HomeMy WebLinkAboutItem 15 Inmate Food Services Amendment 4AGENDA ITEM SUMMARY Meeting Date:
6/20/2022
Meeting Type:
Regular Meeting
Staff Contact/Dept.:
Lt. Matt Neiwert
Staff Phone No:
541-726-3729
Estimated Time:
Consent Calendar
SPRINGFIELD Council Goals:
Provide Financially
CITY COUNCIL
Responsible and
Innovative Government
Services
ITEM TITLE: C2091 INMATE FOOD SERVICES AMENDMENT 4
ACTION Authorize the City Manager to sign the fourth amendment to intergovernmental
REQUESTED: agreement (IGA) C2091 with Washington State Department of Corrections,
Correctional Industries.
ISSUE
The current agreement with Washington State Department of Corrections,
STATEMENT:
Correctional Industries ends June 30, 2022. The agreement supporting the
Springfield Municipal Jail proposes an extension through June 30, 2023.
ATTACHMENTS:
Attachment 1 — C2091 Amendment 4
DISCUSSION/
The Washington State Department of Corrections, Correctional Industries
FINANCIAL
(Correctional Industries) provides Springfield Municipal Jail with premade meals
IMPACT:
that are served to inmates by jail staff three times a day. The proposed amendment
extends the agreement's term through June 30, 2023.
The fiscal year 2022-23 estimated average daily meal cost per inmate, per day,
increased from $7.43 to $8.85, which is a 19% increase over fiscal year 2021-22.
The vendor noted they have had to expand their pricing model to accommodate the
volatility in prices for raw materials due to a number of factors, including supply
chain issues, high transportation costs, and bird flu.
In response to increased Correctional Industries costs in fiscal year 2021-22 and
2022-23, Springfield Police and Municipal Jail management initiated inquiries
regarding alternative inmate meal vendors. Multiple inmate meal providers were
asked for information regarding their proposed service solution and related costs. In
addition to cost, the impact on jail staff time and reliance on inmate workers were
considered when reviewing alternative inmate meal service providers. Based on
information received from vendors in early June 2022, Correctional Industries
continues to be the most cost effective and efficient inmate meal service provider.
Police and Jail Levy funds are used to support the agreement and have been
budgeted within fiscal year 2022-23 with an anticipated cost ranging from $120-
150,000. In addition to meal costs, the Springfield Municipal Jail's inmate
population impacts annual cost for inmate meals. The jail's innate population has
trended lower in the last few years due to COVID related precautions.
Springfield Police requests Council give the City Manager the approval to sign the
Washington State Department of Corrections, Correctional Industries IGA
amendment for continued inmate meal services.
FOURTH AMENDMENT TO CITY OF SPRINGFIELD
INTERGOVERNMENTAL AGREEMENT BETWEEN
THE CITY OF SPRINGFIELD
AND
Washington State Department of Corrections, Correctional Industries
Contract #2091
July 1, 2022
Parties:
The City of Springfield
225 Fifth Street
Springfield, OR 97477
AND
"City"
Washington State Department of Corrections, Correctional Industries "Agency"
PO Box 41114
Olympia, WA 98504
The parties hereby agree that the Intergovernmental Agreement between Parties dated
July 1, 2018, the First Amendment dated July 1, 2019, Second Amendment dated July 1,
2020, and Third Amendment dated July 1, 2021 between the City of Springfield (City)
and Washington State Department of Corrections, Correctional Industries (Agency) is
hereby amended for the fourth time as follows:
AGREEMENT
1. Services to be Provided. Agency agrees to provide services to the City of
Springfield as described in Exhibit A and B.
2. Invoice. Invoice to be sent to apnspringfield-or.gov or Accounts Payable, City of
Springfield, 225 5th Street, Springfield OR 97477. Invoice will be paid on net 30
day terms upon City acceptance of goods delivered. The invoice must reference
this contract #2091 and approval code 365.
3. Contract Duration. This agreement shall be in effect through June 30, 2023. In
the event service continues to be provided to City after the initial term or an
extension period expires, this agreement shall continue on a month-to-month basis
C2091, Amendment 4, Page 1 of 7
Attachment 1 Page 1 of 7
C2091, Exhibit B
under the same terms and conditions unless terminated by either party upon thirty
(30) days advance written notice.
Exhibit A
Cost
The following outlines meal costs for fiscal year 2022-23.
Meal costs are estimated at an average $8.85 per inmate, per day, for basic meal costs
including three tray meals, rolls, cookies and drink mixes. Meals to meet special diets,
including Kosher, Halal, vegetarian, vegan, and non -gluten, average a higher cost per
meal.
Actual cost per inmate, per day, will depend on the items ordered and cost of associated
raw materials. Refer to Exhibit B, Non -Profit Order Guide, for current item description
and pricing options.
Except as amended herein, all other terms and conditions of the Intergovernmental
Agreement between Parties dated July 1, 2018, the First Amendment dated July 1, 2019,
Second Amendment dated July 1, 2020, and Third Amendment dated July 1, 2021 will
remain in full force and effect.
CITY OF SPRINGFIELD INDEPENDENT CONTRACTOR
Name: Name:
Title: Title:
Date: Date:
RLVIEWLD & APPROVED
AS TO FORM
Kn sturt�-kraal
DATE: 6/8/2022
SPRINGFIELD CITY ATTORNEY'S OFFICE
C2091, Amendment 4, Page 2 of 7
Attachment 1 Page 2 of 7
Non -Profit Order Guide Effective: Jan 2022
WASHINGTON STATE
Lql CORRECTIONAL INDUSTRIFS
Identifier Key: (NGA) = NoI14++Qmpr Nur'1�4erlal, (V) = Vegan, (WM/MLF) = Women's Menu/Men's Lighter Fare
Cl Food Products are manufactured in a facility which may contain milk, wheat, eggs,
peanuts, and soy. Identifiers are not intended to be used as medical advice for food
Item New Order Guide Description Price Quantity Unit o
20211018 Attachment 1 Page 3 of 7 1 of 5
$
Pri
125.00
200 -CT
CS
10004
VEGAN WHOLE GRAIN BREAD SLICES, I/W, 2PK >200CT/CS
10075
WHITE WHOLE GRAIN BREAD SLICES, I/W, 2PK >200CT/CS
$
34.00
200 -CT
CS
10312
WHITE WHOLE GRAIN DINNER ROLLS, BULK >96CT/CS
$
15.00
96 -CT
CS
10077
WHITE WHOLE GRAIN DINNER ROLLS, I/W > 100CT/CS
$
16.00
100 -CT
CS
10310
WHITE WHOLE GRAIN HAMBURGER BUNS, BULK
> 192CT(24@8EA)/CS
$
40.00
18 -LF
CS
10309
WHITE WHOLE GRAIN HOT DOG BUNS, BULK > 1 92CT(24@8EA)/CS
$
$
40.00
40.00
192 -CT
192 -CT
CS
CS
10315
WHITE WHOLE GRAIN LOAF BREAD, 20SL >18CT/CS
20211018 Attachment 1 Page 3 of 7 1 of 5
10531
WHOLE GRAIN APPLE BREAKFAST BARS, I/W >100CT(2.90Z)/CS
10437 WHOLE GRAIN APPLE CHUNK MUFFINS, I/W >100CT/CS
10025
CHOCOLATE BROWNIES, I/W > 100CT/CS
$
$
31.00
31.00
100 -EA
100 -EA
CS
CS
10241
CHOCOLATE CUPCAKES, I/W, NO ICING >100CT/CS
10530
CHOCOLATE PROTEIN COOKIES, I/W, 3PK >100CT/CS
$
$
80.00
31.50
100 -EA
100-L7A
CS
CS
10133
WHOLE GRAIN CHOCOLATE CHIP COOKIES, I/W, 2 -PK >100CT/CS
10135
WHOLE GRAIN MOLASSES COOKIES, I/W, 2PK >100CT/CS
$
31.50
100 -EA
CS
10129
WHOLE GRAIN SNICKERDOODLE COOKIES, I/W, 2PK >100CT/CS
$
31.50
100 -EA
CS
10139
WHOLE GRAIN TRIPLE CHOCOLATE FUDGE COOKIES, I/W, 2PK
> 100CT/CS
$
31.50
100 -EA
CS
10240
YELLOW CUPCAKES, I/W, NO ICING >100CT/CS
$
31.00
100 -EA
CS
20211018 Attachment 1 Page 3 of 7 1 of 5
10531
WHOLE GRAIN APPLE BREAKFAST BARS, I/W >100CT(2.90Z)/CS
10437 WHOLE GRAIN APPLE CHUNK MUFFINS, I/W >100CT/CS
$
40.00
100 -CT
CS
10448 WHOLE GRAIN BANANA BREAD MUFFINS, I/W >100CT/CS
$
35.00
100 -CT
CS
10447 WHOLE GRAIN CHOCOLATE CHIP MUFFINS, I/W >100CT/CS
$
35.00
100 -CT
CS
10383 WHOLE GRAIN CORN MUFFINS, I/W >100CT/CS
$
35.00
100 -CT
CS
10266 WHOLE GRAIN ORANGE MUFFIN, I/W >100CT/CS
$
35.00
100 -CT
CS
10446 WHOLE GRAIN PUMPKIN MUFFINS, I/W >100CT/CS
$
35.00
100 -CT
CS
20211018 Attachment 1 Page 3 of 7 1 of 5
10531
WHOLE GRAIN APPLE BREAKFAST BARS, I/W >100CT(2.90Z)/CS
$ 40.00 100 -CT CS
10532
WHOLE GRAIN BANANA BREAKFAST BARS, I/W >100CT(2.90Z)/CS
$ 35.00 100 -CT CS
$35.00 100 -CT CS
10536
WHOLE GRAIN CHOCOLATE CHIP BREAKFAST BARS, I/W
> 100CT(2.90Z)/CS
10533
WHOLE GRAIN PUMPKIN BREAKFAST BARS, I/W >100CT(2.90Z)/CS
$ 35.00 100 -CT CS
20211018 Attachment 1 Page 3 of 7 1 of 5
Non -Profit Order Guide
WASHINGTON STATE
7LO'T CORRECTIONAL INDUSTRIES
Item New Order Gui Descr'ption
10670 CINNAMON TOASTERS, BOWL >96CT(96@10Z)/CS
10676 CRISPY RICE, BOWL >96CT(96@.63OZ)/CS
Effective: Jan 2022
Price Quantity Unit o
$ 51.00 96 -CT CS
$ 51.00 96 -CT CS
.cozen Tray Breakfasts
14633PB BK TRAY B LIGHT >36 TRAYS/CS
$
100.00
36 -EA
CS
10812 PEACH PIE BURRITO >60CT/CS
$
57.00
60 -EA
CS
15800 BEAN AND CHEESE BURRITO >72(50Z)CT/CS
$
54.00
72 -CT
CS
10811 BEEF AND CHICKEN SUPER BURRITO >60CT/CS
$
57.00
60 -EA
CS
10552 MUFFIN, EGG AND TURKEY SAUSAGE PATTY, IW >50CT/CS
$
62.00
50 -CT
CS
10814 CHICKEN BURRITO >60CT
$
60.00
60 -EA
CS
10556 EGG AND CHEESE MUFFIN, I/W >50CT/CS
$
35.00
50 -EA
CS
10820 EGG, TURKEY HAM AND CHEESE BURRITO >60CT/CS
$
65.00
60 -EA
CS
10819 APPLE PIE BURRITO >60CT/CS
$
57.00
60 -CT
CS
.cozen Tray Breakfasts
14633PB BK TRAY B LIGHT >36 TRAYS/CS
$
100.00
36 -EA
CS
14634PB BK TRAY D >36 TRAYS/CS
$
110.00
36 -EA
CS
14636PB BK TRAY F >36 TRAYS/CS
$
110.00
36 -EA
CS
14639PB BK TRAY G VEGAN >36 TRAYS/CS
$
110.00
36 -EA
CS
14640PBI BK TRAY H VEGAN >36 TRAYS/CS
$
110.00
36 -EA
CS
14630PBI BK TRAY I LIGHT >36 TRAYS/CS
$
100.00
36 -EA
CS
11953 DELI LUNCH A (TB) >36 TRAYS/CS
11954 DELI LUNCH B (TB) >36 TRAYS/CS
11823 DOUBLE LUNCH C >36 TRAYS/CS
11832 DOUBLE LUNCH D >36 TRAYS/CS
10880 HALAL PEPPERONI LUNCH >36 TRAYS/CS
10911 HALAL SALAMI LUNCH >36 TRAYS/CS
11956 PBJ LUNCH >36 TRAYS/CS
11932 VEGAN CHEESE LUNCH >36 TRAYS/CS
11931 VEGAN PBJ LUNCH >36 TRAYS/CS
20211018 Attachment 1 Page 4 of 7 2 of 5
$
$
$ 110.00
36 -EA
CS
$ 105.00
36 -EA
CS
$ 135.00
36 -EA
CS
$ 135.00
36 -EA
CS
$ 150.00
36 -EA
CS
$ 150.00
36 -EA
CS
$ 95.00
36-E4
CS
$ 125.00
36 -EA
CS
$ 120.00
36 -EA
CS
20211018 Attachment 1 Page 4 of 7 2 of 5
$
$
67.00
57.00
Quantity
24 -EA
24 -EA
U/M
CS
CS
12737
PEACH PIE BURRITO, SCRAMBLED EGGS AND POTATOES >24EA/CS
12703
BBQ SAUCE WITH BEEF, POTATOES AND CARROTS >24EA/CS
14800
BEAN AND CHEESE BURRITO WITH RICE AND CORN >24EA/CS
$
71.00
24 -EA
CS
14776
BEEF FILLING WITH RICE AND CAJUN BLACK BEANS >24EA/CS
$
71.00
24 -EA
CS
12776
BEEF FILLING WITH RICE AND CAJUN BLACK BEANS >24EA/CS
$
57.00
24 -EA
CS
12735
BREAKFAST BURRITO WITH RANCHERO SAUCE AND SWEET RICE
>24EA/CS
$
57.00
24 -EA
CS
12730
CHEESEY EGG OMELET WITH SWEET RICE AND O'BRIEN POTATOES
>24EA/CS
$
57.00
24 -EA
CS
12735
BREAKFAST BURRITO WITH RANCHERO SAUCE AND SWEET RICE
>24EA/CS
$
57.00
24 -EA
CS
20211018 Attachment 1 Page 4 of 7 2 of 5
Non -Profit Order Guide Effective: Jan 2022
WASHINGTON STATE
Lqn CORRECTIONAL INDUSTRIES
I. em New Or er Gui Desc ' tion Price �uantitV Unit o
gni....... ,...1.. nn,..... /nl,...1.. I .._...0 r......
12714
BREAKFAST EGG PATTY & TURKEY SAUSAGE > 24EA/CS
12701
CHICKEN BURRITO WITH ENCHILADA SAUCE, RICE AND BLACK BEANS
12764
CHICKEN PATTY WITH RANCHERO SAUCE, RICE AND VEGETABLES
>24EA/CS
12758
CHICKEN LINK WITH PASTA MARINARA AND VEGETABLES >24EA/CS
14890
CHICKEN PATTY WITH RICE & RED BEANS > 24EA/CS
12757
CHICKEN PATTY WITH RICE, BBQ SAUCE AND BEANS >24EA/CS
12740
CREAMED GRAVY WITH GROUND BEEF ON BISCUIT AND POTATOES
>24EA/CS
14897
CREAMED GRAVY WITH GROUND BEEF ON BISCUIT AND POTATOES
O'BRIEN >24EA/CS
12726
CREAMY TUNA CASSEROLE, ROTINI AND VEGGIES >24EA/CS
12176
CRUNCHY CORNMEAL POLLOCK, RICE AND VEGETABLES >24EA/CS
14892
GROUND BEEF AND VEGETABLES WITH RICE AND GREEN BEANS
>24EA/CS
14756
HALAL LASAGNA WITH GREEN BEANS >24EA/CS
14803
HUEVOS RANCHEROS WITH GREEN CHILE GRITS >24EA/CS
12756
LASAGNA WITH GREEN BEANS >24EA/CS
14632
MEATLOAF CRUMBLE WITH MASHED POTATOES, GRAVY AND GREEN
BEANS >24EA/CS
12772
COUNTRY FRIED STEAK FINGERS WITH GRAVY, MASHED POTATOES
AND VEGETABLES >24EA/CS
12740
CREAMED GRAVY WITH GROUND BEEF ON BISCUIT AND POTATOES
>24EA/CS
14897
CREAMED GRAVY WITH GROUND BEEF ON BISCUIT AND POTATOES
O'BRIEN >24EA/CS
12706
CREAMY CHICKEN ALFREDO WITH ROTINI AND PEAS >24EA/CS
12786
CREAMY CHICKEN CASSEROLE WITH ROTINI AND VEGETABLES
>24EA/CS
12726
CREAMY TUNA CASSEROLE, ROTINI AND VEGGIES >24EA/CS
12176
CRUNCHY CORNMEAL POLLOCK, RICE AND VEGETABLES >24EA/CS
12734
GERMAN STYLE GROUND BEEF GOULASH, MACARONI AND GREEN
BEAN BLEND >24EA/CS
12721
GRILLED HAM AND CHEESE WITH TOMATO SOUP >24EA/CS
14892
GROUND BEEF AND VEGETABLES WITH RICE AND GREEN BEANS
>24EA/CS
14803
HUEVOS RANCHEROS WITH GREEN CHILE GRITS >24EA/CS
12756
LASAGNA WITH GREEN BEANS >24EA/CS
14632
MEATLOAF CRUMBLE WITH MASHED POTATOES, GRAVY AND GREEN
BEANS >24EA/CS
12768
SALISBURY STEAK WITH MASHED POTATOES & VEG >24EA/CS
12738
JAPPLE PIE BURRITO, SCRAMBLED EGGS AND POTATOES >24EA/CS
$
58.00
IIA II Aj .� L%1IICI FQI CCS
$
60.00
24 -EA
CS
$
60.00
24 -EA
CS
$
60.00
24 -EA
CS
$
75.00
24 -EA
CS
$
65.00
24 -EA
CS
$
60.00
24 -EA
CS
$
71.00
24 -EA
CS
$
65.00
24 -EA
CS
$
71.00
24 -EA
CS
$
71.00
24 -EA
CS
$
65.00
24 EA
CS
$
57.00
24 -EA
CS
$
57.00
24 -EA
CS
$
71.00
24 -EA
CS
$
57.00
24 -EA
CS
$
57.00
24 -EA
CS
$
71.00
24 -EA
CS
$
57.00
24 -EA
CS
$
57.00
24 -EA
CS
$
57.00
24 -EA
CS
$
71.00
24 -EA
CS
$
57.00
24 -EA
CS
$
57.00
24 -EA
CS
$
71.00
24 -EA
CS
$
57.00
24 -EA
CS
$
57.00
24 -EA
CS
$
71.00
24 -EA
CS
$
57.00
24 -EA
CS
$
57.00
24 -EA
CS
20211018 Attachment 1 Page 5 of 7 3 of 5
Non -Profit Order Guide
WASHINGTON STATE
Lql CORRECTIONAL INDUSTRIES
Item New Order Guide Descrintinn
12768
B A A ED ME
VEGETABLES >24EA/CS
14817
SALISBURY STEAK WITH ONION GRAVY, RICE, AND PEAS AND
CARROTS >24EA/CS
12732
SESAME GINGER BEEF, RICE AND VEGETABLES >24EA/CS
14703
SLOPPY JOE BBQ SAUCE WITH BEEF, POTATOES AND VEGETABLES
>24EA/CS
14619
SOUTHWEST VEGAN HASH WITH APPLE OATMEAL >24EA/CS
12767
SPAGHETTI WITH MEAT SAUCE AND GREEN BEANS >24EA/CS
12707
TERIYAKI SAUCE WITH CHICKEN, RICE AND VEGETABLES >24EA/CS
12789
VEGAN BURGER WITH COCONUT CURRY RICE AND PEAS >24EA/CS
14612
VEGAN CAJUN STYLE BLACK BEANS, RICE AND CORN >24EA/CS
14602
VEGAN CHILI WITH MACARONI AND GREEN BEANS >24EA/CS
14600
VEGAN CHILI WITH RICE AND VEGETABLES >24EA/CS
14622
VEGAN SPICY BEAN BURRITO WITH RED CHILI SAUCE, RICE AND
VEGETABLES >24EA/CS
14603
VEGAN SWEET THAI CHILI PATTY WITH SEASONED BROWN RICE AND
CARROTS >24EA/CS
14616
VEGAN ZUCCHINI SCRAMBLE AND CAJUN STYLE BLACK BEANS
>24EA/CS
12766
VEGETABLE STEW WITH BEEF, POTATOES AND CARROTS >24EA/CS
24 -EA
C5
$
46.00
24 -EA
CS
$
46.00
24 -EA
C5
$
46.00
24 -EA
CS
$
46.00
24 -EA
CS
$
50.00
24 -EA
CS
10653 BAKED ZITI (SHELF STABLE) - KOSHER >12/CS
16707 BEEF & LAMB KEBAB (SHELF STABLE) - KOSHER
16704 BEEF CHOLENT (SHELF STABLE) - KOSHER
10660 BEEF MEATBALLS AND SPAGHETTI (SHELF STABLE) - KOSHER >12/CS
16660 BEEF PEPPER STEAK (SHELF STABLE) - KOSHER >12/CS
10663 CHEESE RAVIOLI (SHELF STABLE) - KOSHER >12/CS
10635 CHICKEN MEATBALLS (SHELF STABLE) - KOSHER >12/CS
10656 FILLET OF SALMON (SHELF STABLE) - KOSHER >12@120Z/CS
16708 PARVE EGGPLANT PARMESAN (SHELF STABLE) - KOSHER
Effective: Jan 2022
PriceQuanti ty
Unit o
V'I I ILII s MCI IU/ MCI I L161 I ICI F0 C
$ 62.00
$
57.00
24 -EA
C5
$
71.00
24 -EA
C5
$
60.00
24 -EA
CS
$
80.00
24 -EA
C5
$
50.00
24 -EA
CS
$
57.00
24 -EA
CS
$
57.00
24 -EA
C5
$
46.00
24 -EA
CS
$
46.00
24 -EA
C5
$
46.00
24 -EA
CS
$
46.00
24 -EA
CS
$
50.00
24 -EA
CS
$
46.00
24 -EA
CS
$
72.00
24 -EA
CS
$
60.00
24 -EA
CS
$ 62.00
12 -EA
CS
$ 62.00
12 -EA
CS
$ 62.00
12 -EA
CS
$ 62.00
12 -EA
CS
$ 62.00
12 -EA
CS
$ 62.00
12 -EA
CS
$ 62.00
12 -EA
CS
$ 90.00
12 -EA
CS
$ 62.00
12 -EA
CS
20211018 Attachment 1 Page 6 of 7 4 of 5
Non -Profit Order Guide
WASHINGTON STATE
7L4,1 CORRECTIONAL INDUSTRIES
Item New Order qpi Des4; 'ption
10662 TURKEY AND MASHED POTATO (SHELF STABLE) - KOSHER >l2/CS
166611 TURKEY SHWARMA (SHELF STABLE) - KOSHER >12/CS
Effective: Jan 2022
Price,Quantity Unit o
vvviiicii.)rviciiu/rvicii.)LISIILCi raic
$ 62.00 12 -EA CS
$ 62.00 12 -EA CS
20211018 Attachment 1 Page 7 of 7 5 of 5