HomeMy WebLinkAboutItem 05 Volunteer ResolutionAGENDA ITEM SUMMARY
SPRINGFIELD
CITY COUNCIL
ITEM TITLE:
Meeting Date:
Meeting Type:
Staff Contact/Dept.:
Staff Phone No:
Estimated Time:
Council Goals:
4/18/2022
Regular Meeting
Tom Mugleston/HR
541-726-3724
Consent Calendar
Provide Financially
Responsible and
Innovative Government
Services
RESOLUTION EXTENDING WORKERS' COMPENSATION INSURANCE TO
CITY VOLUNTEERS
ACTION
REQUESTED:
Adopt/Not Adopt the following Resolution:
A RESOLUTION EXTENDING CITY OF SPRINGFIELD WORKERS'
COMPENSATION COVERAGE TO VOLUNEERS OF THE CITY OF
SPRINGFIELD
ISSUE
STATEMENT:
Pursuant to ORS 656.031, the attached Resolution must be adopted in order for the
City of Springfield to provide workers' compensation insurance coverage through
our insurer the State Accident Insurance Fund (SAIF) to classes of volunteers listed
in the resolution.
ATTACHMENTS:
ATT 1: Resolution extending City of Springfield Workers' Compensation coverage
to volunteers of the City of Springfield.
DISCUSSION/
FINANCIAL
The City benefits from service offered by volunteers. In some cases, the work
IMPACT:
performed puts volunteers at significant risk and the City wishes to extend workers'
compensation benefits to assist volunteers in the event of an injury or occupational
illness and limit potential costs to the City.
Workers' compensation is a no-fault system, and with few exceptions, the exclusive
remedy for injuries and illnesses suffered while working. Workers' compensation
benefits are finite and limited to medical, disability, and retraining costs associated
with a specific impairment.
The City adopted resolutions in 2013 and 2014 extending workers' compensation
coverage to volunteers. Due to changing Workers' Compensation carriers from
City County Insurance Services (CIS) to SAIF on July 1, 2021, the City is no longer
self-insured and it is necessary to 1) identify the new carrier, 2) update the
presumed wages, and 3) identify the classes of volunteers that will be covered, in
order to extend workers' compensation coverage.
CITY OF SPRINGFIELD, OREGON
RESOLUTION NO.
A RESOLUTION EXTENDING CITY OF SPRINGFIELD WORKERS' COMPENSATION
COVERAGE TO VOLUNTEERS OF THE CITY OF SPRINGFIELD
WHEREAS, the City of Springfield seeks to extend workers compensation coverage to
volunteers of the City of Springfield.
NOW THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Springfield,
a municipal corporation of the State of Oregon as follows:
Effective July 1, 2021, and Pursuant to ORS 656.031, the City of Springfield shall
provide workers compensation insurance coverage to classes of volunteers listed in
this resolution, noted on SAIF payroll schedule and verified at audit:
A. Public Safety Volunteers: An assumed wage of $800 per month each will be
used for public safety volunteers listed below.
Police reserve officers
• Community emergency response team members (CERT)
B. Political Subdivision Volunteers: An assumed wage equal to the State of Oregon
minimum wage will be used for the performance of administrative duties. The
covered bodies are:
City Council Members
City Police Vehicle Equipment Repair Shop volunteers
C. Manual labor by elected officials: An assumed monthly wage equal to the State
of Oregon minimum wage will be used for public officials for the performance of
non -administrative duties specified below:
• City Council members while they perform manual labor at the annual
Spring Clean -Up event.
D. Public Events: Not Applicable.
E. Community Service Volunteers/Inmates: Not Applicable.
F. Other volunteers: Not Applicable.
2. The City of Springfield agrees to maintain verifiable rosters for all volunteers
including volunteer name, date of service and hours of service and make them
available at the time of a claim or audit to verify coverage.
3. This Resolution has the same force and effect as if signed on or before the effective
date of coverage.
4. This Resolution shall take effect upon its adoption by the Council.
Attachment 1, Page 1 of 2
ADOPTED by the Common Council of the City of Springfield this day of
2022 with a
vote of for and against.
Attest:
AJ Nytes
City Recorder
Attachment 1, Page 2 of 2