HomeMy WebLinkAboutResolution 2021-41 12/06/2021CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. ___________
SUPPLEMENTAL BUDGET #2 AND APPROPRIATIONS TRANSFER
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING
FUNDS; SPECIAL REVENUE, STREET CAPITAL; AND AUTHORIZING THE TRANSFER OF
APPROPRIATIONS WITHIN THE GENERAL FUND FROM CONTINGENCY EXPENSE TO CITY
MANAGER’S OFFICE OPERATING EXPENSE, AND FROM CONTINGENCY EXPENSE TO
HUMAN RESOURCES OPERATING EXPENSE.
WHEREAS, the Common Council has adopted the budget and made appropriations for Fiscal Year
2021-2022 through Resolution No. 2021-23 adopted June 21, 2021 and as amended by Resolution
2021-30 adopted September 7, 2021, and Resolution 2021-37 adopted October 18, 2021.
WHEREAS, ORS 294.471(1)(c) and (d) permit a supplemental budget in order to recognize funds that
are made available by another unit of federal, state or local government and the availability of which
could not reasonably be foreseen when preparing the original budget or a previous supplemental
budget for the current year or current budget period; or due to a request for services or facilities the
cost of which is to be supplied by a private individual, corporation or company or by another
governmental unit and the amount of which could not be accurately estimated when preparing the
original budget or a previous supplemental budget for the current year or current budget period;
WHEREAS, the Common Council is requested to make adjustments to the Fiscal Year 2021-2022
budget and appropriations to meet unexpected needs and to allow appropriations of new revenues
pursuant to ORS 294.471(1)(c) and (d) as justified in Exhibit A, which is attached and incorporated by
reference;
WHEREAS, ORS 294.463 allows transfers of appropriations within a fund when authorized by
ordinance or resolution of the governing body, stating the need for the transfer, the purpose of the
authorized expenditure, and the amount transferred;
WHEREAS, this supplemental budget and adjustments to appropriations are being presented at a
public hearing at which the public may comment on such requests; and
WHEREAS, notice of a public hearing, including information regarding such revenues and
expenditures was published in a newspaper of general circulation not less than 5 days prior to the
public meeting,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1: The Fiscal Year 2021-2022 budget and appropriations, as adopted by Resolution
No. 2021-23 and amended by Resolution 2021-30 and Resolution 2021-37, are hereby adjusted as
provided in Exhibit A.
Section 2: This Resolution will take effect upon adoption by the Council.
ADOPTED by the Common Council of the City of Springfield this ___ day of _________, ____,
by a vote of _____ for and ____ against.
ATTEST:
__________________________
City Recorder
12/6/2021
Resolution No. 2021-41
Exhibit A, Page 1 of 7
EXHIBIT A
FY2021-22
SUPPLEMENTAL BUDGET 2 AND APPROPRIATIONS TRANSFER
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
General Fund - 100
Department Operating
City Manager's Office$ 1,531,860$ 83,793$ -$ 62,000$ 1,677,653(1)
Development & Public Works2,819,475---2,819,475
Finance 2,396,9515,400-9,6002,411,951
Fire and Life Safety12,302,07080,324--12,382,394
Human Resources688,070--25,750713,820(2)
Information Technology1,941,296---1,941,296
Legal Services777,086---777,086
Library1,902,71113,240--1,915,951
Police16,413,396---16,413,396
Total Department Operating40,772,914182,757-97,35041,053,021
Non-Departmental
Transfers1,172,619811,185-6,0001,989,804
Contingency1,000,000--(103,350)896,650(1,2)
Reserves*7,431,484476,175--7,907,659
Total Non-Departmental9,604,1031,287,360-(97,350)10,794,113
Total General Fund$ 50,377,017$ 1,470,117$ -$ -$ 51,847,134
General Fund Commentary:
(position cost estimated at $126,000/year). This position addresses staffing needs in CMO and will support Economic Development, Legislative
programs and general CMO activities. Duties of this position will include: general economic development and legislative program support and special
project management, leasable property management, State legislative agenda, Parking Program daily activities, CMO budget preparation and ongoing
monitoring, general CMO contract drafting and management.
2.) Transfer $25,750 from Contingency to Human Resources Operating expense to support the addition of an HR Specialist position (position cost
estimated at $103,000/year). As an organization, we are seeing an increase in turnover and recruitment. In FY17, the department had 1.5 FTE dedicated
to City recruitment of 46 job annual job postings. Today the department has a single recruiter working to fill an average of 56 job postings per year. The
Human Resources Department requests the addition of an HR Specialist in the B band at the journey level to provide dedicated support for recruitment
activities. This position would be responsible for NeoGov configuration, scheduling interviews, processing and distributing applicant documents,
preparing interview packets, processing pre-employment background checks, and meeting new hires for completion of hiring paperwork and on-
boarding.
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Street Fund - 201
Department Operating
City Manager's Office $ 56,570$ -$ -$ -$ 56,570
Development & Public Works6,423,44130,884--6,454,325
Finance55,075---55,075
Information Technology391,89216,200--408,092
Total Department Operating6,926,97747,084--6,974,061
Non-Departmental
Transfers150,000---150,000
Reserves*1,410,332680,184--2,090,516
Total Non-Departmental1,560,332680,184--2,240,516
Total Street Fund$ 8,487,309$ 727,268$ -$ -$ 9,214,577
Street Fund Commentary:
- No current activity.
Resolution No. 2021-41
Exhibit A, Page 2 of 7
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Special Revenue Fund - 204
Department Operating
City Manager's Office$ 38,230$ 53,011$ -$ -$ 91,241
Development & Public Works93,345488,576--581,921
Information Technology20,000---20,000
Fire and Life Safety-630,000--630,000
Library84,15471,662-79,500235,316
Police134,000176,342--310,342
Total Department Operating369,7291,419,591-79,5001,868,820
Non-Departmental
Reserves*1,657,994(1,063,768)6,978,111-7,572,337(1)
Total Non-Departmental1,657,994(1,063,768)6,978,111-7,572,337
Total Special Revenue Fund$ 2,027,723$ 355,823$ 6,978,111$ 79,500$ 9,441,157
Special Revenue Fund Commentary:
1.) Increase beginning cash and increase reserves by $6,978,111 in order to recognize the receipt of American Rescue Plan funds from the Federal
Government.
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Transient Room Tax Fund - 208
Department Operating
City Manager's Office$ 233,162$ -$ -$ -$ 233,162
Development & Public Works24,909---24,909
Library264,048---264,048
Total Department Operating522,119---522,119
Non -Departmental
Transfers750,000---750,000
Reserves*866,491468,322--1,334,813
Total Non-Departmental1,616,491468,322--2,084,813
Total Transient Room Tax Fund$ 2,138,610$ 468,322$ -$ -$ 2,606,932
Transient Room Tax Fund Commentary:
- No current activity.
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Community Development Fund - 210
Department Operating
Development & Public Works$ 2,071,567$ 48,509$ -$ -$ 2,120,076
Finance24,590---24,590
Total Department Operating2,096,15748,509--2,144,666
Non-Departmental
Reserves*823,665(497,653)--326,012
Total Non-Departmental823,665(497,653)--326,012
Total Community Development Fund$ 2,919,822$ (449,144)$ -$ -$ 2,470,678
Community Development Fund Commentary:
- No current activity.
Resolution No. 2021-41
Exhibit A, Page 3 of 7
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Building Code Fund - 224
Department Operating
City Manager's Office $ 21,742$ -$ -$ -$ 21,742
Development & Public Works1,266,11597,500--1,363,615
Fire & Life Safety80,701---80,701
Total Department Operating1,368,55897,500--1,466,058
Non -Departmental
Reserves*3,017,754140,829--3,158,583
Total Non-Departmental3,017,754140,829--3,158,583
Total Building Fund$ 4,386,312$ 238,329$ -$ -$ 4,624,641
Building Code Fund Commentary:
- No current activity.
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Fire Local Option Levy Fund - 235
Department Operating
Fire and Life Safety$ 1,589,299$ 20,294$ -$ -$ 1,609,593
Total Department Operating1,589,29920,294--1,609,593
Non -Departmental
Reserves*1,333,02848,951--1,381,979
Total Non-Departmental1,333,02848,951--1,381,979
Total Fire Local Option Levy Fund$ 2,922,327$ 69,245$ -$ -$ 2,991,572
Fire Local Option Levy Fund Commentary:
- No current activity.
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Police Local Option Levy Fund - 236
Department Operating
Finance$ 687,452$ -$ -$ -$ 687,452
Legal Services89,700---89,700
Police 6,839,951---6,839,951
Total Department Operating7,617,103---7,617,103
Non -Departmental
Reserves*1,953,525583,665--2,537,190
Total Non-Departmental1,953,525583,665--2,537,190
Total Police Local Option Levy Fund$ 9,570,628$ 583,665$ -$ -$ 10,154,293
Police Local Option Levy Fund Commentary:
- No current activity.
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Bond Sinking Fund - 306
Non-Departmental
Debt Service$ 4,012,785$ -$ -$ -$ 4,012,785
Unappropriated Ending Fund Balance*518,18559,638--577,823
Total Non-Departmental4,530,97059,638--4,590,608
Total Bond Sinking Fund$ 4,530,970$ 59,638$ -$ -$ 4,590,608
Bond Sinking Fund Commentary:
- No current activity.
Resolution No. 2021-41
Exhibit A, Page 4 of 7
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Development Assessment Fund - 419
Non-Departmental
Reserves*$ 722,812$ (2,800)$ -$ -$ 720,012
Total Non-Departmental722,812(2,800)--720,012
Total Development Assessment Fund$ 722,812$ (2,800)$ -$ -$ 720,012
Development Assessment Fund Commentary:
- No current activity.
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Development Projects Fund - 420
Total Development & Public Works Capital Projects$ 305,892$ -$ -$ -$ 305,892
Non-Departmental
Interfund Loan$ 1,500,000$ ---$ 1,500,000
Reserves*3,884,656(240,079)--3,644,577
Total Non-Departmental5,384,656(240,079)--5,144,577
Total Development Projects Fund$ 5,690,548$ (240,079)$ -$ -$ 5,450,469
Development Projects Fund Commentary:
- No current activity.
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Regional Wastewater Capital Fund - 433
Department Operating
Development & Public Works$ 1,132,000$ 2,010,000$ -$ -$ 3,142,000
Total Department Operating1,132,0002,010,000--3,142,000
Total Development & Public Works Capital Projects21,700,0003,016,723--24,716,723
Non-Departmental
Transfers23,172---23,172
Reserves*63,194,3741,258,101--64,452,475
Total Non-Departmental63,217,5461,258,101--64,475,647
Total Regional Wastewater Capital Fund$ 86,049,546$ 6,284,824$ -$ -$ 92,334,370
Regional Wastewater Capital Fund Commentary:
- No current activity.
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Street Capital Fund - 434
Department Operating
Development & Public Works$ 148,026$ -$ -$ -$ 148,026
Total Department Operating148,026---148,026
Total Development & Public Works Capital Projects2,922,3544,973,400955,000-8,850,754(1)
Non-Departmental
Reserves*7,368,537(3,474,623)--3,893,914
Total Non-Departmental7,368,537(3,474,623)--3,893,914
Total Street Capital Fund$ 10,438,917$ 1,498,777$ 955,000$ -$ 12,892,694
Street Capital Fund Commentary:
1.) Increase Development & Public Works capital project expense by $955,000. Expenditures will be offset by grant revenue from the Oregon
Department of Transportation. This project is intended to address pedestrian safety on Highway 126B and 126. Project scope includes the installation of
117 LED light fixtures on new mast arms on existing SUB poles and the replacement of 191 HID fixtures with LED fixtures on Main Street from 10th
Street to east city limit, and South A Street from the Willamette River to 20th Street.
Resolution No. 2021-41
Exhibit A, Page 5 of 7
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Sanitary Sewer Operations Fund - 611
Department Operating
City Manager's Office$ 81,550$ -$ -$ -$ 81,550
Development & Public Works4,852,271---4,852,271
Finance53,109---53,109
Information Technology375,94215,300--391,242
Total Department Operating5,362,87115,300--5,378,171
Total Development & Public Works Capital Projects9,296,6001,700,000--10,996,600
Non-Departmental
Debt Service1,707,800---1,707,800
Reserves*23,308,457(1,603,311)--21,705,146
Total Non-Departmental25,016,257(1,603,311)--23,412,946
Total Sewer Operations Fund$ 39,675,728$ 111,989$ -$ -$ 39,787,717
Sanitary Sewer Operations Fund Commentary:
- No current activity.
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Regional Wastewater Fund - 612
Department Operating
City Manager's Office$ 15,777$ -$ -$ -$ 15,777
Development & Public Works20,471,365121,008--20,592,373
Finance181,869---181,869
Total Department Operating20,669,011121,008--20,790,019
Non-Departmental
Transfers10,550,000---10,550,000
Debt Service4,110,375---4,110,375
Reserves*10,802,2552,331,026--13,133,281
Total Non-Departmental25,462,6302,331,026--27,793,656
Total Regional Wastewater Fund$ 46,131,641$ 2,452,034$ -$ -$ 48,583,675
Regional Wastewater Fund Commentary:
- No current activity.
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Ambulance Fund - 615
Department Operating
Fire and Life Safety$ 6,681,492$ -$ -$ -$ 6,681,492
Total Department Operating6,681,492---6,681,492
Non-Departmental
Reserves*-----
Total Non-Departmental-----
Total Ambulance Fund$ 6,681,492$ -$ -$ -$ 6,681,492
Ambulance Fund Commentary:
- No current activity.
Resolution No. 2021-41
Exhibit A, Page 6 of 7
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Storm Drainage Operating Fund - 617
Department Operating
City Manager's Office $ 81,991$ -$ -$ -$ 81,991
Development & Public Works6,652,919250,000--6,902,919
Finance53,110---53,110
Information Technology284,42113,050--297,471
Total Department Operating7,072,441263,050--7,335,491
Total Development & Public Works Capital Projects6,517,370300,000--6,817,370
Non-Departmental
Debt Service551,643---551,643
Reserves*17,391,341(1,825,812)--15,565,529
Total Non-Departmental17,942,984(1,825,812)--16,117,172
Total Drainage Operating Fund$ 31,532,795$ (1,262,762)$ -$ -$ 30,270,033
Storm Drainage Operating Fund Commentary:
- No current activity.
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Booth-Kelly Fund - 618
Department Operating
Development & Public Works$ 503,822$ -$ -$ -$ 503,822
Total Department Operating503,822---503,822
Total Development & Public Works Capital Projects190,000---190,000
Non-Departmental
Transfers80,651---80,651
Reserves*1,184,293273,327--1,457,620
Total Non-Departmental1,264,944273,327--1,538,271
Total Booth-Kelly Fund$ 1,958,766$ 273,327$ -$ -$ 2,232,093
Booth-Kelly Fund Commentary:
- No current activity.
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Regional Fiber Consortium - 629
Department Operating
Finance$ 211,150$ -$ -$ -$ 211,150
Total Department Operating211,150---211,150
Non-Departmental
Reserves*454,3458,047--462,392
Total Non-Departmental454,3458,047--462,392
Total Regional Fiber Consortium Fund$ 665,495$ 8,047$ -$ -$ 673,542
Regional Fiber Consortium Fund Commentary:
- No current activity.
Resolution No. 2021-41
Exhibit A, Page 7 of 7
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Insurance Fund - 707
Department Operating
Human Resources$ 735,379$ -$ -$ -$ 735,379
Health Insurance9,334,875---9,334,875
Property & Liability 1,058,895---1,058,895
Worker's Compensation950,180---950,180
Total Department Operating12,079,329---12,079,329
Non-Departmental
Reserves*10,646,682869,247--11,515,929
Total Non-Departmental10,646,682869,247--11,515,929
Total Insurance Fund$ 22,726,011$ 869,247$ -$ -$ 23,595,258
Insurance Fund Commentary:
- No current activity.
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
Vehicle and Equipment Fund - 713
Department Operating
Development & Public Works$ 2,144,200$ 329,163$ -$ -$ 2,473,363
Fire & Life Safety139,9001,095,700--1,235,600
Human Resources-4,000--4,000
Information Technology775,704---775,704
Library8,000---8,000
Police307,000127,487--434,487
Total Department Operating3,374,8041,556,350--4,931,154
Non-Departmental
Transfers-27,500--27,500
Reserves*8,376,051(117,159)--8,258,892
Total Non-Departmental8,376,051(89,659)--8,286,392
Total Vehicle and Equipment Fund$ 11,750,855$ 1,466,691$ -$ -$ 13,217,546
Vehicle and Equipment Fund Commentary:
- No current activity.
Appropriations
FY22 Supplemental Supplemental Transfers & FY22
Adopted Budget Budget 1 Budget 2 Adjustments Revised Budget
SDC Administration Fund - 719
Department Operating
Development & Public Works$ 412,155$ -$ -$ -$ 412,155
Finance39,222---39,222
Information Technology69,604450--70,054
Total Department Operating520,980450--521,430
Non-Departmental
Reserves*224,20566,140--290,345
Total Non-Departmental224,205$ 66,140$ -$ -290,345
Total SDC Administration Fund$ 745,185$ 66,590$ -$ -$ 811,775
SDC Administration Fund Commentary:
- No current activity.
TOTAL RESOLUTION$ 352,130,510$ 15,049,1487,933,111$ 79,500$ 375,192,269
*Reserves and Unappropriated Ending Fund Balance are not appropriated for spending and are shown for information purposes only.
Resolution No. 2021-41