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Home My WebLink AboutItem 15 Inmate Food Services Amendment 4AGENDA ITEM SUMMARY Meeting Date: 6/20/2022 Meeting Type: Regular Meeting Staff Contact/Dept.: Lt. Matt Neiwert Staff Phone No: 541-726-3729 Estimated Time: Consent Calendar SPRINGFIELD Council Goals: Provide Financially CITY COUNCIL Responsible and Innovative Government Services ITEM TITLE: C2091 INMATE FOOD SERVICES AMENDMENT 4 ACTION Authorize the City Manager to sign the fourth amendment to intergovernmental REQUESTED: agreement (IGA) C2091 with Washington State Department of Corrections, Correctional Industries. ISSUE The current agreement with Washington State Department of Corrections, STATEMENT: Correctional Industries ends June 30, 2022. The agreement supporting the Springfield Municipal Jail proposes an extension through June 30, 2023. ATTACHMENTS: Attachment 1 — C2091 Amendment 4 DISCUSSION/ The Washington State Department of Corrections, Correctional Industries FINANCIAL (Correctional Industries) provides Springfield Municipal Jail with premade meals IMPACT: that are served to inmates by jail staff three times a day. The proposed amendment extends the agreement's term through June 30, 2023. The fiscal year 2022-23 estimated average daily meal cost per inmate, per day, increased from $7.43 to $8.85, which is a 19% increase over fiscal year 2021-22. The vendor noted they have had to expand their pricing model to accommodate the volatility in prices for raw materials due to a number of factors, including supply chain issues, high transportation costs, and bird flu. In response to increased Correctional Industries costs in fiscal year 2021-22 and 2022-23, Springfield Police and Municipal Jail management initiated inquiries regarding alternative inmate meal vendors. Multiple inmate meal providers were asked for information regarding their proposed service solution and related costs. In addition to cost, the impact on jail staff time and reliance on inmate workers were considered when reviewing alternative inmate meal service providers. Based on information received from vendors in early June 2022, Correctional Industries continues to be the most cost effective and efficient inmate meal service provider. Police and Jail Levy funds are used to support the agreement and have been budgeted within fiscal year 2022-23 with an anticipated cost ranging from $120- 150,000. In addition to meal costs, the Springfield Municipal Jail's inmate population impacts annual cost for inmate meals. The jail's innate population has trended lower in the last few years due to COVID related precautions. Springfield Police requests Council give the City Manager the approval to sign the Washington State Department of Corrections, Correctional Industries IGA amendment for continued inmate meal services. FOURTH AMENDMENT TO CITY OF SPRINGFIELD INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND Washington State Department of Corrections, Correctional Industries Contract #2091 July 1, 2022 Parties: The City of Springfield 225 Fifth Street Springfield, OR 97477 AND "City" Washington State Department of Corrections, Correctional Industries "Agency" PO Box 41114 Olympia, WA 98504 The parties hereby agree that the Intergovernmental Agreement between Parties dated July 1, 2018, the First Amendment dated July 1, 2019, Second Amendment dated July 1, 2020, and Third Amendment dated July 1, 2021 between the City of Springfield (City) and Washington State Department of Corrections, Correctional Industries (Agency) is hereby amended for the fourth time as follows: AGREEMENT 1. Services to be Provided. Agency agrees to provide services to the City of Springfield as described in Exhibit A and B. 2. Invoice. Invoice to be sent to apnspringfield-or.gov or Accounts Payable, City of Springfield, 225 5th Street, Springfield OR 97477. Invoice will be paid on net 30 day terms upon City acceptance of goods delivered. The invoice must reference this contract #2091 and approval code 365. 3. Contract Duration. This agreement shall be in effect through June 30, 2023. In the event service continues to be provided to City after the initial term or an extension period expires, this agreement shall continue on a month-to-month basis C2091, Amendment 4, Page 1 of 7 Attachment 1 Page 1 of 7 C2091, Exhibit B under the same terms and conditions unless terminated by either party upon thirty (30) days advance written notice. Exhibit A Cost The following outlines meal costs for fiscal year 2022-23. Meal costs are estimated at an average $8.85 per inmate, per day, for basic meal costs including three tray meals, rolls, cookies and drink mixes. Meals to meet special diets, including Kosher, Halal, vegetarian, vegan, and non -gluten, average a higher cost per meal. Actual cost per inmate, per day, will depend on the items ordered and cost of associated raw materials. Refer to Exhibit B, Non -Profit Order Guide, for current item description and pricing options. Except as amended herein, all other terms and conditions of the Intergovernmental Agreement between Parties dated July 1, 2018, the First Amendment dated July 1, 2019, Second Amendment dated July 1, 2020, and Third Amendment dated July 1, 2021 will remain in full force and effect. CITY OF SPRINGFIELD INDEPENDENT CONTRACTOR Name: Name: Title: Title: Date: Date: RLVIEWLD & APPROVED AS TO FORM Kn sturt�-kraal DATE: 6/8/2022 SPRINGFIELD CITY ATTORNEY'S OFFICE C2091, Amendment 4, Page 2 of 7 Attachment 1 Page 2 of 7 Non -Profit Order Guide Effective: Jan 2022 WASHINGTON STATE Lql CORRECTIONAL INDUSTRIFS Identifier Key: (NGA) = NoI14++Qmpr Nur'1�4erlal, (V) = Vegan, (WM/MLF) = Women's Menu/Men's Lighter Fare Cl Food Products are manufactured in a facility which may contain milk, wheat, eggs, peanuts, and soy. Identifiers are not intended to be used as medical advice for food Item New Order Guide Description Price Quantity Unit o 20211018 Attachment 1 Page 3 of 7 1 of 5 $ Pri 125.00 200 -CT CS 10004 VEGAN WHOLE GRAIN BREAD SLICES, I/W, 2PK >200CT/CS 10075 WHITE WHOLE GRAIN BREAD SLICES, I/W, 2PK >200CT/CS $ 34.00 200 -CT CS 10312 WHITE WHOLE GRAIN DINNER ROLLS, BULK >96CT/CS $ 15.00 96 -CT CS 10077 WHITE WHOLE GRAIN DINNER ROLLS, I/W > 100CT/CS $ 16.00 100 -CT CS 10310 WHITE WHOLE GRAIN HAMBURGER BUNS, BULK > 192CT(24@8EA)/CS $ 40.00 18 -LF CS 10309 WHITE WHOLE GRAIN HOT DOG BUNS, BULK > 1 92CT(24@8EA)/CS $ $ 40.00 40.00 192 -CT 192 -CT CS CS 10315 WHITE WHOLE GRAIN LOAF BREAD, 20SL >18CT/CS 20211018 Attachment 1 Page 3 of 7 1 of 5 10531 WHOLE GRAIN APPLE BREAKFAST BARS, I/W >100CT(2.90Z)/CS 10437 WHOLE GRAIN APPLE CHUNK MUFFINS, I/W >100CT/CS 10025 CHOCOLATE BROWNIES, I/W > 100CT/CS $ $ 31.00 31.00 100 -EA 100 -EA CS CS 10241 CHOCOLATE CUPCAKES, I/W, NO ICING >100CT/CS 10530 CHOCOLATE PROTEIN COOKIES, I/W, 3PK >100CT/CS $ $ 80.00 31.50 100 -EA 100-L7A CS CS 10133 WHOLE GRAIN CHOCOLATE CHIP COOKIES, I/W, 2 -PK >100CT/CS 10135 WHOLE GRAIN MOLASSES COOKIES, I/W, 2PK >100CT/CS $ 31.50 100 -EA CS 10129 WHOLE GRAIN SNICKERDOODLE COOKIES, I/W, 2PK >100CT/CS $ 31.50 100 -EA CS 10139 WHOLE GRAIN TRIPLE CHOCOLATE FUDGE COOKIES, I/W, 2PK > 100CT/CS $ 31.50 100 -EA CS 10240 YELLOW CUPCAKES, I/W, NO ICING >100CT/CS $ 31.00 100 -EA CS 20211018 Attachment 1 Page 3 of 7 1 of 5 10531 WHOLE GRAIN APPLE BREAKFAST BARS, I/W >100CT(2.90Z)/CS 10437 WHOLE GRAIN APPLE CHUNK MUFFINS, I/W >100CT/CS $ 40.00 100 -CT CS 10448 WHOLE GRAIN BANANA BREAD MUFFINS, I/W >100CT/CS $ 35.00 100 -CT CS 10447 WHOLE GRAIN CHOCOLATE CHIP MUFFINS, I/W >100CT/CS $ 35.00 100 -CT CS 10383 WHOLE GRAIN CORN MUFFINS, I/W >100CT/CS $ 35.00 100 -CT CS 10266 WHOLE GRAIN ORANGE MUFFIN, I/W >100CT/CS $ 35.00 100 -CT CS 10446 WHOLE GRAIN PUMPKIN MUFFINS, I/W >100CT/CS $ 35.00 100 -CT CS 20211018 Attachment 1 Page 3 of 7 1 of 5 10531 WHOLE GRAIN APPLE BREAKFAST BARS, I/W >100CT(2.90Z)/CS $ 40.00 100 -CT CS 10532 WHOLE GRAIN BANANA BREAKFAST BARS, I/W >100CT(2.90Z)/CS $ 35.00 100 -CT CS $35.00 100 -CT CS 10536 WHOLE GRAIN CHOCOLATE CHIP BREAKFAST BARS, I/W > 100CT(2.90Z)/CS 10533 WHOLE GRAIN PUMPKIN BREAKFAST BARS, I/W >100CT(2.90Z)/CS $ 35.00 100 -CT CS 20211018 Attachment 1 Page 3 of 7 1 of 5 Non -Profit Order Guide WASHINGTON STATE 7LO'T CORRECTIONAL INDUSTRIES Item New Order Gui Descr'ption 10670 CINNAMON TOASTERS, BOWL >96CT(96@10Z)/CS 10676 CRISPY RICE, BOWL >96CT(96@.63OZ)/CS Effective: Jan 2022 Price Quantity Unit o $ 51.00 96 -CT CS $ 51.00 96 -CT CS .cozen Tray Breakfasts 14633PB BK TRAY B LIGHT >36 TRAYS/CS $ 100.00 36 -EA CS 10812 PEACH PIE BURRITO >60CT/CS $ 57.00 60 -EA CS 15800 BEAN AND CHEESE BURRITO >72(50Z)CT/CS $ 54.00 72 -CT CS 10811 BEEF AND CHICKEN SUPER BURRITO >60CT/CS $ 57.00 60 -EA CS 10552 MUFFIN, EGG AND TURKEY SAUSAGE PATTY, IW >50CT/CS $ 62.00 50 -CT CS 10814 CHICKEN BURRITO >60CT $ 60.00 60 -EA CS 10556 EGG AND CHEESE MUFFIN, I/W >50CT/CS $ 35.00 50 -EA CS 10820 EGG, TURKEY HAM AND CHEESE BURRITO >60CT/CS $ 65.00 60 -EA CS 10819 APPLE PIE BURRITO >60CT/CS $ 57.00 60 -CT CS .cozen Tray Breakfasts 14633PB BK TRAY B LIGHT >36 TRAYS/CS $ 100.00 36 -EA CS 14634PB BK TRAY D >36 TRAYS/CS $ 110.00 36 -EA CS 14636PB BK TRAY F >36 TRAYS/CS $ 110.00 36 -EA CS 14639PB BK TRAY G VEGAN >36 TRAYS/CS $ 110.00 36 -EA CS 14640PBI BK TRAY H VEGAN >36 TRAYS/CS $ 110.00 36 -EA CS 14630PBI BK TRAY I LIGHT >36 TRAYS/CS $ 100.00 36 -EA CS 11953 DELI LUNCH A (TB) >36 TRAYS/CS 11954 DELI LUNCH B (TB) >36 TRAYS/CS 11823 DOUBLE LUNCH C >36 TRAYS/CS 11832 DOUBLE LUNCH D >36 TRAYS/CS 10880 HALAL PEPPERONI LUNCH >36 TRAYS/CS 10911 HALAL SALAMI LUNCH >36 TRAYS/CS 11956 PBJ LUNCH >36 TRAYS/CS 11932 VEGAN CHEESE LUNCH >36 TRAYS/CS 11931 VEGAN PBJ LUNCH >36 TRAYS/CS 20211018 Attachment 1 Page 4 of 7 2 of 5 $ $ $ 110.00 36 -EA CS $ 105.00 36 -EA CS $ 135.00 36 -EA CS $ 135.00 36 -EA CS $ 150.00 36 -EA CS $ 150.00 36 -EA CS $ 95.00 36-E4 CS $ 125.00 36 -EA CS $ 120.00 36 -EA CS 20211018 Attachment 1 Page 4 of 7 2 of 5 $ $ 67.00 57.00 Quantity 24 -EA 24 -EA U/M CS CS 12737 PEACH PIE BURRITO, SCRAMBLED EGGS AND POTATOES >24EA/CS 12703 BBQ SAUCE WITH BEEF, POTATOES AND CARROTS >24EA/CS 14800 BEAN AND CHEESE BURRITO WITH RICE AND CORN >24EA/CS $ 71.00 24 -EA CS 14776 BEEF FILLING WITH RICE AND CAJUN BLACK BEANS >24EA/CS $ 71.00 24 -EA CS 12776 BEEF FILLING WITH RICE AND CAJUN BLACK BEANS >24EA/CS $ 57.00 24 -EA CS 12735 BREAKFAST BURRITO WITH RANCHERO SAUCE AND SWEET RICE >24EA/CS $ 57.00 24 -EA CS 12730 CHEESEY EGG OMELET WITH SWEET RICE AND O'BRIEN POTATOES >24EA/CS $ 57.00 24 -EA CS 12735 BREAKFAST BURRITO WITH RANCHERO SAUCE AND SWEET RICE >24EA/CS $ 57.00 24 -EA CS 20211018 Attachment 1 Page 4 of 7 2 of 5 Non -Profit Order Guide Effective: Jan 2022 WASHINGTON STATE Lqn CORRECTIONAL INDUSTRIES I. em New Or er Gui Desc ' tion Price �uantitV Unit o gni....... ,...1.. nn,..... /nl,...1.. I .._...0 r...... 12714 BREAKFAST EGG PATTY & TURKEY SAUSAGE > 24EA/CS 12701 CHICKEN BURRITO WITH ENCHILADA SAUCE, RICE AND BLACK BEANS 12764 CHICKEN PATTY WITH RANCHERO SAUCE, RICE AND VEGETABLES >24EA/CS 12758 CHICKEN LINK WITH PASTA MARINARA AND VEGETABLES >24EA/CS 14890 CHICKEN PATTY WITH RICE & RED BEANS > 24EA/CS 12757 CHICKEN PATTY WITH RICE, BBQ SAUCE AND BEANS >24EA/CS 12740 CREAMED GRAVY WITH GROUND BEEF ON BISCUIT AND POTATOES >24EA/CS 14897 CREAMED GRAVY WITH GROUND BEEF ON BISCUIT AND POTATOES O'BRIEN >24EA/CS 12726 CREAMY TUNA CASSEROLE, ROTINI AND VEGGIES >24EA/CS 12176 CRUNCHY CORNMEAL POLLOCK, RICE AND VEGETABLES >24EA/CS 14892 GROUND BEEF AND VEGETABLES WITH RICE AND GREEN BEANS >24EA/CS 14756 HALAL LASAGNA WITH GREEN BEANS >24EA/CS 14803 HUEVOS RANCHEROS WITH GREEN CHILE GRITS >24EA/CS 12756 LASAGNA WITH GREEN BEANS >24EA/CS 14632 MEATLOAF CRUMBLE WITH MASHED POTATOES, GRAVY AND GREEN BEANS >24EA/CS 12772 COUNTRY FRIED STEAK FINGERS WITH GRAVY, MASHED POTATOES AND VEGETABLES >24EA/CS 12740 CREAMED GRAVY WITH GROUND BEEF ON BISCUIT AND POTATOES >24EA/CS 14897 CREAMED GRAVY WITH GROUND BEEF ON BISCUIT AND POTATOES O'BRIEN >24EA/CS 12706 CREAMY CHICKEN ALFREDO WITH ROTINI AND PEAS >24EA/CS 12786 CREAMY CHICKEN CASSEROLE WITH ROTINI AND VEGETABLES >24EA/CS 12726 CREAMY TUNA CASSEROLE, ROTINI AND VEGGIES >24EA/CS 12176 CRUNCHY CORNMEAL POLLOCK, RICE AND VEGETABLES >24EA/CS 12734 GERMAN STYLE GROUND BEEF GOULASH, MACARONI AND GREEN BEAN BLEND >24EA/CS 12721 GRILLED HAM AND CHEESE WITH TOMATO SOUP >24EA/CS 14892 GROUND BEEF AND VEGETABLES WITH RICE AND GREEN BEANS >24EA/CS 14803 HUEVOS RANCHEROS WITH GREEN CHILE GRITS >24EA/CS 12756 LASAGNA WITH GREEN BEANS >24EA/CS 14632 MEATLOAF CRUMBLE WITH MASHED POTATOES, GRAVY AND GREEN BEANS >24EA/CS 12768 SALISBURY STEAK WITH MASHED POTATOES & VEG >24EA/CS 12738 JAPPLE PIE BURRITO, SCRAMBLED EGGS AND POTATOES >24EA/CS $ 58.00 IIA II Aj .� L%1IICI FQI CCS $ 60.00 24 -EA CS $ 60.00 24 -EA CS $ 60.00 24 -EA CS $ 75.00 24 -EA CS $ 65.00 24 -EA CS $ 60.00 24 -EA CS $ 71.00 24 -EA CS $ 65.00 24 -EA CS $ 71.00 24 -EA CS $ 71.00 24 -EA CS $ 65.00 24 EA CS $ 57.00 24 -EA CS $ 57.00 24 -EA CS $ 71.00 24 -EA CS $ 57.00 24 -EA CS $ 57.00 24 -EA CS $ 71.00 24 -EA CS $ 57.00 24 -EA CS $ 57.00 24 -EA CS $ 57.00 24 -EA CS $ 71.00 24 -EA CS $ 57.00 24 -EA CS $ 57.00 24 -EA CS $ 71.00 24 -EA CS $ 57.00 24 -EA CS $ 57.00 24 -EA CS $ 71.00 24 -EA CS $ 57.00 24 -EA CS $ 57.00 24 -EA CS 20211018 Attachment 1 Page 5 of 7 3 of 5 Non -Profit Order Guide WASHINGTON STATE Lql CORRECTIONAL INDUSTRIES Item New Order Guide Descrintinn 12768 B A A ED ME VEGETABLES >24EA/CS 14817 SALISBURY STEAK WITH ONION GRAVY, RICE, AND PEAS AND CARROTS >24EA/CS 12732 SESAME GINGER BEEF, RICE AND VEGETABLES >24EA/CS 14703 SLOPPY JOE BBQ SAUCE WITH BEEF, POTATOES AND VEGETABLES >24EA/CS 14619 SOUTHWEST VEGAN HASH WITH APPLE OATMEAL >24EA/CS 12767 SPAGHETTI WITH MEAT SAUCE AND GREEN BEANS >24EA/CS 12707 TERIYAKI SAUCE WITH CHICKEN, RICE AND VEGETABLES >24EA/CS 12789 VEGAN BURGER WITH COCONUT CURRY RICE AND PEAS >24EA/CS 14612 VEGAN CAJUN STYLE BLACK BEANS, RICE AND CORN >24EA/CS 14602 VEGAN CHILI WITH MACARONI AND GREEN BEANS >24EA/CS 14600 VEGAN CHILI WITH RICE AND VEGETABLES >24EA/CS 14622 VEGAN SPICY BEAN BURRITO WITH RED CHILI SAUCE, RICE AND VEGETABLES >24EA/CS 14603 VEGAN SWEET THAI CHILI PATTY WITH SEASONED BROWN RICE AND CARROTS >24EA/CS 14616 VEGAN ZUCCHINI SCRAMBLE AND CAJUN STYLE BLACK BEANS >24EA/CS 12766 VEGETABLE STEW WITH BEEF, POTATOES AND CARROTS >24EA/CS 24 -EA C5 $ 46.00 24 -EA CS $ 46.00 24 -EA C5 $ 46.00 24 -EA CS $ 46.00 24 -EA CS $ 50.00 24 -EA CS 10653 BAKED ZITI (SHELF STABLE) - KOSHER >12/CS 16707 BEEF & LAMB KEBAB (SHELF STABLE) - KOSHER 16704 BEEF CHOLENT (SHELF STABLE) - KOSHER 10660 BEEF MEATBALLS AND SPAGHETTI (SHELF STABLE) - KOSHER >12/CS 16660 BEEF PEPPER STEAK (SHELF STABLE) - KOSHER >12/CS 10663 CHEESE RAVIOLI (SHELF STABLE) - KOSHER >12/CS 10635 CHICKEN MEATBALLS (SHELF STABLE) - KOSHER >12/CS 10656 FILLET OF SALMON (SHELF STABLE) - KOSHER >12@120Z/CS 16708 PARVE EGGPLANT PARMESAN (SHELF STABLE) - KOSHER Effective: Jan 2022 PriceQuanti ty Unit o V'I I ILII s MCI IU/ MCI I L161 I ICI F0 C $ 62.00 $ 57.00 24 -EA C5 $ 71.00 24 -EA C5 $ 60.00 24 -EA CS $ 80.00 24 -EA C5 $ 50.00 24 -EA CS $ 57.00 24 -EA CS $ 57.00 24 -EA C5 $ 46.00 24 -EA CS $ 46.00 24 -EA C5 $ 46.00 24 -EA CS $ 46.00 24 -EA CS $ 50.00 24 -EA CS $ 46.00 24 -EA CS $ 72.00 24 -EA CS $ 60.00 24 -EA CS $ 62.00 12 -EA CS $ 62.00 12 -EA CS $ 62.00 12 -EA CS $ 62.00 12 -EA CS $ 62.00 12 -EA CS $ 62.00 12 -EA CS $ 62.00 12 -EA CS $ 90.00 12 -EA CS $ 62.00 12 -EA CS 20211018 Attachment 1 Page 6 of 7 4 of 5 Non -Profit Order Guide WASHINGTON STATE 7L4,1 CORRECTIONAL INDUSTRIES Item New Order qpi Des4; 'ption 10662 TURKEY AND MASHED POTATO (SHELF STABLE) - KOSHER >l2/CS 166611 TURKEY SHWARMA (SHELF STABLE) - KOSHER >12/CS Effective: Jan 2022 Price,Quantity Unit o vvviiicii.)rviciiu/rvicii.)LISIILCi raic $ 62.00 12 -EA CS $ 62.00 12 -EA CS 20211018 Attachment 1 Page 7 of 7 5 of 5