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HomeMy WebLinkAboutItem 03 RS IT Server Hardware ContractAGENDA ITEM SUMMARY Meeting Date: 2/22/2022 Meeting Type: Regular Meeting Staff Contact/Dept.: Nathan Bell/IT Staff Phone No: 541-726-2364 Estimated Time: Consent Calendar SPRINGFIELD Council Goals: Provide Financially CITY COUNCIL Responsible and DISCUSSION/ Innovative Government FINANCIAL Services ITEM TITLE: PURCHASE OF SERVER HARDWARE available in the Vehicle and Equipment Reserve Fund for this purchase. Staff will ACTION Approve the purchase and authorize the City Manager to sign a purchase order for REQUESTED: the procurement of server hardware which supports function of the City's network. ISSUE The hardware which supports the City's internal IT network has reached end of life STATEMENT: and is outside of warranty. The Information Technology Department seeks Council approval to purchase replacement server hardware as outlined in the attached purchase order and quote. ATTACHMENTS: ATTACHMENT 1: C3003 Server Hardware Purchase Order and Quote DISCUSSION/ The City's server hardware is scheduled to be replaced on a five-year cycle; current FINANCIAL hardware is now six years old. Funds have been saved for replacement and are IMPACT: available in the Vehicle and Equipment Reserve Fund for this purchase. Staff will bring the Council a supplemental budget for this purchase as part of Supplemental Budget #3 on February 22°d Staff requests Council authorize the purchase and give the City Manager approval to sign the attached purchase agreement in the amount of $238,338.57. SPRINGFIELD C� OR City of Springfield 225 Fifth Street Springfield, Oregon 97477 Phone: 541-726-3622 Fax: 541-726-3782 VENDOR: COMPANY NAME: CDWG SALES CONTACT: Michael Shlossberg STREET ADDRESS: 200 N. Milwaukee Avenue CITY, ST, ZIP: Vernon Hills, IL, 60061 PHONE: 866-224-6418 Cooperative Procurement Purchase Order P.O Number C3003 [The P.O. number must appear on all related correspondence, shipping papers, and invoices] F.O.B. DESTINATION: DEPARTMENT: Information Technology Department RECIPIENT NAME: Dale Dzierzek STREET ADDRESS: 225 5th Street CITY, ST, ZIP: Springfield, OR, 97477 PHONE: 541-726-3751 This purchase is placed against the following Price Agreement: State of Oregon (ORCPP) Price Agreement # NPPGov Price Agreement # Sourcewell (NJPA) Price Agreement i Other: # 5603 - IT HVAR with CDWG P.O. Date AEL�_Requisitioner Shipped VIA Terms 1/25/2022 City of Springfield IT Department 30 day QT DESCRIPTION PRICE TOTAL 2 Cisco 12Port Upgrade Licenses / Fiberchannel 3,311.67 6,623.34 3 VMWare Vs here Enterprise License - 1Proc 3,555.37 10,666.11 3 VMWare Support Subscription 941.38 2,824.14 1 Dell PE R650 Server - 1Proc 21,026.19 21,026.19 4 Dell PE R650 Server - 2Proc 20,491.40 811965.60 1 Dell Powerstore 500T Storage 115,233.19 115,233.19 PAYMENT DETAILS Voucher G/L Account # 713-03100-9000-751008 SUBTOTAL SHIPPING & HANDLING OTHER TOTAL 238,338.57 - 238,338.57 A/P Code # Credit Card Name CC# Exp. Invoicing Address Email: ap@springfield-or.gov Mailing: 225 5th Street Springfield, OR 97477 Authorized Purchaser Signature Name and Title (Print) Phone Number and Email Date PEOPLE WHO Z'GETIT DEAR DALE DZIERZEK, Thank you for considering CDW•G LLC for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL MNHX148 12/29/2021 CISCO 12PORT UPG LIC 5180811 $6,623.34 IMPORTANT - PLEASE READ Additional Information: Quote/Order Source: 574199 ITEM QTY CDW# UNIT PRICE EXT. PRICE Cisco uogradelicense 2 4089043 $3,311.67 $6,623.34 Mfg. Part#: UCS-EP-MDS9148SL2 UNSPSC:43232908 Contract: Oregon IT Hardware VAR Contract (5603) PURCHASER BILLING INFO SUBTOTAL $6,623.34 Billing Address: SHIPPING $0.00 CITY OF SPRINGFIELD SALES TAX $0.00 IT DEPT 225 5TH ST GRAND TOTAL $6,623.34 ACCTS PAYABLE SPRINGFIELD, OR 97477-4671 Phone: (541) 726-3750 Payment Terms: Request Terms Please remit payments to: CDW Government DELIVER TO Shipping Address: CITY OF SPRINGFIELD 75 Remittance Drive DALE DZIERZEK Suite 1515 225 5TH ST Chicago, IL 60675-1515 SPRINGFIELD, OR 97477-4671 Phone: (541) 726-3750 Shipping Method: DROP SHIP -GROUND 0 Michael Schlossberg 1 (866) 224-6418 1 mikesch@cdwg.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at htt wU, .cdwa.com/content/terms-conditions/product-sales.asl)x For more information, contact a CDW account manager @ 2021 CDW•G LLC 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 Page 1 of 1 PEOPLE WHO Z'GETIT DEAR DALE DZIERZEK, Thank you for considering CDW•G LLC for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL MNJB176 12/29/2021 VSPHERE ENT PLUS 5180811 $13,490.25 ITEM QTY CDW# UNIT PRICE EXT. PRICE VMware vSohere Enterprise Plus (v. 7) - license - i processor 3 6030328 $3,555.37 $10,666.11 Mfg. Part#: VS7-EPL-C VMware vSphere Enterprise Plus for 1 processor. Support and Subscription (SnS)is REQUIRED. Electronic distribution - NO MEDIA Contract: Oregon IT Hardware VAR Contract (5603) VMware Support and Subscription Production - technical 3 6030336 $941.38 $2,824.14 support -for VMware Mfg. Part#: VS7-EPL-P-SSS-C 1 Year PRODUCTION Support [24x7] Electronic distribution - NO MEDIA Contract: Oregon IT Hardware VAR Contract (5603) PURCHASER BILLING INFO SUBTOTAL $13,490.25 Billing Address: SHIPPING $0.00 CITY OF SPRINGFIELD SALES TAX $0.00 IT DEPT 225 5TH ST GRAND TOTAL $13,490.25 ACCTS PAYABLE SPRINGFIELD, OR 97477-4671 Phone: (541) 726-3750 Payment Terms: Request Terms Please remit payments to: CDW Government DELIVER TO Shipping Address: CITY OF SPRINGFIELD 75 Remittance Drive DALE DZIERZEK Suite 1515 225 5TH ST Chicago, IL 60675-1515 SPRINGFIELD, OR 97477-4671 Phone: (541) 726-3750 Shipping Method: ELECTRONIC DISTRIBUTION 0 Michael Schlossberg 1 (866) 224-6418 1 mikesch@cdwg.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http: //www. cdwa. com/content/terms-conditions/product-sales.aslx For more information, contact a CDW account manager © 2021 CDW•G LLC 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 Page 1 of 1 PEOPLE WHO Z'GETIT DEAR DALE DZIERZEK, Thank you for considering CDW•G LLC for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL MNJF928 12/29/2021 DELL R650 1PROC 5180811 $21,026.19 ITEM QTY CDW# UNIT PRICE EXT. PRICE DELL CTO PE R650 6334 768GB PS 1 6817848 $21,026.19 $21,026.19 Mfg. Part#:3000108397173 Contract: Oregon IT Hardware VAR Contract (5603) PURCHASER BILLING INFO SUBTOTAL $21,026.19 Billing Address: SHIPPING $0.00 CITY OF SPRINGFIELD SALES TAX $0.00 IT DEPT 225 5TH ST GRAND TOTAL $21,026.19 ACCTS PAYABLE SPRINGFIELD, OR 97477-4671 Phone: (541) 726-3750 Payment Terms: Request Terms Please remit payments to: CDW Government DELIVER TO Shipping Address: CITY OF SPRINGFIELD 75 Remittance Drive DALE DZIERZEK Suite 1515 225 5TH ST Chicago, IL 60675-1515 SPRINGFIELD, OR 97477-4671 Phone: (541) 726-3750 Shipping Method: DROP SHIP -GROUND 0 Michael Schlossberg 1 (866) 224-6418 1 mikesch@cdwg.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at htto: //www.cdwa. com/content/terms-conditions/product-sales.asi)x For more information, contact a CDW account manager © 2021 CDW•G LLC 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 Page 1 of 1 PEOPLE WHO Z'GETIT DEAR DALE DZIERZEK, Thank you for considering CDW•G LLC for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL MNJF959 12/29/2021 DELL R650 2PROC 5180811 $81,965.60 ITEM QTY CDW# UNIT PRICE EXT. PRICE DELL CTO PE R650 2X5317 768GB PS 4 6817851 $20,491.40 $81,965.60 Mfg. Part#:3000108396781 Contract: Oregon IT Hardware VAR Contract (5603) PURCHASER BILLING INFO SUBTOTAL $81,965.60 Billing Address: SHIPPING $0.00 CITY OF SPRINGFIELD SALES TAX $0.00 IT DEPT 225 5TH ST GRAND TOTAL $81,965.60 ACCTS PAYABLE SPRINGFIELD, OR 97477-4671 Phone: (541) 726-3750 Payment Terms: Request Terms Please remit payments to: CDW Government DELIVER TO Shipping Address: CITY OF SPRINGFIELD 75 Remittance Drive DALE DZIERZEK Suite 1515 225 5TH ST Chicago, IL 60675-1515 SPRINGFIELD, OR 97477-4671 Phone: (541) 726-3750 Shipping Method: DROP SHIP -GROUND 0 Michael Schlossberg 1 (866) 224-6418 1 mikesch@cdwg.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at htto: //www.cdwa. com/content/terms-conditions/product-sales.asi)x For more information, contact a CDW account manager © 2021 CDW•G LLC 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 Page 1 of 1 PEOPLE WHO Z'GETIT DEAR DALE DZIERZEK, Thank you for considering CDW•G LLC for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL MNJF981 12/29/2021 DELL POWERSTORE SOOT 5180811 $115,233.19 ITEM QTY CDW# UNIT PRICE EXT. PRICE DELL CTO POWERSTORE SOOT 1 6817852 $115,233.19 $115,233.19 Mfg. Part#:3000108395688 Contract: Oregon IT Hardware VAR Contract (5603) PURCHASER BILLING INFO SUBTOTAL $115,233.19 Billing Address: SHIPPING $0.00 CITY OF SPRINGFIELD SALES TAX $0.00 IT DEPT 225 5TH ST GRAND TOTAL $115,233.19 ACCTS PAYABLE SPRINGFIELD, OR 97477-4671 Phone: (541) 726-3750 Payment Terms: Request Terms Please remit payments to: CDW Government DELIVER TO Shipping Address: CITY OF SPRINGFIELD 75 Remittance Drive DALE DZIERZEK Suite 1515 225 5TH ST Chicago, IL 60675-1515 SPRINGFIELD, OR 97477-4671 Phone: (541) 726-3750 Shipping Method: DROP SHIP -GROUND 0 Michael Schlossberg 1 (866) 224-6418 1 mikesch@cdwg.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at htto: //www.cdwa. com/content/terms-conditions/product-sales.asi)x For more information, contact a CDW account manager © 2021 CDW•G LLC 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 Page 1 of 1