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HomeMy WebLinkAboutItem 12 Extension of Equestrian Pilot ProjectAGENDA ITEM SUMMARY SPRINGFIELD CITY COUNCIL Meeting Date: Meeting Type: Staff Contact/Dept.: Staff Phone No: Estimated Time: Council Goals: 11/15/2021 Regular Meeting Kristina Kraaz, CAO 541-744-4061 5 min Promote and Enhance our Hometown Feel while Focusing on Livability and Environmental Quality ITEM TITLE: EXTENSION OF EQUESTRIAN PILOT PROJECT AT THE GEORGIA PACIFIC NATURAL AREA ACTION Authorize City Manager to execute an amendment to the Intergovernmental REQUESTED: Agreement (IGA) for a pilot project allowing Willamalane to provide equestrian services at the Georgia Pacific Natural Area. ISSUE The City Council previously authorized an IGA with Willamalane to allow STATEMENT: equestrian uses on the jointly owned Georgia Pacific Natural Area property. The purpose of this proposed Fourth Amendment to the IGA is to allow additional time for Willamalane, SUB, and the City to develop a long-term IGA for management of the property that reflects the development of the property under the Master Plan being proposed for approval by the City Council. If the parties are able to complete negotiation of a long-term agreement before the end of 2022, the current IGA specific to the equestrian pilot can be terminated early. ATTACHMENTS: Attachment 1: Proposed Fourth Amendment to Intergovernmental Agreement DISCUSSION/ The City jointly owns with SUB and Willamalane the area known as the Georgia FINANCIAL Pacific Natural Area. This area is located between the Millrace and the Middle IMPACT: Fork Willamette River and contains the Millrace and Clearwater Park Paths and some well-established, unofficial equestrian trails. The City Council previously agreed to an equestrian pilot program through the end of the summer of 2020, which was extended by mutual agreement of the parties until December 31, 2021. To implement the pilot project, Willamalane has created and installed new trail maps and information signs at the Georgia Pacific Natural Area and Middle Fork Path. They also created and installed new wayfinding signs along the Middle Fork Path where it intersects with the Georgia Pacific Natural Area. In addition, they dedicated parking and staging at Clearwater Park and improved two miles of an existing horse trail. A Master Plan for Georgia Pacific Natural Area is proposed to be approved by City Council by separate item during this meeting. The Master Plan contemplates long-term equestrian use as a possibility with additional improvements, provided that levels of use still allow for physically and environmentally safe conditions. The proposed extension of the pilot program IGA through the end of 2022 will allow the City, Willamalane, and SUB to continue determining each party's desired role in the long-term management and development of the property in alignment with the approved Master Plan. FOURTH AMENDMENT TO THE INTERGOVERNMENT AGREEMENT FOR RECREATIONAL EQUESTRIAN USE BETWEEN: Willamalane Park and Recreation District, a special purpose district duly formed under the laws of the State of Oregon (the "District") and City of Springfield, an Oregon Municipal Corporation (the "City") and Springfield Utility Board, an Oregon Municipal Corporation ("SUB") RECITALS A. The Intergovernmental Agreement for Recreational Equestrian Use made effective May 25, 2020, as amended by that certain First Amendment to the Intergovernmental Agreement for Recreational Equestrian Use, made effective September 8, 2020 (the "First Amendment"), and that Second Amendment to the Intergovernmental Agreement for Recreational Equestrian Use, made effective January 1, 2021 (the "Second Amendment"), and that Third Amendment to the Intergovernmental Agreement for Recreational Equestrian Use, made effective July 1, 2021 (the "Third Amendment") by and between the District, the City, and SUB (collectively, the "Agreement") is amended as set forth in this Fourth Amendment to the Intergovernmental Agreement for Recreational Equestrian Use (the "Fourth Amendment"), which amendment is effective as of January 1, 2022 (the "Effective Date"). B. Pursuant to the Agreement, the District agreed to undertake a Pilot Plan related to public equestrian use; the City and SUB agreed to cooperate with the District's Pilot Program to temporarily allow public recreational use of the Property. C. The term of the Agreement, as amended by the First, Second, and Third Amendment, will expire December 31, 2021; the Parties wish to continue the Agreement under the terms set forth in this Fourth Amendment. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and the mutual covenants contained herein, and the recitals above being expressly incorporated herein, the parties agree as follows: Term. The Expiration Date of the Agreement is hereby extended to December 31, 2022. 2. Merger. This Fourth Amendment constitutes the final and exclusive agreement between the parties on the matters contained in this Fourth Amendment. All earlier and contemporaneous negotiations and agreements between the parties on the matters contained in this Fourth Amendment are expressly merged into and superseded by this Fourth Amendment. FOURTH AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT FOR RECREATIONAL EQUESTRIAN USE Pagel of 2 Attachment 1, Page 1 of 2 Continued Effectiveness of the Agreement and the First, Second, and Third Amendment. Except as amended by this Fourth Amendment, the Agreement, as amended by the First Amendment, the Second Amendment, and the Third Amendment continue unchanged and in full force. 4. Counterparts. This Fourth Amendment may be executed in any number of counterparts, each of which upon execution and delivery shall be considered an original for all purposes, and all of which together shall, upon execution and delivery, constitute one and the same instrument. An electronic or facsimile version of this executed Fourth Amendment, including signatures inserted thereon by any electronic or facsimile means, shall be deemed to be an original Fourth Agreement or signature, as the case may be, enforceable by and against any party hereto. IN WITNESS WHEREOF, the parties have caused this Fourth Amendment to be signed by their duly authorized representatives as of the date set forth below. WILLAMALANE PARK AND RECREATION DISTRICT By: Michael Wargo, Superintendent Date: CITY OF SPRINGFIELD, OREGON By: Nancy Newton, City Manager Date: SPRINGFIELD UTILITY BOARD By: Jeff Nelson, General Manager Date: FOURTH AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT FOR RECREATIONAL EQUESTRIAN USE Page 2 of 2 Attachment 1, Page 2 of 2