HomeMy WebLinkAboutItem 01- Transportation Funding PrioritizationAGENDA ITEM SUMMARY Meeting Date:
5/16/2022
Meeting Type:
Work Session
Staff Contact/Dept.:
Emma Newman/DPW
Staff Phone No:
541.726.4585
Estimated Time:
30 Minutes
SPRINGFIELD Council Goals:
Maintain and Improve
CITY COUNCIL
Infrastructure and
Facilities
ITEM TITLE: TRANSPORTATION FUNDING PRIORITIZATION
ACTION Prioritize projects for the City of Springfield to inform applications for regional
REQUESTED: transportation funds.
ISSUE The Central Lane Metropolitan Planning Organization (MPO) has transportation
STATEMENT: grant funding available. The City of Springfield needs to decide which projects to
prioritize for submission of funding applications.
ATTACHMENTS: Attachment 1: Council Briefing Memo
Attachment 2: Transportation Projects to Prioritize
Attachment 3: Seeking Other Funding and Funded Projects Lists
DISCUSSION/ The Central Lane MPO is starting discussions with regional transportation planning
FINANCIAL staff and the Metropolitan Policy Committee about programming transportation
IMPACT: funds for federal fiscal years 2022 through approximately 2026. Once program
costs are subtracted, there will be $10.8M - $27M available to fund projects in the
metropolitan region depending on whether the funds are programmed through 2025,
2026, or 2027. If funding through 2026, the total available regionally is about
$19M. City of Springfield could likely anticipate funding somewhere between $3M
- $6M in transportation projects. Springfield needs to contribute at least 10.27% in
local funds to projects to fulfill the local match requirement for the federal grants.
Staff developed a list of transportation projects to consider and is seeking direction
from City Council on prioritization. Please see Attachment 1 for background
information, funding timeline information, principles for funding approach, and
project descriptions. Attachment 2 provides two lists. The first is a list of projects
that staff recommends funding. The second is a list staff is seeking Council
prioritization on for the remainder of the anticipated funds. Which projects should
the City of Springfield submit funding applications for and of those, what is the
sequence of priority?
Attachment 3 is provided for context. It shows transportation projects that are in
progress and have already been funded and projects for which other sources of
funding are being sought.
Mayor VanGordon and Councilor Moe are Springfield's representatives on the
Metropolitan Policy Committee, the decision making body for these funds.
MEMORANDUM City of Springfield
Date: 5/16/2022
To: Nancy Newton, City Manager COUNCIL
From: Emma Newman, Senior Transportation Planner BRIEFING
Tom Boyatt, Community Development Director
Subject: TRANSPORTATION FUNDING MEMORANDUM
PRIORITIZATION
ISSUE: The Central Lane Metropolitan Planning Organization (MPO) has transportation grant
funding available. The City of Springfield needs to decide which projects to prioritize for
submission of funding applications.
COUNCIL GOALS/
MANDATE:
Maintain and Improve Infrastructure and Facilities
BACKGROUND:
Overview
The Central Lane Metropolitan Planning Organization (MPO) receives federal grants to fund
transportation projects in the Eugene -Springfield metropolitan area. These funds consist of
money from the following federal transportation programs:
• Surface Transportation Block Grant (STBG)
• Transportation Alternatives (TA)
• Congestion Mitigation and Air Quality Improvement (CMAQ)
• Carbon Reduction (CR)
• Highway Infrastructure Program (HIP)
The following table provides the estimated funds that Central Lane MPO anticipates receiving in
the coming years that are available for funding projects.
Projected Un -programmed MPO Discretionary Balances for 2022-2027
Program
2022
2023
2024
2025
2026
2027
STBG
-
-
$4,732,993
$5,083,951
$5,206,581
TA
-
-
$603,426
$225,772
$238,215
$250,934
CR
$667,877
$681,234
$694,859
$708,756
$722,931
$737,389
CMAQ
-
-
$864,851
$2,033,323
$2,073,990
HIP
-
$1,658,862
--
--
-
--
Total
$667,877
$2,340,096
$1,298,285
$6,532,373
$8,078,420
$8,268,894
Cumulative
$667,877
$3,007,973
$4,306,258
$10,838,631
$18,917,051
$27,185,945
Projects eligible for funding must be in the CLMPO boundary, be included in or consistent with
the Regional Transportation Plan (RTP), and meet the general requirements for federal aid
projects. In addition to these requirements, the next round of funding is likely to focus on the
following objectives from the RTP:
• Eliminate fatal and serious injury crashes for all modes of travel.
Attachment 1, Page 1 of 6
MEMORANDUM 5/12/2022�110�2 Page 2
• Preserve and maintain transportation system assets to maximize their useful life and
minimize project construction and maintenance costs.
• Eliminate barriers that people of color, low-income people, youth, older adults, people
with disabilities, and other historically excluded communities face meeting their travel
needs.
• Reduce the transportation system's vulnerability to natural disasters and climate change.
• Improve public health by providing safe, comfortable, and convenient transportation
options that support active living and physical activity for all ages and abilities to meet
daily needs and access services.
• Increase the percentage of trips made using active and low carbon transportation modes
while reducing vehicle miles traveled within our region.
• Strive to reduce vehicle -related greenhouse gas emissions and congestion through more
sustainable street, bike, pedestrian, transit, and rail network design, location, and
management.
• Complete gaps in the regional bicycle and pedestrian networks, including paths.
The Metropolitan Policy Committee will be providing direction on which objectives to focus
this next round of funding on at the committee meeting on May 5, 2022. The list of objectives
above could change depending on MPC's direction.
Proposed Principles for Funding Springfield Projects
Funding transportation projects through the regional grant programs is not as simple as matching
the needed dollar amount with a given project. There are a number of factors, including the
specific grant eligibility criteria of each funding source, staff capacity to deliver the projects, as
well as certification requirements for federalized projects.
City of Springfield is in the process of becoming certified to directly deliver federal projects,
without having to go through a partner agency such as ODOT, Lane County, or the City of
Eugene. However, this process is not yet complete and the ODOT process lacks certainty due to
unpredictable ODOT review timelines. Additionally, ODOT has said that we cannot anticipate
any availability of state funds to swap out federal funds to enable the City of Springfield to
directly deliver our federally funded projects during this next cycle of funding.
Given these nuances, staff developed the following funding principles to guide Springfield's
approach with this next round of funding:
• Remove local overmatch on existing projects to free up match funding
• Finish projects that have been started and are partially complete
• Add to projects for which we can partner with other agencies to coordinate and deliver
• Maintain existing infrastructure by funding preservation programs
• Apply for fewer projects that are higher dollar amounts to address staffing capacity
constraints
• Fund major safety areas
The Bicycle and Pedestrian Advisory Committee (BPAC) recently made recommendations
related to the Capital Improvement Program (CIP) update and advised staff to fund projects in
neighborhoods with an above average percentage of low income households and households
without access to a car.
Attachment 1, Page 2 of 6
MEMORANDUM 5/12/2022�110�2 Page 3
Funding_ Timeline
The following table shows the anticipated timeline for this funding cycle to ensure that projects
can be funded on a schedule that complies with federal requirements and that accounts for the
regional decision making process.
May 5 & 12
TASC Project Brainstorm & Coordination
(Project + est. cost + est. year)
May 20/July 1
Project Solicitation Open/Close
July 7 & 14
TASC Discussion/Prioritization
July 21
TPC Propose Funding Package
July 22/Aug 21
Public Comment Period Open/Close
July 22 — Oct 31
CMAQ Documentation
Aug 4
MPC Presentation - Public Hearing
Aug 18
TPC Recommendation
Sep 1
MPC Approval
Sep 1 — Oct 31
Draft STIP Project Entry
TASC/TPC — regional transportation planning staff committees
MPC — elected/appointed officials policy committee
STIP — State Transportation Improvements Program
Project Details
The following project descriptions provide more details for the projects shown in Attachment 2.
Projects that are included in the Springfield 2035 Transportation System Plan (TSP) are
referenced by project number.
Laura St
TSP Project US -2
Lane County is delivering this urban standards project, which has portions within Lane County's
jurisdiction and portions within the city limits. The City of Springfield has already received
$250,000 for the City's portion of the preliminary engineering design phase that is currently
underway. This amount is reflected in the "Recommend" portion of Attachment 2 since it is
considered to be an early allocation of grant funds from this upcoming funding cycle.
Lane County has already received funding to complete its portion of the project. $700,000 more
in grant funding is needed to pair with $1M of city storm water funds to complete the City
portion of the project. There are cost efficiencies and there will be less disruption to the
neighborhood by partnering with Lane County to deliver the joint project through construction.
Lane County is already federally certified, which provides a viable project delivery method.
See January 24, 2022 communication memo for additional information.
Attachment 1, Page 3 of 6
MEMORANDUM 5/12/20225,110,12022 0moi Page 4
Franklin Blvd (OR 225) Design
TSP Project R-20
This preliminary engineering project has already been funded. The recommendation is to add
additional federal dollars to the project to return $281,895 of local funds to the City to use to
leverage other funding.
Transportation System Plan Updates
The City of Springfield will be required to update the Springfield Transportation System Plan
(TSP) to comply with the pending Climate Friendly and Equitable Communities state rules. The
total cost to update the TSP could range from $1M - $3M. It is currently impossible to
accurately estimate the cost due to not knowing what level of detail the pending state mandates
will require.
The City is in conversations with the Department of Land Conservation and Development and
the Oregon Department of Transportation to actively seek state funding for mandated work.
However, if the City brings some funding to the pending mandated planning work it will likely
provide more flexibility to ensure some level of local staff participation and for local values to
be better reflected. The scope of this planning work could include, but would not be limited to,
bicycle and pedestrian planning, staff coordination, and regional scenario planning.
Pedestrian Crossing Enhancements
TSP Projects PB -9, PB -21, and PB -48
This project would fund a number of pedestrian crossing enhancements throughout Springfield.
Locations to consider that are in Springfield's 2035 Transportation System Plan, have been
discussed by the Bicycle and Pedestrian Advisory Committee, and have been raised by
community members include:
• Pioneer Parkway East and West at E St
o Add rapid flashing beacon crossings to enable pedestrians to more easily and
safely cross the street, including transit riders traveling to and from the nearby
EmX stations. ODOT is in the process of transferring Pioneer Parkway to the
City.
• EWEB Path Crossings
o The TSP project is described as "Improve path crossings to emphasize path
priority and to improve safety."
o With the current development of Pierce Park and Marcola Meadows underway,
these crossings will likely have increased use.
0 5" and 19' Streets would add pedestrian refuge islands and possibly an
additional flashing beacon in the island.
o Local neighborhood streets would have elevated path crossings and other traffic
calming to emphasize the path and improve safety.
• Thurston Rd / 69' St
o The TSP project is described as "Add a crosswalk with a rapid rectangular
flashing beacon."
o During the pandemic the City moved a portable, temporary rapid flashing
beacon to this location.
o This project would replace the temporary beacon with a permanent rapid
flashing beacon crossing where the sidewalk ends on the north side of the street.
Attachment 1, Page 4 of 6
MEMORANDUM 5/12/2022�110�2 Page 5
o The temporary rapid flashing beacon could then be moved to a new location.
Traffic Signal Controller & Cabinet Modernization
The City has maintained antiquated traffic signal equipment for many years, often relying on
used components purchased from other jurisdictions. This equipment, while it has been reliable
over the years, is beginning to fail and repair parts are becoming expensive and hard to procure.
It is also very difficult to get adequate vendor support for these legacy components. The city is
in need of a substantial upgrade to more modern traffic signal equipment, including new
controllers and radar detection.
This new equipment will provide additional capabilities for data collection, which will help
make more informed decisions regarding future transportation infrastructure needs. Additionally,
this new equipment provides additional capabilities for coordination and timing, which will help
reduce trip durations and improve the efficiency of our transportation network. This project is
scalable. To replace the equipment for all of the City of Springfield -owned traffic signals (45)
would cost about $5,300,000.
Sidewalk Repair and Maintenance Program
This project would fund a citywide sidewalk repair and maintenance program for three to four
years. Broken, uplifted, or sidewalks panels in other forms of disrepair would be replaced to
provide a smooth and compliant surface for people to walk and roll on. There is a large backlog
of sidewalk repair and maintenance needs, which pose an ADA compliance and liability issue.
If Council chooses to prioritize this project, staff will seek more direction from Council on
policy decisions on how to approach the program. The Springfield Development Code places the
burden of sidewalk maintenance on the abutting property owner. As such, a sidewalk inspection
and compliance program could partner with property owners to ensure sidewalk repairs are
done. Alternatively, the City could change the code to place the burden of sidewalks on the City,
but then the program would need to be significantly more robust to address the needs. Direction
could also be given on where and how to prioritize repair and maintenance work.
South 48th St
TSP Project R-39
TSP project description states, "Extend South 48' Street with a two-lane cross-section with a
parallel multi -use 12 -foot wide path and roundabout intersection treatment at Daisy Street and
South 48' Street." There has been development of more housing in this area and more is
anticipated in the next several years. With the increased traffic, people currently have to drive
along Daisy St, part of the regional bikeway route, to access Main St. This project would help
reduce out of direction travel and reduce the number of vehicles driving along the Daisy St
bikeway. The project has two portions:
1) the segment connection, and
2) the roundabout intersection at Daisy St / S. 48th St.
Funding and constructing this project would increase the traffic volumes at Main St and 48' St.
Attachment 1, Page 5 of 6
MEMORANDUM 5/12/2022�110�2 Page 6
Pavement Preservation Project
This project preserves pavement on a street segment that does not yet need to be fully
reconstructed, which is more cost effective than full reconstruct projects. It would upgrade ADA
ramps. If prioritized, core sampling will help determine what locations are still viable for
preservation. Staff believe S. 32nd Ave and Jasper Rd from the railroad tracks to S. 42nd St may
be a viable segment of street to consider from the 2018 General Obligation Bond tier 2 list that
was not funded.
Projects of this type would be a good fit for locally generated revenue sources such as another
bond measure or a transportation utility fee. Although the bond measure successfully addressed
$ l OM of street maintenance needs, there is still a significant backlog.
Mohawk Blvd
This project was brought to City Council in 2019 for funding consideration. Per Council's
direction, the City of Springfield applied for funding, but was not successful. Since then, this
street segment has deteriorated further from a partial preservation and partial reconstruct project
into full reconstruction. It is used by trucks, transit, and will be used by more and more vehicles
with the current and future build out of the Marcola Meadows development.
Projects of this type would be a good fit for locally generated revenue sources such as another
bond measure or a transportation utility fee. Although the bond measure successfully addressed
$ l OM of street maintenance needs, there is still a significant backlog.
RECOMMENDED ACTION: Recommend funding for Laura St, Franklin Blvd (OR 225), and
Transportation System Plan Updates. Provide direction on projects from the Options to Prioritize
list in Attachment 2 to submit funding applications for and indicate order of priority.
Attachment 1, Page 6 of 6
Recommend for Funding:
Project Name
Cost
TSP #
Notes
Laura St
$250,000
US -2
Preliminary Engineering phase ($250,000) already funded in
winter 2022.
$700,000 needed to pair with $1M of city storm water funds to
$700,000
complete remainder of project.
Lane County delivering on behalf of Springfield as federally
certified agency.
5 -year crash history includes 2 injury level C (Minor) and 3
property damage only crashes.
Franklin Blvd (OR 225) Design
$281,895
R-20
Reduce local overmatch and return $281,895 of local funds to
the City to use to leverage other funding.
Transportation System Plan Updates
$300,000
Total TSP update project cost estimated $1-$3M (unknown due
to pending state mandates). Will seek state funding for
mandates. Bike and ped planning, transportation staff costs,
regional scenario planning coordination, etc.
Recommend Total: $1,531,895
Attachment 2, Page 1 of 2
Options to Prioritize:
Project Name
Cost
TSP #
Notes
Pedestrian Crossing Enhancements
$1,500,000
P13-9
5 -year crash history includes 3 injury level B (Moderate), 3
*Pioneer Parkway East and West at E St
PB -21
injury level C (Minor), and 3 property damage only. There has
*EWEB Path Crossings
PB -48
been a fatal pedestrian crash on Pioneer Parkway nearby.
*Thurston Rd / 69th St
Traffic Signal Controller & Cabinet Modernization
$1,000,000
Scalable, up to $5,300,000 for citywide project. Safety and
reliability benefits where funded.
Sidewalk Repair and Maintenance Program
$1,500,000
Citywide, 3-4 years of program funding. If chosen, need further
direction from Council on policy decisions on how to approach
program. ADA liability and compliance issue. Scalable.
S. 48th St
$1,500,000
R-39
Construct road connection and multi -use path to connect Daisy
(Daisy St to Main St)
St to Main St to reduce out of direction travel and reduce
$1,500,000
number of vehicles on Daisy St bikeway. First $1,500,000 funds
segment, second $1,500,000 funds roundabout intersection at
Daisy St.
Pavement Preservation Project
$1,500,000
Fund a pavement preservation project that would include an
(i.e. S. 32nd / Jasper Road - railroad to S. 42nd St)
overlay and ADA ramp upgrades along a segment of street that
has yet to fall into need of a full reconstruct. If prioritized, core
sampling will help determine what locations are still viable for
preservation. Scalable.
Mohawk Blvd
$1,500,000
Full reconstruct. Need increased and sustainable revenue
(to 19th from OR 126 Expressway)
source for ongoing pavement preservation and reconstruction
for projects like this across the city.
Options Total: $10,000,000 (expect to receive $1,500,000 - $4,500,000 from this options list)
Attachment 2, Page 2 of 2
Seeking Other Funding:
Project Name
Cost
Notes
S. 32nd / Virginia Avenue rapid flashing beacon funded with MPO
transportation grant funds ($350,000). Awaiting All Roads
$350,000
Transportation Safety (ARTS) 2024-2027 funding results for
Virginia -Daisy Bikeway
$1,157,352
remainder of the project in fall 2022. Likely to be funded.
All Roads Transportation Safety (ARTS) 2024-2027 scoping for bike
28th St (Main St to Olympic)
$112,000
lanes, funding announcement fall 2022. Semi -likely to be funded.
All Roads Transportation Safety (ARTS) 2024-2027 scoping, funding
announcement fall 2022. Partial Lane County jurisdiction.
Wayfinding signing, convert sidewalk to shared use path along
Glenwood Blvd, upgrade segment lighting, new intersection lighting
14th St Bikeway (Glenwood Blvd to Mississippi Ave)
$1,262,300
at Henderson Ave and Mississippi Ave. Semi -likely to be funded.
All Roads Transportation Safety (ARTS) 2024-2027 scoping, funding
announcement fall 2022. Installation of lead pedestrian intervals,
left turn restrictions when pedestrian has pushed button, and
additional intersection lighting at various intersections along
Centennial Blvd & Gateway St Systemic Safety Upgrades
$802,838
Centennial Blvd and Gateway St. Unlikely to be funded.
Multiuse path project refinement grant request. Willamalane likely
to apply to Oregon Community Paths in late 2022 to further develop
Northeast Critical Links
$250,000
McKenzie River Connector and Moe Mountain Path projects.
Continued Planning Phase for Main Street Safety Project. Potentially
Main Street Safety Project - Planning Phase
TBD
using covid relief funds from MPO.
Pavement Preservation and Reconstruct Projects
TBD
Need stable ongoing revenue source.
Bike Share
$300,000
$100,000/yr for 100 bikes. Apply for STIF funds in fall 2022.
Total: $4,234,490
Attachment 3, Page 1 of 2
Already Funded:
Project Name
Cost
Notes
Mill Street Reconstruct
$9,101,000
MPO and locally funded.
S.28 th St Dust Mitigation
$1,915,029
MPO funded.
Traffic Signal Modernization
$278,614
MPO funded. Upgrade existing City traffic signals to a radio -based
communication system.
S.42 nd Street / Daisy St Roundabout
$990,000
MPO funded.
West D St Traffic Calming and Path Realignment
$375,000
MPO funded. Funded as part of $0.5M Walking and Biking Safety
Improvements grant.
School Crossings Project (Jasper Road at Dondea and Filbert)
$445,200
MPO funded with school district match contribution.
Q St (Pioneer Parkway E to 5th St) Reconstruct
$4,710,000
MPO funded.
Walking and Biking Network Improvements
$557,227
MPO funded. BPAC April 2022 Recommendation: 2 temporary
portable RRFBs, Mohawk south of I St RRFB, 5th Street North of Q St
RRFB.
Regional Safety Analysis and Programming
$100,000
MPO funded.
Franklin Blvd (OR 225) Design
$800,000
MPO funded.
New Franklin Blvd — Phase 2 Design (Mississippi Ave to
Henderson Ave)
$750,000
MPO funded.
New Franklin Blvd — Mississippi Ave Roundabout Construction
$10,100,000
Federal RAISE grant funded in partnership with Eugene.
42nd Street (International Paper to Marcola Road)
$12,000,000
HB2017 Oregon Legislature funded.
Filling the Gaps — Safe Walking Routes to Schools
$638,000
State Non -highway Enhance funded through LaneACT.
City Signal Enhancements - Various Signalized Intersections
$2,033,100
All Roads Transportation Safety grant.
Gateway Street at Kruse Way
$231,300
All Roads Transportation Safety grant.
Centennial Boulevard Overlay (Aspen to Prescott)
$1,054,360
Bond funded.
Total: $46,078,830
Attachment 3, Page 2 of 2