HomeMy WebLinkAboutItem 08 Microsoft Enterprise Agreement RenewalAGENDA ITEM SUMMARY Meeting Date:
9/19/2022
Meeting Type:
Regular Meeting
Staff Contact/Dept.:
Nathan Bell/IT
Staff Phone No:
541-726-2364
Estimated Time:
Consent Calendar
SPRINGFIELD Council Goals:
Provide Financially
CITY COUNCIL
Responsible and
Innovative Government
Services
ITEM TITLE: MICROSOFT ENTERPRISE AGREEMENT RENEWAL
ACTION Authorize the City Manager to sign a purchase order to renew the City's enterprise
REQUESTED: agreement with Microsoft and execute all documents required to complete the
transaction.
ISSUE
The City's previous 3 -year Enterprise Agreement with Microsoft has expired and
STATEMENT:
must be renewed to continue delivery of Office applications and the use of
Windows on City computers.
ATTACHMENTS:
1: C3201 Microsoft Enterprise Agreement Purchase Order
DISCUSSION/
The City maintains an Enterprise Agreement with Microsoft allowing the use of the
FINANCIAL
Office365 suite of applications and the hosting of infrastructure including e-mail
IMPACT:
services. This license also authorizes the use of the Windows Enterprise operating
system on many City computers.
The total cost of the agreement is $410,731.53 split into three annualized payments
of $136,910.51.
The cost of this agreement when last renewed in FY19 was $345,918.37. While IT
Staff have managed to keep costs for the original licensing flat, new licensing had
to be purchased to enable two -factor authentication which was required to comply
with cybersecurity insurance requirements. This licensing represents a 16%
increase in the total cost of this agreement over FYI 9.
Staff requests Council authorize the City Manager to sign the attached purchase
order in the amount of $136,910.51.
SPRINGFIELD
OREGON
City of Springfield
225 Fifth Street
Springfield, Oregon 97477
Phone: 541-726-3622
Fax: 541-726-3782
VENDOR:
COMPANY NAME: Dell
SALES CONTACT: Ryan Gadson
STREET ADDRESS: One Dell Way, Mail Stop 8219
CITY, ST, ZIP: Round Rock, TX 78682
PHONE: 800-456-3355, 7239868
Cooperative Procurement
Purchase Order
P.O Number ff C3201
[The P.O. number must appear on all related
correspondence, shipping papers, and invoices]
F.O.B. DESTINATION:
0 E11111111 DESCRIPTION
DEPARTMENT:
Information Technology
RECIPIENT NAME:
Christopher Sarrett
STREET ADDRESS:
225 5th St.
CITY, ST, ZIP:
Springfield, OR 97477
PHONE:
541-726-3642
This purchase is placed against the following Price Agreement:
State of Oregon (ORCPP) Price Agreement #
NPPGov Price Agreement #
Sourcewell (NJPA) Price Agreement I
Other: MHEC Master Agreemer #
MHEC-04152022
'.O. DateJEC Requisitioner M Shipped VIA A Terms
9/20/2022 1 City of Springfield IT Deparment Digital Delivery 1 30 Day
QTY11111111&
0 E11111111 DESCRIPTION
PRICE
TOTAL
200
VLA Enterprise Windows ENT Platform Software Assuarance ALL LNG
46.18
9,236.00
448
VLA Enterprise CORCALL Bridge OFF365 FROMSA
16.00
7,168.00
448
VLA Enterprise Office365 G3 Fromsa Shrdsvr Sublic Per User All LANG
199.27
89,272.96
50
VLA Enterprise Exchange Online Plan g2 SHRDSVR Per User
72.48
3,624.00
475
VLA Enterprise Azure Active Directory PREMP 1 GCC shrdsvr aing subsvl m
54.42
25,849.50
15
VLA Enterrprise Audioconfgcc shrdsvr aing subsvl mvl perusr
26.67
400.05
10
VLA Enterprise Visio Onln P2 GCC shrdsvr aing subsvl mA perusr
136.00
1,360.00
SUBTOTAL
PAYMENT DETAILS SHIPPING & HANDLING
Voucher OTHER
G/L Account # AP - See Chris Sarrett TOTAL
136,910.51
-
$ 136,910.51
A/P Code #
Credit Card
Name
CC# _
Exp.
232
Invoicing Address
Email: ap@springfield-or.gov
Mailing: 225 5th Street
Springfield, OR 97477
Authorized Purchaser Signature
Name and Title (Print)
Phone Number and Email
Attachment 1, Page 1 of 1
Date