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Home My WebLink AboutPacket, DIM PLANNER 8/23/2022DEVELOPMENT ISSUES MEETING FORM APPLICANT: Shaun Hyland MEETING DATE/TIME: Thursday, September 9, 2022 1:30 p.m. PLACE: Virtual via Zoom CONTACT PERSON: Andy Limbird 726-3784 Current Planning Staff: ❑L Miller, ❑A Limbird, ❑M Rust, ❑D Larson, ❑M Cadfio Jeff Paschall, City Engineer, DPW Kyle Greene, Managing Civil Engineer—DPW Ken Vogeney, Emergency Manager (DPW) Clayton McEachem, Civil Engineer, Development & Public Works Matt Stouder, Environmental Services Div. Manager/MWMC General Manager Kristi Krueger, Principal Engineer, Development & Public Works Michael Liebler, Transportation Planning, Civil Engineer, Development @. Public Works Gilbert Gordon, Deputy Fire Marshal 2, Fre & Life Safety Department Ben Gibson, Maintenance Supervisor, Development & Public Works Eric Adams, Planning, Willamalane Park and Recreation District Ladd Boyce, Keoki Lapina, Springfield Utility Board (Water) Greg Miller, Springfield Utility Board (Water) Sanjeev King, Nick Anenn, Springfield Utility Board (Electric) Amy Chinitz, Springfield Utility Board (DWP) Thomas Jeffreys, (EPUD) Emerald Peoples Utility District Michael Wargo, Willamalane Park and Recreation District Matt Caswell, Planning & Development Manager, ODOT, State Highway Division (odotr2planmgr@odot.siate.or. us) Brad Rudler, (Electric) Eugene Water and Electric Board Wallace McCullough, (Water), Eugene Water and Electric Board Brett Yancey, Chief Operations Officer; Springfield Public Schools Chris Reiersgaard, Asst. Director of Facilities &Operations; Springfield Public Schools Safe Routes to School, Springfield Public Schools Chris Carpenter, DPW Building Official Andrew Shearer, Police Chief, Police Department Tom Schwetz, LTD, Planning and Development Director Luke Pilon, CenturyLink Tom Boyatt, Community Development Manager, DPW Jeff Paschall, AIC DPW City Surveyor Sunny Washburn, Program Coordinator, Environmental Services Alycia Lenzen-Hammerel, Lane County Transportation (Steve Gallup, cc only) Tom Boyatt, Interim Development and Public Works Director Marie Longworth, Central Lane Communications 911 Monte Brown, Northwest Natural Gas Jason McDonald, Comcast Cable Water Resource Coordinator, ESD Jamie Porter, Rainbow Water District Kristina Kraaz, City Attorney (Mary Bridget Smith upon specific request) Niel Laudati, Assistant City Manager Sandy Belson, Community Development Manager Please mark who you would like to attend this meeting and return form and file to Shannon. Thanks! Revised: 06/08/2020 DEVELOPMENT INITIATION MEETING DEVELOPMENT AND PUBLIC WORKS DEPARTMENT SPRINGFIELD CITY HALL 225 FIFTH STREET DPW Conference Room 6151616 OR Zoom Meeting Date; Thursday, September 8,2022 1:30-2;30 1. DEVELOPMENT INITITATION MTG #811 -22 -00090 -PRE 811-22-000195-PROJ Shaun Hyland Assessor's Map: 17-02-28-00 TL 402 & 405 Address: 5230 Highbanks Rd. Existing Use: vacant Applicant has submitted proposal for annexation to develop site for RV parking/storage. Planner: Andy Limbird The Development Issues Meeting informational packet for this meeting is available on-line for you to review or print out @ Laserfiche website: www.sodnafield-or.aov/weblink8/browse.asox ,)IIIt VICINITY MAP 811 -22 -000190 -PRE Development Initiation Meeting 17-02-28-00 TL 402 & 405 5230 Highbanks Rd. Shaun Hyland City of Springfield Development & Public Works 225 Fifth Street Springfield, OR 97477 Annexation Development Issues Meeting (DIM) SPRINGFIELD w * Required Project Information (Applicant., Prospective Applicant Name: Shaun Hyland complete this section) Phone: 541.726.8081 Company: Big Bass LLC Fax: Address: PO Box 7867, Springfield, OR 97475 E-mail: shaun@jhconst.com Prospective Applicant's Rep.: Kristen Taylor or Zach Galloway Phone: 541.687.1010 Company: TBG Architects + Planners Fax: Address: 132 East Broadway, Suite 200, Eugene, OR 97401 ktaylor@tbg-arch.com E-mail: z allows tb-arch.com SO Property Owner: Shaun Hyland Phone: 541.726.8081 Company: Big Bass LLC Fax: Address: PO Box 7867, Springfield, OR 97475 E-mail: shaund_jhconst.com ASSESSOR'S MAP NO: 17-02-28-00 1 TAX LOT NOS : 402 and 405 Property Address: 5230 High Banks Road, Springfield, OR 97478 Size of Property: 25.2 Acres ❑✓ Square Feet ❑ Description of If you are filling in this form by hand, please attach your proposal description to this application. Proposal: Annexation of site for development of RV parking/storage Existing Use: Vacant Proposed Use: RV parking/storage QMO/UF-10 City Zoning: and R-1/UF-10 Metro Designation: Sand & Gravel Population: N/A Prospective Applicant: �� iituui k+sd/ Date: 8-10-22 Signature Shaun Hyland Print Required Project Information (City Intake Staff. complete this section) Case No.: Date: Reviewed by: Application Fee: $ Technical Fee: 0 Postage Fee: 0 TOTAL FEES: $ PROJECT NUMBER: Revised 4/6/14 BJ SECTION 28 T.17S. R.2W. W.M. FOR ASSESSMENT AND Lane County TAXATION ONLY 1 = 400' I p0S EMR• 5EE MAPj0 ___//�x�c°' 17022000 0 1 17022133/�`°� �� APPROX 16O 060A�31E3g8g -. — sx9=e T7°. i" i pan-n,v 11/4 COR 4)0 / 0 SEE MAP 0 O IT— 00 000, SEFMAP000/ / / j m $00 / 300 w% 1466.2,2 7 AC 194.9 AC NEW UNE / LOT 2 LOT 1 019-01 1]4122941 „a — 0 / NWCOR 0 - ALBERT y POWERS 0 00 DLC 49 h I I PPROX hl 1/4 COR a I 401 48.87AC A 3 019-00 u, ---- r__ --------------- ---- I II II I 1!� SEE MAP h 1 17022900 NNWCR N JOHNS N 000000000 DLCI SW COR SSE COR AS POWERS A S POWERS DLC 49 € —DLC 49 — 402 24.5 AC a INT ELL COR POWERS DLC 49 ss',.w ,Beew�em.« >* NE COR NJOHNSON 403 3 DLC 62 2AC r9 I NE ¢¢OR '0p000pp000j DANIEL HARIKINS 000 DLF 61 2700 802 400 h00 ; 800 �0p z79 AC 12za ni38 eq1 , 700 € 1.88Ac xi PCL. 2 29 28 147. 32 33 903 N.6 AC PCL.I ` I\((\ PCL.1 l i rk C)n s.a7831 / ' Z 901 F00� 41 A 902 PCL 2 2$00 F 'rAlE a z.8 ac � OS °•s �a�B R s:44191 t 904 40.57 AC PICL. 2 rl i IO I ®GD,�, I I I I I I f�00I 0 NECOR iw 00 /AS POWERS iI 000 DLC 49 'E I_�L___ m "' 000 eN.M (j�' I Iµ>) toxcry WASaW p �) I II 0 -,3 I I I I I I ° 00C 400 i I 103 LOT 3Ii 48AC I II I I I I I PCL 2 � II II I_ II II In I I I Boa , I is 11I34A I� I I I I m a I I I 5- �" 101 H y1Mb _I F�MIf'",';,.9 1.95AC APPRO 1 2 1/4 COR I of lE I I I \ l IIII II l( I I I I I 8 LOT 4 I I 40T $ PARCEL2 I I I I 1 I I o�,�,� c',� 00I :7AC 21 22 407 I� 2.77 AC ASPOWERS PARCELI 30$ SFJ 5 8 AC DLC 49 I 28 27 000\ AAI�� T7122100I _r 00 8~— �- .zwa=zm� I ncx=nu Bww «e JMMANN l �p SEE MAP NECOR - DLC 74 I 17022200 \ JESSE M MANN i IO I ®GD,�, I I I I I I f�00I 0 NECOR iw 00 /AS POWERS iI 000 DLC 49 'E I_�L___ m "' 000 eN.M (j�' I Iµ>) toxcry WASaW p �) I II 0 -,3 I I I I I I ° 00C 400 i I 103 LOT 3Ii 48AC I II I I I I I PCL 2 � II II I_ II II In I I I Boa , I is 11I34A I� I I I I m a I I I 5- �" 101 H y1Mb _I F�MIf'",';,.9 1.95AC APPRO 1 2 1/4 COR I of lE I I I \ l IIII II l( I I I I I 8 LOT 4 I I 40T $ PARCEL2 y S.4as88 I I mewb-E :7AC ESE COR I 407 2.77 AC ASPOWERS PARCELI 30$ SFJ 5 8 AC DLC 49 II II _r It I 8~— �- .zwa=zm� I ncx=nu Bww «e JMMANN l I I I I NECOR - DLC 74 ,. JESSE M MANN 408 406 8 wcoxoLce° 4.4 PARCEL2 y S.4as88 x mewb-E :7AC Z 0 407 2.77 AC PARCELI 30$ SFJ 5 8 AC =l(/ 019-00 SEE MAP SEE M 17023200 17023323 r== SEE MAP COR MAP 2242 0001 Ac.S 301 R O00 0.85 15 AC. 142 E'o " SEE M l \ SEE 306 30.15 AC DLC 74 O 2 p O 102 3.85AC PCL 1 SEE MAP 17022700 � 34" SEE MAP 17023422 17022800 SPRINGFIELD LCATSKP- 2019-11-181027 CANCELLED 100 303 900 302 2600 2200 2$00 2700 400 902 406 1111 1. 11N=D2 -LCAT!" CON VER OUT TO 14102013-LCATN2-C NJB1 CVT:N O2011P27R STREET .1.18-LCATPJ-GANG TL 4. NT0219-0P. 3 IN13 1B- LCATIJ8-GANG TUBA INT0201&BELS jj2j 019-LCATIJ8-CORRECT TAX , W7CODE IABELBTO MATCX TCA 11/182018-LCATIJ8-NTL3ET399, TLM OF TL30] 11/182018- LCATIJ8- LIA BETWEEN TL 3p 8 TL 308 SPRINGFIELD 17022800 0 z 2 Al•'J 2600 x 4.37AC Z 0 SEE MAP 17022834 =l(/ 019-00 SEE MAP SEE M 17023200 17023323 r== SEE MAP COR MAP 2242 0001 Ac.S 301 R O00 0.85 15 AC. 142 E'o " SEE M l \ SEE 306 30.15 AC DLC 74 O 2 p O 102 3.85AC PCL 1 SEE MAP 17022700 � 34" SEE MAP 17023422 17022800 SPRINGFIELD LCATSKP- 2019-11-181027 CANCELLED 100 303 900 302 2600 2200 2$00 2700 400 902 406 1111 1. 11N=D2 -LCAT!" CON VER OUT TO 14102013-LCATN2-C NJB1 CVT:N O2011P27R STREET .1.18-LCATPJ-GANG TL 4. NT0219-0P. 3 IN13 1B- LCATIJ8-GANG TUBA INT0201&BELS jj2j 019-LCATIJ8-CORRECT TAX , W7CODE IABELBTO MATCX TCA 11/182018-LCATIJ8-NTL3ET399, TLM OF TL30] 11/182018- LCATIJ8- LIA BETWEEN TL 3p 8 TL 308 SPRINGFIELD 17022800 ARCHITECTS ♦PLANNERS August 12, 2022 City of Springfield Development Services Planning Division 225 5" Street Springfield, Oregon 97477 RE: High Banks Annexation and Site Plan Review (202213/1.3) Development Issues Meeting (DIM) Project Address: Assessor's Map & Tax Lot: Property Owner: Owner's Representative: PROJECT DESCRIPTION 5230 High Banks Road, Springfield, Oregon 97478 17-02-28-00 Tax Lots 402 and 405 Big Bass LLC PO Box 7867 Springfield, Oregon 97475 Contact: Shaun Hyland 541.726.8081 shaun@jhconst.com TBG Architects + Planners 132 East Broadway, Suite 200 Eugene, Oregon 97401 Kristen Taylor or Zach Galloway 541.687.1010 ktaylor@tbg-arch.com or zgalloway@tbg-arch.com The applicant is requesting a DIM for an Annexation and subsequent Site Plan Review (SPR) application submittal on an undeveloped site located north of High Banks Road on Tax Lot 402 and 405 of Lane County Assessor's Map 17-02-28-00 ("site"). The applicant proposes to annex the property into the city limits of the City of Springfield and then develop the site, which will require Site Plan Review. Below is a brief description of the proposed project. Annexation • Single property owner (applicant) proposes to annex one tax lot and a portion of a second lot totaling about 25.2 acres. Site Plan Review • Develop gravel/paved parking area for RV storage, associated landscaping, and site infrastructure. • The existing ponds will remain in their current condition. • The site will be fenced with chain-link fencing. • Future development as a mini -storage facility. Not part of current proposal. 541.687TCHD 1132 EAST BROADWAY. SU I TE 2001 EUGENE. OREGON 97401 1 TBG -A RCH.COM City of Springfield August 12, 2022 Page 2 of 4 We request at a minimum, staff members from planning, transportation, fire, and public works to attend the meeting. Please do not hesitate to invite additional staff members to attend the meeting to adequately address the questions. SITE INFORMATION Location: The site is located at 5230 High Banks Road, Springfield, Oregon, north of Highway 126. Tax Lot: County records identify the site as Tax Lots 402 and 405 of Lane County Assessor's Map 17-02- 28-00. Acreage: The site is 25.2 acres. Address: 5230 High Banks Road, Springfield, Oregon 97478. Ownership: The site is owned by Big Bass LLC. Plan Land Use Designation: The site is designated Sand and Gravel in the Metropolitan Area General Plan (Metro Plan). The site is within the Springfield Urban Growth Boundary (UGB). Zoning/Surrounding Land Uses: The applicant's lots are zoned Quarry and Mining Operation and Low Density Residential with the Urbanizable Fringe overlay district (QMO/UF-10 and R-1/UF-10). Properties to the north and south are zoned LMI and developed with industrial warehouse buildings. Properties to the east and west are not within the Springfield UGB. Environmental: The site has soil types Cloquato Silt Loam, as well as borrow pits and open water. Per the Flood Insurance Rate Map (FIRM), the properties are located in areas AE and X5. The site is not located in a wellhead facility protection area. Access: The primary access to the subject site will be via 52nd Street and High Banks Road. There is one existing access connection to the shared driveway on the western property boundary. This north/south driveway is shared by abutting properties north and south of the site. DIM QUESTIONS (Questions in Bold) 1. Annexation (Type IV) a) As stated above, the site is within the Springfield UGB. Properties within the UGB are eligible for annexation if the land is contiguous with incorporated lands within the Springfield city limits. The abutting Tax Lots 400 and 401 are within the incorporated Springfield city limits. Please confirm that our finding is accurate, and the contiguity criteria is met. City of Springfield August 12, 2022 Page 3 of 4 b) c) We understand the site is located in an area served by services and agencies that operate within the Springfield UGB, such as Eugene -Springfield Fire and Springfield Utility Board (SUB), which are not special districts. The proposed annexation will not affect special taxing districts. As such, there is no need to make specific findings in the application, and the additional fee related to the adjustment and/or withdrawal from special districts may not be applicable. Please confirm that our understanding of the special districts and applicable fees are accurate. d) According to available public records and maps, the area proposed for annexation is served by the key urban facilities and services listed in the Metro Plan. Please advise if city staff is aware of any infrastructure constraints or capacity limitation. e) Per SDC 5.7-125(B)(3), City Council must pass a resolution to initiate a boundary change. It is our understanding, however, that the Annexation petition can be initiated by a single property owner. Please clarify requirement (13)(3). f) Wth the possible exception of the additional 10% of total fees applied to account for any special districts, please confirm that the Annexation application fee for the 25.2 -acre site is $8,104.60. This total includes the application, technical, and notice postage fee. 2. Metro Plan Amendment + Zoning Map Amendment (Concurrent, Type IV) a) We propose to apply for concurrent amendments to the Metro Plan Diagram and the Zoning Map. The existing plan designation is Sand and Gravel (TL 402) and Low Density Residential (TL 405). The current zoning is Quarry and Mining Operations (TL 402) and Low Density Residential (portion of TL 405). The proposed concurrent plan and zoning amendments will change the plan designation and zoning district to Light -Medium Industrial (LMI). The abutting parcels to the north and south are within the UGB; they are currently designated and zoned LMI. These amendmentswill make the site consistent with the neighboring lots. Can staff conceptually support these amendments? Please advise of any staff concerns with these proposed amendments. b) The Metro Plan amendment will follow approval of the Annexation application described above. Site-specific map amendments are a Type 1 Amendment requiring approval by the City of Springfield only. Please confirm. c) The Metro Plan amendment requires City Council action according to the Type IV application procedures. The concurrent Zoning Map Amendment will be raised to the Type IV application because it is being reviewed concurrently with the plan amendment. Please confirm. J) Per SDC 5.14.135, the applicant must make findings that demonstrate the proposed amendment is consistent with the applicable Statewide Planning Goals. The site includes ponds that were previously regulated as a mining operation. The resources are now depleted. We do not consider these ponds to be Goal 5 -protected wetlands. Does staff have documentation that confirms the regulatory status of these waterbodies? e) Is the Zoning Map Amendment application fee required in addition to the Metro Plan Amendment application fee? Please provide the application fee for the concurrent plan and zoning amendment applications. N City of Springfield August 12, 2022 Page 4 of 4 f) Do you have an example of a written statement from a recently approved Plan Amendment application that you can electronically share with us. 3. Site Plan Review a) It is our understanding that the proposed RV storage use is permitted in the LMI zone per SDC Table 3.2.420. Please confirm. b) Tax Lot 402 and 405 do not currently have any buildings. Both lots are covered with compacted gravel and sparse vegetation. It is our understanding that the proposed use and formalizing the graveled lot for RV storage will require a Site Plan Review application. Please confirm. c) It is our understanding that the landscape standards will require perimeter landscaping around the proposed RV storage area. Per SDC 4.4.105(D)(1), all required setback areas must be landscaped. There are no landscape standards specific to the LMI zone. The RV storage area is not a parking lot. therefore, it is not subject to the parking lot landscape standards at SDC 4.4.105(F). Please confirm this code interpretation is correct. J) It is our understanding that the proposed industrial project will not require a Transportation Impact Study (TIS) for this project. Please confirm that this interpretation is correct. e) As noted above, there are no proposed buildings. Will it be necessary to extend the mains and connect to water and wastewater systems? Do the existing adjacent public facilities have adequate capacity to serve the proposed development? f) Other than curb cuts and driveways as applicable, are there any other public improvements required as part of this development? g) Do the existing fire hydrant(s) have adequate capacity/flow rate for the proposed use, or will a new hydrant be required? Please explain. Are there any emergency access concerns with the site and proposed use? h) The applicant coordinated with Mark Rust and the City Attorney. It is our understanding from those meetings that the existing pond on the site can be used for the required stormwater management system. Please confirm. 4. In general, is city staff aware of any issues or concerns regarding the proposed project? Thank you for your time and effort in clarifying these questions so that we can proceed smoothly with the development of this proposed project. ZG/KT Enclosures: City of Springfield DIM Application Form — 1 copy Assessor's Map — 1 copy cc: Shaun Hyland, Big Bass LLC Mike Reeder, Esq. Oregon Land Use Law Anna Backus, PE KPFF Consulting Engineers ZWROJ@02213Hyland 5320 High banks\Co spVgencADIMM2213-DIMAtl 1 ■ Mne1—EIT11-1 1—