive full SPRINGFIELD HISTORY MUSEUM COMMITTEE BYLAWS — Page 1 of 3 Attachment 1 Page 1 of 4 terms. If someone is appointed to fill a partial term, that term will not be considered a full term as it applies to this section, and they will be eligible to serve two additional full terms. A Committee member may reapply after being off the Committee for one year. ARTICLE IV. Officers Section 1. Officers. There shall be a Chair and a Vice -Chair for the Committee. Each officer shall serve for 1 calendar year per term. Both the Chair and Vice -Chair positions shall be elected by Committee members at each calendar year's December meeting. Section 2. Officer Removal. An officer may be removed by a two-thirds vote of the members present at a scheduled meeting, providing prior notice of intent to submit a removal motion is in the posted agenda. ARTICLE V. Meetings Section 1. Regular Meetings. Regular meetings shall be held eleven (11) times during the course of one year at Springfield City Hall, unless otherwise agreed upon. Time and duration of the meetings shall be determined by the City staff. Section 2. Special Meetings. Special meetings may be called by the Chair or by resolution of the Committee. Notice of a special meeting shall include the agenda for the meeting. Section 3. Conduct at Meetings. A quorum for conducting business is a simple majority of the voting membership of the Committee. The act of the majority of the members present at a meeting at which there is a quorum shall be the act of the Committee. All meetings are open to the public and shall be conducted in accordance with Robert's Rules of Order and Oregon Public Meetings Law. City staff will provide meeting minutes or brief meeting summaries and audio recordings of meetings. Section 4. Code of Conduct. By accepting an appointment to the Springfield History Museum Committee, members agree to adhere to a Code of Conduct, which includes: 1. Share the available speaking time at meetings 2. Follow instructions of meeting facilitator 3. Be respectful of a range of opinions 4. Be respectful of all people in attendance at meetings 5. Focus on successfully completing the agreed upon agenda 6. Avoid side discussion when others are speaking 7. Voice concerns and complaints at the meeting, not outside the meeting 8. Strive for consensus 9. Adhere to same ethical and behavior standards as City employees ARTICLE VI. Amendments These Bylaws may be amended by the City Council either upon Council initiation or recommendation of a majority of the Committee made at any regular meeting on the SPRINGFIELD HISTORY MUSEUM COMMITTEE BYLAWS — Page 2 of 3 Attachment 1 Page 2 of 4 Committee, provided that written notice of the proposed amendment shall be emailed and/or mailed to each Committee member not less than one week prior to such regular meeting of the Committee. Springfield History Museum Committee Mayor Chairperson Attest: City Recorder SPRINGFIELD HISTORY MUSEUM COMMITTEE BYLAWS — Page 3 of 3 Attachment 1 Page 3 of 4 Committee, provided that written notice of the proposed amendment shall be emailed and/or mailed to each Committee member not less than one week prior to such regular meeting of the Committee. h 6V It'd Springfield History Museum Committee Chairperson Attest: (A �1-4� - City Recorder Mayor i �- SPRINGFIELD HISTORY MUSEUM COMMITTEE BYLAWS — Page 3 of 3 Attachment 1 Page 4 of 4 Springfield Museum Committee 2021 Committee Chair: Roth, Stacy ex: 12/31/2024 Vice -Chair: England, Megan ex: 12/31/2023 Howard, Adam ex: 12/31/2023 Auxier, Matthew ex: 12/31/2022 Puyat, Tara ex: 12/31/2022 Gosa-Lewis, Zakary ex: 12/31/2024 Fribley, Jenna ex: 12/31/2022 Schmunk, David ex: 12/31/2024 McGraw, Madeline (Staff) mmcgraw@springfield-or.gov Pitts, Damien Councilor (Council Liaison) dpitts@springfield-or.gov Attachment 2 Page 1 of 1 SPROREGON SPRINGFIELD Application for a City of Springfield Citizen Advisory Board/Commission/Committee City Manager's Office • 225 Fifth Street • Springfield, OR 97477 PLEASE NOTE: • When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget Committee. • When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to another city board, commission or committee. • When possible, the Council will appoint people to serve on one City board, commission or committee only. Board / Commission / Committee applying for: Springfield History Museum Committee (A separate application must be completed for each board / commission / committee) Name: Jenna L Fribley First Middle Initial Last Home address: Springfield 97477 Street City Zip Mailing address: Springfield 97477 Street City Zip Day Phone: Email Address: Preferred Form of Contact: Email phone: Do you live within the Springfield city limits? ❑ Yes E=:> If yes, how long? 17 yrs ✓❑ No If no, do you live inside Springfield's Urban Growth Boundary? Ward number (City residents only): ✓❑ Yes ❑ No Are you a Springfield property owner? ✓ Yes No Are you a Springfield business owner? ✓ Yes No Are you a registered voter? ✓ Yes No Occupation: Architect Place of employment/School: Campfire Collaborative: Architecture & Campfire Collaborative: Architecture & Design (at 341 Main St); also Career Faculty at UO Business address: 341 Main Street, Springfield 97477 Education: M. Architecture (UO 2007), BS Interior Design & BA Mathematics (Indiana University 2004 Are you currently serving on any other board, committee, or commission? If so, please list them here: Springfield Historic Commission; SRDC; Lane County Intergovernmental Housing Policy Board How did you hear about the above vacancy? Newspaper ad F-1 Newspaper article F-1 Radio/TV ❑ Mail notice ❑ Word of mouth F Board/Commission/Committee member ❑ Internet (Over, please) For more information please call the City Manager's Office 541.726.3700 Return this application to the City Manager's Office 225 Fifth Street Springfield Oregon 97477 Attachment 3 gage 1 of 2 Printed on Recycled Paper SPROREGON SPRINGFIELD Application for a City of Springfield Citizen Advisory Board/Commission/Committee Please print or type: 1. What experiences / training / qualifications do you have for this particular board / commission / committee? I am currently a member of this committee. I am slightly obsessed with researching & sharing interesting bits of Springfield history. As an architect, for each project we work on, I love to dig up as much historical info as I can to give context to the project. As a downtown Springfield business owner, I'm very involved in the revitalization efforts and have been trying to compile as much info as I can find about the historic buildings on Main Street. 2. What specific contribution do you hope to make? I'm a creative problem solver by profession, and I'm an amateur historian by hobby. I'm good at brainstorming, event planning, research, and creating visuals/graphics Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not necessarily disqualify you from consideration.) Current member of this committee - active subcommittee member for Historic Atlas, Haunted Museum, Springfield Heritage Awards Committee Chair (joint Museum/Historic Commission program). Also currently serve on Springfield Historic Commission, Lane County Intergovernmental Housing Policy Board (since 2011), & SRDC Board. Active in the downtown business community; Coordinator/Co-founder of the Booth Kelly Makers District. 4. What community topics concern you that relate to this board / commission / committee? Why do you want to become a member? I'm excited about the future of Springfield, and I feel that it is important to celebrate local heritage and maintain historical context as we plan for current/future development (where relevant). The more the public can be engaged in the past/present/future of our city, the more it will thrive! Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news release for this position which contains the normal dates and times for these meetings and can be found at htips://www.sprin,gfield-or. og v/city/newsroom/. Are you available to attend meetings on the dates listed for this committee? O Yeso No I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph. I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield. Applicant September 13, 2022 For more information please call the City Manager's Office 541.726.3700 Return this application to the City Manager's Office 225 Fifth Street Sprin field Oregon 97477 or email: cmomail@springfield-or.gov Attachment 3 Wage of 2 SPRINGFIELD SEP 16 RECD, 4 ,j P& Application for a City of Springfield OLF Citizen Advisory Board/Commission/Committee OREGON City Manager's Office • 225 Fifth Street • Springfield, OR 97477 PLEASE NOTE: • When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget Committee. • When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to another city board, commission or committee. • When possible, the Council will appoint people to serve on one City board, commission or committee only. Board / Commission / Committee applying for: Springfield History Museum Committee (A separate application must be completed for each board / commission / committee) Name: Patty W First Middle Initial Last Home address: Springfield 97477 Street City zip Mailing address: above Street Day Phon Email Address: Preferred Form of Contact: - Email City _Evening phone: same Do you live within the Springfield city limits? El Yes (� 11 No Ward number (City residents only): Are you a Springfield property owner?P Yes No Are you a Springfield business owner? Yes No Are you a registered voter? Yes No zip If yes, how long. 11 yrs If no, do you live inside Springfield's Urban Growth Boundary? ® Yes n No Occupation: retired Springfield School Teacher Place of employment/School: Business address: BS Education from Uof O 1979 Are you currently serving on any other board, committee, or commission? If so, please list them here: I am a Board member of the Willamette Jazz Society, a non-profit which runs the Jazz Station in Eugene How did you hear about the above vacancy? ❑ Newspaper ad ❑ Newspaper article ❑ Radio/TV ❑ Mail notice ❑ Word of mouth R Board/Commission/Committee member ❑ Internet (Over, please) For more information please call the City Manager's Office 541.726.3700 Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477 Attachment 4 Page 1 of 2 Printed on Recycled Paper SPROREGON SPRINGFIELD Application for a City of Springfield Citizen Advisory Board/Commission/Committee Please print or type: 1. What experiences / training / qualifications do you have for this particular board / commission / committee? I served on the Springfield Museum Board from 2009-2012. I taught elementary school (grades 3-5) for 30 years, retiring in 2011. During the last four years of teaching, I was involved in the Teaching American History Grant facilitated by the Lane ESD. Through that grant, I was involved in building the Masterson' Cabin at Dorris Ranch. The Mastersons received the first Land Grant in that area. I also was involved in building the Old Mt. Vernon School display for the museum. I was selected Oregon's History Teacher of the Year in 2009 by the Gilder Lehrman Institute of American History. 2. What specific contribution do you hope to make? I would like to be a docent for fieldtrips at the Museum. I would be interested in helping with research for displays and programs. 3. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not necessarily disqualify you from consideration.) I taught school in the Springfield School District for 22 years. I have served on the Washburn Neighborhood Association as Secretary. I helped create the Washburne Neighborhood Plant Exchange and the Washburne Neighborhood Book Club - the best book club around!! What community topics concern you that relate to this board / commission / committee? Why do you want to become a member? I have no concerns about the Museum. I just would like to be involved in the activities going on there. I love history and am kind of a "doer bee" and hope I could help. 5. Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news release for this position which contains the normal dates and times for these meetings and can be found at h i zg /1www.springfield-or.��ov/city /newsroom/. Are you available to attend meetings on the dates listed for this committee? 0 Yeso No Comments: _ I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV records. I have reviewed the Advisory and meet the minimum requirements to servelvolunteer in the desired position. I also authorize to permit any materials listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph. I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield. September 16, 2022 Applicant Signatur Date: on For more information please call xVe City Manager's Office $1.726.3700 Return this application to the City Manager's Office, 225 Fift i Street, Springfield Oregon 97477 or email: cmomail@springfield-or.gov Attachment 4 Page 2 of 2 SPRINGFIELD Rec'd 10/17/2022 8:00am ADP Application for a City of Springfield Citizen Advisory Board/Commission/Committee OREGON City Manager's Office • 225 Fifth Street • Springfield, OR 97477 PLEASE NOTE: • When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget Committee. • When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to another city board, commission or committee. • When possible, the Council will appoint people to serve on one City board, commission or committee only. Board / Commission / Committee applying for: Springfield History Museum Committee El - (A (A separate application must be completed for each board / commission / committee) Name: Tara Elena S Puyat First Middle Initial Last Home address: _ Springfield 97477 Street City Zip Mailing address: Springfield 97477 Street City Zip Day Phone Evening phone: Email Address: Preferred Form of Contact: _Email Q Do you live within the Springfield -city limits? 0 Yes (� If yes, how long? 13 years ONo Ifno, do you live inside Springfield's Urban Growth Boundary? Ward number (City residents only): 2 Yes F No Are you a Springfield property owner? Yes�' No Are you a Springfield business owner? Yes / No Are you a registered voter? Yes No Occupation: Preservation Specialist Place of employment/School:_ NEDCC ; Northeast Document Coms NEDCC I Northeast Document Conservation Center Business address: 100 Brickstone Square, Andover, MA (main office); but working remotely from home address Education: BSEngineering, BMusic, MA Musicology, Grad Cert Museum Studies, MA Preventive Conservation Are you currently serving on any other board, committee, or commission? If so, please list them here: No How did you hear about the above vacancy? ❑ Newspaper ad ❑ Newspaper article ❑ Radio/TV ❑ Mail notice ❑ Word of mouth ❑ Board/Commission/Committee member Internet (Over, please) For more information please call the City Manager's Office 541.726.3700 Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477 Attachment 5 Page 1 of 2 Printed on Recycled Paper SPRINGFIELD Application for a City of Springfield Citizen Advisory Board/Commission/Committee OREGON Please print or type: 1. What experiences / training / qualifications do you have for this particular board / commission / committee? I currently work as a Preservation Specialist for NEDCC where we do consultations and assessments for museums and other cultural institutions regarding the care of their collections. I do related educational outreach as part of my work. Prior to this, I was a museum Collections Manager/Registrar for five years and also undertook several museum internships dealing with collections care and preventive conservation. 2. What specific contribution do you hope to make? I would like to share my knowledge as a museum consultant and collections care expert. I have experience in policy and grant writing as well as general collections and facilities assessments. I have hands on experience with collections handling and housing as well as conservation cleaning and environmental monitoring. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not necessarily disqualify you from consideration.) In the past, I served as a board member for the Cascadia Concert Opera (CCO). I am currently on the Springfield History Museum Committee and request to be reappointed. 4. What community topics concern you that relate to this board / commission / committee? Why do you want to become a member? I would to like to help the Springfield History Museum continue on its positive trajectory and would like to be of service to the community where I reside. I feel I have valuable insight and skills that are relevant as a museum and cultural preservation professional. Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news release for this position which contains the normal dates and times for these meetings and can be found at htWs://www.sprinzfieId-oraov/city/newsroom/. Are you available to attend meetings on the dates listed for this committee? G) Yeso No I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my rights to claims or damages against any. employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph. I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield. signedDigitally by Tara Puyat Tara Puyat Date: 202.10.1623:2655-07'00, Applicant Signature: 0700 Date:October 16, 2022 For more information please call the City Manager's Office 541.726.3700 Return this application to the City Manager's Office, 225 Fifth Street, Springfield Oregon 97477 or email: cmomail@springfield-or.gov Attachment 5 Page 2 of 2 City Council Interview of Museum Committee Candidates Schedule • Patty Sage • Jenna Fribley • Tara Puyat Museum Committee Interview Questions 1. Why are you interested in serving on the Museum Committee? 2. Describe your professional and personal experience as it relates to your desire to become a Museum Committee Member. 3. The Springfield Museum has a rotating exhibit space. One of the roles of the committee is to make recommendations for exhibits and programs. Can you give us an example of an exhibit you might recommend for the museum? 4. How do you think the work of the Springfield History Museum improves our community? Attachment 6 Page 1 of 1