HomeMy WebLinkAboutItem 19 CDBG-CV FundsAGENDA ITEM SUMMARY
Meeting Date:
Meeting Type:
Staff Contact/Dept.:
Staff Phone No:
Estimated Time:
12/6/2021
Regular Meeting
Erin Fifield / DPW
726-2302
10 minutes
SPRINGFIELD Council Goals: Encourage Economic
CITY COUNCIL Development and
Revitalization through
Community Partnerships
ITEM TITLE: CDBG-CV FUNDS FOR HUMAN SERVICES
ACTION
Approve, or approve with amendments, the CDAC's recommended allocation of
REQUESTED:
CDBG-CV funds for human services.
ISSUE
Springfield issued a Request for Proposals for $185,000 in Community
STATEMENT:
Development Block Grant coronavirus funds (CDBG-CV funds) targeted toward
$ 60,000
local non -profits to provide direct services and resources for the unhoused as a
response to the coronavirus pandemic. The City received proposals from
Inclement weather hotel rooms
Catholic Community Services of Lane County and Carry It Forward. The
$ 20,400
Community Development Advisory Community met on November 10, reviewed
CIF
both proposals, and made a recommendation to Council for funding.
ATTACHMENTS:
1: Council Briefing Memo
2: Memo to Community Development Advisory Committee (CDAC)
DISCUSSION/
Springfield received two proposals through this RFP from two agencies currently
FINANCIAL
working with unhoused community members in Springfield: Catholic
IMPACT:
Community Services of Lane County (CCS) and Carry It Forward (CIF).
Staff first reviewed the proposals for eligibility and identified four different
activities that were eligible to fund. To note: CIF identified the need for street
outreach for the unhoused, which is a regional effort managed by Lane County.
The CDAC recommended funding this activity; however, in order to do so, funds
would need to be allocated to Lane County as the lead agency for regional street
outreach efforts.
The CDAC met on November 10, 2021 to review the two responses received,
and made the following recommendation to Council:
Eligible Activity to Fund
Agency to Fund
CDAC
recommendation
Shower trailer for homeless
CCS
$ 60,000
families with children
Inclement weather hotel rooms
CIF
$ 20,400
Staff to troubleshoot non-
CIF
$ 17,680
working RVs on the street
Street outreach, case
Lane County
$ 86,920
management and resources
TOTAL available to allocate
$ 185,000
MEMORANDUM City of Springfield
Date: 12/6/2021
To: Nancy Newton COUNCIL
From: Erin Fifield, Community Development Analyst BRIEFING
Tom Boyatt, Community Development Director
Subject: CDBG-CV FUNDS FOR HUMAN SERVICES MEMORANDUM
ISSUE: Springfield issued a Request for Proposals for $185,000 in Community Development
Block Grant coronavirus funds (CDBG-CV funds) targeted toward local non -profits to
provide direct services and resources for the unhoused as a response to the coronavirus
pandemic. The City received proposals from Catholic Community Services of Lane County
and Carry It Forward. The Community Development Advisory Community met on November
10, reviewed both proposals, and made a recommendation to Council for funding.
COUNCIL GOALS/
MANDATE:
Encourage Economic Development and Revitalization through Community Partnerships
BACKGROUND:
The City received additional CDBG funds through the CARES Act (CDBG-CV funds) to
prevent, prepare for, and address the coronavirus pandemic. During the 2021 allocation process
for these funds, various needs were identified, including street outreach, and direct services for
the unhoused. At that time, Council opted to not fund street outreach and put forward $185,000
for direct services for the unhoused through a Request for Proposals (RFP).
This RFP resulted in two proposals from two agencies currently working with unhoused
community members in Springfield: Catholic Community Services of Lane County (CCS) and
Carry It Forward.
Staff first reviewed the proposed activities in each proposal for eligibility and identified four
different activities that would be eligible to fund. To note: In its proposal, Carry It Forward
identified the need for street outreach for the unhoused, which was an activity proposed by Lane
County last spring. (See Attachment 2: Memo to the CDAC for more details on the proposed
activities)
On November 10, 2021, the Community Development Advisory Committee (CDAC) met to
review the two applications. The committee supported all four eligible activities proposed by
CCS and Carry It Forward.
Staff also met with Lane County and Carry It Forward to better understand how the request for
street outreach, case management, and resources fit with the existing efforts funded and
coordinated by the County. Both Lane County staff and Carry It Forward staff are in agreement
that the need for street outreach identified by Carry It Forward is eligible under the County's
current contract, and that additional funding would allow for dedicated focus on the Springfield
area for case management and street outreach.
Attachment 1, Page 1 of 2
MEMORANDUM
Page 2
The CDAC puts forward the following funding recommendation for the $185,000 available in
CDBG-CV funds:
Eligible Activity to Fund
Agency to Fund
Amount requested
CDAC
recommendation
Shower trailer for homeless
CCS
$ 60,000
$ 60,000
families with children
Inclement weather hotel
Carry It
$ 20,400
$ 20,400
rooms and staff to administer
Forward
Staff to troubleshoot non-
Carry It
$ 17,680
$ 17,680
working RVs on the street
Forward
Street outreach, case
Lane County
$ 118,400
$ 86,920
management and resources
TOTAL available to allocate
$ 185,000
RECOMMENDED ACTION: Approve, or approve with amendments, the CDAC
recommended funding for CDBG-CV funds.
Attachment 1, Page 2 of 2
MEMORANDUM City of Springfield
Date: 11/10/2021
To: Community Development Advisory Committee
(CDAC) members
From: Erin Fifield, Community Development Analyst BRIEFING
Subject: CDBG-CV RFP update MEMORANDUM
Summary
Springfield recently issued a Request for Proposals (RFP) for $185,000 in Community
Development Block Grant coronavirus funds (CDBG-CV funds). The RFP was targeted
toward local non -profits to provide direct services and resources for the unhoused as a
response to the coronavirus. The City received two responses from local non -profits that
currently work with the unhoused population in Springfield:
Catholic Community Services of Lane County requested $60,000 to rent a shower
trailer for 1 year to serve local unhoused families as part of the OASIS program.
Carry It Forward requested $185,000 to put toward various activities, many of
which are not eligible through this RFP but could still be funded if administered by
Lane County Human Services Division.
The CDAC's purpose is to review these two proposals and make a recommendation to City
Council on how to allocate the CDBG-CV funds.
Background
In Spring 2021, City Council put forward a draft allocation of $366,652 in CDBG-CV
funds. Part of this draft allocation included $185,000 toward street outreach. Lane County
Human Services Division is the local regional lead on human services and had identified a
need for dedicated outreach in Springfield to build relationships with the unhoused and
connect them to local services, including shelter and housing.
The CDAC met on June 9, 2021 to hold a public hearing on the draft allocation. At that
meeting, Carry It Forward requested funding to continue its work with the unhoused
population in Springfield, namely by renting and staffing a shower trailer, paying for food,
port -a -potties, and other direct resources. After discussion, the CDAC recommended
Council fund Carry It Forward's requested amount for direct services, instead of Lane
County's request for street outreach.
During its meeting on June 28, 2021, City Council agreed with the CDAC's
recommendation for direct services, though opted to put the funds forward as a Request for
Proposals in order to allow for the due diligence required of an agency receiving federal
funds.
Summary of Proposals Received (see also Attachment 1: Staff Review of Proposals)
Catholic Community Services of Lane County (CCSLC) — CCSLC is requesting funds to
rent a shower trailer for one year to be used by homeless families with children in its
OASIS program. In 2021, CCSLC was awarded CDBG funds to build a permanent space
Attachment 2, Page 1 of 2
MEMORANDUM 11/3/2021 Page 2
for the OASIS program, which would include shower facilities. The shower trailer would
bridge the gap until the permanent facilities are built. Shower facilities at the Willamalane
swim center have reopened and are available for OASIS families, though COVID remains a
concern.
Carry It Forward (CIF) — CIF's request ultimately differed from its public testimony in the
spring as different needs and funding opportunities shifted. The requests from CIF that tie
directly to this RFP and Action Plan are for inclement weather resources (specifically hotel
rooms) and RV troubleshooting. The other requests either do not fall under the strategy
allocated by Council, and/or fall under Lane County's efforts to serve the unhoused.
Specifically, CIF's request for outreach and resource staff, case management, and resource
supplies fall under Lane County's efforts for street outreach.
Funding Recommending Options for the CDAC
The CDAC can choose to recommend all, none, or some of the CDBG-CV funding to the
proposals received. If the CDAC wants to recommend funding street outreach in
Springfield, those funds would need to be awarded to the County in order to not duplicate
services and to be administered as part of the regional effort.
To note: There are unused funds from last year's CDBG-CV allocation that could also be
used to address the needs identified below. The City would need to amend the Action Plan
in a separate public process to re -allocate those funds. Any funds not awarded as part of the
$185,000 available through this RFP can be combined with these carryover funds to fund
eligible activities.
Based on the proposals received, the following activities are eligible to fund, all of which
would benefit unhoused persons in Springfield:
Eligible Activity to Fund
Agency to Fund
Amount
Shower trailer for homeless
Catholic Community Services
$ 60,000
families with children
of Lane County
Inclement Weather hotel rooms
Carry It Forward
$ 20,400
and staff to administer
Staff costs to troubleshoot non-
Carry It Forward
$ 17,680
working RVs on the street in
order to get them moving
Street outreach staff, case
Lane County (as the lead
$ 118,400
management, and resources
agency for street outreach)
TOTAL eligible to fund
$ 216,480
TOTAL available to allocate
$ 185,000
Attachment 2, Page 2 of 2