HomeMy WebLinkAboutItem 04 Wastewater Master Plan Contract Award- MurraysmithAGENDA ITEM SUMMARY
Meeting Date:
Meeting Type:
Staff Contact/Dept.:
Staff Phone No:
2/22/2022
Regular Meeting
Sam Kelly-
Quattrocchi/DPW
541-737-3716
Estimated Time: Consent Calendar
SPRINGFIELD Council Goals: Maintain and Improve
CITY COUNCIL Infrastructure and
Facilities
ITEM TITLE: P41062 WASTEWATER MASTER PLAN CONTRACT AWARD
ACTION
By motion:
REQUESTED:
TO AWARD THE SUBJECT CONTRACT TO MURRAYSMITH, INC. IN THE
AMOUNT OF $174,528 AND AUTHORIZE THE CITY MANAGER TO
NEGOTIATE AND EXECUTE THE CONTRACT.
ISSUE
One proposal was received on this wastewater master planning project, and contract
STATEMENT:
award is now necessary to enable work to proceed.
ATTACHMENTS:
Attachment 1: C3005 Wastewater Master Plan
DISCUSSION/
The City used a competitive Request for Proposals (RFP) process in November -
FINANCIAL
December 2021 to seek professional engineering services to support future public
IMPACT:
infrastructure and private development in Springfield. Specifically, the City requested
assistance in identifying wastewater collection system facility enhancements and
expansions necessary to serve the community's wastewater needs through the 2042
planning year.
The City received one response to the RFP and ultimately selected Murraysmith, Inc.
based on the results of the consolidated scorecard for the firm's conformance with the
evaluation criteria outlined in the RFP. Sufficient funds are budgeted to allow award of
the contract in the amount of $174, 528.
CITY OF SPRINGFIELD
INDEPENDENT CONTRACTOR AGREEMENT
(Type 3: For Personal Services Contracts Requiring Professional Liability Insurance)
Contract # 3005
Dated: February_, 2022
Parties: City of Springfield ("CITY")
A municipal corporation in the State of Oregon
225 Fifth Street
Springfield, Oregon 97477
And
Murraysmith Inc ("Independent Contractor")
Additional Independent Contractor Information:
A. Type of Entity: ❑ Sole Proprietorship ❑ Partners ❑ Limited Liability Company ® Corporation
B. Address: 888 SW 5th Ave Suite 1170 Portland, OR 97204
C. Telephone:
D. Fax No:
E. SSN or Fed. I.D. No:
F. Professional License(s) No:
G. Oregon Agency Issuing License:
H. Foreign Contractor ❑Yes ® No
(Foreign means not domiciled in or registered to do business in Oregon) See Exhibit B (11).
CITY Account Number(s) To Be Charged (Include Percentages):
Account Number Percenta e
....................................................................................................................................................................................................................................................................................9.........................
611-07600-1015-611008 100
.... ..... ...... ...... ...... ...... ...... ...... ...... ...... ...... ...... ...... ...... ...... ...... ...... ...... ....... ...... ...... ...... ...... ...... ...... ...... ...... ...... ...... ...... ...... ...... ...... ...... ..... ...:.......................................................................................... ......
.:
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In consideration of the mutual covenants contained herein, the parties agree to the following terms,
provisions and conditions:
1. Payment by CITY. CITY shall pay Independent Contractor according to the sum and schedule
described in Attachments 1 attached hereto and incorporated herein by this reference and in an
amount not to exceed $174,528.
2. Services to be Performed by Independent Contractor. Independent Contractor shall perform the
services described in Attachment 1.
3. Invoice. Invoice to be sent to: Accounts Payable - City of Springfield, 225 51h Street, Springfield, OR
97477 or email to ap springfield-or.gov. Invoice will be paid on net 30 day terms upon City
acceptance of goods delivered, work or services performed. The invoice must reference this contract
#C3005 and approval code #763.
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Attachment 1, Page 1 of 26
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4. Term. This Agreement is effective as of the date first set forth above and shall continue until June
30. 2023 unless earlier terminated in accordance with the provisions of this Agreement or by mutual
consent of the parties.
5. Sourcing. RFP S2914 Wastewater Master Plan
6. First Point of Contact.
Independent Contractor: Ann Quenzer, 720.419.3515, anne.quenzer@murraysmith.us
CITY: Molly Markarian, 541.726.4611, mmarkarian@springfield-or.gov
7. Independent Contractor Status. By its execution of this Agreement, Independent Contractor
certifies its status as an "Independent Contractor" as that term is used under the laws of the State of
Oregon, and that all performance of any labor or services required to be performed by Independent
Contractor under the terms of this Agreement shall be performed in accordance with the standards
set forth in ORS 670.600, and as more specifically set forth on Exhibit "A" attached hereto and
incorporated herein by this reference.
8. Conformance with Oregon Public Contracts Law (ORS Chapter 279). Independent Contractor
shall comply with all applicable provisions of Oregon law for public contracts, including, but not limited
to ORS 279B.110, ORS 2798.220, ORS 2798.225, ORS 2798.230, and ORS 2798.235, and as
more fully set forth on Exhibits "A", "B" and "C" attached hereto and incorporated herein by this
reference.
9. Work Performed. The work to be performed by Independent Contractor includes services generally
performed by Independent Contractor in his/her/its usual line of business.
10. Tax duties and Liabilities. Independent Contractor shall be responsible for all federal, state and
local taxes, if any, applicable to any payments received pursuant to this Agreement, including but not
limited to income tax, payroll tax, social security and self-employment tax. CITY shall not withhold,
pay, or in any other manner be responsible for payment of any taxes on behalf of Independent
Contractor and as more specifically set forth in Exhibit C.
11. Reimbursement of Expenses. Independent Contractor shall not be entitled to reimbursement by
CITY for any expenses incurred by Independent Contractor unless otherwise agreed in writing.
12. Materials and Supplies. Independent Contractor shall supply all materials and supplies needed to
perform the services required unless otherwise agreed in writing.
13. No Authority to Bind CITY. Independent Contractor shall have no authority to enter into contracts
on behalf of CITY, its officers, agents and employees. This Agreement shall not create a partnership
or joint venture of any sort between the parties.
14. Federal Employment Status. In the event payment made pursuant to this Agreement is to be
charged against federal funds, Independent Contractor hereby certifies that it is not currently
employed by the Federal Government and the amount charged does not exceed Independent
Contractor's normal charge for the type of services provided
15. Indemnification and Hold Harmless. The Independent Contractor shall assume all responsibilities
for the work, and bear all losses and damages directly or indirectly resulting to the Independent
Contractor, the City, or to others on account of the character or performance of the work, or
accidents.. The Independent Contractor shall assume defense of, indemnify and save harmless the
City, its officials, agents, and employees from all claims, liability, loss, damage and injury of every
kind, nature and description, resulting from negligent activities in the performance of the Contract, the
ownership, maintenance or use of motor vehicles in connection therewith, or the negligent acts,
omissions, negligent operations, or negligent conduct of the Independent Contractor or any
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Subcontractor under the Contract. The Independent Contractor shall not be liable for nor be required
to defend or indemnify, the City relative to claims for damage or damages resulting from acts or
omissions of the City, its officials, agents or employees. The absence of or inadequacy of the liability
insurance required in section 16 below shall not negate Independent Contractor's obligations in this
paragraph.
16. Insurance.
16.1. General Insurance. The Independent Contractor shall maintain in force for the duration of
this Agreement a Commercial General Liability insurance policy written on an occurrence
basis with limits not less than $2,000,000 per occurrence and $3,000,000 in the aggregate for
bodily injury or property damage. The policy will contain a "per project" aggregate
endorsement. Automobile Liability (owned, non -owned and hired) insurance with limits not
less than $1,000,000 per occurrence shall be maintained. The City, its employees, officials
and agents will be named as an Additional Insured where operations are being conducted
related to this contract, on the General Liability policy as respects to work or services
performed under this Agreement to the extent that the death or bodily injury to persons or
damage to property arises out of the fault of the Independent Contractor or the fault of the
Independent Contractor's agents, representatives or subcontractors. This insurance will be
primary over any insurance the City may carry on its own. Independent Contractor
understands that CITY is a public entity subject to the requirements of the Oregon
Governmental Tort Claims Act, ORS 30.260 et seq. In the event that CITY'S financial
obligations or liabilities are modified by any amendment to the liability limits imposed by the
Oregon Governmental Tort Claims Act, Independent Contractor agrees that the limits
regarding liability insurance set forth in this Section 16.1 will be modified to conform to such
limits. Independent Contractor and CITY shall sign an amendment to this Agreement
incorporating such modification.
16.2. Professional Liability. Independent Contractor shall maintain in force during the duration of
this Agreement (and, if it is a claims made policy, for a year following completion of the
project) a professional liability policy, approved by the City's Risk Manager as to terms,
conditions and limits.
16.3. Workers' Compensation. Independent Contractor shall provide and maintain workers'
compensation coverage with limits not less than $500,000 for its employees, officers, agents,
or partners, as required by applicable workers' compensation laws as defined in ORS
656.027 and ORS 701.035(5). If Independent Contractor is exempt from coverage, a written
statement signed by Independent Contractor so stating the reason for exemption shall be
provided to the City.
16.4. Evidence of Insurance Coverage. Evidence of the required insurance coverages issued by
an insurance company satisfactory to the City shall be provided to the City by way of a City
approved certificate of insurance before any work or services commence.
16.5. Notice of Cancellation or Material Change in Coverage. The certificate of insurance shall
contain a requirement that the Insurance company notify the City 30 days prior to any
cancellation or material change in coverage. If the approved insurance company will not
provide this 30 day notice, the Independent Contractor shall provide written notice to the City
contract manager within 2 calendar days after the Independent Contractor becomes aware
that their coverage has been canceled or has been materially changed. The Independent
Contractor shall either fax 541-726-3782 said notice or email it directly to Jayne McMahan
(jmcmahan@springfield-or.gov), Procurement and Contracts Manager. Regardless of what
circumstances caused Independent Contractors insurance coverage to cease or be modified,
it is the Independent Contractor's responsibility to notify the City. Failure to maintain proper
insurance or provide notice of cancellation or modification shall be grounds for immediate
termination of this contract.
16.6. Equipment and Material. The Independent Contractor shall be responsible for any loss,
damage, or destruction of its own property, equipment, and materials used in conjunction with
the work.
16.7. Subcontractors. The Independent Contractor shall require all subcontractors to provide and
maintain general liability, auto liability, professional liability (as applicable), and workers'
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compensation insurance with coverage's equivalent to those required of the general
contractor in this contract. The Independent Contractor shall require certificates of insurance
from all subcontractors as evidence of coverage.
16.8. Exception or Waivers. Any exception or waiver of these requirements shall be subject to
review and approval from the City's Risk Manager.
17. Termination. The performance of work under this Agreement may be terminated by CITY, in whole
or in part, whenever for any reason CITY shall determine that such termination is in the best interest
of CITY. Any such termination shall be effected by delivery to the Independent Contractor of a Notice
of Termination specifying the extent to which performance of the work under the Agreement is
terminated and the date on which such termination is effective. Upon delivery to the Independent
Contractor of a Notice of Termination under this paragraph, the Independent Contractor and CITY
shall, by agreement, make an appropriate written modification to this Agreement governing
completion of portions of the independent Contractor's work and payment therefore by CITY.
18. Rights in Data. All original written material, including programs, card decks, tapes, listings, and
other documentation originated and prepared for CITY pursuant to this Agreement, shall become
exclusively the property of CITY. The ideas, concepts, know-how, or techniques developed during
the course of this Agreement by Independent Contractor personnel can be used by either party in any
way it may deem appropriate. Material already in Independent Contractor's possession,
independently developed by Independent Contractor outside the scope of this Agreement, or rightfully
obtained by Independent Contractor from third parties, shall belong to Independent Contractor. This
agreement shall not preclude Independent Contractor from developing materials which are
competitive, irrespective of their similarity to materials which might be delivered to CITY pursuant to
this Agreement. Independent Contractor shall not, however, use any written materials developed
under this Agreement in developing materials for others, except as provided in this section. Any reuse
of written materials outside the scope of work of this agreement of any alteration of it whatsoever
without Independent Contract's review and approval shall be at CITY's sole risk and without liability to
Independent Contractor.
19. Geographic Information System (GIS) and Computer Aided Design (CAD) Information (When
applicable).
19.1 GIS Data Provided to Consultants. CITY shall provide GIS information needed for the
project upon request by the consultant. Response time by CITY will vary depending upon
workload and data availability. Some GIS information not under CITY purview may need to
be requested of other agencies. In such cases CITY will assist by either providing contacts at
other agencies or acquiring the data on behalf of the consultant. All data requests need to be
properly documented in digital data request forms. For specificity regarding electronic data
requests please contact the GIS Section, Technical Services Division at (541) 726-3706. It
remains the consultants' responsibility to communicate all project related requests with the
CITY assigned project manager.
19.2 GIS Data Provided by Consultants. Electronic files of all products including but not limited
to word documents, databases, spreadsheets, spatial datasets, imagery and presentation
material shall be submitted to the CITY. These files shall be compatible with CITY software
such as Microsoft's Office, ArcGIS and AutoCAD, and submitted in compliance with relevant
electronic submittal standards as determined by CITY. GIS or CAD data submitted to CITY
shall be geo-referenced to CITY's datum. For exceptions and/or specificity regarding
electronic data submittal please contact the GIS section, Technical Services Division at
(541)726-3706. It remains the consultants' responsibility to communicate all project related
requests with CITY assigned project manager.
20. Confidentiality. During the course of performance hereunder, Independent Contractor or its agent,
employees, or contractors, may receive confidential information. Independent Contractor agrees to
use its best efforts to maintain the confidentiality of such information and to inform each agent and
employee performing services of the confidentiality obligation that pertains to such information.
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Attachment 1, Page 4 of 26
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21. Assignment/Subcontract. Independent Contractor shall not assign, sell, transfer, subcontract or
sublet rights, or delegate responsibilities under this Agreement, in whole or in part, without the prior
written approval of CITY. No such written approval shall relieve Independent Contractor of any
obligations of this Agreement, and any transferee or subcontractor shall be considered the agent of
Independent Contractor. Independent Contractor shall remain liable as between the original parties
to this Agreement as if no such assignment had occurred.
22. Successors in Interest. The provisions of this Agreement shall be binding upon and shall inure to
the benefit of the parties to this Agreement and their respective successors and assigns.
23. Compliance with All Government Regulations. Independent Contractor shall comply with all
Federal, State and local laws, codes, regulations and ordinances applicable to the work performed
under this Agreement. Failure to comply with such requirements shall constitute a breach of contract
and shall be grounds for termination of this Agreement. Damages or costs resulting from
noncompliance shall be the sole responsibility of Independent Contractor.
24. Attorney Fees. In the event a lawsuit of any kind is instituted on behalf of CITY to enforce any
provision of this Agreement, Independent Contractor shall pay such additional sums as the Court may
adjudge reasonable for attorney fees plus all costs and disbursements at trial and on any appeal.
25. Force Majeure. Neither party to this Agreement shall be held responsible for delay or default caused
by fire, riot, acts of God and/or war which is beyond that party's reasonable control. CITY may
terminate this Agreement upon written notice after determining such delay or default will
unreasonably prevent successful performance of the Agreement.
26. Assistance Regarding Patent and Copyright Infringement. In the event of any claim or suit
against CITY on account of any alleged patent or copyright infringement arising out of the
performance of this Agreement or out of the use of any material furnished or work or services
performed hereunder, Independent Contractor shall defend CITY against any such suit or claim and
hold CITY harmless from any and all expenses, court costs, and attorney's fees in connection with
such claim or suit.
27. Severability. If any provision of this Agreement is declared by a court to be illegal or in conflict with
any law, the validity of the remaining terms and provisions shall not be affected; and the rights and
obligations of the parties shall be construed and enforced as if the Agreement did not contain the
particular provision held to be invalid.
28. Access to Records. CITY and its duly authorized representatives shall have access to books,
documents, papers and records of Independent Contractor which are directly pertinent to this
Agreement for the purpose of making audit, examination, excerpts and transcripts.
29. Waiver. Failure of CITY to enforce any provision of this Agreement shall not constitute a waiver or
relinquishment by CITY of the right to such performance in the future nor of the right to enforce any
other provision of this Agreement.
30. Amendments. The terms of this Agreement shall not be waived, altered, modified, supplemented or
amended in any manner whatsoever, without prior written approval of CITY, No modification of this
Agreement shall bind either party unless reduced to writing and subscribed by both parties, or
ordered by a Court.
31. Nondiscrimination. Independent Contractor shall comply with all applicable requirements of Federal
and State civil rights and rehabilitation statutes, rules and regulations.
32. Americans with Disabilities Act Compliance. Independent Contractor will comply with all
applicable provisions of the Americans with Disabilities Act of 1990, 42 USC Section 12101 et seq.
and Section 504 of the Rehabilitation Act of 1973.
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33. Dual Payment. Independent Contractor shall not be compensated for work performed under this
contract from any CITY agency other than the agency which is a party to this contract.
34. Choice of Law, Forum, Construction of Agreement. This Agreement shall be governed and
construed in accordance with the laws of the State of Oregon, apart from choice of law
provisions. The parties agree that the Circuit Court for the County of Lane, State of Oregon, or the
Federal District Court of the State of Oregon (Eugene) is the sole and proper forum for resolving any
disputes involving this Agreement, any breach of this Agreement, or relating to its subject
matter. The Parties agree to submit themselves to the jurisdiction of such courts without challenge to
the jurisdiction of these courts. This Agreement shall not be construed more favorably to CITY due to
the preparation of this Agreement by CITY. The headings and subheadings in this Agreement are for
convenience, do not form a part of this Agreement, and shall not be used in construing this
Agreement.
35. Entire Agreement. This Agreement signed by both parties is the parties' final and entire Agreement
and supersedes all prior and contemporaneous oral or written communications between the parties,
their agents and representatives. There are no representations, promises, terms, conditions or
obligations other than those contained herein.
IN WITNESS WHEREOF the parties have executed this Agreement to be effective the date first
set forth above.
CITY OF SPRINGFIELD: INDEPENDENT CONTRACTOR
By: By:
Name: Name:
Title: Title:
Date: Date:
REVIEWED & APPROVED
AS TO FORM
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DATE:
SPRINGFIELD CITY ATTORNEY'S OFFICE
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Attachment 1, Page 6 of 26
JAN 2019
EXHIBIT "A"
INDEPENDENT CONTRACTOR STATUS
Independent contractor states and represents that contractor is an independent contractor as that term is
defined in Oregon Revised Statute 670.600 and more specifically represents, states and agrees that in
providing the services and scope of work specified in this contract:
Independent contractor provides services for remuneration; and
Independent contractor is free from direction and control over the means and manner of
providing the services and scope of work subject only to the right of City to specify the
desired results; and
Independent contractor is customarily engaged in an independently established business;
and
4. Independent contractor is licensed within the state of Oregon to provide any services for
which a license is required under ORS Chapter 671 or 701 and is responsible for
obtaining other licenses or certificates necessary to provide the service or scope of work;
and
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Independent contractor complies with at least three of the following requirements:
(a) A business location is maintained that is separate from the business or work
location of City; or is in a portion of the independent contractor's residence and that
portion is used primarily for the business.
(b) The independent contractor bears the risk of loss related to the provision of
services or scope of work such as entering into a fixed price contract, defective work is
required to be corrected, the services provided are warranted or indemnification
agreements, liability insurance and performance bonds and errors and omissions
insurance are provided.
(c) Contracted services for two or more different persons or entities within a twelve
month period have been obtained, or routinely engaged in business advertising,
solicitation, or other marketing efforts reasonably calculated to obtain new contracts to
provide similar services.
(d) Significant investment in the business has been made such as purchasing tools or
equipment, paying for premises or facilities where services are provided, paying for
licenses, certificates or specialized training.
(e) Possesses authority to hire other persons to assist in providing their services and
has the authority to fire those persons.
Independent contractor will immediately inform City in the event that it fails to conduct
its services in one or more particulars as represented in 1 through 5 above.
Attachment 1, Page 7 of 26
JAN 2019
EXHIBIT "B"
City of Springfield
Public Contracts
Conformance with Oregon Public Contractors Laws
Pursuant to Oregon law, every public contract shall contain the following conditions:
1) Make payment promptly, as due, to all persons supplying to the contractor labor or material for the performance of the work provided
for in the contract. ORS 27913.220(1)
2) Pay all contributions or amounts due the Industrial Accident Fund from the contractor or subcontractor incurred in the performance of
the contract. ORS 279B.220(2).
3) Not permit any lien or claim to be filed or prosecuted against the state or a county, school district, municipality, municipal corporation
or subdivision thereof, on account of any labor or material furnished. ORS 279B.220(3).
4) Pay to the Department of Revenue all sums withheld from employees under ORS 316.167. ORS 279B.220(4).
5) If the agreement is for lawn and landscape maintenance, it shall contain a condition requiring the contractor to salvage, recycle,
compost or mulch yard waste material at an approved site, if feasible and cost-effective. ORS 27913.225.
6) Promptly, as due, make payment to any person, copartnership, association or corporation furnishing medical, surgical and hospital
care services or other needed care and attention, incident to sickness or injury, to the employees of the contractor, of all sums that the
contractor agrees to pay for the services and all moneys and sums that the contractor collected or deducted from the wages of
employees under any law, contract or agreement for the purpose of providing or paying for the services. All employers shall comply
with ORS 656.017. ORS 27913.230.
7) A person may not be employed for more than 10 hours in any one day, or 40 hours in any one week, except in cases of necessity,
emergency or when the public policy absolutely requires it, and in such cases, except in cases of contracts for personal services
designated under ORS 279A.055, the employee shall be paid at least time and a half pay:
For all overtime in excess of eight hours a day or 40 hours in any one week when the work week is five consecutive
days; or
For all overtime in excess of 10 hours in any one day or 40 hours in any one week when the work week is four
consecutive days, Monday through Friday; and
For all work performed on Saturday and on any legal holiday specified in ORS 27913.020.
An employer must give notice in writing to employees who work on a public contract, either at the time of hire or before
commencement of work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day
and days per week that the employees may be required to work. ORS 279B.235(1)-(2).
If the agreement is for personal services, the contract shall contain a provision that the employee shall be paid at least time and a half
for all overtime worked in excess of 40 hours in any one week, except for individuals under personal services contracts who are
excluded under ORS 653.010 to 653.261 or under 29 U.S.C. 201-209 from receiving overtime. ORS 279B.235(3).
Contracts for services must contain a provision that requires that persons employed under contracts shall receive at least time and half
pay for work performed on the legal holidays specified in a collective bargaining agreement or in ORS 279B.020(1)(b)(B)-(G) and for
all time worked in excess of 10 hours in any one day or in excess of 40 hours in any one week, whichever is greater. Employer shall
give notice in writing to employees who work on a contract for services, either at the time of hire or before commencement of work on
the contract, or by posting a notice in a location frequented by employees, of the number hours per day and days per week that the
employees may be required to work. ORS 279B.235(5).
If this agreement is for a public improvement, the contract shall contain the following conditions:
10) Make payment promptly, as due, to all persons supplying to the contractor labor or material for the performance of the work provided
for in the contract. ORS 279C.505(1)(a).
11) Pay all contributions or amounts due the Industrial Accident Fund from the contractor or subcontractor incurred in the performance of
the contract. ORS 279C.505(1)(b).
12) Not permit any lien or claim to be filed or prosecuted against the state or a county, school district, municipality, municipal corporation
or subdivision thereof, on account of any labor or material furnished. ORS 279C.505(1)(c).
13) Pay to the Department of Revenue all sums withheld from employees under ORS 316.167. ORS 279C.505(1)(d).
14) The contractor shall demonstrate that an employee drug testing program is in place. ORS 279C.505(2).
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15) If the contractor fails, neglects or refuses to make prompt payment of any claim for labor or services furnished to the contractor or
subcontractor by any person in connection with the public improvement contract as the claim becomes due, the proper officer or
officers representing the state or a county, school district, municipality, municipal corporation or subdivision thereof, as the case may
be, may pay such claim to the person furnishing labor or services and charge the amount of the payment against the funds due or to
become due the contract by reason of the contract. If the contractor or first-tier subcontractor fails, neglects or refuses to make
payment to a person furnishing labor or materials in connection with the public improvement contract within 30 days after receipt of
payment from the contracting agency or a contractor, the contractor or first-tier subcontractor shall owe the person the amount due
plus interest charges commencing at the end of the 10 -day period that payment is due under ORS 279C.580(4) and is subject to a good
faith dispute as defined in ORS 279C.580. If the contractor or a subcontractor fails, neglects or refuses to make payment to a person
furnishing labor or materials in connection with the public improvement contract, the person may file a complaint with the
Construction Contractors Board, unless payment is subject to a good faith dispute as defined in ORS 279C.580. ORS 279C.515.
16) The payment of a claim does not relieve the contractor or the contractor's surety from obligation with respect to any unpaid claims.
ORS 279C.515(4).
17) A person may not be employed for more than 10 hours in any one day, or 40 hours in any one week, except in cases of necessity,
emergency or when the public policy absolutely requires it, and in such cases, except in cases of contracts for personal services
designated under ORS 279C.100, the employee shall be paid at least time and a half pay:
a) For all overtime in excess of eight hours a day or 40 hours in any one week when the work week is five consecutive
days; or,
b) For all overtime in excess of 10 hours in anyone day or 40 hours in any one week when the work week is four
consecutive days, Monday through Friday; and,
c) For all work performed on Saturday and on any legal holiday specified in ORS 279B.020. ORS 279C.520(1).
An employer shall give notice in writing to employees who work on a public contract either at the time of hire or before
commencement of work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day
and days per week that the employees may be required to work. ORS 279B.520(2).
18) If the agreement is for personal services, the contract shall contain a provision that the employee shall be paid at least time and a half
for all overtime worked in excess of 40 hours in any one week, except for individuals under personal services contracts who are
excluded under ORS 653.010 to 653.261 or under 29 U.S.C. 201-209 from receiving overtime. ORS 279C.520(3).
19) Contracts for services must contain a provision that requires that persons employed under contracts shall receive at least time and half
pay for work performed on the legal holidays specified in a collective bargaining agreement or in ORS 279C.540(1)(b)(B)-(G) and for
all time worked in excess of 10 hours in any one day or in excess of 40 hours in any one week, whichever is greater. An employer
shall give notice in writing to employees who work on a contract for services, either at the time of hire or before commencement of
work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day and days per week
that the employees may be required to work. ORS 279C.520(5)
20) ENVIRONMENTAL MATTERS: In compliance with ORS 279C.525, the Contractor is made aware that the following federal, state,
and local agencies have enacted ordinances or regulations relating to the prevention of environmental pollution or the preservation of
natural resources which may affect performance of SUB contracts. This is not intended to be a complete listing of agencies. Other
agencies may have enacted ordinances or regulations that may apply.
If the Contractor is delayed or must undertake additional work by reason of existing ordinances, rules or regulations of agencies not
cited in the Contract or due to enactment of new or the amendment of existing statutes, ordinances, rules or regulations relating to the
prevention of natural resources occurring after the submission of the successful quote, the contracting agency may, at its discretion,
terminate the Contract, complete the work itself, use non -agency forces already under contract with the City, require that the
underlying property owner be responsible for cleanup, solicit quotes for a new contractor to provide the necessary services or issue the
Contractor a change order setting forth the additional work that must be undertaken.
If the Contractor encounters a condition not referred to in the Invitation to Bid documents, not caused by the Contractor or any
subcontractor employed on the project and not discoverable pre-bid visual site inspection, and the condition requires compliance with
the ordinances, rules or regulations referred to under this regulation, the contractor shall immediately notify SUB of the condition.
FEDERAL AGENCIES
Department of Agriculture Fish and Wildlife Services
Forest Service
Soil Conservation Service
Department of the Army Corps of Engineers
Coast Guard
Department of Health and Human Services
Department of the Interior
Bureau of Indian Affairs
Bureau of Land Management
Bureau of Outdoor Recreation
Department of Commerce
STATE AGENCIES
Department of Agriculture
Department of Energy
Department of Environmental Quality
Office of Surface Mining
Reclamation and Enforcement
Bureau of Reclamation
Department of Labor
Occupational Safety and Health Administration
Mine Safety and Health Administration
Department of Transportation
Federal Highway Administration
Environmental Protection Agency
Department of Human Services
Land Conservation and Development Commission
Division of State Lands
Type 3 With GIS JAN 2019
Attachment 1, Page 9 of 26
Department of Fish and Wildlife
Department of Forestry
Department of Geology and Minerals
LOCAL AGENCIES
Common Council, City of Springfield
Environmental Services, City of Springfield
Board of Commissioners, Lane County
Lane Regional Air Protection Agency
Willamalane Park & Recreation District
Rainbow Water District
State Soil and Water Conservation Commission
Water Resources Department
Oregon Department of Transportation
Planning Commission, City of Springfield
Development Services Department, City of Springfield
Planning Commission, Lane County
Springfield Utility Board
Springfield Downtown & Glenwood Urban Renewal Districts
21) Promptly, as due, make payment to any person, copartnership, association or corporation furnishing medical, surgical and hospital
care services or other needed care and attention, incident to sickness or injury, to the employees of the contractor, of all sums that the
contractor agrees to pay for the services and all moneys and sums that the contractor collected or deducted from the wages of
employees under any law, contract or agreement for the purpose of providing or paying for the services. All employers shall comply
with ORS 656.017. ORS 279C.530.
22) A contract for public works shall contain a provision stating the existing state prevailing rate and wage and, if applicable, the federal
prevailing rate of wage required. Every contract and subcontract shall contain a provision that workers shall be paid not less than the
specified minimum hourly rate of wage in accordance with ORS 279C.838. ORS 279C.830(1).
If this agreement is for demolition, the contract shall also contain the following conditions:
23) Contractor must salvage or recycle construction and demolition debris, if feasible and cost-effective. ORS 279C.510(1)
Type 3 With GIS
Attachment 1, Page 10 of 26
JAN 2019
EXHIBIT C
OREGON TAX LAWS COMPLIANCE AND CERTIFICATION
A. Independent Contractor's Compliance with Tax Laws.
1. Independent Contractor must, throughout the duration of this Contract and any extensions, comply
with all tax laws of this state and all applicable tax laws of any political subdivision of this state. For the purposes of
this Section, 'tax laws" includes all the provisions described in Subsection B. 1. (i) through (iv) of this Contract.
2. Any violation of Subsection 1 of this Section A shall constitute a material breach of this Contract.
Further, any violation of Independent Contractor's warranty, in Subsection B.I. of this Contract, that Independent
Contractor has complied with the tax laws of this state and the applicable tax laws of any political subdivision of this
state also shall constitute a material breach of this Contract. Any violation shall entitle City to terminate this Contract,
to pursue and recover any and all damages that arise from the breach and the termination of this Contract, and to
pursue any or all of the remedies available under this Contract, at law, or in equity, including but not limited to:
a. Termination of this Contract, in whole or in part;
b. Exercise of the right of setoff, and withholding of amounts otherwise due and owing to
Independent Contractor, in an amount equal to State's setoff right, without penalty; and
C. Initiation of an action or proceeding for damages, specific performance, declaratory or
injunctive relief. City shall be entitled to recover any and all damages suffered as the result of Independent
Contractor's breach of this Contract, including but not limited to direct, indirect, incidental and consequential
damages, costs of cure, and costs incurred in securing [replacement Services/replacement Goods/ a replacement
Independent Contractor].
These remedies are cumulative to the extent the remedies are not inconsistent, and City may pursue any remedy or
remedies singly, collectively, successively, or in any order whatsoever.
B. Independent Contractor's Representations and Warranties.
Independent Contractor represents and warrants to City that:
1. Independent Contractor (to the best of Independent Contractor's knowledge, after due inquiry), for
a period of no fewer than six calendar years preceding the [date of Closing of {bids/proposals}for/effective date of]
this Contract, faithfully has complied with:
(i) All tax laws of this state, including but not limited to ORS 305.620 and ORS chapters 316,
317, and 318;
(ii) Any tax provisions imposed by a political subdivision of this state that applied to
Independent Contractor, to Independent Contractor's property, operations, receipts, or income, or to Independent
Contractor's performance of or compensation for any work performed by Independent Contractor;
(iii) Any tax provisions imposed by a political subdivision of this state that applied to
Independent Contractor, or to goods, services, or property, whether tangible or intangible, provided by Independent
Contractor; and
(iv) Any rules, regulations, charter provisions, or ordinances that implemented or enforced any
of the foregoing tax laws or provisions.
Any [Goods/Items/Equipment/Components/Hardware/Software/Intellectual Property Rights, etc.] [delivered
to/granted to] City under this Contract, and Independent Contractor's Services rendered in the performance of
Independent Contractor's obligations under this Contract, shall be provided to City free and clear of any and all
restrictions on or conditions of use, transfer, modification, or assignment, and shall be free and clear of any and all
liens, claims, mortgages, security interests, liabilities, charges, and encumbrances of any kind.
Type 3 With GIS JAN 2019
Attachment 1, Page 11 of 26
Wastewater Master Plan
City of Springfield, OR
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PROJECT APPROACH
Wastewater Master Plan
City of Springfield, OR
Project Understanding
The City of Springfield operates a large and complex sanitary sewer collection system and is
responsible for maintaining 30 pump stations and 250 miles of sewer lines varying from 6 inches
to 60 inches in diameter. The Springfield wastewater collection system conveys sewage from
Springfield using the system of pipelines and pump stations to the regional treatment plant owned
by the Metropolitan Wastewater Management Commission (MWMC). As part of the City's
Capacity, Management, Operations and Maintenance (CMOM) program as well as the MWMC
Wet Weather Flow Management Plan, the City operates, maintains, inspects, and cleans the
collection system. These proactive steps help to prevent issues that can cause a pipe to collapse
or eliminate blockages that can cause a sanitary sewer overflow. The City also uses a hydrologic
and hydraulic model along with various inspection techniques to identify locations where
manholes and pipes can be repaired to reduce infiltration and inflow (1&1). These tools have also
helped the City identify downspouts, sump pumps and area drains that are improperly connected
to the sanitary sewer.
The purpose of this project is to work collaboratively with the City of Springfield to update their
Wastewater Master Plan to identify needed system improvements for increased capacity for
future 2042 planning year conditions.
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January 2022 1
Task 1 - Project Management
Objective
Provide overall leadership and team strategic guidance aligned with City of Springfield staff
objectives. Coordinate, monitor, and control the project resources to meet the technical,
communication, and contractual obligations required for developing and implementing the
project scope.
Activities
1.1 Invoices/Status Reports
Murraysmith (Consultant) will prepare monthly invoices, including expenditures by task, hours
worked by project personnel, and other direct expenses with the associated backup
documentation. Monthly status reports will accompany each invoice and include comparisons of
monthly expenditures and cumulative charges to budget by Task, including cost -to -complete,
earned value, cash flow, and certified firm participation.
1.2 Coordination with the Owner
Consultant will maintain communication with the City through meetings via voice, email, and fax
communication.
1.3 Management and Coordination of Staff
Consultant will manage and coordinate the technical and scope issues of the overall project.
Progress meetings will be conducted as appropriate.
Task Deliverables
■ Consultant shall deliver to the City of Springfield a monthly invoice and status report
covering:
o Work on the project performed during the previous month.
o Meetings attended.
o Problems encountered and actions taken for their resolution.
o Potential impacts to submittal dates, budget shortfalls or optional services.
o Budget Analysis.
o Issues requiring project team action.
Assumptions
■ Consultant assumes a Notice to Proceed date in February 2022.
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■ Consultant assumes virtual meetings with the Consultant's Principal -in -Charge or Project
Manager and the City of Springfield's Project Manager.
■ Project duration will be eight (8) months; therefore, it is assumed that there will be up to
nine (9) payments/status reports.
Task 2 — Data Collection and Review
Objective
The existing conditions calibrated skeletal sanitary sewer collection system MIKE URBAN model
(existing conditions MIKE URBAN model) will be provided to the Consultant to review and analyze
the collection system performance and response under different hydrologic and hydraulic
conditions. Historical monitoring data including rainfall data, measured flow data, and pump run-
time data will be collected to verify the import into MIKE+ and predict the flow conditions using
new developments and density scenarios for the future 2042 planning year land use.
City of Springfield Involvement
The City of Springfield staff will provide requested data to the Consultant including the existing
conditions MIKE URBAN model.
Activities
Flow Monitoring and Rainfall Data Analysis
Historic flow monitoring and rainfall data will be used to verify the import of the existing MIKE
URBAN model into MIKE+. The flow and rainfall data will be in the model ready format (*.dfs0).
Reports, Maps, Programs and Other Relevant Data
The Consultant will review any relevant reports, system maps, CMOM program, operations staff
input and information, the City's communication plan(s), the public outreach plan, and any other
relevant data.
Land Use
The Consultant will evaluate the existing land use GIS files against aerial photos, zoning maps,
water billing records, and most up-to-date census data. Data gaps and anomalies will be
documented and reviewed with the City.
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Task Deliverables
■ Meeting to discuss the findings of the Data Collection and Review Task, including any issues
with the existing model setup together with recommendations for addressing those issues
and identifying any potential data gaps
■ Draft Technical Memorandum
Assumptions
■ The existing model setup files include all externally referenced selection files and time -
series files required to run all the relevant simulations. The MIKE URBAN result files will
also be included.
■ The existing model setup includes all necessary network infrastructure and hydrologic data
to complete the Wastewater Master Plan analysis.
o No developments or infrastructure will be added to model.
o No infrastructure will be changed in the model.
o Existing conditions census data is current.
■ Existing condition land use data is current and accurate.
■ Final Memorandum will be included in Task 3 Technical Memorandum.
Task 3 —Verify Existing Conditions MIKE URBAN Conversion to MIKE+
Objective
This task will convert the existing conditions MIKE URBAN model to DHI Software's latest version
urban collection system modeling MIKE+. The existing conditions MIKE URBAN model results will
be compared to the MIKE+ model results. The model set up will be thoroughly reviewed to identify
potential inconsistencies and anomalies in the model set up including node and link inverts and
offsets, pipe slopes and diameters, material properties, node cover types, wet well geometries,
pump set points, pump capacity curves, boundary conditions, catchment connections, and
hydrologic parameters. Any adjustments or changes will be documented.
The verified MIKE+ model set up and results will be presented to the City with an assessment of
how suitable the model results are compared to the existing conditions MIKE URBAN model
results.
City of Springfield Involvement
The City will review and provide input to the verification of the existing conditions MIKE URBAN to
MIKE+ conversion.
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Activities
Update Model to MIKE+
The existing conditions MIKE URBAN model will be updated to DHI Software's latest version urban
collection system modeling MIKE+. This is to eliminate bugs and errors found in the older versions
of the modeling software. This improves the accuracy and confidence in the model results. The
existing conditions MIKE URBAN model will be opened in the 2020 version of MIKE URBAN prior
to importing it into the 2021 version of MIKE+. The model set up will be thoroughly reviewed to
identify potential inconsistencies and anomalies in the model set up including node and link inverts
and offsets, pip slopes and diameters, channel geometries, material properties, node cover types,
wet well geometries, pump set points, pump capacity curves, boundary conditions, catchment
connections, and hydrologic parameters.
The existing model setup will also be evaluated to confirm the model setup includes all required
external files and to determine whether the results produced by MIKE+ match those of the existing
conditions MIKE URBAN model. Up to two (2) simulation scenarios will be run. The Results
Verification tool will be used to validate the results of the MIKE+ model against the results of the
existing conditions MIKE URBAN model and to identify and explain any meaningful discrepancies
in the simulation results.
Dry Weather Flow Verification
The existing conditions MIKE URBAN model results obtained from the selected dry weather flow
periods will be compared against the MIKE+ model results. The quality of the verification for each
dry weather flow calibration period will be subjectively scored (e.g., very good, satisfactory, poor)
and the results of the scoring will be presented on a map.
Wet Weather Flow Verification
The presence of rainfall derived infiltration, inflow, and groundwater in the sanitary sewer
collection system occupies valuable capacity in the sewers and reduces the ability to convey
sanitary flow. The ability of the hydrology model to account for rainfall derived inflow and
infiltration will provide a better indicator of system deficiencies and the improvements required
to mitigate the problems.
The existing conditions MIKE URBAN model results obtained from the selected wet weather flow
periods will be compared against the MIKE+ model results. The quality of the verification for each
wet weather flow calibration period will be subjectively scored (e.g., very good, satisfactory, poor)
and the results of the scoring will be presented on a map.
Task Deliverables
■ A meeting with City staff to present the MIKE+ model setup and results of the model
conversion verification that includes dry and wet weather flow results
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■ Maps showing the ratings for the verification periods for each location
■ Time series plots comparing the existing MIKE URBAN model results to the 2021 MIKE+
model results
■ Model set up files and the result files for the verified sanitary sewer collection system
MIKE+ model
■ Draft Technical Memorandum
■ Final Technical Memorandum
Assumptions
■ The existing conditions MIKE URBAN model includes the updated sewer network and the
delineated catchments based on the flow monitoring. The population for each catchment
is estimated based on the most up-to-date census data.
■ Two (2) dry weather time periods, two (2) rainfall events, and the corresponding existing
conditions MIKE URBAN results will be used for verification.
■ Technical Memorandum will be submitted electronically.
Task 4 — Future Condition Land Use
Objective
The Consultant and the City will work collaboratively to develop a methodology for determining
future condition land use. A high-level sensitivity analysis will be completed using the sanitary
sewer collection system model regarding potential change in housing density in portions of their
service area related to the passing of House Bill 2001 by the Oregon Legislature in 2019 and the
2021 Oregon Legislature, Senate Bill 458 (HB 2001).
Different scenarios will be developed to identify areas within the City where the sanitary sewer
collection system is available for increased capacity based on the HB2001 land use changes.
City of Springfield Involvement
The City will participate in meetings to develop a methodology to estimate the impact of the
potential number of dwelling units and/or increased population per land use zone that could result
from HB 2001.
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Activities
The City planner will provide the Consultant with existing condition dwelling units or population
per land use zones. The Consultant and the City will work collaboratively to develop future dwelling
units and/or population per land use for the future 2042 planning year scenarios.
Alternatively, the City and Consultant will agree upon a percentage of storage in the sanitary sewer
collection system to accommodate the potential number of dwelling units and/or increased
population per land use zone that could result from HB 2001.
The Consultant will assist the City in understanding the impacts to sanitary sewer collection system
given potential changes to density based on the HB2001. Running the different scenarios in the
MIKE+ model will allow for a sensitivity analysis to be used for identifying areas in the City where
the sanitary sewer collection system capacity is available for increased density.
The Consultant and City will work collaboratively to review sewer network condition, current
zoning, potential zoning, and anticipated impacts to the HB 2001 housing density to select the four
(4) scenarios.
The additional dwelling units and/or increased population estimated for the land use zone areas
will be used, in conjunction with the DWF unit flow rates and recommended peaking factor, to
estimate peak DWF rates from each area that could result from HB 2001 for the four (4) future
2042 planning year land use scenarios.
Task Deliverables
■ A meeting with City staff to discuss future land use condition scenarios
■ GIS layers showing the four (4) future 2042 planning year land use scenarios
■ Draft Technical Memorandum
■ Final Technical Memorandum
Assumptions
■ The existing conditions land use is in GIS format which can easily be used for creation of
the four (4) future 2042 planning year land use scenarios.
■ Technical Memorandum will be submitted electronically
Task 5 — Capacity Assessment
Objective
By using the hydraulic model, the Consultant will determine the capacity of the sanitary sewer
collection system and identify deficiencies in current and future 2042 planning year conditions.
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City of Springfield Involvement
The City will review and provide input to the capacity assessment.
Activities
The Consultant will work collaboratively with the City to define a suitable number of scenarios to
run for evaluating the sanitary sewer collection system capacity. For the purposes of the workplan
and budget, it has been assumed that one (1) existing condition land use and one (1) build -out
conditions land use will be considered for the design rainfall event.
Land Use
It is anticipated the 2022 Wastewater Master Plan would include the following land use conditions
to identify and evaluate the City's sanitary sewer collection system capacity.
■ Existing conditions
■ Build -out conditions which would include:
o Phase I Glenwood Refinement Plan which re -designated and re -zoned approximately
270 acres for residential mixed-use, commercial mixed-use office mixed-use and
employment mixed-use
o Expanded Urban Growth Boundary which includes 780 additional acres of land for
employment uses, parks and recreation and open space
o The changes to land use that Springfield anticipates from the 2019 Oregon Legislature,
House Bill 2001 and the 2021 Oregon Legislature, Senate Bill 458
The four (4) future 2042 planning year scenarios will be added into the model separately. The
additional dry weather flow estimated for the land use zone areas will be used, in conjunction with
the dry weather unit flow rates and recommended peaking factor, to estimate peak dry weather
rates from each area that could result from HB 2001 for the four (4) future 2042 planning year
land use scenarios. The wet weather flow will also be applied to these scenarios and each scenario
will be evaluated separately as part of the capacity assessment.
Design Rainfall Event
In the 2008 Wastewater Master Plan, a 5 -year design event had a total rainfall of 5.99 inches over
72 hours which included 3.83 inches in 25 hours for the peak of the storm. The storm will be
applied uniformly across the City in the model. If the City wishes to use a more current estimate
of the 5 -year design event based on climate change prediction, they will supply this to the
Consultant for use. If the model results produce too much water in the system based on City staff
experience and knowledge of the system, an adjustment factor can be applied, or a non-uniform
design rainfall event can be applied based on the observed measurements from the rain gauges.
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Deficiency Definition
The Consultant will work collaboratively with the City of Springfield to establish the sewer
collection system assessment criteria. For consistency, the criteria from the 2008 Wastewater
Master Plan will be used as a base but they may be supplemented with additional criteria
depending on the City's needs and future 2042 planning year conditions.
The Oregon Department of Environmental Quality requires that no overflow occurs other than
during the periods where rainfall is equal to or greater than the design storm event. Therefore, a
deficiency is defined by the water surface elevation in manholes predicted by the hydraulic model
to be less than the ground surface elevation.
The 2008 Wastewater Master Plan assumed all locations where the modeled water surface
reaches the ground surface an improvement is to be recommended to lower the water surface to
2 feet below ground. The Consultant will work with the City to determine if this criterion is still
viable.
Results
The model results from each simulation will be processed and analyzed to identify and map the
locations where the system capacity and performance issues have been identified based on the
established sewer collection system assessment criteria. The deficiencies will be characterized to
identify the potential causes of the capacity issues to better inform the proposed improvements.
Task Deliverables
■ Up to three (3) meetings with City staff to discuss existing and build -out land use
conditions, design rainfall event and sanitary sewer collection system capacity assessment
criteria.
■ Maps of identified locations and causes of the sanitary sewer collection system deficiencies
Assumptions
■ The City can provide the Phase I Glenwood Refinement Plan changes in a GIS format.
■ The City can provide the expanded Urban Growth Boundary changes in a GIS format.
■ The Consultant will use GIS layers created in Task 5 as the anticipated changes to land use
as a result of the 2019 Oregon Legislature, House Bill 2001 and the 2021 Oregon
Legislature, Senate Bill 458.
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Task 6 — Capital Improvement Projects
Objective
The Consultant will work collaboratively with the City to recommend improvements to the sanitary
sewer collection system that increase capacity to eliminate the identified deficiencies in the
current and future 2042 planning year conditions.
The Consultant will review if the future land use impacted by the HB 2001 sensitivity analysis
impacts the Capital Improvement Project development with regards to project phasing.
City of Springfield Involvement
The City will review and provide input to the recommended improvements.
Activities
Identify Potential Improvements
Potential sanitary sewer collection system improvements will be developed to address the
deficiencies identified in the previous task for both the existing condition and the future 2042
planning year condition scenarios. Where possible, more than one (1) potential improvement will
be proposed for each deficiency. Different types of improvements will be considered, taking into
account if the issue is inflow, infiltration, or aging infrastructure: infrastructure rehabilitation,
infrastructure replacement, increase in pipe size, diversion pipelines, and pump station upgrades.
The potential improvements will be grouped together as potential infrastructure projects for the
purposed of modeling them in the MIKE+ model. Projects related to inflow and infiltration
reduction will be called out separately. The benefit of each improvement project to address the
deficiencies will be confirmed by implementing the proposed improvement in the model and
evaluating the relative improvements. In cases where improvement projects are hydraulically co-
dependent the projects will have to be represented together in the model.
Where multiple improvements were developed for a particular deficiency, the improvements will
be ranked by level of performance improvement to the network, other impacts on the network,
relative cost of the solution strategy, and other construction issues (e.g., traffic and safety
concerns, disruption due to construction, etc.) Recommended improvements will be selected
based on the ranking and the City's input.
The Consultant will work collaboratively with the City to rank and prioritize the recommended
sanitary sewer collection system improvements in consideration of other planned infrastructure
programs and investments. As a baseline, large pipe improvements will be assigned the highest
priority with sub -categories according to the severity of the deficiency (e.g., sanitary sewer
overflow). Smaller pipe improvements will have a lower priority and will be sub -categorized
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according to the severity of the deficiency. A proposed timeline will also be developed for each
recommended improvement.
Cost savings could be obtained by modifying how the pumps are operated and by identifying pump
stations where storage is available without causing surcharging or basement flooding upstream.
Pump station operational changes where basin infiltration and inflow rehabilitation are identified
will be set as a high priority especially if expensive pump upgrades can be avoided. The model can
represent complex pump operational strategies based on a combination of criteria and priorities
including wet well water levels, forecasted inflows, water level thresholds at key locations and
timing of pumps to minimize energy costs. These options will be reviewed and discussed with the
City to develop operational strategies that could be implemented in the model to evaluate
potential benefits. For the purposes of the budget and schedule, it is assumed that a generic,
proof -of -concept operational strategy will be developed for implementation at selected pumping
stations for the future 2042 planning year condition model scenario.
Cost Estimates
Each potential improvement project will have a cost estimate developed for implementation. The
cost estimate will include engineering design, construction, inspection, and contract
administration.
The Consultant will work collaboratively with City staff to review current wastewater capital
financials and prepare a proposed strategic financial plan to implement the potential
improvements to the sanitary sewer collection system.
Task Deliverables
■ A workshop with the City staff to present the recommended improvements to the City's
sanitary sewer collection system
■ Table of all improvements and associated cost
■ Table of infiltration and inflow improvements and associated cost
Assumptions
■ Up to six (6) separate infrastructure improvement projects will be identified for the existing
conditions model scenario.
■ Up to six (6) separate infrastructure improvement projects will be identified for the future
2042 planning year conditions model scenario.
■ Up to four (4) pumping station operational optimization strategies will be evaluated for the
future 2042 planning year condition model scenario.
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Task 7 — Strategic Financial Plan
Objective
The goal of the strategic financial plan is to establish a long-term funding plan that ensures
adequate revenue to address the capital needs of the local sanitary sewer collection system.
City of Springfield Involvement
The City will participate in three (3) financial planning meetings and be able to provide requested
data for the Consultant.
Activities
Initial Meeting and Data Review
The Consultant will attend a meeting with the City staff to discuss rate and financial policies and
issues to be addressed in this task. The Consultant will prepare a data request list which will include
operational and financial information (i.e., existing rates as well as historical and budgeted utility
financial performance). The information and data will be reviewed as it pertains to the Wastewater
Master Plan.
Financial Plan Development
The Consultant will review the historical and current financial information to identify current
funding levels from existing sources (e.g., wastewater rate revenues and system development
charges). All various means of funding will be considered for financing operations and
maintenance (O&M), capital costs identified as part of the master planning process, including
locally generated public and private sources (e.g., developer funding. Potential external funding
sources will also be considered such as grants.)
The Consultant will work with the City to project 0&M requirements and capital improvement
costs for the planning period. Revenue under existing rates will be projected based on growth
trends. The Consultant will work collaboratively with the City to evaluate potential funding
scenarios to meet the projected requirements.
A computerized financial planning model will be developed so that alternative financing scenarios,
policy and forecast assumptions may be evaluated against rate increases and other financial
indicators to develop a plan that meets the City's risk management and other objectives.
Task Deliverables
■ Strategic Financial Plan Technical Memorandum to be included in the Master Plan. The
technical memorandum will outline the data analyzed, methods used for financial plan,
findings, and recommendations.
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Assumptions
■ Up to three (3) meetings will be held with City staff to discuss data, alternative funding
approaches and recommendations.
■ The City will provide the existing rates as well as the historical and budgeted utility financial
performance data.
Task 8 — Wastewater Master Plan Document
Objective
The Consultant will write a Wastewater Master Plan document to discusses the planning process,
technical analysis, and potential improvements to the City of Springfield's sanitary sewer collection
system.
City of Springfield Involvement
The City will review and provide input to the draft Master Plan.
Activitie,
The Consultant will write a Master Plan that comprehensively documents the technical analyses
as described in the technical memorandum deliverable, the planning process, and the
recommended improvements to the City of Springfields sanitary sewer collection system.
The Wastewater Master Plan will have tables listing the potential improvement projects as well as
maps showing the potential improvement projects to the City's collection system. The maps and
tables will show the project prioritization as per the criteria discussed in Task 7.
Included in the Wastewater Master Plan will be a table showing potential improvement projects
and the associated cost estimate. The Wastewater Master Plan will also include an implementation
schedule for the potential improvements to the City's sanitary sewer collection system. The
Wastewater Master Plan will include the review of current wastewater capital financials and the
proposed strategic financial plan to implement the potential improvements to the sanitary sewer
collection system.
The Wastewater Master Plan will be submitted after the completion of the capacity assessment
and the identification of potential improvement projects.
Tusk DeliveruuiC_
■ Draft Wastewater Master Plan for City review
■ Final Wastewater Master Plan
City of Springfield OR MURRAYSMITH Wastewater Master Plan
January 2022 Attachment 1, Page 25 of 26 13
G:\PDX_BD\Clients\Springfield -OR\BD-4364 WW Plan_Springfield OR 11-21 - Copy\Proposal\Contracting\Murraysmith Project Approach Springfield OR - contracting review v02.docx
■ Formal presentations to Planning Commission, City Council and/or one (1) public meeting
on study findings and recommendations
Assumptions
■ The draft Wastewater Master Plan will be provided to the City in PDF format for review
and comment.
■ The comments will be addressed in the final Wastewater Master Plan and will be provided
to the City in PDF format.
■ Formal presentations will be conducted remotely via Zoom or similar platform.
Budget
Work will be performed on a time and expense basis. The draft fee estimate is located in the PDF
file: "City of Springfield OR Wastewater Master Plan - DRAFT Fee Proposal 13Jan22"
City of Springfield OR MURRAYSMITH Wastewater Master Plan
January 2022 Attachment 1, Page 26 of 26 14
6:\PDX_BD\Clients\Springfield -OR\BD-4364 WW Plan_Springfield OR 11-21 - Copy\Proposal\Contracting\Murraysmith Project Approach Springfield OR - contracting review v02.docx