HomeMy WebLinkAboutResolution SEDA2021-04 12/06/2021SPRINGFIELD DEVELOPMENT AGENCY, AN URBAN RENEWAL AGENCY OF THE CITY
OF SPRINGFIELD
RESOLUTION NO. ________
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD CONTRACTS
EXCEEDING $100,000 AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS
EXCEEDING LEVELS IN SPRINGFIELD MUNICIPAL CODE SECTION 2.706(3) IN
CONFORMANCE WITH ALL OTHER APPLICABLE REQUIREMENTS OF THE
SPRINGFIELD MUNICIPAL CODE AND OREGON PUBLIC CONTRACTING LAW
DURING THE PERIOD COMMENCING DECEMBER 7, 2021 AND CONTINUING
THROUGH JANUARY 9, 2022 WHILE THE BOARD IS IN RECESS.
WHEREAS, SEDA and the City of Springfield have an agreement dated November 20, 2005 and
amended July 21, 2008, November 21, 2011, and June 20, 2016 to advance and repay funds
needed for Urban Renewal Projects;
WHEREAS, The City of Springfield conducts procurement activities for SEDA and follows the
City of Springfield Municipal Code Chapter 2, Public Con
as provided in
Article VII, Section 2 of the SEDA Bylaws (adopted by SEDA Resolution 2013-06);
WHEREAS, Springfield Municipal Code (SMC) section 2.704(1)(a), Contracting Authority and
Responsibilities, to
those less than $100,000, without additional authorization from the Board acting as the local
contract review board;
WHEREAS, SMC 2.706(3) and 2.706(4) prohibit amendments to public contracts where the
amendment cost exceeds certain limits, except when approved by the Board acting as the local
contract review board;
WHEREAS, delaying approval for all purchases and agreements until the Board meeting on
January 10, 2022 may waste valuable time, increase exposure to delays, increase costs,
and reduce public service;
WHEREAS, there may occur the need to execute contracts exceeding $100,000 for which
funds have been budgeted and that for reasons of public welfare, safety, and cost effectiveness
need to be awarded during the Boardwinter recess commencing December 7, 2021 and
continuing through January 9, 2022; and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits during the recess commencing December 7, 2021 and
continuing through January 9, 2022,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SEDA AS FOLLOWS:
Section 1: The City Manager is hereby authorized to award the following contracts
and contact amendments for which funds have been budgeted, and that for reasons of public
welfare, safety, and cost effectiveness need to be awarded during the Board
provided that all other applicable requirements in the Springfield Municipal Code and Oregon
Public Contracting Code are followed:
A.Contracts in excess of $100,000 based on competitive sealed bids or competitive
sealed proposals;
B.Contracts in excess of $100,000 that are otherwise exempt from being awarded
based on competitive sealed bids or competitive sealed proposals by applicable
provisions of the Springfield Municipal Code or Oregon Public Contracting Code; and
C.Amendments to contracts that exceed the monetary limits imposed by SMC
2.706(3).
Section 2: The authorization provided in Section 1 supplements and is in addition to,
and not in lieu of, the authority.
Section 3: This Resolution will take effect on December 7, 2021 and expires after
January 9, 2022.
Adopted by the Springfield Economic Development Agency, an Urban Renewal Agency of
the City of Springfield this 6th day of December 2021 by a vote of _____ for and _____ against.
__________________________________
Marilee Woodrow, Chair
Springfield Economic Development Agency
Board of Directors
ATTEST:
_____________________________
Sean VanGordon, Secretary
Springfield Economic Development Agency
Board of Directors
230703132
Resolution No. SEDA2021-04