HomeMy WebLinkAboutItem 05 FY22 Supplemental Budget 1AGENDA ITEM SUMMARY
SPRINGFIELD
CITY COUNCIL
Meeting Date:
Meeting Type:
Staff Contact/Dept.:
Staff Phone No:
Estimated Time:
Council Goals:
10/18/2021
Regular Meeting
Neil Obringer/Finance
541.736.1032
10 Minutes
Provide Financially
Responsible and
Innovative Government
Services
ITEM TITLE: FY22 SUPPLEMENTAL BUDGET 1 & APPROPRIATIONS TRANSFER
Conduct a public hearing and adopt/not adopt the following resolutions:
ACTION
REQUESTED: A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE
FOLLOWING FUNDS; GENERAL, STREET, SPECIAL REVENUE,
TRANSIENT ROOM TAX, COMMUNITY DEVELOPMENT, BUILDING
CODE, FIRE LOCAL OPTION LEVY, POLICE LOCAL OPTION LEVY, BOND
SINKING, DEVELOPMENT ASSESSMENT CAPITAL, DEVELOPMENT
PROJECTS, REGIONAL WASTEWATER CAPITAL, STREET CAPITAL,
SANITARY SEWER OPERATIONS, REGIONAL WASTEWATER,
AMBULANCE, STORM DRAINAGE OPERATIONS, BOOTH -KELLY,
REGIONAL FIBER CONSORTIUM, INSURANCE, VEHICLE & EQUIPMENT,
SDC ADMINISTRATION; AND AUTHORIZING THE TRANSFER OF
APPROPRIATIONS WITHIN THE GENERAL FUND FROM CITY
MANAGER'S OFFICE OPERATING EXPENSE TO INTERFUND TRANSFER
EXPENSE, AND FROM CONTINGENCY EXPENSE TO INTERFUND
TRANSFER EXPENSE, AND FROM CONTINGENCY EXPENSE TO
FINANCE DEPARTMENT OPERATING EXPENSE.
At various times during the fiscal year, the Council is requested to adjust the annual budget
ISSUE to reflect needed changes in planned activities, to recognize new revenues, or to make other
STATEMENT: required changes. These adjustments to resources and requirements change the current
budget and are processed through supplemental budget requests scheduled by the Finance
Department. This is the first of three FY22 supplemental budget requests to come before
Council.
The City Council is asked to approve the attached Supplemental Budget Resolution.
Attachment 1. Council Briefing Memorandum
ATTACHMENTS: Attachment 2. Supplemental Budget Resolution and Exhibit A
The overall financial impact of the Supplemental Budget Resolution is to adjust department
DISCUSSION/ Operating Expenditures by $5,790,493, Capital Expenditures by $9,990,123, Interfund
FINANCIAL Transfer Expense by $844,685, and Unappropriated Balance by $59,638. These are offset
IMPACT• by new revenue of $1,255,270, a reduction in Contingency of $14,600, a reduction in
Reserves of $2,125,896 and adjustments to Beginning Cash of $13,793,878.
Included within these adjustments are several transfers between existing appropriation
categories. Those transfers include, $1,000 from City Manager's Office Operating Expense
to Interfund Transfer expense, $5,000 from General Fund Contingency to Interfund Transfer
Expense, and $9,600 from General Fund Contingency to Finance Department Operating
Expense.
MEMORANDUM
City of Springfield
Date: 10/18/2021
To: Nancy Newton, City Manager COUNCIL
From: Nathan Bell, Finance Director BRIEFING
Neil Obringer, Budget Officer
Subject: FY22 SUPPLEMENTAL BUDGET 1 MEMORANDUM
ISSUE:
At various times during the fiscal year, the Council is requested to adjust the annual budget to
reflect needed changes in planned activities, to recognize new revenues, or to make other required
changes. These adjustments to resources and requirements change the current budget and are
processed through supplemental budget requests scheduled by the Finance Department. This is the
first of three FY22 supplemental budget requests to come before Council.
The City Council is asked to approve the attached Supplemental Budget Resolution.
COUNCIL GOALS/
MANDATE:
Financially Responsible and Stable Government Services
BACKGROUND:
Supplemental budgets may be used to meet unexpected needs or to spend revenues not anticipated at
the time the original budget was adopted. In accordance with Oregon budget law, notification of this
supplemental budget and a hearing is made no later than five calendar days before the public meeting.
A public hearing is only required when a supplemental budget request changes total appropriations
within a fund by 10% or greater. Notification of this public hearing was published in the Register
Guard at least five days prior to the public hearing. The attached information identifies the individual
items that are included in the October 18th, 2021 Supplemental Budget request.
Changes to the budget included in this request fall into three general categories: reallocations,
carryforward requests, and new appropriation requests.
Reallocations move existing approved budget authority between already appropriated spending
categories, such as an appropriations transfer from a contingency account to operating expense.
Re -appropriations or carryovers represent money that was committed by contract in the previous year
but the contracted work was not completed within the fiscal year. The prior year's remaining budget
amount needs to be appropriated into this year's budget to allow final payments to be made in the
current year. Re -appropriations also may include money for capital projects that were planned but
not completed in the prior year. The projects are still scheduled and funds are being carried forward
to the current year's budget.
New appropriation requests include both expenditure items that are funded by new revenue, such as a
new grant, and expenditure items that are being requested to be funded out of reserves.
FY22 Supplemental Budget 1 Attachment 1, Page 1 of 5 Page 1 of 2
American Rescue Plan Act (ARPA) Projects:
In a work session on September 13th, 2021, the Council was presented with a list of potential projects
to fund using ARPA funds, some of which could be included in the FY22 supplemental budget #1.
Funding for the following projects are included in this supplemental budget:
• Increase Development & Public Works (DPW) Operations (OPS) operating expense in
the Special Revenue Fund by $100,000 to allow for Council security improvements.
• Increase DPW OPS operating expense by $150,000 in the Special Revenue Fund to allow
for City Hall elevator replacement.
• Increase DPW Community Development (CMD) operating expense in the Special
Revenue Fund by $223,576 to hire three limited duration positions. The supplemental
budget covers the first seven months of three positions (housing specialist and two
planners) who will focus on the delivery of State mandated planning activities, high
priority housing/transportation initiatives and provide support for certain ARPA funded
projects.
• Increase Fire and Life Safety operating expense in the Special Revenue Fund by
$630,000 to replace radio equipment.
Summary of Proposed Changes by Fund:
All Funds
Beginning Cash Adjustment - All funds beginning cash adjustments total $13,793,878.
Usually beginning cash adjustments occur because prior year expenses were not as great
as predicted, resulting in more money being available in the new year. In February, the
budget preparers attempt to estimate the status of the City's expenditures as of the end of
the fiscal year (June 30), but a variety of factors can result in costs being ahead or behind
schedule. Proceeding is a list of beginning cash adjustments by fund.
MW F
Change in
Beginning Cash
General -Fund 100
5 1.389.793
Street -Fund 201
709.491
Special Revenue -Fund 204
78,642
Transient Room Tax - Fund 208
468322
Community Development - Fund 210
(497,653)
Budding Code - Fund 224
238,329
Fire Local Option Levy - Fund 235
48,951
Police Local Option Levy - Fund 236
583,665
Bond Sinking - Fund 306
59,638
Development Assessment Capital - Fund 41
(2,800)
Development Projects - Fund 420
(240,079)
Regional Wastewater Capital - Fund 433
6.284,824
Street Capital - Fund434
1,498,777
Sanitary Sewer Operations -Fund 611
111,989
Regional Wastewater - Fund 612
2,452,034
Ambulance - Fund 615
(811,185)
Storm Drainage Operations - Fund 617
(1,262.762)
Booth-Kellv -Fund 618
273327
Regional Fiber Consortium - Fund 629
8,047
Insurance - Fund 707
869.247
Vehicle 8 Equipment - Fund 713
1,466,691
SDC Administration - Fund 719
66.590
TOTAL S 13,793,373
FY22 Supplemental Budget 1 Attachment 1, Page 2 of 5 Page 2 of 5
General Fund 100
• Appropriations Transfer of $9,600 from General Fund Contingency to Finance
Department Operating Expense to fund a contract with Lane Council of Governments to
support negotiations with Comcast for renewal of the City's cable franchise agreement.
• Increase City Manager's Office Operating Expense by $83,793. These are carryforward
funds from the prior year associated with the Council's Mission, Vision & Values project
which was delayed due to COVID-19 and City Council/Mayor turnover.
• Increase Eugene/Springfield Fire and Life Safety operating expense in the General Fund
by $80,324 and in the Fire Local Option Levy Fund by $20,294 in response to
Conflagration deployment within Oregon from July 1, 2021 - August 31, 2021. This
operating expense increase is offset by corresponding revenue.
• Increase Interfund Transfer expense by $811,185 to allow for transfer to the Ambulance
Fund. As a result of a migration to a new ambulance billing system causing a delay in
billings and subsequent revenues, ambulance fees were impacted more than anticipated at
the time of FY22 budget preparation. This request is for an additional transfer of funds
to address the Ambulance Fund's resulting negative fund balance.
Street Fund 201, Sanitary Sewer Fund 611, Stormwater Fund 617, SDC Admin Fund 719
Increase Information Technology Department operating expense by $45,000 ($16,200 -
Street Fund, $15,300 - Sanitary Sewer Fund, $13,050 - Stormwater Fund, $450 - SDC
Admin Fund) to support the procurement of technical support services that will allow
Development & Public Works to enhance the utilization the Office 365 suite. This
request responds to business needs which came up after the development of the FY22
adopted budget.
Special Revenue Fund 204
• On July 1, 2021, the City of Springfield was awarded $10,000 in grant funds from
Oregon Cascades West Council of Governments (OCWCOG) for resiliancy and recovery
funding in our community. The project approval was for upgrades to the Springfield
Chamber of Commerce so that they can make technological upgrades for community and
business meeting capabilities.
• City Manager's Office requests carryforward from FY21 of $37,011 in unspent US Ignite
grant funds. City of Springfield was awarded additional grant funds under the US Ignite
grant to study and expand existing fiber infrastructure in Downtown Springfield.
• Increase DPW CMD operating expense by $15,000 from Technology Fee reserve to hire
a temporary position to complete scanning and indexing work on projects files. This need
results from several unanticipated vacancies.
• Increase library operating expense by $71,662 associated with grant awards from FY22
and late FY21. Revenue received in FY22 includes: Friends of the Library ($3,100) to
support online databases, the Springfield Library Foundation ($12,645) to support
storytime area remodel and ADA furniture and ($3,595) to support the museum with the
purchase of a freezer for artifact pest control; Lane Council of Libraries shared costs for
our Library2Go downloadable books ($9,602), and a Mills Davis grant ($18,886) to
support youth access to the library. Revenue received late in FY21 for supporting library
programs in FY22 includes Oregon Community Foundation Grant ($16,000) for early
childhood summer programming, an American Library Association grant ($4,834), and
LatinX teen programming grant ($3,000).
• Increase Police Department operating expense by $100,157 in miscellaneous grant
awards. Approval of this request will allow for use of unexpended grant funding
approved in FY2020-21 with grant timelines that crossed multiple fiscal years.
Unexpended grant funds include $28,707 from the 2018 JAG grant, $10,565 from the
FY22 Supplemental Budget 1 Attachment 1, Page 3 of 5 Page 3 of 5
Coronavirus Emergency Supplemental Funding program, $2,262 from the DOJ Body -
Worn Camera Implementation grant, $4,364 from the 2020 BJA Bulletproof Vest
Program grant, and $12,838 in traffic safety overtime enforcement grants. This request
will also allow for the use of $20,000 in newly awarded traffic safety overtime
enforcement grants and $21,416 for the non-competitive 2021 DOJ Justice Assistance
Grant (JAG).
Increase Police Department operating expense by $203,672 for vehicles whose purchase
was not anticipated in the current fiscal year. Two vehicles were budgeted within the
prior fiscal year but were not purchased/received due to supply chain issues, one vehicle
was in a collision and totaled in July 2021, and one vehicle is requested for the
Professional Standards Division that was previously an unanticipated need. Vehicle
replacement funding is coming from 713 reserves ($127,487), insurance contributions
and outside entity support (Lane County ($30,000), JAG grant ($18,685), and a
contribution by Eugene Springfield Fire towards replacement of the CAHOOTS van
($27,500).
Building Fund 224
• Increase DPW CMD operating expense by $97,500 to allow for the addition of one FTE
building safety inspector. Position was approved after the FY22 budget was adopted so
could not be included in the adopted budget. Current and projected building construction
volume is exceeding the capacity of the current three field inspectors on a regular basis
and a fourth inspector is needed.
Street Capital Fund 434
• Project P21173 City of Springfield Signal Enhancements is a federal aid project requiring
a local match. The total project funding is $2,033,100, of which the City is required to
provide a match of $157,397. The project will fund installation of signal enhancements to
increase traffic flow.
Project P21156 Mill Street Reconstruction is a federal aid project to develop the design
concept and reconstruct Mill Street from South A to Centennial. Construction is
anticipated to begin in late FY23. This SB request will provide a portion of the required
City match to support the project design phase which will include wastewater,
stormwater, and bike/ped facilities along with the surface reconstruction design. This SB
increases DPW capital expense by $215,000 in the Street Fund, $200,000 in the Sewer
Fund, and $300,000 in the Stormwater Fund.
Project P21176 is a federal aid project to develop the design concept and complete NEPA
analysis for the McVay Highway (OR225) corridor from Franklin Blvd. (OR126) to the
southern end of City jurisdiction (approx. 0.9 miles). The federal aid grant was
transferred from the Glenwood Riverfront Path project to support growth along the
corridor. This SB request requests $315,000 from the Street Capital Fund to provide the
required City match to support the project.
Vehicle and Equipment Fund 713
• Increase DPW CMD operating expense by $25,551 to allow for addition of a fleet
vehicle to the building inspection program. The Building Safety section of Community
Development is adding an inspector position to meet current and projected development
volume.
• Increase DPW CMD operating expense by $25,551 to allow for addition of a fleet
vehicle to the code enforcement group. The code enforcement program is comprised of
two code enforcement officers, but only one dedicated vehicle, the other is on loan from
the building program. The building team, who has been sharing their vehicle, also has
experienced an increased need for that vehicle and with Code Enforcement moving to
almost solely field based work, the need is much more apparent for each enforcement
officer to be assigned their own vehicle.
FY22 Supplemental Budget 1 Attachment 1, Page 4 of 5 Page 4 of 5
RECOMMENDED ACTION:
Conduct a public hearing and adopt/not adopt the following resolutions:
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING
FUNDS; GENERAL, STREET, SPECIAL REVENUE, TRANSIENT ROOM TAX,
COMMUNITY DEVELOPMENT, BUILDING CODE, FIRE LOCAL OPTION LEVY, POLICE
LOCAL OPTION LEVY, BOND SINKING, DEVELOPMENT ASSESSMENT CAPITAL,
DEVELOPMENT PROJECTS, REGIONAL WASTEWATER CAPITAL, STREET CAPITAL,
SANITARY SEWER OPERATIONS, REGIONAL WASTEWATER, AMBULANCE, STORM
DRAINAGE OPERATIONS, BOOTH -KELLY, REGIONAL FIBER CONSORTIUM,
INSURANCE, VEHICLE & EQUIPMENT, SDC ADMINISTRATION; AND AUTHORIZING
THE TRANSFER OF APPROPRIATIONS WITHIN THE GENERAL FUND FROM CITY
MANAGER'S OFFICE OPERATING EXPENSE TO INTERFUND TRANSFER EXPENSE,
AND FROM CONTINGENCY EXPENSE TO INTERFUND TRANSFER EXPENSE, AND
FROM CONTINGENCY EXPENSE TO FINANCE DEPARTMENT OPERATING EXPENSE.
FY22 Supplemental Budget 1 Attachment 1, Page 5 of 5 Page 5 of 5
CITY OF SPRINGFIELD, OREGON
RESOLUTION NO.
SUPPLEMENTAL BUDGET #1 AND APPROPRIATIONS TRANSFER
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING
FUNDS: GENERAL, STREET, SPECIAL REVENUE, TRANSIENT ROOM TAX, COMMUNITY
DEVELOPMENT, BUILDING CODE, FIRE LOCAL OPTION LEVY, POLICE LOCAL OPTION LEVY,
BOND SINKING, DEVELOPMENT ASSESSMENT CAPITAL, DEVELOPMENT PROJECTS,
REGIONAL WASTEWATER CAPITAL, STREET CAPITAL, SANITARY SEWER OPERATIONS,
REGIONAL WASTEWATER, AMBULANCE, STORM DRAINAGE OPERATIONS, BOOTH -KELLY,
REGIONAL FIBER CONSORTIUM, INSURANCE, VEHICLE & EQUIPMENT, SDC
ADMINISTRATION; AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN
THE GENERAL FUND FROM CITY MANAGER'S OFFICE OPERATING EXPENSE TO INTERFUND
TRANSFER EXPENSE, AND FROM CONTINGENCY EXPENSE TO INTERFUND TRANSFER
EXPENSE, AND FROM CONTINGENCY EXPENSE TO FINANCE DEPARTMENT OPERATING
EXPENSE.
WHEREAS, the Common Council has adopted the budget and made appropriations for Fiscal Year
2021-2022 through Resolution No. 2021-23 adopted June 21, 2021 and as amended by Resolution
2021-30 adopted September 7, 2021;
WHEREAS, ORS 294.471(1)(a), (b) and (c) permit a supplemental budget due to an occurrence or
condition that was not known at the time the budget was prepared that requires a change in financial
planning; due to a pressing necessity that creates a need for prompt action, that was not reasonably
foreseen when preparing the original budget; or to budget funds that are made available by another
unit of federal, state, or local government, which funds were not reasonably foreseen when preparing
the original budget;
WHEREAS, the Common Council is requested to make adjustments to the Fiscal Year 2021-2022
budget and appropriations to meet unexpected needs and to allow appropriations of new revenues
pursuant to ORS 294.471(1)(a), (b) and (c) as justified in Exhibit A, which is attached and incorporated
by reference;
WHEREAS, ORS 294.463 allows transfers of appropriations within a fund when authorized by
ordinance or resolution of the governing body, stating the need for the transfer, the purpose of the
authorized expenditure, and the amount transferred;
WHEREAS, this supplemental budget and adjustments to appropriations are being presented at a
public hearing at which the public may comment on such requests; and
WHEREAS, notice of a public hearing, including information regarding such revenues and
expenditures was published in a newspaper of general circulation not less than 5 days prior to the
public meeting,
Attachment 2, Page 1 of 12
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1: The Fiscal Year 2021-2022 budget and appropriations, as adopted by Resolution
No. 2021-23 and as amended by Resolution 2021-30 hereby adjusted as provided in Exhibit A.
Section 2: This Resolution will take effect upon adoption by the Council.
ADOPTED by the Common Council of the City of Springfield this day of ,
by a vote of for and against.
ATTEST:
City Recorder
Attachment 2, Page 2 of 12
Exhibit A, Page 1 of 10
EXHIBIT A
FY2021-22
SUPPLEMENTAL BUDGET AND APPROPRIATIONS TRANSFER
1,172,619
811,185
6,000 1,989,804 (1,3,9)
Contingency
1,000,000
Appropriations
(14,600) 985,400 (2,3)
Reserves*
7,431,484
FY22
Supplemental
Transfers &
FY22
1,287,360
(8,600) 10,882,863
Adopted Budget
Budget 1
Adiustments
Revised Budeet
- $ 51,847,134
General Fund -100
Department Operating
City Manager's Office
$ 1,531,860
$ 83,793
$ (1,000)
$ 1,614,653
(1,4)
Development & Public Works
2,819,475
-
-
2,819,475
Finance
2,396,951
5,400
9,600
2,411,951
(2,5)
Fire and Life Safety
12,302,070
80,324
-
12,382,394
(6)
Human Resources
688,070
-
688,070
Information Technology
1,941,296
1,941,296
Legal Services
777,086
-
777,086
Library
1,902,711
13,240
1,915,951
(7)
Police
16,413,396
-
-
16,413,396
Total Department Operating
40,772,914
182,757
8,600
40,964,271
Non -Departmental
Transfers
1,172,619
811,185
6,000 1,989,804 (1,3,9)
Contingency
1,000,000
-
(14,600) 985,400 (2,3)
Reserves*
7,431,484
476,175
7,907,659 (4,5,7,8)
Total Non -Departmental
9,604,103
1,287,360
(8,600) 10,882,863
Total General Fund
$ 50,377,017 $
1,470,117 $
- $ 51,847,134
General Fund Commentary:
1.) Appropriations Transfer of $1,000 from City Manager's Office Operating Expense to Interfund Transfer Expense. It was
intended for this transfer to be included as part of the adopted budget but was overlooked. This appropriation will allow for a
transfer of $1,000 to the Special Revenue Fund to provide a program budget for the Committee for Diversity and Inclusion.
2.) Appropriations Transfer of $9,600 from General Fund Contingency to Finance Department Operating Expense for contract with
LCOG to support negotiations with Comcast for renewal of the City's cable franchise agreement.
3.) Appropriations Transfer of $5,000 from General Fund Contingency to Non -Departmental Interfund Transfer expense for a
transfer to the Special Revenue Fund to allow for a special events budget. Special events budget allows for City executive team
members and approved employee attendance at events supporting local partners and organizations.
4.) Increase City Managers Office Operating Expense by $83,793. These are carryforward funds from the prior year associated with
the Council's Mission, Vision & Values project which was delayed due to COVID-19 and City Council/Mayor turnover.
5.) Increase Finance Department Operating Expense by $5,400 to allow for purchase of office furniture for new presiding judge. On
August 16, 2021 the City of Springfield hired a new Presiding Judge for the Springfield Municipal Court. Previous Judges have
provided their own office furnishings in the Presiding Judge office.
6.) Increase Eugene/Springfield Fire and Life Safety operating expense in the General Fund by $80,324 and in the Fire Local
Option Levy Fund by $20,294 in response to Conflagration deployment within Oregon from July 1, 2021 - August 31, 2021. This
operating expense increase is offset by corresponding revenue.
7.) Increase Library Operating Expense by $13,240 to to allow for the purchase of books which spanned fiscal years. For example,
books ordered in May and June which arrive and are invoiced in July.
8.) Beginning cash adjustment.
9.) Increase Transfer Expense by $811,185, to allow for interfund transfer to Ambulance Fund. As a result of a migration to a new
ambulance billing system causing a delay in billings and subsequent revenues, ambulance fees were impacted more then anticipated
at the time of FY22 budget preparation. This request is for an additional transfer of funds from 17100 to make F615 whole at the
start of FY22.
Attachment 2, Page 3 of 12
Exhibit A, Page 2 of 10
Street Fund Commentary:
1.) Increase DPW OPS Operating Expense by $17,777 to provide for the recipet of an energy incentive rebate that the City will then
repay to SUB for street light maintenance. The amount of the rebate was not known until after the FY22 budget was adopted.
2.) Increase DPW CMD Operating Expense by $13,107 to provide for Springfield's share of the consultant cost to prepare the
Eugene -Springfield RAISE Grant application. The cost is being shared with the City of Eugene based upon the portion of the Grant
funds each City would receive if the application is successful in obtaining a Grant award. Council approval to pursue this grant
was not provided until June 21, 2021 so was not included in the adopted budget.
3.) Increase Information Technology Department Operating Expense by $45,000 ($16,200 - Street Fund, $15,300 - Sanitary Sewer
Fund, $13,050 - Stormwater Fund, $450 - SDC Admin Fund) to support the procurement of technical support services that will
allow Development & Public Works to enhance utilization of the Office 365 suite. This request responds to business needs which
came up after the development of the FY22 adopted budget.
4.) Begnining cash adjustment.
Special Revenue Fund - 204
Department Operating
City Manager's Office
Development & Public Works
Information Technology
Fire and Life Safety
Library
Police
Total Department Operating
Non -Departmental
Reserves*
Total Non -Departmental
Appropriations
FY22
Supplemental Transfers &
FY22
Street Fund - 201
Adopted Budget
Budeet 1 Adiustments
Revised Budeet
Department Operating
Revised Budget
$ 38,230
City Manager's Office
h 56,570 $
- $
$ 56,570
Development & Public Works
6,423,441
30,884
6,454,325 (1,2)
Finance
55,075
-
55,075
Information Technology
391,892
16,200
408,092 (3)
Total Department Operating
6,926,977
47,084 -
6,974,061
Non -Departmental
79,500
235,316
(10)
Transfers
150,000
-
150,000
Reserves*
1,410,332
680,184
2,090,516 (2,3,4)
Total Non -Departmental
1,560,332
680,184 -
2,240,516
Total Street Fund
$ 8,487,309 $
727,268 $ -
$ 9,214,577
Street Fund Commentary:
1.) Increase DPW OPS Operating Expense by $17,777 to provide for the recipet of an energy incentive rebate that the City will then
repay to SUB for street light maintenance. The amount of the rebate was not known until after the FY22 budget was adopted.
2.) Increase DPW CMD Operating Expense by $13,107 to provide for Springfield's share of the consultant cost to prepare the
Eugene -Springfield RAISE Grant application. The cost is being shared with the City of Eugene based upon the portion of the Grant
funds each City would receive if the application is successful in obtaining a Grant award. Council approval to pursue this grant
was not provided until June 21, 2021 so was not included in the adopted budget.
3.) Increase Information Technology Department Operating Expense by $45,000 ($16,200 - Street Fund, $15,300 - Sanitary Sewer
Fund, $13,050 - Stormwater Fund, $450 - SDC Admin Fund) to support the procurement of technical support services that will
allow Development & Public Works to enhance utilization of the Office 365 suite. This request responds to business needs which
came up after the development of the FY22 adopted budget.
4.) Begnining cash adjustment.
Special Revenue Fund - 204
Department Operating
City Manager's Office
Development & Public Works
Information Technology
Fire and Life Safety
Library
Police
Total Department Operating
Non -Departmental
Reserves*
Total Non -Departmental
1,657,994 (1,063,768) 594,226 (5,6,7,8,9,10,13)
1,657,994 (1,063,768) - 594,226
Total Special Revenue Fund $ 2,027,723 $ 355,823 $ 79,500 $ 2,463,046
Attachment 2, Page 4 of 12
Appropriations
FY22
Supplemental
Transfers &
FY22
Adopted Budget
Budget 1
Adiustments
Revised Budget
$ 38,230
$ 53,011
$
$ 91,241
(1,2,3,4)
93,345
488,576
581,921
(5,6,7,8)
20,000
-
20,000
-
630,000
630,000
(9)
84,154
71,662
79,500
235,316
(10)
134,000
176,342
-
310,342
(11,12)
369,729
1,419,591
79,500
1,868,820
1,657,994 (1,063,768) 594,226 (5,6,7,8,9,10,13)
1,657,994 (1,063,768) - 594,226
Total Special Revenue Fund $ 2,027,723 $ 355,823 $ 79,500 $ 2,463,046
Attachment 2, Page 4 of 12
Exhibit A, Page 3 of 10
Special Revenue Fund Commentary:
1.) On July 1, 2021 the City of Springfield was awarded $10,000 in grant funds from Oregon Cascades West Council of
Governments (OCWCOG) for resiliancy and recovery funding in our community. The project approval was for upgrades to the
Springfield Chamber of Commerce so that they may make technological upgrades for community and business meeting capabilities.
2.) City Manager's Office requests carryforward from FY21 of $37,011 in unspent grant funds. Due to Federal extension to
December 31, 2021- City of Springfield was awarded additional grant funds under the US Ignite grant to study and expand existing
fiber infrastructure in Downtown Springfield.
3.) See General Fund Commentary #3.
4.) See General Fund Commentary #1.
5.) Increase DPW OPS Operating Expense by $100,000 to allow for Council security improvements using ARPA funding. ARPA
funding requirements were not known until after the adoption of the FY22 budget so known projects are proposed for inclusion in
SBI.
6.) Increase DPW OPS Operating Expense by $150,000 to allow for City Hall elevator replacement using ARPA funding. ARPA
funding requirements were not known until after the adoption of the FY22 budget so known projects are proposed for inclusion in
SB1.The elevator that services the Museum and City Hall is from the 1970's and has come to the end of its life. Currently the
elevator is out of order and needs substantial repair to get it operable but it is unclear as to how long. The current unit is 40 plus
years old and needs to be replaced with a new and more efficient model.
7.) Increase DPW CMD Operating Expense by $223,576 to hire three positions using ARPA funding. ARPA funding requirements
were not known until after the adoption of the FY22 budget so known projects are proposed for inclusion in SB 1. This SB covers
the first seven months of three positions (housing specialist and two planners) who would focus on delivery of State mandated
planning activities, high priority housing/transportation initiatives and provide support for certain ARPA funded projects.
8.) Increase DPW CMD operating expense by $15,000 from Tech Fee reserves to to hire a temporary position to complete scanning
and indexing work on projects files. This need results from several unanticipated vacancies.
9.) Increase Fire and Life Safety operting expense by $630,000 to replace radio equipment using ARPA funding. ARPA funding
requirements were not known until after the adoption of the FY22 budget so known projects are proposed for inclusion in SB 1.
10.) Increase library operating expense by $71,662 associated with grant awards from FY22 and late FY21. Revenue received in
FY22 from: Friends of the Library ($3,100) to support online databases, the Springfield Library Foundation ($12,645) to support
storytime area remodel and ADA furniture and ($3,595) to support the museum to purchase a freezer for artifact pest control; Lane
Council of Libraries shared costs for our Library2Go downloadable books ($9,602), and a Mills Davis grant ($18,886) to support
youth access to the library. Revenue received late in FY21 for supporting library programs in FY22 includes: Oregon Community
Foundation Grant ($16,000) for early childhood summer programming, an American Library Association grant ($4,834), and
LatinX teen programming grant ($3,000).
11.) Increase Police Department operating expense by $100,157 in misc. grant awards. Approval of this request will allow for use of
unexpended grant funding approved in FY2020-21 with grant timelines that crossed multiple fiscal years. Unexpended grant funds
include $28,707 from the 2018 JAG grant, $10,565 from the Coronavirus Emergency Supplemental Funding program, $2,262 from
the DOJ Body -Worn Camera Implementation grant, $4,364 from the 2020 BJA Bulletproof Vest Program grant, and $12,838 in
traffic safety overtime enforcement grants. This request will also allow for the use of $20,000 in newly awarded traffic safety
overtime enforcement grants and $21,416 for the non-competitive 2021 DOJ Justice Assistance Grant (JAG).
12.) Increase Police Department operating expense by $203,672 for vehicles whose purchase was not anticiapted in the current
fiscal year: two vehicles were budgeted within the prior fiscal year but were not purchased/received due to supply chain issues, one
vehicle was in a collision and totaled in July 2021, and one vehicle is requested for the Professional Standards Division that was
previously an unanticipated need. Vehicle replacement funding is coming from 713 reserves ($127,487), insurance contributions
and outside entity support (Lane County ($30,000), JAG grant($18,685), and a contribution by Eugene Springfield Fire towards
replacement of the CAHOOTS van ($27,500)).
13.) Beginning cash adjustment.
Attachment 2, Page 5 of 12
Exhibit A, Page 4 of 10
Community Development Fund Commentary:
1.) Increase DPW CMD Operating Expense by $48,509 for carryfoward of unspent Coronavirus relief funds. In FY21, the City
recieved $327,639 of CDBG Coronovirus Relief 1 (CV -1) funds, and at the time, City Staff was not sure how much of that would
be spent before the end of the fiscal year. $48,508.47 remain from CV -1 that would be carried forward into FY22 and allocated
alongside $366,652.00 from CDBG CV -3.
2.) Beginning cash adjustment.
Appropriations
Appropriations
FY22
FY22
Supplemental
Transfers &
FY22
Transient Room Tax Fund - 208
Adopted Budeet
Budeet 1
Adiustments
Revised Budeet
Department Operating
City Manager's Office
$ 21,742 $
- $
$ 21,742
City Manager's Office
$ 233,162
$
$
$ 233,162
Development & Public Works
24,909
80,701
Total Department Operating
24,909
Library
264,048
Non -Departmental
264,048
Total Department Operating
522,119
-
-
522,119
Non -Departmental
3,017,754
140,829 -
3,158,583
Total Building Fund
Transfers
750,000
$ 4,624,641
750,000
Reserves*
866,491
468,322
1,334,813 (1)
Total Non -Departmental
1,616,491
468,322
-
2,084,813
Total Transient Room Tax Fund
$ 2,138,610
$ 468,322
$ -
$ 2,606,932
Transient Room Tax Fund Commentary:
1.) Beginning cash adjustment.
Appropriations
FY22
Supplemental
Transfers &
FY22
Community Development Fund - 210
Adopted Budeet
Budeet 1
Adiustments
Revised Budeet
Department Operating
Development & Public Works
$ 2,071,567
$ 48,509
$
$ 2,120,076 (1)
Finance
24,590
-
24,590
Total Department Operating
2,096,157
48,509
-
2,144,666
Non -Departmental
Reserves*
823,665
(497,653)
326,012 (2)
Total Non -Departmental
823,665
(497,653)
-
326,012
Total Community Development Fund
$ 2,919,822
$ (449,144)
$ -
$ 2,470,678
Community Development Fund Commentary:
1.) Increase DPW CMD Operating Expense by $48,509 for carryfoward of unspent Coronavirus relief funds. In FY21, the City
recieved $327,639 of CDBG Coronovirus Relief 1 (CV -1) funds, and at the time, City Staff was not sure how much of that would
be spent before the end of the fiscal year. $48,508.47 remain from CV -1 that would be carried forward into FY22 and allocated
alongside $366,652.00 from CDBG CV -3.
2.) Beginning cash adjustment.
Building Code Fund Commentary:
1.) Increase DPW CMD Operating Expense by $97,500 to allow for the addition of one FTE building safety inspector. Position was
approved after the FY22 budget was adopted so could not be included in the adopted budget. Current and projected building
construction volume is exceeding the capacity of the current three field inspectors on a regular basis and a fourth inspector is
needed.
2.) Beginning cash adjustment.
Attachment 2, Page 6 of 12
Appropriations
FY22
Supplemental Transfers &
FY22
Building Code Fund - 224
Adopted Budeet
Budeet 1 Adiustments
Revised Budeet
Department Operating
City Manager's Office
$ 21,742 $
- $
$ 21,742
Development & Public Works
1,266,115
97,500
1,363,615 (1)
Fire & Life Safety
80,701
-
80,701
Total Department Operating
1,368,558
97,500 -
1,466,058
Non -Departmental
Reserves*
3,017,754
140,829
3,158,583 (2)
Total Non -Departmental
3,017,754
140,829 -
3,158,583
Total Building Fund
$ 4,386,312 $
238,329 $ -
$ 4,624,641
Building Code Fund Commentary:
1.) Increase DPW CMD Operating Expense by $97,500 to allow for the addition of one FTE building safety inspector. Position was
approved after the FY22 budget was adopted so could not be included in the adopted budget. Current and projected building
construction volume is exceeding the capacity of the current three field inspectors on a regular basis and a fourth inspector is
needed.
2.) Beginning cash adjustment.
Attachment 2, Page 6 of 12
Exhibit A, Page 5 of 10
Non -Departmental
Reserves*
Total Non -Departmental
Total Fire Local Option Levy Fund
Fire Local Option Levy Fund Commentary:
1.) See General Fund Commentary #6.
2.) Beginning cash adjustment.
1,333,028 48,951 1,381,979 (2)
1,333,028 48,951 - 1,381,979
$ 2,922,327 $ 69,245 $ - $ 2,991,572
Appropriations
Appropriations
FY22
Supplemental Transfers &
FY22
Fire Local Option Levy Fund - 235
Adopted Budeet
Budeet 1 Adiustments
Revised Budeet
Department Operating
Adopted Budeet
Budeet 1
Adiustments
Fire and Life Safety
$ 1,589,299
$ 20,294 $
$ 1,609,593 (1)
Total Department Operating
1,589,299
20,294 -
1,609,593
Non -Departmental
Reserves*
Total Non -Departmental
Total Fire Local Option Levy Fund
Fire Local Option Levy Fund Commentary:
1.) See General Fund Commentary #6.
2.) Beginning cash adjustment.
1,333,028 48,951 1,381,979 (2)
1,333,028 48,951 - 1,381,979
$ 2,922,327 $ 69,245 $ - $ 2,991,572
Development Assessment Fund Commentary:
1.) Beginning cash adjustment.
Attachment 2, Page 7 of 12
Appropriations
FY22
Supplemental
Transfers &
FY22
Police Local Option Levy Fund - 236
Adopted Budeet
Budeet 1
Adiustments
Revised Budeet
Department Operating
Finance
$ 687,452
$
$
$ 687,452
Legal Services
89,700
89,700
Police
6,839,951
6,839,951
Total Department Operating
7,617,103
-
-
7,617,103
Non -Departmental
Reserves*
1,953,525
583,665
2,537,190
(1)
Total Non -Departmental
1,953,525
583,665
-
2,537,190
Total Police Local Option Levy Fund
$ 9,570,628
$ 583,665
$ -
$ 10,154,293
Police Local Option Levy Fund Commentary:
1.) Beginning cash adjustment.
Appropriations
FY22
Supplemental
Transfers &
FY22
Bond Sinldne Fund - 306
Adopted Budget
Budeet 1
Adiustments
Revised Budeet
Non -Departmental
Debt Service
$ 4,012,785
$
$
$ 4,012,785
Unappropriated Ending Fund Balance*
518,185
59,638
577,823
(1)
Total Non -Departmental
4,530,970
59,638
-
4,590,608
Total Bond Sinldng Fund
$ 4,530,970
$ 59,638
$ -
$ 4,590,608
Bond Sinldng Fund Commentary:
1.) Beginning cash adjustment.
Appropriations
FY22
Supplemental
Transfers &
FY22
Development Assessment Fund - 419
Adopted Budget
Budget 1
Adiustments
Revised Budget
Non -Departmental
Reserves*
$ 722,812
$ (2,800)
$
$ 720,012
(1)
Total Non -Departmental
722,812
(2,800)
-
720,012
Total Development Assessment Fund
$ 722,812
$ (2,800)
$ -
$ 720,012
Development Assessment Fund Commentary:
1.) Beginning cash adjustment.
Attachment 2, Page 7 of 12
Exhibit A, Page 6 of 10
Development Projects Fund Commentary:
1.) Beginning cash adjustment.
Appropriations
FY22
Supplemental Transfers &
FY22
Adopted Budget
Budget 1 Adiustments
Revised Budget
Development Proiects Fund - 420
Department Operating
Total Development & Public Works Capital $
305,892
$ - $ -
$ 305,892
Non -Departmental
Total Department Operating
1,132,000
2,010,000 -
Interfund Loan $
1,500,000
$
$ 1,500,000
Reserves*
3,884,656
(240,079)
3,644,577 (1)
Total Non -Departmental
5,384,656
(240,079) -
5,144,577
Total Development Projects Fund $
5,690,548
$ (240,079) $ -
$ 5,450,469
Development Projects Fund Commentary:
1.) Beginning cash adjustment.
Regional Wastewater Capital Fund Commentary:
1.) Supplemental Budget to increase beginning cash by $6,284,824, carryover a total of $2,766,723 in various capital projects,and
carryover a total of $1,385,700 in Equipment Replacement, $254,300 in Major Rehab and $370,000 in Capital Outlay at the
wastewater treatment plant. Also included is one additional capital project spending request in the amount of $250,000.
Appropriations
FY22 Supplemental Transfers & FY22
Street Capital Fund - 434 Adopted Budget Budget 1 Adiustments Revised Budget
Department Operating
Development & Public Works $ 148,026 $ $ $ 148,026
Total Department Operating 148,026 - - 148,026
Total Development & Public Works Capital 2,922,354 4,973,400 - 7,895,754 (1,2,3,4,5,6,7,8,9)
Non -Departmental
Reserves*
Total Non -Departmental
7,368,537 (3,474,623)
7,368,537 (3,474,623)
3,893,914 (1,2,3,4,5,6,7,8,9,10)
3,893,914
Total Street Capital Fund $ 10,438,917 $ 1,498,777 $ - $ 11,937,694
Attachment 2, Page 8 of 12
Appropriations
FY22
Supplemental Transfers &
FY22
Regional Wastewater Capital Fund - 433
Adopted Budget
Budget 1 Adiustments
Revised Budget
Department Operating
Development & Public Works
$ 1,132,000 $
2,010,000 $
$ 3,142,000 (1)
Total Department Operating
1,132,000
2,010,000 -
3,142,000
Total Development & Public Works Capital
21,700,000
3,016,723 -
24,716,723 (1)
Non -Departmental
Transfers
23,172
-
23,172
Reserves*
63,194,374
1,258,101
64,452,475 (1)
Total Non -Departmental
63,217,546
1,258,101 -
64,475,647
Total Regional Wastewater Capital Fund
$ 86,049,546 $
6,284,824 $ -
$ 92,334,370
Regional Wastewater Capital Fund Commentary:
1.) Supplemental Budget to increase beginning cash by $6,284,824, carryover a total of $2,766,723 in various capital projects,and
carryover a total of $1,385,700 in Equipment Replacement, $254,300 in Major Rehab and $370,000 in Capital Outlay at the
wastewater treatment plant. Also included is one additional capital project spending request in the amount of $250,000.
Appropriations
FY22 Supplemental Transfers & FY22
Street Capital Fund - 434 Adopted Budget Budget 1 Adiustments Revised Budget
Department Operating
Development & Public Works $ 148,026 $ $ $ 148,026
Total Department Operating 148,026 - - 148,026
Total Development & Public Works Capital 2,922,354 4,973,400 - 7,895,754 (1,2,3,4,5,6,7,8,9)
Non -Departmental
Reserves*
Total Non -Departmental
7,368,537 (3,474,623)
7,368,537 (3,474,623)
3,893,914 (1,2,3,4,5,6,7,8,9,10)
3,893,914
Total Street Capital Fund $ 10,438,917 $ 1,498,777 $ - $ 11,937,694
Attachment 2, Page 8 of 12
Exhibit A, Page 7 of 10
Street Capital Fund Commentary:
1.) Project P21173 City of Springfield Signal Enhancements is a federal aid project requiring a local match. The total project
funding is $2,033,100, of which the City is required to provide a match of $157,397. The project will fund installation of signal
enhancements to increase traffic flow.
2.) Project P21157 Olympic -Mohawk Overlay is funded with voter approved 2018 GO Bond revenues. This SB requests $500,000
which was unspent from FY21 be programmed in FY22. The project remains under contract and active construction with
completion anticipated in FY22.
3.) Project P21151 Centennial Boulevard Overlay is funded with voter approved 2018 GO Bond revenues. This SB requests
$730,000 which was unspent in FY21 be programmed in FY22. The project is in final design and construction is anticipated to
begin in the 4th quarter of FY22.
4.) Project P21162 42nd Street Overlay is funded with voter approved 2018 GO Bond revenues. This SB requests $469,900 which
was unspent in FY21 be programmed in FY22. The project is in active construction and expected to be completed in FY22.
5.) Project P21152 Highbanks Rd/58th St./Thurston Rd. Overlay is funded with voter approved 2018 GO Bond revenues. This SB
requests $1,741,100 which was unspent in FY21 be programmed in FY22. The project is under construction and expected to be
completed in FY22.
6.) Project P21156 Mill Street Reconstruction is a federal aid project to develop the design concept and reconstruct Mill Street from
South A to Centennial. Construction is anticipated to begin in late FY23. This SB request will provide a portion of the required
City match to support the project design phase which will include wastewater, stormwater, and bike/ped facilities along with the
surface reconstruction design. This SB increases DPW capital expense by $215,000 in the Street Fund, $200,000 in the Sewer
Fund, and $300,000 in the Stormwater Fund.
7.) Project P21175 2021 Slurry Seal is a project to preserve local streets. The construction of this project was completed in
coordination with Lane County through an IGA. The contract was signed in FY21, however the work was completed in early
FY22. This SB requests $400,00 which was unspent in FY21 be programmed in FY22.
8.) Project P41057 Street Design Service is a project to fund the the consultant services required to complete the 2018 GO Bond
street preservation projects. This contract continues through FY22 as several projects are still in active construction and the last
project is anticipated to start later this year. This SB requests $445,000 in unspent funds from FY21 be programmed in FY22.
9.) Project P21176 is a federal aid project to develop the design concept and complete NEPA analysis for the McVay Highway
(OR225) corridor from Franklin Blvd. (OR126) to the southern end of City jusrisdiction (approx. 0.9 miles). The federal aid grant
was transferred from the Glenwood Riverfront Path project to support growth along the corridor. This SB request requests
$315,000 from the Street Capital Fund to provide the required City match to support the project.
10.) Beginning cash adjustment.
Sanitary Sewer Operations Fund Commentary:
1.) See Street Fund Commentary #3.
2.) See Street Capital Fund Commentary #6.
3.) Project P21170 42nd to 48th Sewer Rehab will rehab the wastewater trunk line across IP's property. The project was originally
going to be completed in conjuction with the 42nd Street Overlay, howeve,r was decoupled as the rehab method was identified.
This SB requests $1,500,000 which was unspent in from FY21 be programmed in FY22.
4.) Beginning cash adjustment.
Attachment 2, Page 9 of 12
Appropriations
FY22
Supplemental Transfers &
FY22
Sanitary Sewer Operations Fund - 611
Adopted Budeet
Budeet 1 Adiustments
Revised Budeet
Department Operating
City Manager's Office
$ 81,550
$ $
$ 81,550
Development & Public Works
4,852,271
4,852,271
Finance
53,109
53,109
hiformation Technology
375,942
15,300
391,242
(1)
Total Department Operating
5,362,871
15,300 -
5,378,171
Total Development & Public Works Capital
9,296,600
1,700,000 -
10,996,600
(2,3)
Non -Departmental
Debt Service
1,707,800
- -
1,707,800
(4)
Reserves*
23,308,457
(1,603,311) -
21,705,146
(1,2,3,4)
Total Non -Departmental
25,016,257
(1,603,311) -
23,412,946
Total Sewer Operations Fund
$ 39,675,728
$ 111,989 $ -
$ 39,787,717
Sanitary Sewer Operations Fund Commentary:
1.) See Street Fund Commentary #3.
2.) See Street Capital Fund Commentary #6.
3.) Project P21170 42nd to 48th Sewer Rehab will rehab the wastewater trunk line across IP's property. The project was originally
going to be completed in conjuction with the 42nd Street Overlay, howeve,r was decoupled as the rehab method was identified.
This SB requests $1,500,000 which was unspent in from FY21 be programmed in FY22.
4.) Beginning cash adjustment.
Attachment 2, Page 9 of 12
Exhibit A, Page 8 of 10
Non -Departmental
Transfers 10,550,000 10,550,000
Debt Service 4,110,375 - 4,110,375
Reserves* 10,802,255 2,331,026 13,133,281 (1)
Total Non -Departmental 25,462,630 2,331,026 - 27,793,656
Total Regional Wastewater Fund $ 46,131,641 $ 2,452,034 $ - $ 48,583,675
Regional Wastewater Fund Commentary:
1.) Increase beginning cash by $2,452,034. Carryforward $51,008 related to an FY19 $100,000 appropriation for MWMC to pay
for Regional Sewer SDC's when the applicant meets the City's criteria for the SDC subsidy. Carryforward $70,000 for a safety
project at the pretreatment facility.
Appropriations
FY22 Supplemental Transfers & FY22
Ambulance Fund - 615 Adopted Budeet Budeet 1 Adiustments Revised Budeet
Department Operating
Fire and Life Safety $ 6,681,492 $ $ $ 6,681,492
Total Department Operating 6,681,492 6,681,492
Non -Departmental
Reserves*
Total Non -Departmental
Total Ambulance Fund
Ambulance Fund Commentary:
1.) Beginning cash adjustment.
2.) See General Fund Commentary #9.
Storm Drainage Operating Fund - 617
Department Operating
City Manager's Office
Development & Public Works
Finance
Information Technology
Total Department Operating
$ 6,681,492 $ - $ - $ 6,681,492
Appropriations
FY22 Supplemental Transfers &
Adopted Budeet Budeet 1 Adiustments
$ 81,991 $ - $
6,652,919 250,000
53,110 -
284,421 13,050
7,072,441 263,050
Total Development & Public Works Capital 6,517,370 300,000
Non -Departmental
Debt Service
Reserves*
Total Non -Departmental
551,643
17,391,341 (1,825,812)
17,942,984 (1,825,812)
(1,2)
FY22
Revised Budeet
$ 81,991
6,902,919 (1)
53,110
297,471 (2)
7,335,491
6,817,370 (3)
551,643
15,565,529 (1,2,3,4)
16,117,172
Total Drainage Operating Fund $ 31,532,795 $ (1,262,762) $ - $ 30,270,033
Attachment 2, Page 10 of 12
Appropriations
FY22
Supplemental
Transfers & FY22
Reeional Wastewater Fund - 612
Adopted Budeet
Budeet 1
Adiustments Revised Budeet
Department Operating
City Manager's Office
$ 15,777
$ -
$ $ 15,777
Development & Public Works
20,471,365
121,008
20,592,373 (1)
Finance
181,869
-
181,869
Total Department Operating
20,669,011
121,008
- 20,790,019
Non -Departmental
Transfers 10,550,000 10,550,000
Debt Service 4,110,375 - 4,110,375
Reserves* 10,802,255 2,331,026 13,133,281 (1)
Total Non -Departmental 25,462,630 2,331,026 - 27,793,656
Total Regional Wastewater Fund $ 46,131,641 $ 2,452,034 $ - $ 48,583,675
Regional Wastewater Fund Commentary:
1.) Increase beginning cash by $2,452,034. Carryforward $51,008 related to an FY19 $100,000 appropriation for MWMC to pay
for Regional Sewer SDC's when the applicant meets the City's criteria for the SDC subsidy. Carryforward $70,000 for a safety
project at the pretreatment facility.
Appropriations
FY22 Supplemental Transfers & FY22
Ambulance Fund - 615 Adopted Budeet Budeet 1 Adiustments Revised Budeet
Department Operating
Fire and Life Safety $ 6,681,492 $ $ $ 6,681,492
Total Department Operating 6,681,492 6,681,492
Non -Departmental
Reserves*
Total Non -Departmental
Total Ambulance Fund
Ambulance Fund Commentary:
1.) Beginning cash adjustment.
2.) See General Fund Commentary #9.
Storm Drainage Operating Fund - 617
Department Operating
City Manager's Office
Development & Public Works
Finance
Information Technology
Total Department Operating
$ 6,681,492 $ - $ - $ 6,681,492
Appropriations
FY22 Supplemental Transfers &
Adopted Budeet Budeet 1 Adiustments
$ 81,991 $ - $
6,652,919 250,000
53,110 -
284,421 13,050
7,072,441 263,050
Total Development & Public Works Capital 6,517,370 300,000
Non -Departmental
Debt Service
Reserves*
Total Non -Departmental
551,643
17,391,341 (1,825,812)
17,942,984 (1,825,812)
(1,2)
FY22
Revised Budeet
$ 81,991
6,902,919 (1)
53,110
297,471 (2)
7,335,491
6,817,370 (3)
551,643
15,565,529 (1,2,3,4)
16,117,172
Total Drainage Operating Fund $ 31,532,795 $ (1,262,762) $ - $ 30,270,033
Attachment 2, Page 10 of 12
Exhibit A, Page 9 of 10
Storm Drainage Operating Fund Commentary:
1.) Increase DPW OPS Operating Expense by $250,000. The request is a carryforward from FY21 to provide for the purchase of
flood flight items to increase response capabilities in the event of significant flooding. Staff were not able to complete the purchase
in FY21 due to staffing and workload issues compounded by COVID-19 response, EOC activation, and Holiday Farm
reimbursment efforts.
2.) See Street Fund (Fund 201) Commentary #3.
3.) See Street Capital Fund (Fund 434) commentary #6.
4.) Beginning cash adjustment.
Non -Departmental
Reserves*
Total Non -Departmental
Total Insurance Fund
Insurance Fund Commentary:
1.) Beginning cash adjustment.
10,646,682 869,247 11,515,929 (1)
10,646,682 869,247 - 11,515,929
$ 22,726,011 $ 869,247 $ - $ 23,595,258
Attachment 2, Page 11 of 12
Appropriations
FY22
Supplemental
Transfers &
FY22
Booth -Kelly Fund - 618
Adopted Budget
Budget 1
Adiustments
Revised Budget
Department Operating
Development & Public Works
$ 503,822 $
$
$ 503,822
Total Department Operating
503,822
-
-
503,822
Total Development & Public Works Capital
190,000
-
-
190,000
Non -Departmental
Transfers
80,651
80,651
Reserves*
1,184,293
273,327
1,457,620 (1)
Total Non -Departmental
1,264,944
273,327
-
1,538,271
Total Booth -Kelly Fund
$ 1,958,766 $
273,327
$ -
$ 2,232,093
Booth -Kelly Fund Commentary:
1.) Beginning cash adjustment.
Appropriations
FY22
Supplemental
Transfers &
FY22
Regional Fiber Consortium - 629
Adopted Budget
Budget 1
Adiustments
Revised Budget
Department Operating
Finance
$ 211,150 $
$
$ 211,150
Total Department Operating
211,150
-
-
211,150
Non -Departmental
Reserves*
454,345
8,047
462,392 (1)
Total Non -Departmental
454,345
8,047
-
462,392
Total Regional Fiber Consortium Fund
$ 665,495 $
8,047
$ -
$ 673,542
Regional Fiber Consortium Fund Commentary:
1.) Beginning cash adjustment.
Appropriations
FY22
Supplemental
Transfers &
FY22
Insurance Fund - 707
Adopted Budeet
Budget 1
Adiustments
Revised Budeet
Department Operating
Human Resources
$ 735,379 $
$
$ 735,379
Health Insurance
9,334,875
9,334,875
Property & Liability
1,058,895
1,058,895
Worker's Compensation
950,180
950,180
Total Department Operating
12,079,329
-
-
12,079,329
Non -Departmental
Reserves*
Total Non -Departmental
Total Insurance Fund
Insurance Fund Commentary:
1.) Beginning cash adjustment.
10,646,682 869,247 11,515,929 (1)
10,646,682 869,247 - 11,515,929
$ 22,726,011 $ 869,247 $ - $ 23,595,258
Attachment 2, Page 11 of 12
Vehicle and Equipment Fund - 713
Department Operating
Development & Public Works
Fire & Life Safety
Human Resources
Information Technology
Library
Police
Total Department Operating
Non -Departmental
FY22 Supplemental
Adopted Budget Budget 1
$ 2,144,200 $
329,163
139,900
1,095,700
-
4,000
775,704
-
8,000
-
307,000
127,487
3,374,804
1,556,350
Exhibit A, Page 10 of 10
Appropriations
Transfers & FY22
Adiustments Revised Budget
$ $ 2,473,363 (1,2,3)
1,235,600 (4)
4,000 (5)
775,704
8,000
434,487 (6)
4,931,154
Transfers - 27,500 27,500 (6)
Reserves* 8,376,051 (117,159) 8,258,892 (1,2,3,4,5,6,7)
Total Non -Departmental 8,376,051 (89,659) - 8,286,392
Total Vehicle and Equipment Fund $ 11,750,855 $ 1,466,691 $ - $ 13,217,546
Vehicle and Equipment Fund Commentary:
1.) Increase $278,061 DPW Operations Operating Expense. These are carryforward funds for vehicle purchases from the prior year.
Purchase of these vehicles was delayed because of supply chain issues.
2.) Increase DPW CMD operating expense by $25,551 to allow for addition of a fleet vehicle to the building inspection program.
The Building Safety section of Community Development is adding an inspector position to meet current and projected development
volume. This position was not added and no vehicle need existed until after the FY22 budget was adopted.
3.) Increase DPW CMD Operating Expense by $25,551 to allow for addition of a fleet vehicle to the code enforecement group. The
code enforcement program is comprised of two code enforcement officers, but only one dedicated vehicle, the other is on loan from
the building program. The building team, who has been sharing their vehicle, also has experienced an increased need for that
vehicle and with Code Enforcement moving to almost solely field based work, the need is much more apparent for each
enforcement officer needs their own vehicle.
4.) Increase Fire & Life Safety Operating Expense by $1,095,700. These are carryforward funds from the prior year which are for
the repalcement of an apparatus. Fire apparatus are build -to -order, so the delay between ordering in FY21 and acquisition in FY22
is due to the production time required to configure the apparatus
5.) Increase Human Resources Operating Expense by $4,000 to allow for the replacement of two computers which are failing. The
need to replace these computers was not recognized until after the FY22 budget was adopted.
6.) See Special Revenue Fund - 204 Commentary #12.
7.) Beginning cash adjustment.
Non -Departmental
Reserves*
Total Non -Departmental
Total SDC Administration Fund
SDC Administration Fund Commentary:
1.) See Street Fund Commentary #3.
2.) Beginning Cash
101111:1 A:7 DMI) 111111 CIMI
224,205 66,140 290,345 (1,2)
224,205 $ 66,140 $ - 290,345
$ 745,185 $ 66,590 $ - $ 811,775
$ 352,130,510 $ 15,049,148 $ 79,500 $ 367,259,158
*Reserves and Unappropriated Ending Fund Balance are not appropriated for spending and are shown for information purposes only.
Attachment 2, Page 12 of 12
Appropriations
FY22
Supplemental Transfers & FY22
SDC Administration Fund - 719
Adopted Budget
Budget 1 Adiustments Revised Budget
Department Operating
Development & Public Works
$ 412,155
$ $ $ 412,155
Finance
39,222
39,222
Information Technology
69,604
450 70,054 (1)
Total Department Operating
520,980
450 - 521,430
Non -Departmental
Reserves*
Total Non -Departmental
Total SDC Administration Fund
SDC Administration Fund Commentary:
1.) See Street Fund Commentary #3.
2.) Beginning Cash
101111:1 A:7 DMI) 111111 CIMI
224,205 66,140 290,345 (1,2)
224,205 $ 66,140 $ - 290,345
$ 745,185 $ 66,590 $ - $ 811,775
$ 352,130,510 $ 15,049,148 $ 79,500 $ 367,259,158
*Reserves and Unappropriated Ending Fund Balance are not appropriated for spending and are shown for information purposes only.
Attachment 2, Page 12 of 12