HomeMy WebLinkAboutItem 01 WS POL SPAC- Council Joint MeetingAGENDA ITEM SUMMARY
Meeting Date:
Meeting Type:
Staff Contact/Dept.:
Staff Phone No:
Estimated Time:
2/22/2022
Work Session
Chief Shearer/Police
541-726-3729
40 minutes
SPRINGFIELD Council Goals: Strengthen Public Safety
CITY COUNCIL by Leveraging
Partnerships and
Resources
ITEM TITLE: CITY COUNCIL AND SPRINGFIELD POLICE ADVISORY COMMITTEE
JOINT MEETING
ACTION
Facilitate a joint meeting between members of Springfield City Council and the
REQUESTED:
Springfield Police Advisory Committee (SPAC).
ISSUE
The Springfield Police Advisory Committee will share the committee's Annual
STATEMENT:
Report and have further discussion with City Council regarding the committee's
activity, goals, recommendations and questions.
ATTACHMENTS:
Attachment 1 — SPAC Annual Report
Attachment 2 — Current SPAC Bylaws
Attachment 3 — Current SPAC Roster
DISCUSSION/
After introductions, Chairperson Barry Lind, Vice -Chair and Co -Council Liaison
FINANCIAL
Terri Dillon, Co -Council Liaison Brittney de Alicante and the remainder of the
IMPACT:
Springfield Police Advisory Committee members will be present to discuss the
SPAC Annual Report and participate in further discussion with City Council.
January 2022
Springfield Police Advisory Committee
Annual Report
Executive Summary:
The following report is respectfully submitted covering the activity of the Springfield Police
Advisory Committee (SPAC) for the timeframe of August 2020 through December 2021.
The SPAC annual report subcommittee identified the importance of expanding the traditional
calendar year report, as a significant amount of activity occurred within the identified 18 -
months and no report had been prepared in multiple years.
Found within this report, are the highlights of the activity, public comment and policy
discussions held by the committee, the Springfield Police Department and our Springfield
community. Reflected in the activity of the committee is a deep respect for the moment in time
and the climate both nationally and locally in which we are currently living.
Community interest/involvement in the Springfield Police Department, and its operations were
elevated during the time frame captured in this report. The committee would be remiss in not
acknowledging the following pivotal incidents that significantly impacted the context in which
we engaged with the community. Leadership changes, high-profile lawsuits, and politically
charged incident responses all brought a level of scrutiny to the department and subsequently
the SPAC as the community searched for an outlet to share their concerns.
Items that the committee would like to specifically call attention to that reflect our
commitment to fostering greater understanding and transparency around police operations
and community connection are as follows:
• The frequency of SPAC meetings moved from quarterly meetings to monthly meetings
in response to the great desire of our community to have a voice and provide feedback
on police activity, current challenges and hopes for the future. Including hosting more
than 360 community viewers, live at online meetings, throughout the reporting period.
This was a significant increase in public participation beyond previous years.
• For the first time in recent history SPAC hosted public comment in response to the
outpouring of community interest in sharing feedback with the police department.
While receiving public comment was entirely new to the committee coupled with the
challenges of the ongoing health crisis that required the new online meeting format, the
committee successfully provided an outlet for community voice to as many individuals
as possible.
• In addition to department identified policy review, SPAC worked closely with staff to
develop an annual process to identify committee requested police policy to review and
discuss in the public forum of our meetings throughout the year.
ATTACHMENT 1, Page 1 of 9
• The appointment of a Cultural Minority Community member, Brittney de Alicante in an
effort to support Council, Department and Springfield Community values of diverse
representation.
Finally, the SPAC would like to highlight the accomplishment of Chief Shearer and his staff for
their work to update online access to police policy, community comment submissions, as well
as increasing public access to SPAC information and activities on the department website.
SPAC will be working on establishing committee goals for 2022.
Monthly SPAC Activity Reports:
August 2020 Meeting:
Highlights: 103 Public Viewers
Public was extremely engaged and eager to give feedback to SPAC and public comment was
approved, which was previously not a regular part of SPAC operations
• Confusion on SPAC's role began to foment
• Community expressed a lot of hurt and broken trust over handling of Black Unity protest
in Thurston
Public Comment: 11 Speakers
• Concerns over Thurston protests expressed by the public.
o Poor planning from SPD
o Excessive use of force
o Very emotional for many people from across the community. Speakers voiced a
concern of trust being broken.
o Concerns that enforcement is not equally applied to people with different
beliefs
• Confusion over SPAC role
o A lot of folks think SPAC can provide oversight
• Complaint process
o No response from committee was problematic per some community members
Department updates
• Chief gave monthly updates on commendations, use of force, and allegations of
misconduct. This was the last time these types of updates were given to SPAC
• Chief provided extensive overview on how SPD had handled previous protests
• Chief also detailed SPD interpretation of Thurston/Black Unity Protest
o Did not address any areas for improvement on SPD conduct
Confirmed an external investigation was underway when a committee member
inquired about this
• Long range plan discussed
o This was the last time long range plan was discussed with SPAC
Policy Updates:
• Use of force policy updated in a number of ways, including changing use of vascular
neck restraints and de-escalation techniques. Policy was not yet shared with committee
• Duty to intervene policy being updated
ATTACHMENT 1, Page 2 of 9
Business from the Committee:
• Nothing to report from committee
September 2020 Meeting:
Highlights: 42 Public Viewers
• Public comment was not on the SPAC agenda
o It was shared that leadership had requested the SPAC hold public comment in
August in response to specific incidents
Department updates
• Community outreach plan discussed
o Narrative around public perception of SPD is around
"communication." Wrongdoing or misconduct not acknowledged by SPD
• Body worn cameras project update provided
• Staff provided update on funding for new CAHOOTS van and upfit
Policy Updates:
• Code of conduct policy updated - added language on "duty to intervene"
Business from the Committee
• Committee shared updates (mostly criminal) from their neighborhoods/agencies
October 2020 Meetine:
Highlights: 39 Public Viewers
o Public comment agenda item approved
Public comment: 8 Speakers
• Concerns SPAC heard from committee in August 2020 continued including:
• Selective enforcement
• Failure to follow up on public comment/concerns
• Need to rebuild trust
Department Updates:
• Chief Lewis shared desire and plan to coordinate community dialogue with much
support from the committee
Policy Updates:
• Business card update provided
November 2020:
Highlights: 27 Public Viewers
• The community continued to be actively engaged in police activity and share concern
around police department culture and policy.
• The committee desired greater clarity on role and guidance on response to community
inquiries.
Public Comment: 6 Speakers
1. Protocols & procedures of SPD — concerns around culture
2. Use of Force questions
ATTACHMENT 1, Page 3 of 9
3. SPAC long-range planning role, and communication from committee
4. SPD resistant to change
5. Use of Force questions and concerns with open carry
6. Use of Force questions
Business from Springfield Police:
1. "8 Can't Wait" Campaign recap of briefing to Springfield City Council
2. Use of Force policy updates still in draft incorporating law changes and
recommendations stemming from Kinney settlement
3. Summary of open positions and hiring updates
4. Two applicants applied for the SPAC cultural minority community position.
Policy Reviews:
None
Business from the Committee:
1. Committee requested an update to the independent investigation into the SPD protest
response.
a. City Manager's Office overseeing investigation
b. Councilor Pishioneri shared more community dialogue expected prior to the end
of the investigators contract.
2. Committee requested a work session or guidance to better understand the SPAC's role
in long-range planning and parameters regarding responses to public inquiries and
questions from the City Attorney's office.
December 2020
Highlights: 19 Public Viewers
• City attorney provided clarity on SPAC bylaws and an update from the City Council on
boards, commissions and committees. Provided guidance on supporting community
inquiries through directing them to the City Council or the committee as a whole.
• In follow-up to questions around SPAC's role in long-term planning, Chief Lewis shared
an update around the desire to have a community survey in 2021 to provide a
foundation for long-term planning. Council Pishioneri suggested a high-level approach
to long-range planning in response to anticipated changes at the council level to further
clarify the committee's charge.
Public Comment: 2 Speakers
1. Concerns around the different treatment by SPD personnel when dealing with white
nationalist groups and BIPOC community
2. Clarifying questions on Use of Force reporting
Business from Springfield Police:
1. Announcement of new SPAC cultural minority community representative appointment
in January 2021.
ATTACHMENT 1, Page 4 of 9
2. Following the committee request, additional education on use of force and simulation
device will be offered at a later date as COVID restrictions are eased.
3. Independent investigator will be hosting a virtual community forum and SPAC and
community invited to attend.
Policy Review:
1. Use of Force — draft policy introduced
a. De-escalation specifically included and committee inquired about training
b. Chief Lewis provided clarity on definition of "reasonable" as noted in policy
2. Body -Worn Camera —draft policy introduced
Business from the Committee:
1. Committee shared concern around perceived disconnect between the community and
the police department and desires to help bridge the gap
February 2021
Highlights: 24 viewers
• Committee welcomed newly appointed member Brittney de Alicante.
• Barry Lind was selected as Chair, and Johnny Kirschenmann was selected as Vice Chair.
The Police Department's policies were posted online for public access.
Public Comment: 4 Speakers
1. Inquiries on recent policy updates: body -worn cameras, use of force, business cards
2. Facemask enforcement and concerns around white supremacy activity in Springfield
3. National incidents involving white supremacy raise local concerns
4. Questions around SPD's role in investigating white nationalists locally
Business from the Springfield Police:
1. Policies posted online
2. Updated complaint process and materials online in both English and Spanish
3. SPD recruiting a Community Information Coordinator to assist with public information
related duties
4. Presented State of Oregon STOP report summary
5. Updated budget proposals including elimination of two vacant positions
Business from the committee:
1. Committee acknowledged concerns that there are populations in the community that
continue to feel unsafe and the perception of favoritism to white nationalists.
2. Requested update on when the independent investigators report will be made available
to the public.
3. Inquiries around the implementation of Oregon's measure 110
ATTACHMENT 1, Page 5 of 9
April 2021
Highlights: 33 Public Viewers
• Lt. George Crolly replaces Chief Lewis as SPAC sworn liaison; Lt. Matt Neiwert served as
the acting Chief of Police
Public Comment:
1. SPD Lawsuits
2. Police Misconduct
3. SPD Officer Training need -formalize
4. Body Camera procedures need to be clarified & made public
5. Latest incident Sexual impropriety & culture that supports it.
Business from the Springfield Police
1. Chief Lewis had noted some of the 38 recommendations made in the recent
independent report had been implemented.
2. Independent Assessment of Thurston Demonstration — Lt. Crolly stated that due to
active lawsuits, multiple attorneys advised not to speak in detail on this topic, but he
can share some generalized information.
3. Training is identified as result assessment: ICM and NIMS (federal incident
management system) training needs had been identified.
4. Mr. Braziel's report independent recommends new Review of Use of Force Policy
Policy Review
1. Commissioner Pishioneri Would like this board to provide input on recommended policy
change and convey the recommendations to City Council.
2. Body -Worn Camera policy & project update — Lt. Crolly confirmed the policy had been
finalized, the department website has been updated to include FAQs,
3. Use of Force — draft version currently under City Attorney review.
4. Requested information regarding policies on relationships between supervisors and
subordinates.
May 2021
Public Engagement: 11 Public Viewers
1. Use of force report discrepancy in number of canine deployments: (Ans) Not all canine
deployment is use of force.
Business from Springfield Police
1. SPD Update: Projects, Hiring, Training
2. Training update: OSP gave in-person crowd control training.
3. Body -worn camera training is planned for the end of May
ATTACHMENT 1, Page 6 of 9
4. Use of Force Policy review, as well as the Kenney Settlement OIR report
recommendations, use of force instructors are scheduled for in-person training on
appropriate force.
5. The department is researching de-escalation training.
Policy Review:
1. Policy Discussion : Use of Force Policy, Final Lt. Crolly confirmed that the Use of Force
Policy changes are completed. Not reviewed by SPAC
2. Code of Conduct, Final Lt. Crolly summarized the change to the policy regarding
providing business cards and shared the policy was implemented a few weeks ago.
3. Body -Worn Camera, Final
4. iv. Lt. Crolly confirmed the in -car video and relationship policy are still in -progress.
5. Jessica Crawford confirmed relationship & in -car video policies are on the list for future
SPAC review
Business from the Committee
1. Policy Review Work Plan Subcommittee: recommendation to formalize a
a. SPAC policy review process.
2. SPAC is not an approving body, but can facilitate community review & input and
understanding of Policies.
3. Policy development is multifaceted and includes legal review, council input, best
practice, statutory and other considerations
4. Calendar of the proposed policies reviews to be developed
June 2021
Highlights: 25 Public Viewers
• Welcome interim Chief Andrew Shearer
Public Engagement
1. Complaint filed was investigated by an officer that was on scene of the incident being
reviewed.
2. News blackout on Sunday shooting, May 30 : R: District Attorney's Office currently
oversees what information is available to the public.
Business from the Springfield Police:
1. De-escalation has been incorporated into the new Use of Force policy implemented just
prior to his arrival at SPD.
2. Body camera footage can be shared.
3. OIR report and the associated IDFIT; Chief Shearer advised review of the 32
recommendations & is meeting with the DA for further review & what is implemented.
ATTACHMENT 1, Page 7 of 9
Policy Review
1. Springfield City Attorney Mary Bridget Smith and confirmed the proposed policy review
process was acceptable within SPAC's charge.
2. Policy review process is intended to provide a forum for better community
understanding and the opportunity for feedback on department policy, with no
expectation that the committee has oversight or decision-making ability.
3. Policy 26.3.1— Uniform Policy reviewed.
4. Policy 26.1.1— Code of Conduct, Section XXI — Personal Appearance
August 2021
Highlights: 15 Viewers
Public Engagement
1. Suggested community outreach other than Coffee with a Cop to reach other sections of
the community.
Business from the Springfield Police:
1. Shared update on additional hiring efforts and processes.
2. Provided updates on National Night Out (NNO) events and multiple locations
3. IDFIT (Interagency Deadly Force Investigation Team) Discussion with Assistant D.A. Chris
Parosa
a. Mr. Parosa shared a status update after review of Mr. Gennaco's independent
review report. The DA's office determined several recommendations for changes
to IDFIT policy made sense. A work group to evaluate recommendations and
modifications to current IDFIT policy and protocols was developed.
Business from the committee
1. Are there repercussions for officers not following IDFIT protocols? A: there are no
policies or processes for officers/agencies not following protocols.
2. Committee Vacancies —Three upcoming vacancies
September 2021
Highlights: 4 Public Viewers
Business from the Springfield Police:
1. Citizen Survey: looking to contract with a 3rd party (?)
Business from the Committee:
1. Committee Vacancies Update
ATTACHMENT 1, Page 8 of 9
Springfield Police Advisory Committee
Annual Report
Next Steps and Discussion:
In order to conclude the SPAC annual report, the SPAC annual report subcommittee in
partnership with entire SPAC has generated a list of recommendations for Council's
consideration as well as a short list of questions for discussion:
Recommendations:
• Based on the prior 18 months of community engagement with SPAC, Council to oversee
a public process for consideration and implementation of a police oversight commission
or similar body
Questions for consideration and discussion:
• Committee membership and SPAC role clarity
o How does council see boards and commissions role in broader civic
engagement? Can SPAC share with other committees as a form of community
outreach/engagement?
ATTACHMENT 1, Page 9 of 9
SPRINGFIELD
OREGON
SPRINGFIELD POLICE ADVISORY COMMITTEE (SPAQ
BYLAWS
Approved by Council 917121 (date)
ARTICLE I. Name and Duration
This Committee, established by the Springfield City Council (Resolution 94-34), shall be called
the Springfield Police Advisory Committee. This Committee will serve at the will of the City
Council.
ARTICLE IL Purpose
Section 1. Overall Purpose. The purpose of the Springfield Police Advisory
Committee is to provide citizen input to the Chief of Police regarding public safety and
neighborhood livability issues, and shall assist With implementation of the Long Range Plan by
providing input, evaluation and feedback on:
a. goals, policies and strategies,
b. service delivery programs and priorities; and
C. progress in establishing and maintaining coordinated and cooperative working
relationships between the community, schools, other agencies and the
Springfield Police Department.
Section 2. Public Input. The SPAC will invite and encourage public input regarding
services and issues related to police services.
ARTICLE IIx. Membership
Section 1, Composition of Committee. SPAC shall have nine members consisting of:
a. Four neigh borhood/citizen-at-large representatives
b. One School District 19 representative
C. One Willamalane Parks and Recreation District Representative
d. One representative from the local business community
e. One representative from the cultural minority community
f. One representative from the faith community
Section 2. Appointment. All committee members shall be appointed by the City
Council after completing a standard application form submitted to the City Manager's Office.
SPRINGFIELD POLICE ADVISORY COMMITTEE BYLAWS — Page 1 of 3
ATTACHMENT 2, Page 1 of 3
ARTICLE IV. Officers
Section 1. Officer Terms. There shall be a Chair and a Vice -Chair for the
Committee. Each officer shall serve a two (2) year term with a maximum of 2 consecutive
terms. In the event of an officer's resignation or removal, the Committee may appoint a
replacement to serve the specific remainder of the term. Appointees may then be elected for 2
additional consecutive terms. Newly elected officers shall assume their duties at the next
scheduled meeting.
Section 2, Officer Election. Both the Chair and Vice -Chair positions shall be elected
by ballot of the committee members at the regularly schedule September meeting.
ARTICLE V. Meetings
Section 1, Regular Meetings, Regular meetings shall be held no less than quarterly
during the course of one year at Springfield City Hall, unless otherwise agreed upon. Time and
duration of the meetings shall be determined by the City staff,
Section 2. Special Meetings. Special meetings may be called by the Chair or by
resolution of the Committee. Notice of a special meeting shall include the agenda for the
meeting.
Section 3. Conduct at Meetings. The majority of the Committee shall constitute a
quorum for the transaction of business at any regular or special meeting. The act of the
majority of the members present at a meeting at which there is a quorum shall be the act of
the Committee. All meetings are open to the public and shall be conducted in accordance with
Robert's Rules of Order and in compliance with Oregon Public Meetings Laws.
Section 4. Meeting_ Minutes. Minutes of all SPAC meetings shall be kept on file and
shall include date, time, participants, actions taken, agenda and time of adjournment. City staff
will provide brief meeting summaries and audio recordings of meetings.
Section 5. Code of Conduct. By accepting an appointment to the SPAC, members
agree to adhere to a Code of Conduct, which includes:
1. Share the available speaking time at meetings
2. Follow instructions of meeting facilitator
3. Be respectful of a range of opinions
4. Be respectful of all people in attendance at meetings
5. Focus on successfully completing the agreed upon agenda
6. Avoid side discussion when others are speaking
7. Voice concerns and complaints at the meeting, not outside the meeting
8. Strive for consensus
9. Adhere to same ethical and behavior standards as City employees
ARTICLE VI, Amendments
These Bylaws may be amended by the City Council either upon Council initiation or
recommendation of a two-thirds of the Committee made at any regular meeting of the
Committee,
SPRINGFIELD POLICE ADVISORY COMMITTEE BYLAWS -- Page 2 of 3
ATTACHMENT 2, Page 2 of 3
ARTICLE VII. Additional Provisions
Section 1. Chair Person Duties. Duties of the chairperson are to call meetings, plan
agendas, chair the meetings and generally oversee the activities of SPAC. The Chair may
appoint members to represent SPAC before any public agency and also appoint special
committees. The Chair shall be the primary contact person for, and liaison with the police
department, the media and other organizations.
Section 2. Vice Chair Duties. Duties of the vice chair will be to assist the
chairperson in his/her duties as requested. In the absence of the chairperson, the vice chair
shall carry out the duties and powers of the Chair.
Section 3. Officer Removal. An officer may be removed by a two-thirds vote of the
members present at a scheduled meeting, providing prior notice of intent to submit a removal
motion is in the posted agenda,
Section 4. Subcommittees. The chairperson shall appoint subcommittees as
needed. Subcommittees will report to the SPAC.
Section 5. Annual Report. SPAC shall provide the City Council with an annual report
of its activities (Resolution 96-15, Section 4).
Section 6, Meeting Agenda,. Meeting agendas shall be set in cooperation between
the Chief of Police and the Chair, with input from SPAC members and police department staff.
Springfield Advisory Committee
Chairperson
Attest:
City Recorder
Mayor
• ��
SPRINGFIELD POLICE ADVISORY COMMITTEE BYLAWS — Page 3 of 3
ATTACHMENT 2, Page 3 of 3
SPAC Roster as of January 2022
First Name
Last Name
Membership
First term
Second term Expiration SPAC-Council Liaison Officer
Joe
Pishioneri
Councilor Representative
1/1/2017
-
Brittney
de Alicante
Cultural Minority Community
1/1/2021
12/31/2024 Co -liaison (11/4/21)
Barry
Lind
Faith Community
6/1/2019
5/31/2023 Chair (Feb 2021 -Dec 2022)
Michael
Bean
Local Business
7/1/2014
12/1/2018 11/30/2022
Jonathan
Hayes
Neighborhood At -Large
1/1/2022
12/31/2025
Karla
Berg
Neighborhood At -Large
1/1/2022
12/31/2025
Teresa (Terri)
Dillon
Neighborhood At -Large
12/1/2018
11/30/2022 Co -liaison (11/4/21) Vice Chair (Aug 21 -Dec 22)
Adam
IJenkins
I Neighborhood At -Large
1/1/2022
12/31/2025
Jenna
IMcCulley
ISchool District 19
10/3/20191
-
Eric
jAclams
lWillamalane
12/5/2019
-
ATTACHMENT 3, Page 1 of 1