HomeMy WebLinkAboutResolution 2022-05 01/18/2022 CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 2022-05
A RESOLUTION AMENDING THE SPRINGFIELD MASTER FEES AND CHARGES SCHEDULE TO
ADOPT A NEW ENCROACHMENT PERMIT TYPE 2 FEE
WHEREAS, the City is authorized pursuant to Section 4 of the 2001 Springfield Charter and Oregon
Revised Statutes to establish fees and charges based on costs for specific services rendered;
WHEREAS, on May 17, 2021, the City Council adopted Resolutions 2021-17 and 2021-18 adopting the
Springfield Master Fees and Charges Schedule to include cost-of-living adjustments, changes in fee
descriptions, new fees and omitted fees, but did not include any changes to the Section 6 Building and
Safety fees;
WHEREAS, on October 18, 2021, the City Council adopted Resolutions 2021-38 adopting Section 6
Building and Safety Fees to include cost-of-living adjustments, changes in fee descriptions, new fees,
and omitted fees;
WHEREAS, the proposed Section 7 Engineering include a new Encroachment Permit"Type 2"fee to
distinguish this category of higher level Encroachment Permits from the existing category of
Encroachment Permits, which will be renamed as"Type 1"; and
WHEREAS, the opportunity for public comment at a public hearing has been provided prior to the
adoption of this Resolution,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1: The Springfield Master Fees and Charges Schedule, Section 7 Engineering, is
hereby amended as provided in Exhibit A, attached hereto. Except as specifically provided herein, all
other fees and charges adopted by Resolution 2021-17, 2021-18, and 2021-38 will remain in full force
and effect.
Section 2: Future Resolutions of the Common Council may be adopted to amend, add, or delete
any rate, permit fee, license fee, or other fee or charge.
Section 3: If any particular rate, permit fee, license fee, and other fee or charge is held invalid
by operation of law or any court of competent jurisdiction or the enforcement of any fee restrained by
such court pending the final determination as to its validity, the remainder of the rates, permit fees,
license fees, fees, and charges specified in the Springfield Master Fees and Charges Schedule shall not
be affected thereby and shall remain in full force and effect.
Section 4: This Resolution will take effect on February 1, 2022.
ADOPTED by the Common Council of the City of Springfield this 18thday of JanuaLy 022,
by a vote of 6 for and 0 against.
ATTEST:
REVIEWED&APPROVED
AS TO FORM
`-1 Mary 3rLdagtS*tilli
DATE: Janary 18.
u2022
City Recorder SPRINGFIELD CITY ATTORNEY'S OFFICE
Exhibit A, Page 1 of 9
Section 7: Engineering
The following fees shall be charged for the Engineering activities of the City:
Land Drainage Alteration Permit
(Resolution 11-23,SMC 8.332(1), 8.332(2))
Plan Checking Fee
For excavation and fill on the same site,the fee shall be based on the volume of the excavation or fill,
whichever is greater. Before accepting a set of plans and specifications for checking,the Development and
Public Works Director shall collect a plan-checking fee.Where not covered by the approved improvement
plans for the development,separate permits and fees may apply to retaining walls or major drainage
structures in accordance with the State Building Code.There shall be no separate charge for standard
terrace drains and similar facilities.The amount of the plan checking fee for grading plans shall be based
on the average actual costs as set forth by resolution of the City Council.The rates and charges herein
provided are for incurred costs based upon the use or availability for use of the public right-of-way and/or
the storm sewer system,as well as for meeting the routine obligations of ownership,which is necessary
for the regulation of and provision for public health,safety,and welfare.The charge is controlled by the
user's or potential user's request and choice of the kind, nature and quantity of use.The plan-checking
fee,for a grading permit authorizing additional work to a valid permit,shall be the difference between
such fee paid for the original permit and the fee shown for the entire project.
Grading Permit Fees
A fee for each grading permit shall be paid to the Development and Public Works Director based on the
average actual costs as set forth by resolution of the City Council.The rates and charges herein provided
are for incurred costs based upon the use or availability for use of the public right-of-way and/or the
storm sewer system,as well as for meeting the routine obligations of ownership,which is necessary for
the regulation of and provision for public health,safety,and welfare.The charge is controlled by the
user's or potential user's request and choice of the kind, nature,and quantity of use.The fee for grading
permit authorizing additional work to that under a valid permit shall be the difference between the fee
paid for the original permit and the fee shown for the entire project.
Single Family/Duplex Residential
"Short Form"fee (non-sensitive areas: i.e. lot slope less than 15%; no work in or near a
drainageway or swale; no wetlands on site; not in a flood plain)
Flat fee $565.00
"LDAP"fee (work within sensitive areas: i.e. any of the following: lot slope equal to or greater
than 15%; work in or near a drainageway or swale; wetlands on site; site in flood plain)
Flat fee $1,127.00
Commercial/Industrial/Multifamily/Other
1) Plan Check Fee $565.00
2) Plus: Volume Fee Up to 100 cubic yards $281.00
101 to 1,000 cubic yards $281.00
Plus: Per 100 cubic yards over 100 $55.00
1,001 to 25,000 cubic yards $775.00
Plus: Per 1,000 cubic yards over 1,000 $94.00
Resolution No.2022-05
Exhibit A, Page 2 of 9
Greater than 25,000 cubic yards:
Actual recorded staff costs, overhead
and project expenses
$3,032 minimum
Plus: $4,992 deposit and additional
deposits as required
Plus Permit Administration/Inspection Fee
Up to 100 cubic yards $281.00
101 to 1,000 cubic yards $281.00
Plus: Per 100 cubic yards over 100 $94.00
1,001 to 25,000 cubic yards $1,132.00
Plus: Per 1,000 cubic yards over 1,000 $187.00
Greater than 25,000 cubic yards
Actual recorded staff costs, overhead
and project expenses
$5,311 minimum
Plus $4,709 deposit and additional
deposits as required
5%Technology Fee (surcharge) will be applied when imposed or collected.
Corrective LDAP
Any LDAP processed after work is conducted without required City approvals is considered a
corrective LDAP. In addition to the normal LDAP fees, calculated based on an estimate of the
work performed at the time of the corrective LDAP, the corrective LDAP shall also pay for actual
recorded staff costs, overhead, and project expenses in the administration of the corrective
LDAP. The initial deposits for the corrective LDAP, in addition to the standard LDAP fees, shall
be$3,275 for parcels less than one acre and $3,275 +$1,664 per acre for parcels more than one
acre. If the deposit is insufficient to cover City expenses for the project, additional deposits will
be required.
Re-Inspection Fee $123.00
5%Technology Fee (surcharge) will be applied when imposed or collected.
Asphalt Damage Deposit
(SMC 3.210(1)(a), 3.212(3)) Before the issuance of any permit under this article,the Development and
Public Works Director shall require the applicant to deposit such reasonable security as the Director
requires to comply with the provisions of this article and with the City's specifications pertaining to the
conduct of work.
$1,078.00
5%Technology Fee (surcharge) will be applied when imposed or collected.
Resolution No.2022-05
Exhibit A, Page 3 of 9
Comprehensive Fee for Use of Public Ways(Non-Utility)
(SMC 3.224) No structure or device shall be placed in, upon,over or under the public way unless the
owner of such structure or device shall have received a placement permit authorizing the placement of
such structure or device.Any violation of this provision shall be an infraction within the meaning of
Chapter 5 of this code.
Annual rental of City conduit $2.22per foot
Annual placement fee for conduit four inches or less in diameter $5.64per foot
And for each inch of diameter in excess of four inches. $1.11per foot
5%Technology Fee(surcharge)will be applied when imposed or collected.
Wireless Telecommunications,per Structure with Attached Facilities $649.00
Encroachment Permit
(SMC 3.212(1))Applications for the encroachment permit shall be on the form prescribed by the
Development and Public Works Director,and accompanied by the fee therefore, in an amount fixed by
the Council by resolution.
Type 1:The Encroachment Permit Type 1 is intended for encroachment permit requests that do not
rise to the level of a Type 2 permit.
$351.00
Re-inspection Fee $123.00
5%Technology Fee(surcharge)will be applied when imposed or collected.
Type 2: The Encroachment Permit Type 2 is intended for complex encroachment permit requests
that require professional plans but that do not rise to the level of a Public Improvement Project.
Deposit Flat Fee $4,500.00
5%Technology Fee(surcharge)will be applied when imposed or collected.
Sign Permit Fee: Signs in the Public Right-of-Way(Banners)
(SMC 3.223(1),(7)) Banner.Any non-rigid material such as canvas,vinyl or cloth,with no enclosing
framework,which contains advertising copy.
Over the Street Banner
(SMC3.223(1),(7))Over the Street Banner.A banner that hangs between two poles that straddle the
City street at locations designated by the City.
Per permit $167.00
Open Banner
(SMC 3.223(1),(7))Open Banner.A double sided,embroidered banner displayed in the Downtown or
Mohawk area that is attached to a pole,purchased and installed by the City,and advertises a
business or organization.
Downtown Business District $123-167
Mohawk Business District $123-167
Light Pole Banner
(SMC3.223(1),(7)) Pole Banner. A banner attached to City utility poles or traffic signal poles at
designated areas throughout the City.
Per permit $111.00
5%Technology Fee (surcharge) will be applied when imposed or collected.
Comprehensive Telecommunication Placement Plan Review Fee
Resolution No.2022-05
Exhibit A, Page 4 of 9
(SMC 3.226(6))At the election of the applicant,the applicant may file a comprehensive
telecommunications placement plan which describes all facilities it presently intends to install.Such plan
is subject to approval of the Development and Public Works Director and may be modified from time to
time by the applicant with the approval of the Development and Public Works Director.The fee for review
of such plan shall be fixed by the Council by resolution.
$882.00
5%Technology Fee (surcharge) will be applied when imposed or collected.
Curb Cut Fee
(SMC 3.254, 3.256) In case the permit shall be granted, it shall be the duty of the applicant to pay a fee
based on the average actual costs as set forth by resolution of the Council.The same fee shall be charged
for new construction or repair.The rates and charges herein provided are incurred costs based upon the
use or availability for use of the public right-of-way,the availability of which is necessary for the
regulation of,and provision for,the public health,safety and welfare.The charge is controlled by the
user's(or potential user's) request and choice of the kind,nature and quantity of use.
First curb cut $127.00
Second curb cut $68.00
Re-inspection fee Per re-inspection $123.00
5%Technology Fee (surcharge) will be applied when imposed or collected.
Curb Cut Fee and Sidewalk Construction Permit: Multiple Permit Discount
(SMC 3.250, 3.256, 3.300(1)) Before any sidewalk in a public right of way is started,a permit shall be
obtained from the building official.At the time the permit is issued,the applicant shall pay a fee based on
the average actual costs for permit administration and sidewalk inspection as set forth by resolution of
the Council for the sidewalk,for either new construction or repair.These requirements do not apply,
however,when such work is done under contract with the City or covered by a subdivision agreement
with the City.The rates and charges herein provided are incurred costs based upon the use or availability
for use of the public right-of-way,the availability of which is necessary for the regulation of,and provision
for,the public health,safety and welfare.The charge is controlled by the user's(or potential user's)
request and choice of the kind, nature and quantity of use.
Discount when applicant obtains up to three Curb Cut or Sidewalk Construction Permits in same
location. $43.00
5%Technology Fee (surcharge) will be applied when imposed or collected.
Placement Permit for Standard Mailbox-No Sidewalk Construction
(SMC 3.226) No fee
Placement Permit
(SMC 3.226(2)) Prior to placing a structure or device in the right-of-way,the owner of such structure or
device shall secure a placement permit,which permit shall also serve as an encroachment permit.
$351.00
Per re-Inspection $123.00
Plus an Asphalt Damage Deposit (SMC3.214(2)(b)) $1,078.00
5%Technology Fee (surcharge) will be applied when imposed or collected.
Public Right of Way Use Agreement
(SMC 3.226(2)) Prior to placing a structure or device in the right-of-way,the owner of such structure or
device shall secure a placement permit,which permit shall also serve as an encroachment permit.
Initial Permit $1,219.00
5%Technology Fee (surcharge) will be applied when imposed or collected.
Resolution No.2022-05
Exhibit A, Page 5 of 9
Sidewalk Cafe Permit
(SMC 7.904) In the downtown district only,the City Manager,or the manager's designee, may issue a
revocable permit for an outdoor cafe allowing for the service of food and beverages at facilities placed on
sidewalks within the public right-of-way abutting an existing eating establishment.
Initial Permit $68.00
5%Technology Fee (surcharge) will be applied when imposed or collected.
Sidewalk Construction Permit
(SMC 3.300, 3.310(1))Before any sidewalk in a public right-of-way is started,a permit shall be obtained
from the building official.At the time the permit is issued,the applicant shall pay a fee based on the
average actual costs for permit administration and sidewalk inspection as set forth by resolution of the
Council for the sidewalk,for either new construction or repair.
For the first 90 feet of sidewalk $127.00
Per square foot after $0.13
Re-inspection fee $123.00
Sidewalk Repair Permit $24.00
5%Technology Fee (surcharge) will be applied when imposed or collected.
Sewer Connection Fee-Unassessed (Sewer In-Lieu-of-Assessment Fee)
(SMC 3.356(3)) Upon making an application as herein provided,such person shall pay to the City an
amount based upon the City's established rate per square foot of benefited property.This rate is based on
the average actual sewer construction costs per square foot of benefited property,as set by resolution of
the Council.Any rate adjustment shall be determined by the previous year's sewer construction costs and
projected inflation to the next construction season.The depth of the benefited property shall not exceed
150 feet from the street or 150 feet from the sanitary sewer line if the sewer line is not within the street
right-of-way,except by special authorization by the Development and Public Works Director and based
upon reasonable judgment,such as
a.The location of the building in relation to the referenced 150 foot line;
b.The possibility of future development for the building sites beyond the 150 foot depth.
Except as provided by(a)and (b) immediately preceding,a reduced charge will be charged for that area
beyond the 150 foot line.The sum so paid may be deposited against any future sanitary sewer
assessment which may be made against said property. In the event the sum paid exceeds the assessment
any excess will be refunded to the property owner.
Per square foot for first 150 feet of depth $0.74
And per square foot thereafter $0.37
5%Technology Fee (surcharge) will be applied when imposed or collected
Unassessed Property along McVay Highway, Franklin Boulevard to Nugget Way
(SMC 3.356(3)(c))The City Council has determined that a special rate is appropriate for properties directly
benefitted by the Franklin/McVay Sanitary Sewer Extension,City Project#21080,to provide a reasonable
and just fee based upon the size and configuration of the benefitted properties.
Per square foot $0.22
5%Technology Fee (surcharge)will be applied when imposed or collected.
Resolution No.2022-05
Exhibit A, Page 6 of 9
Sewer Construction Permit
(SMC 3.358(4))An application for a permit to construct a sanitary sewer shall be accompanied by a fee set
by resolution of the Council. If more than 50 percent of an existing sewer line is to be reconstructed,then
it shall be classed as new construction.
No charge
Sewer Reconstruction Permit
(SMC 3.358(5))An application for a permit to reconstruct any sanitary sewer shall be accompanied by a
fee set by resolution of the Council. If less than 50 percent of an existing sewer line is to be reconstructed,
then it shall be classed as repairs.
No charge
Temporary Storage Fee
(SMC 3.214(2)(b))Fee for the temporary storage of articles in the public right-of-way during construction
as provided for in section 5.052(2)(a), if applicable:
Per square foot with a $345.00 minimum charge $2.22
plus and Asphalt Damage Deposit(SMC 3.214(2)(b) $1,078.00
5%Technology Fee (surcharge) will be applied when imposed or collected.
General Engineering Fees
Public Improvement Permit(PIP): Plan Approval and Deposits
Schedule of deposits pertaining to PIP plan approval and permit
(SMC 3.018(1)) From time to time the Council shall,on recommendation of the City Engineer, by
resolution,adopt a schedule of deposit amounts that shall categorize projects and the required deposit. In
determining the recommended amount of a deposit,the City Engineer shall consider the actual costs of
performing review for approval and preliminary testing,and the costs of inspection,testing,and other
services provided to projects of similar cost of construction in the immediately preceding fiscal year,
adjusted by the change in the Construction Cost Index during the past twelve months.
(2) Such actual costs shall include the employee's base salary; other direct project expenses,such as
copies, project documentation,the use of consultants,the cost of materials testing and an allowance for
indirect costs based on percentages determined by the Finance Director. Deposits shall be in accordance
with such schedule except where the City Engineer determines, in writing,that unusual circumstances
associated with the project require a deposit of a greater or lesser amount.
City Plan Examination Deposit
Estimated Project Cost $0 to $100,000 $3,000
-or-
$100,001 and over $3,000+ 1%of
Project over$100,000
5%Technology Fee (surcharge) will be applied when imposed or collected.
City Engineering and Inspection Deposit
Estimated Project Cost $0 to $100,000 $6,000
-or-
$100,001 and over $6,000+ 1%of
Project over$100,000
Resolution No.2022-05
Exhibit A, Page 7 of 9
Job Control Testing Fees and Deposits
Soil Bearing Tests 1/500 L.F. at * each
Soil Densities 1/250 L.F. at * each
Curb Rock Densities 1/150 L.F. at * each
Base Rock Densities 1/150 L.F. at * each
Concrete CLY. and Slump 1/100 C.Y. at * each
A.C. Extractions per Class 1/500 TON at * each
Asphaltic Concrete Densities (each lift) 1/150 L.F. at * each
Asphaltic Job Mix Testing Fee per project
* above indicates fee is paid for by the developer to a third party testing company.
5%Technology Fee (surcharge) will be applied when imposed or collected.
Post-Monumentation Deposit for Subdivision
(ORS 92.065(1)) Base deposit $2,800.00
Plus monument(each) $120.00
This Deposit is refundable when the City Surveyor deems the Post Monumentation is
completed. In the event that the Subdivision is not monumented within the conditions of post
monumentation, the funds will be utilized by the City Surveyor to complete said
monumentation per Statute. A non-refundable 5%Technology Fee (surcharge)will be applied
when imposed or collected.
Project Bid Books and Project Draft Plans
(ORS 192.324(4))Oregon Revised Statutes authorize the public body to establish fees reasonably
calculated to reimburse it for its actual costs in making such records available including costs for
summarizing,compiling,or tailoring such records,either in organization or media,to meet the person's
request.
Minimum,varies by project $33.00
5%Technology Fee (surcharge) will be applied when imposed or collected.
Just Compensation due to Land Use Regulation
(ORS 195.310&ORS 195.312)A person filing a claim under ORS 195.310 for just compensation due a City
land use regulation must file the claim in the manner provided under ORS 195.312. The City may impose
a fee for review of a claim filed under ORS 195.310 in an amount not to exceed the actual and reasonable
cost of reviewing the claim.
Per Application $627.00
5%Technology Fee (surcharge) will be applied when imposed or collected.
Re-Apportionment Fee
(SMC 3.154)Apportionment or reapportionment shall only be made upon the written request of the
record owner of the tract or parcel of property involved directed to the finance director.The request shall
be accompanied by a survey map of the parcels to receive the assessment liens as reapportioned,
together with a legal description thereof.Apportionment or reapportionment shall only be made upon
the written request of the record owner of the tract or parcel of property involved directed to the finance
Resolution No.2022-05
Exhibit A, Page 8 of 9
director.The request shall be accompanied by a survey map of the parcels to receive the assessment liens
as reapportioned,together with a legal description thereof.
First two lots $33.00
Extra per lot $14.00
5%Technology Fee (surcharge) will be applied when imposed or collected.
Other Engineering Fees
Asphaltic Job Mix Testing Fee
Each Public Improvement Project using asphaltic paving $483.00
5%Technology Fee (surcharge) will be applied when imposed or collected.
Local Improvement District Assessment Service Fee
(SMC 3.072)An assessment service fee of 6.2 percent of the cost of direct construction,advertising,
testing and engineering of local public improvement projects shall be added and included in the
assessment made to each benefiting property owner in order to cover the origination, billing and
collection cost on assessment.
Per Assessment 6.2%of Assessment
Reimbursement District Application Fee
(SMC 3.610(1))A person who is required to or chooses to finance some or all of the cost of an
infrastructure improvement that will be available to provide service to property,other than property
owned by the person, may, by written application filed with the Development and Public Works Director,
request that the City establish a reimbursement district.The infrastructure improvements must be in
addition to or in a size greater than those that would otherwise ordinarily be required in connection with
the application for permit approval and must be available to provide service to property other than
property owned by the applicant. Examples include, but shall not be limited to, intersections,full-street
rather than half-street improvements,traffic signals,off-site sidewalks,connection of street sections for
continuity,extension of water lines,and extension of sewer lines.The City may also initiate formation of a
reimbursement district.The application shall be accompanied by a fee,as established by resolution,
sufficient to cover the cost of administrative review and notice pursuant to this section.
Per Benefitted Parcel $555.00 Each
Reimbursement District Administration Fee
(SMC 3.165(2))The City may charge a fee for administration of the agreement.The administration fee
shall be fixed by the Council in the resolution approving and forming the reimbursement district.The
administration fee is due and payable to the City at the time the agreement is signed (or, if specified as a
percentage,shall be paid quarterly based upon the reimbursement fees paid during that quarter).
For Reimbursement Districts with 10 or fewer Benefitted Parcels
$555.00 each
For Reimbursement Districts with more than 10 Benefitted Parcels
6.2%of the Reimbursement Fees
collected from a District each quarter
Traffic Engineering Fees
Traffic System Damage Fee
These fees are meant to reimburse the City for damage caused to traffic sign posts and curbs
from drivers.
Resolution No.2022-05
Exhibit A, Page 9 of 9
Reinstall Single Post, Sign and Base $262 each
Reinstall Double Post, Sign and Base $419 each
Repaint, Overpaint Curb, Less Than 25 Ft. $209 each
Portable Changeable Message Sign Fee
This fee compensates the City for use of its Portable Changeable Message Signs (PCMS) and
covers the City's operating costs associated with deploying and operating PCMS units for events
and other activities undertaken by outside agencies.
Deploy, Program, and Retrieve PCMS $1,674 per each location
Operate and Maintain PCMS $22 day
Operate and Maintain PCMS $83 week
Resolution No.2022-05