HomeMy WebLinkAboutResolution 2022-08 02/22/2022 CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 2022-08
SUPPLEMENTAL BUDGET #3 AND APPROPRIATIONS TRANSFER
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING
FUNDS; GENERAL, STREET, SPECIAL REVENUE, BUILDING CODE, FIRE LOCAL OPTION
LEVY, REGIONAL WASTEWATER CAPITAL, STREET CAPITAL, SANITARY SEWER
OPERATIONS, REGIONAL WASTEWATER, AMBULANCE, BOOTH-KELLY, AND VEHICLE &
EQUIPMENT; AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN THE
GENERAL FUND FROM CONTINGENCY EXPENSE TO POLICE DEPARTMENT OPERATING
EXPENSE.
WHEREAS, the Common Council has adopted the budget and made appropriations for Fiscal Year
2021-2022 through Resolution No. 2021-23 adopted June 21, 2021 and as amended by Resolution
2021-30 adopted September 7, 2021, Resolution 2021-37 adopted October 18t", 2021, and Resolution
2021-41 adopted December 6t", 2021
WHEREAS, ORS 294.471(1)(a)(b)(c) and (d) permit a supplemental budget to respond to an
occurrence or condition that is not ascertained when preparing the original budget or a previous
supplemental budget for the current year or current budget period and that requires a change in
financial planning; a pressing necessity that could not reasonably be foreseen when preparing the
original budget or a previous supplemental budget for the current year or current budget period and
that requires prompt action; recognize funds that are made available by another unit of federal, state
or local government and the availability of which could not reasonably be foreseen when preparing the
original budget or a previous supplemental budget for the current year or current budget period; or
due to a request for services or facilities the cost of which is to be supplied by a private individual,
corporation or company or by another governmental unit and the amount of which could not be
accurately estimated when preparing the original budget or a previous supplemental budget for the
current year or current budget period;
WHEREAS, the Common Council is requested to make adjustments to the Fiscal Year 2021-2022
budget and appropriations to meet unexpected needs and to allow appropriations of new revenues
pursuant to ORS 294.471(1)(a)(b)(c) and (d) as justified in Exhibit A, which is attached and
incorporated by reference;
WHEREAS, ORS 294.463 allows transfers of appropriations within a fund when authorized by
ordinance or resolution of the governing body, stating the need for the transfer, the purpose of the
authorized expenditure, and the amount transferred;
WHEREAS, the adjustments to the Fiscal Year 2021-2022 budget and appropriations include
expenditure of any source of available funds for the purpose of demolition of a City-owned building
that has experienced structural failure and constitutes an emergency under ORS 294.481;
WHEREAS, this supplemental budget and adjustments to appropriations are being presented at a
public hearing at which the public may comment on such requests; and
WHEREAS, notice of a public hearing, including information regarding such revenues and
expenditures was published in a newspaper of general circulation not less than 5 days prior to the
public meeting,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1: The Fiscal Year 2021-2022 budget and appropriations, as adopted by Resolution
No. 2021-23 and as amended by Resolution 2021-30, Resolution 2021-37, and Resolution 2021-41
hereby adjusted as provided in Exhibit A.
Section 2: This Resolution will take effect upon adoption by the Council.
ADOPTED by the Common Council of the City of Springfield this 22ndday of February, 2022,
by a vote of 6 for and 0 against.
ATTEST:
City Recorder
REVIEWED&APPROVED
AS TO FORM
Mary 3r d�FetSMith
E: Fee r
DAT20��
SPRINGFIELD CITY ATTORNEY'S OFFICE
Resolution No.2022-08
Exhibit A, Page 1 of 7
EXHIBIT A
FY2021-22
SUPPLEMENTAL BUDGET 3 AND APPROPRIATIONS TRANSFER
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
General Fund-100
Department Operating
City Manager's Office $ 1,531,860 $ 83,793 $ - $ - $ 62,000 $ 1,677,653
Development&Public Works 2,819,475 - - 1,350 - 2,820,825 (1)
Finance 2,396,951 5,400 - - 9,600 2,411,951
Fire and Life Safety 12,302,070 80,324 - 52,558 - 12,434,952 (2)
Human Resources 688,070 - - - 25,750 713,820
Information Technology 1,941,296 - - - - 1,941,296
Legal Services 777,086 - - - - 777,086
Library 1,902,711 13,240 - - - 1,915,951
Police 16,413,396 336,000 16,749,396 (3)
Total Department Operating 40,772,914 182,757 53,908 433,350 41,442,929
Non-Departmental
Transfers 1,172,619 811,185 - - 6,000 1,989,804
Contingency 1,000,000 - - - (439,350) 560,650 (3)
Reserves* 7,431,484 476,175 7,907,659
TotalNon-Departmental9,604,103 1,287,360 (433,350) 10,458,113
Total General Fund S 50377,017 S 1,470,117 S - S 53,908 S - S 51,901,042
General Fund Commentary:
1.)Recognize$1,350 in unanticipated revenue from outside agencies and increase appropriations in the Development&Public Works Department,Community Development Division to
support training expense in the department.The Historic Commission is putting on a training with Live Oaks Consulting to training the Commission and staff about decolonization and white
supremecy.Springfield staff have invited members of Team Springfield to pay for some of their staff to attend.
2.)Increase Eugene-Springfield Fire and Life Safety operating expense in the General Fund by$52,558,in the Fire Local Option Levy Fund by$22,398,and in the Ambulance Fund by
$6,910 in response to Conflagration deployments within Oregon from July 1,2021-September 30,2021.This operating expense increase is offset by corresponding revenue.
3.)Transfer$225,000 from Contingency to Police Department operating expense to support unanticipated,non-discretionary overtime costs due to low staffing levels and minimum staffing
requirements.Transfer another$111,000 to support the full funding of the Police Office Supervisor positionassigned to Records.The position was partially funded due to a software
calculation error in the budget preparation process.
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Street Fund-201 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
City Manager's Office $ 56,570 $ - $ - $ - $ - $ 56,570
Development&Public Works 6,423,441 30,884 - 15,000 - 6,469,325 (1)
Finance 55,075 - - - - 55,075
Information Technology 391,892 16,200 408,092
Total Department Operating 6,926,977 47,084 15,000 6,989,061
Non-Departmental
Transfers 150,000 - - - - 150,000
Reserves* 1,410,332 680,184 2,090,516
Total Non-Departmental 1,560,332 680,184 2,240,516
Total Street Fund S 8,487,309 S 727,268 S - S 15,000 S - S 9,229,577
Street Fund Commentary:
1.)Recognize$15,000 from the River Glen Homeowners Association(HOA)and increase appropriations in the Development&Public Works Department,Operations Division to replace
lights in the River Glen subdivision which were failing.This request for services and associated reimbursement was not anticipated during the budget process or prior supplemental budgets.
Resolution No.2022-08
Exhibit A, Page 2 of 7
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Special Revenue Fund-204 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Department Operating
City Manager's Office $ 38,230 $ 53,011 $ - $ 35;000 $ - $ 126,241 (1)
Development&Public Works 93,345 488,576 - 4,701,745 - 5,283,666 (2-9)
Information Technology 20,000 - - - - 20,000
Finance - - - 1,000,000 - 1,000,000 (10)
Fire and Life Safety - 630,000 - - - 630,000
Library 84,154 71,662 - 43,125 79,500 278,441 (11-15)
Police 134,000 176,342 25,709 336,051 (16-17)
Total Department Operating 369,729 1,419,591 5,805,579 79,500 7,674,399
Total Development&Public Works Capital Projects Z. 40,000 40,000 (18)
Non-Departmental
Reserves* 1,657,994 (1,063,768) 6,978,111 (5,580,000) 1,992,337 (1&4-10)
Total Non-Departmental 1,657,994 (1,063,768) 6,978,111 (5,580,000) 1,992,337
Total Special Revenue Fund S 2,027,723 S 355,823 S 6,978,111 S 265,579 S 79,500 S 9,706,736
Special Revenue Fund Commentary:
1.)Transfer$35,000 from the American Recovery Plan Reserve to the City Manger's Office operating expense to provide appropriations to support Springfield's share of costs for a
consultant to complete a firtancial analysis of the fimctionally merged Eugene-Springfield Fire and Life Safety Department.The purpose of the analysis is to help inform the governing bodies
of each repective City of the cost/benefits of different potential future configurations of the department.This request recognizes unanticipated revenue from the Federal government.
2.)Recognize$76,800 in grant revenue from the Department of Land Conservation&Development(DLCD)and increase appropriations in the Development&Public Works Department,
Community Development(CMD)Division to support the Comprehensive Plan Map Project.The purpose of the Comprehensive Plan Map Project is to create a property-specific
Comprehensive Plan Map for the City of Springfield.This map will add greater certainty to ambiguous plan designations.This request recognizes unanticipated revenue from the State
government.
3.)Recognize$79,945 in grant revenue from the DLCD and increase appropriations in the Development&Public Works Department,Community Development(CMD)Division for Natural
Resource Protection in the Urban Growth Boundary Expansion Areas.This is a continuation of previous CMD work identified in the Comprehensive Planning Work Program.This fust
phase of this project started in FY21,and was completed in FY22.This second grant will allow for additional consulting services and community outreach.This request recognizes
unanticipated revenue from the State government.
4.)Transfer$2,750,000 from the American Recovery Plan Reserve to the Development&Public Works Department,Operations Division to provide for Citywide legacy street light
replacement using modern LED fixtures.This request recognizes unanticipated revenue from the Federal government.
5.)Transfer$45,000 from the American Recovery Plan Reserve to the Development&Public Works Department,Operations Division to support an engineering analysis of the City Hall
heating,ventilation,air-conditioning(HVAC)system.The purpose of the analysis is to inform replacement options and support the development of ascope of work and project budget
for HVAC system and roof improvements.This request recognizes unanticipated revenue from the Federal government.
6.)Transfer$450,000 from the American Recovery Plan Reserve to the Development&Public Works Department,Operations Dvision for the roof replacement.at.the Springfield Justice
Center.This request recognizes unanticipated revenue from the Federal government.
7.)Transfer$200,000 from the American Recovery Plan Reserve to the Development&Public Works Department,Operations Division to install a comprehensive security camera system at
City Hall to address security issues.This request recognizes unanticipated revenue from the Federal government.
8.)Transfer$950,000 from the American Recovery Plan Reserve to the Development&Public Works Department,Operations Division to support the City Hall Library remodel.The
project will address the need for modernized and more accessible meeting/programn tng space along with improvements to the teen and children's area.This request recognizes unanticipated
revenue from the Federal government.
9.)Transfer$150,000 from the American Recovery Plan Reserve to the Development&Public Works Department,Operations Division to increase security in the Council Chambers.This
request recognizes unanticipated revenue from the Federal government.
10.)Transfer$1,000,000 from the American Recovery Plan Reserve to the Finance Department operating expense to provide for the pass thin of$1 M to Willamalane Parks and Recreation
as agreed to by City Council.This request recognizes unanticipated revenue from the Federal government.
11.)Increase Library appropriations by$29,653 in order to recognize grant revenue not anticipated during development of the adopted budget.The Library received additional funding from
LCOL libraries to purchase downloadable books($3,295).The library received a Lane Arts Council grant for our Dia de los Muertos progranrtning($960.23).The Mills Davis grant was
awarded after the budget was complete for the year;because of the size of the grant,we did not budget for it until received($25,398).
12.) Increase Library appropriations by$2,971 in order to recognize grant revenue not anticipated during development of the adopted budget.The department budgeted$7,000 for funding
that comes from the State Ready to Read program that supports youth literacy for Springfield residents.Instead,the department received$9,972 this year.
13.)Increase Library appropriations by$3,000 in order to recognize grant revenue not anticipated during development of the adopted budget.This fiscal year the Library anticipated a
$7,000 grant amount but was awarded$10,000.These fimds support the hbrary's sumer reading progranrtning.
14.)Increase Library appropriations by$1,000 in order to recognize donation revenue not anticipated during development of the adopted budget.A comunity donation of$1,000 was
received in FY22 that will be used for printer replacement/repair in the museum.
15.)Increase Library appropriations by$6,500 in order to recognize grant revenue not anticipated during development of the adopted budget.The Library was awarded two grants from the
Network of the National Library of Medicine administered through the University of Washington. The Collection Equity Outreach Award will be used to increase the current health
collection(in both English and Spanish)and the Technology Equity Award will be used to purchase equipment and software to add adaptive technology to aid in providing services for the
blind and/or developmentally disabled population.
16.) Increase Police Department appropriations by$2,957 in order to recognize donation revenue not anticipated during development of the adopted budget.The funds canbe used for
up to 50%of the cost of a bulletproof vest meeting award requirements.
17.)Carryforward Police Department appropriations from the prior year totalling$22,752 for replacement of equipment approved within the FY21 budget not complete until FY22.
Equipment availability and supply chain issues delayed receipt of red dot sights until August 2021. Equipment selection and staff resource impacted the delayed purchase of Forward
Looking Infra-Red(FLIR)equipment.Both equipment purchases were approved using forfeiture funds in FY21.
18.)Increase the Development&Public Works capital expense by$40,000 in order to recognize $27,000 in grant revenue from the Federal Emergency Management Agency(FEMA),and
a$13,000 contribution from Lane County to support the preparation of an Emergency Action Plan for the 42nd Street Levee.
Resolution No.2022-08
Exhibit A, Page 3 of 7
FY22Supplemental Supplemental Supplemental Transfers& F122
Transient Room Tax Fund-208 Adopted Budget Budget 1 Budget 2 Budeet 3 Adjustments Revised Budeet
Department Operating
City Manager's Office $ 233,162 $ - $ - $ - $ - $ 233,162
Development&Public Works 24,909 - - - - 24,909
Library 264,048 264,048
Total Department Operating 522,119 522,119
Non-Departmental
Transfers 750,000 - - - - 750,000
Reserves* 866,491 468,322 1,334,813
Total Non-Departmental 1,616,491 468,322 2,084,813
Total Transient Room Tax Fund $ 2,138,610 $ 468,322 $ - $ - $ - $ 2,606,932
Transient Room Tax Fund Commentary:
-No current activity.
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Community Development Fund-210 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
Development&Public Works $ 2,071,567 $ 48,509 $ - $ - $ - $ 2,120,076
Finance 24,590 24,590
Total Department Operating 2,096,157 48,509 2,144,666
Non-Departmental
Reserves* 823,665 (497,653) 326,012
Total Non-Departmental 823,665 (497,653) 326,012
Total Community Development Fund $ 2,919,822 $ (449,144) $ - $ - $ - $ 2,470,678
Community Development Fund Commentary:
-No current activity.
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Building Code Fund-224 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budeet
Department Operating
City Manager's Office $ 21,742 $ - $ - $ - $ - $ 21,742
Development&Public Works 1,266,115 97,500 - 48;000 - 1,411,615 (1)
Fire&Life Safety 80,701 80,701
Total Department Operating 1,368,558 97,500 48,000 1,514,058
Non-Departmental
Reserves* 3,017,754 140,829 (48,000) 3,110,583 (1)
Total Non-Departmental 3,017,754 140,829 (48,000) 3,110,583
Total Building Fund $ 4,386,312 $ 238,329 $ - $ - $ - $ 4,624,641
Building Code Fund Commentary:
1.)Increase appropriations in the Development&Public Works Department,Community Development(CMD)Division by$98,000 to accommodate merchant fee expenses which have
been greater than anticipated.The planting and development center has seen drastic increases in the number of permits and applications being filled out and paid for via credit card.This
request is for an increase in the Development&Public Works operating expense of$48,000 from the Building Fund,$18,000 from the Street Capital Fund,and$32,000 from the Sanitary
Sewer Fund.
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Fire Local Option Lew Fund-235 Adopted Budget Budget 1 Budget 2 Budget 3 Adlustments Revised Budget
Department Operating
Fire and Life Safety $ 1,589,299 $ 20,294 $ - $ 22,398 $ - $ 1,631,991 (1)
Total Department Operating 1,589,299 20,294 22,398 1,631,991
Non-Departmental
Reserves* 1,333,028 48,951 1,381,979
Total Non-Departmental 1,333,028 48,951 1,381,979
Total Fire Local Option Levy Fund $ 2,922,327 $ 69,245 $ - $ 22,398 $ - $ 3,013,970
Fire Local Option Levy Fund Commentary:
1.)See General Fund Commentary#2.
Resolution No.2022-08
Exhibit A, Page 4 of 7
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Police Local Option Levy Fund-236 Adopted Budget Budget 1 Budget 2 Budeet 3 Adiustnents Revised Budget
Department Operating
Finance $ 687,452 $ - $ - $ - $ - $ 687,452
Legal Services 89,700 - - - - 89,700
Police 6,839,951 6,839,951
Total Department Operating 7,617,103 7,617,103
Non-Departmental
Reserves* 1,953,525 583,665 2,537,190
Total Non-Departmental 1,953,525 583,665 2,537,190
Total Police Local Option Levy Fund $ 9,570,628 $ 583,665 $ - $ - $ - $ 10,154,293
Police Local Option Levy Fund Commentary:
-No current activity.
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Bond Sinking Fund-306 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Non-Departmental
Debt Service $ 4,012,785 $ - $ - $ - $ - $ 4,012,785
Unappropriated Ending Fund Balance* 518,185 59,638 577,823
Total Non-Departmental 4,530,970 59,638 4,590,608
Total Bond Sinking Fund $ 4,530,970 $ 59,638 $ - $ - $ - $ 4,590,608
Bond Sinking Fund Commentary:
-No current activity.
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Development Assessment Fund-419 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Non-Departmental
Reserves* $ 722,812 $ (2,800) $ - $ - $ - $ 720,012
Total Non-Departmental 722,812 (2,800) 720,012
Total Development Assessment Fund $ 722,812 $ (2,800) $ - $ - $ - $ 720,012
Development Assessment Fund Commentary:
-No current activity.
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Development Projects Fund-420
Total Development&Public Works Capital Projects $ 305,892 $ - $ - $ - $ - $ 305,892
Non-Departmental
Interfund Loan $ 1,500,000 $ - - - - $ 1,500,000
Reserves* 3,884,656 (240,079) 3,644,577
TotalNon-Departmental5,384,656 (240,079) 5,144,577
Total Development Projects Fund S 5,690,548 $ (240,079) $ - $ - $ - $ 5,450,469
Development Projects Fund Commentary:
-No current activity.
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Regional Wastewater Capital Fund-433 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Department Operating
Development&Public Works $ 1,132,000 $ 2,010,000 $ - $ 536,700 $ - $ 3,678,700 (1)
Total Department Operating 1,132,000 2,010,000 536,700 3,678,700
Total Development&Public Works Capital Projects 21,700,000 3,016,723 24,716,723
Non-Departmental
Transfers 23,172 - - - - 23,172
Reserves* 63,194,374 1,258,101 (536,700) 63,915,775 (1)
Total Non-Departmental 63,217,546 1,258,101 (536,700) 63,938,947
Total Regional Wastewater Capital Fund $ 86,049,546 $ 6,284,824 $ - $ - $ - $ 92,334,370
Regional Wastewater Capital Fund Commentary:
1.) Increase Development&Public Works operating expense by$536,700 to increase the budget for Screw Pump Wet Wells concrete rehab work with a corresponding decrease to the
Capital Reserve.The Screw Pump Wet Wells rehab project was completed in July 2021,and the expenses were budgeted in FY22,so the budget is being carried forward.
Resolution No.2022-08
Exhibit A, Page 5 of 7
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Street Capital Fund-434 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustnents Revised Budget
Department Operating
Development&Public Works $ 148,026 $ - $ - $ 18,000 $ - $ 166,026 (1)
Total Department Operating 148,026 18,000 166,026
Total Development&Public Works Capital Projects 219221354 4,973,400 955,000 8,850,754
Non-Departmental
Reserves* 7,368,537 (3,474,623) (18,000) 3,875,914 (1)
Total Non-Departmental 7,368,537 (3,474,623) (18,000) 3,875,914
Total Street Capital Fund $ 10,438,917 $ 1,498,777 $ 955,000 $ - $ - $ 12,892,694
Street Capital Fund Commentary:
1.)See Building Code Fund Commentary#1.
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Sanitary Sewer Operations Fund-611 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Department Operating
City Manager's Office $ 81,550 $ - $ - $ - $ - $ 81,550
Development&Public Works 4,852,271 - - 32,000 - 4,884,271 (1)
Finance 53,109 - - - - 53,109
Information Technology 375,942 15,300 391,242
Total Department Operating 5,362,871 15,300 32,000 5,410,171
Total Development&Public Works Capital Projects 9,296,600 1,700,000 10,996,600
Non-Departmental
Debt Service 1,707,800 - - - - 1,707,800
Reserves* 23,308,457 (1,603,311) (32,000) 21,673,146 (1)
Total Non-Departmental 25,016,257 (1,603,311) (32,000) 23,380,946
Total Sewer Operations Fund $ 39,675,728 $ 111,989 $ - $ - $ - $ 39,787,717
Sanitary Sewer Operations Fund Commentary:
1.)See Building Code Fund Commentary#1.
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Regional Wastewater Fund-612 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Department Operating
City Manager's Office $ 15,777 $ - $ - $ - $ - $ 15,777
Development&Public Works 20,471,365 121,008 - - - 20,592,373
Finance 181,869 181,869
Total Department Operating 20,669,011 121,008 20,790,019
Non-Departmental
Transfers 10,550,000 - - (136,616) - 10,413,384 (1)
Debt Service 4,110,375 - - - - 4,110,375
Reserves* 10,802,255 2,331,026 155,727 13,289,008 (1)
TotalNon-Departmental25,462,630 2,331,026 19,111 27,812,767
Total Regional Wastewater Fund $ 46,131,641 $ 2,452,034 $ - $ 19,111 $ - $ 48,602,786
Regional Wastewater Fund Commentary:
1.)Increase$19,111 in beginning cash,with a corresponding increase to operating reserve.Decrease the required loan reserve for MWMC SRF loan,this was budgeted as$186,616 but was
reduced to$50,000.As the loan reserve decreases,the offset is to the operating reserve.Both of these items were presented to the MWMC commission on 12/10/2021 and approved on
MWMC resolution 21-10.
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Ambulance Fund-615 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Department Operating
Fire and Life Safety $ 6,681,492 $ - $ - $ 328,631 $ - $ 7,010,123 (1-4)
Total Department Operating 6,681,492 328,631 7,010,123
Non-Departmental
Reserves* 737,000 737,000 (3)
Total Non-Departmental 737,000 737,000
Total Ambulance Fund $ 6,681,492 $ - $ - $ 1,065,631 $ - $ 7,747,123
Ambulance Fund Commentary:
1.)See General Fund Commentary#2.
2.)Recognize$7,721 in unanticiapted revenue from Lane County for COVID-19 vaccination clincs and increase appropriations in the Fire and Life Safety Department for additional
spending authority.
3.)Recognize$1,021,000 in unanticipated revenue from the Ground Emergency Medical Transport(GEMT)program,increase Fire&Life Safety operating expense by$284,000,and
increase operating reserve by$737,000.
4.)Recognize$30,000 in unanticipated revenue from the medic standby staffing of special events and increase appropriations in the Fire and Life Safety Department for additional
spending authority..
Resolution No.2022-08
Exhibit A, Page 6 of 7
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Storm Drainage Operating Fund-617 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Department Operating
City Manager's Office $ 81,991 $ - $ - $ - $ - $ 81,991
Development&Public Works 6,652,919 250,000 - - - 6,902,919
Finance 53,110 - - - - 53,110
Information Technology 284,421 13,050 297,471
Total Department Operating 7,072,441 263,050 7,335,491
Total Development&Public Works Capital Projects 615171370 300,000 6,817,370
Non-Departmental
Debt Service 551,643 - - - - 551,643
Reserves* 17,391,341 (1,825,812) 15,565,529
Total Non-Departmental 17,942,984 (1,825,812) 16,117,172
Total Drainage Operating Fund $ 31,532,795 $ (1,262,762) $ - $ - $ - $ 30,270,033
Storm Drainage Operating Fund Commentary:
-No current activity.
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Booth-Kelly Fund-618 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
Development&Public Works $ 503,822 $ - $ - $ 250,000 $ - $ 753,822 (1)
Total Department Operating 503,822 250,000 753,822
Total Development&Public Works Capital Projects 190,000 190,000
Non-Departmental
Transfers 80,651 - - - - 80,651
Reserves* 1,184,293 273,327 (250,000) 1,207,620 (1)
Total Non-Departmental 1,264,944 273,327 (250,000) 1,288,271
Total Booth-Kelly Fund $ 1,958,766 $ 273,327 $ - $ - $ - $ 2,232,093
Booth-Kelly Fund Commentary:
1.)Increase appropriations in the Development&Public Works Department,Operations Division by$250,000 from Booth-Kelly Operating Reserves for a facility assessment and possible
demolition of the Carter Building.The building has suffered a significant structural failure impacting the roof and building structure.This request responds to a pressing necessity that
requires prompt action.
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Regional Fiber Consortium-629 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Department Operating
Finance $ 211,150 $ - $ - $ - $ - $ 211,150
Total Department Operating 211,150 211,150
Non-Departmental
Reserves* 454,345 8,047 462,392
Total Non-Departmental 454,345 8,047 462,392
Total Regional Fiber Consortium Fund $ 665,495 $ 8,047 $ - $ - $ - $ 673,542
Regional Fiber Consortium Fund Commentary:
-No current activity.
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Insurance Fund-707 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
Human Resources $ 735,379 $ - $ - $ - $ - $ 735,379
Health Insurance 9,334,875 - - - - 9,334,875
Property&Liability 1,058,895 - - - - 1,058,895
Worker's Compensation 950,180 950,180
Total Department Operating 12,079,329 12,079,329
Non-Departmental
Reserves* 10,646,682 869,247 11,515,929
Total Non-Departmental 10,646,682 869,247 11,515,929
Total Insurance Fund $ 22,726,011 $ 869,247 $ - $ - $ - $ 23,595,258
Insurance Fund Commentary:
-No current activity.
Resolution No.2022-08
Exhibit A, Page 7 of 7
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
Vehicle and Equipment Fund-713 Adopted Budget Budget 1 Budget 2 Budget 3 Adiustments Revised Budget
Department Operating
Development&Public Works $ 2,144,200 $ 329,163 $ - $ 44,750 $ - $ 2,518,113 (1-3)
Fire&Life Safety 139,900 1,095,700 - - - 1,235,600
Human Resources - 4,000 - - - 4,000
Information Technology 775,704 - - 254,500 - 1,030,204 (4-5)
Library 8,000 - - - - 8,000
Police 307,000 127,487 434,487
Total Department Operating 3,374,804 1,556,350 299,250 5,230,404
Non-Departmental
Transfers - 27,500 - - 27,500
Reserves* 8,376,051 (117,159) (299,250) 7,959,642 (1-5)
Total Non-Departmental 8,376,051 (89,659) (299,250) 7,987,142
Total Vehicle and Equipment Fund S 11,750,855 S 1,466,691 S - S - S - $ 13,217,546
Vehicle and Equipment Fund Commentary:
1.)Increase Development&Public Works Department,Community Development Division operating expense by$38,250 for technology replacement.The techonolgy replacement includes:
a copier/printer in the SE Quad of CMD failed before it's expected date,several laptops that were unable to be ordered last fiscal year due to supply chain shortages that are ready now,and
a small scanner.
2.)Increase Development&Public Works Department,Operations Division operating expense by$4,100 to allow for the purchase of a laptop.Laptop#01374 is past its usefid life and.
needs replaced.It was determined by the IT department that the computer was not repairable and needed to be replaced.
3.)Increase Development&Public Works Department,Operations Division operating expense by$2,400 to allow for the purchase a new laptop.Operations has created a new safety and
training coordinator and now needs to purchase a laptop for this position.
4.)Increase Information Technology Department operating expense by$250,000 to allow for the replacement of server hardware which supports the function of the City's network.This
server hardware should be replaced on a five-year cycle and the current hardware is six years old.Due to staffing changes in the IT department the need for this replacement was not known
at the time of budget development.
5.)Increase Information Technology Department operating expense by$4,500 to allow for the purchase of Stancil software that is used to record telephone and radio communications for
Police Dispatch. The Stancil software must be integrated with the new Mitel telephone system to adhere to City HIPAA requirements.Details regarding this requirement were unknown
during budget development and more research was needed. That research is now complete and the Stancil/Mitel integration work has been scoped.
Appropriations
FY22 Supplemental Supplemental Supplemental Transfers& FY22
SDC Administration Fund-719 Adopted Budget Budget 1 Budget 2 Budget 3 Adjustments Revised Budget
Department Operating
Development&Public Works $ 412,155 $ - $ - $ - $ - $ 412,155
Finance 39,222 - - - - 39,222
Information Technology 69,604 450 70,054
Total Department Operating 520,980 450 521,430
Non-Departmental
Reserves* 224,205 66,140 290,345
Total Non-Departmental 224,205 66,140 290,345
Total SDC Administration Fund S 745,185 S 66,590 S - $ - $ - $ 811,775
SDC Administration Fund Commentary:
-No current activity.
TOTALRESOLUTION S 352,130,510 $ 15,049,148 7,933,111 1,441,627 $ 79,500 $ 376,633,896
*Reserves and Unappropriated Ending Fund Balance are not appropriated for spending and are shown for information purposes only.
Resolution No.2022-08