HomeMy WebLinkAboutItem 03- Short-Term Lease for Emergency Warming ShelterAGENDA ITEM SUMMARY Meeting Date: 10/24/2022
Meeting Type: Regular Meeting
Department: City Manager's Office
City Attorney's Office
Staff Contact: Niel Laudati
Kristina Kraaz
S P R I N G F I E LD ECONOMIC Staff Phone No: 541-726-3700
DEVELOPMENT AGENCY Estimated Time: 20 Minutes
ITEM TITLE: SHORT-TERM LEASE FOR EMERGENCY WARMING SHELTER
ACTION Authorize the City Manager to draft and execute a short term lease between SEDA
REQUESTED: and the City of Springfield for SEDA-owned property at 765 A Street, to facilitate
City sublease to St. Vincent de Paul of Lane County for use as an emergency
warming shelter.
ISSUE St. Vincent de Paul has requested that the City allow use of the "Memorial
STATEMENT: Building" at 765 A Street for an emergency warming shelter for the next winter
season only. SEDA acquired the property at 765 A Street in 2021 for
redevelopment purposes, and therefore use of the property for a warming center
will require SEDA to lease property to the City on a short-term basis only. The
City may then sublease to SVdP for an Egan Warming Center. The short-term
lease acknowledges future redevelopment use of the site, originally scheduled for
2022, now planned for 2023.
ATTACHMENTS: Attachment 1 — Letter re Egan Warming Center request to use Memorial Building
DISCUSSION/ The property at 765 A Street was purchased by SEDA from Willamalane Parks and
FINANCIAL Recreation District for redevelopment. The site previously served as a temporary
IMPACT: emergency shelter in 2019-2020 through City intergovernmental agreement with
Willamalane and 2020-2021 and 2021-2022 through agreements with SEDA.
According to City ordinance (SMC 8.000-8.012), governmental buildings may
serve as indoor temporary emergency shelters.
As currently contemplated, SEDA and the City would execute a lease agreement
with initial term of six months, with the option to extend for a maximum of one
year. The City may then sublease the building to St. Vincent de Paul for the
operation of an emergency warming shelter (Egan Warming Center). Operations,
maintenance, and security will be collectively managed between City staff and St.
Vincent de Paul, with little to no direct involvement by SEDA.
This maximum lease term is critical to not impacting the broader community and
agency goals of Downtown redevelopment. Under state statutes that regulate urban
renewal agencies (ORS 457.230 and other related sections of state law), SEDA-
owned property is intended to be "developed, redeveloped, cleared, conserved or
rehabilitated" for a purpose that furthers the Downtown Urban Renewal Plan.
Emergency warming shelter is not currently consistent with the Plan, and therefore
must be limited to a short-term lease that will not materially impact SEDA's ability
to use the property for redevelopment according to the Plan.
fit. Vincent de Paut 6ociety of Lane County, InC.
UVW. P.O. Box 24608, Eugene, OR 97402 Phone: 541-687-5820
www.svdp.us and on Facebook Fax: 541-683-9423
MEMORANDUM
October 6, 2022
TO: Niel Laudati, Springfield Assistant City Manager
FR: Tim Black, Winter Strategies and Emergency Response Coordinator
RE: Egan Warming Center request to use Memorial Building
Thank you for your continued support of Egan Warming Center and your commitment to
helping those most in need in our community.
St. Vincent de Paul Society of Lane County requests City of Springfield assistance in
procuring use of the Memorial Building (765 A Street) for Egan Warming Center this winter,
November 2022 through no later than April 30, 2023. If available, the Memorial Building will
serve as our primary and likely only emergency winter shelter in Springfield. Use of the
building has literally saved lives. We are most grateful for the opportunity to use the Memorial
Building one more time as we seek long-term options for the future.
Please let me know how I can help, and thank you once again.
r
Egan Warming Center