HomeMy WebLinkAboutItem 01 Development Code Update ProjectAGENDA ITEM SUMMARY
Meeting Date:
9/7/2021
Meeting Type:
Work Session
Staff Contact/Dept.:
Mark Rust
Staff Phone No:
541-726-3654
Estimated Time:
50 Minutes
SPRINGFIELD Council Goals: Encourage Economic
CITY COUNCIL Development and
Revitalization through
Community Partnerships
ITEM TITLE:
DEVELOPMENT CODE UPDATE PROJECT — QUARTERLY CHECK IN
ACTION
At this meeting staff is giving the Council an update on the community outreach
REQUESTED•'
efforts on the project and the upcoming steps for moving into public hearings. The
Council may take this opportunity to provide feedback to project staff and ask
questions.
ISSUE
The Purpose of the Development Code Update Project is to change the Springfield
STATEMENT:
Development Code to support efficient, timely, and clear development review. The
updated Development Code will support Springfield's economic development
priorities and will honor Springfield's hometown feel now and in the future.
Staff will give the City Council an update on the Development Code Update Project
and present the responses from community outreach materials.
ATTACHMENTS:
Attachment 1: Council Briefing Memo
Attachment 2: Development Code Update Project Schedule (3/16/21)
DISCUSSION/ Background
FINANCIAL Staff last presented to the City Council on this project on June 7, 2021. At this
IMPACT• meeting staff gave the Council an update on the progress of both Phase 1, Housing,
and Phase 2, Employment Lands of the Development Code Update Project.
Council gave direction to staff to proceed with the community outreach and release
the public review drafts of the code sections.
Discussion
Staff is getting ready to transition into public hearings for Phase 1 and 2 of the
Development Code Update Project. The public review draft code sections will be
updated to respond to the community input and suggestions from the Planning
Commission and prepare public hearing drafts of the code sections.
Next Steps
Staff is scheduled to continue a series of work sessions with the Planning
Commission on Wednesday, September 8, 2021, to continue familiarizing them
with the public review drafts of the code sections in anticipation of proceeding with
the public hearings.
Staff will provide the next regularly planned quarterly check in to the Council in
January 2022.
MEMORANDUM City of Springfield
Date: 9/7/2021
To: Nancy Newton, City Manager COUNCIL
From: Tom Boyatt, Community Development Director BRIEFING
Mark Rust, Interim Planning Supervisor MEMORANDUM
Subject: Development Code Update Project—Quarterly Check In
ISSUE
The Purpose of the Development Code Update Project is to change the Springfield Development
Code to support efficient, timely, and clear development review. The updated Development
Code will support Springfield's economic development priorities and will honor Springfield's
hometown feel now and in the future.
Staff will give the City Council an update on the Development Code Update Project and present
the responses from the community outreach materials.
COUNCIL GOALS/MANDATE
Encourage Economic Development and Revitalization through Community Partnerships
BACKGROUND
Staff last presented to the City Council on this project on June 7, 2021. At that meeting staff gave
the Council an update on the progress of both Phase 1, Housing, and Phase 2, Employment Lands
of the Development Code Update Project. Both Phase 1 and 2 of the code update project are
proceeding concurrently. Council gave direction to staff to proceed with the community outreach
and release the public review drafts of the code sections.
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Community Engagement
Staff will be providing a summary of the responses to the community engagement virtual open
house and survey. The community survey is open until August 31St (after the issuance of this
Council memo). The public comments and survey results will be discussed at the work session.
Phase 1 and 2 public hearings process
The next steps for Phase 1, Housing, and Phase 2 Employment is to move into the public hearing
process. This involves revising the public comment drafts of the code sections based on the
community feedback received to prepare public hearing drafts of the code sections. Additionally,
changes to other sections of the code must be prepared to reflect the major changes being made in
the Phase 1 and Phase 2 code sections for consistency throughout the code.
New legislation, SB 458 (Middle Housing Land Divisions) is also impacting the code update
project. Staff is working on evaluating the impacts from this new legislation and the impacts to the
code update project. Staff will provide an update to Council on this legislation at the meeting.
Legal findings must also be prepared as part of the public hearing package. The Council
authorized submittal of a grant from the Oregon State Department of Land Conservation and
Development (DLCD) to assist with the development of the legal findings to support the Middle
Housing changes. This grant application was successful, and the grant was awarded by DLCD to
provide consultant services to assist Springfield with this portion of the project. The approximate
value of the consultant services being paid for by DLCD is $30,000.
Attachment 1, Page 1 of 2
Once the public hearing drafts of the code sections are ready, notices will be sent for the public
hearing at the Planning Commission. Staff is coordinating the Planning Commission public
hearing process with the Lane County staff to facilitate the necessary joint planning commission
public hearing process. After the planning commissions public hearing, the planning commissions
will make a formal recommendation to the City Council and Board of County Commissioners,
respectively. Then a joint public hearing will be held with the City Council and Board of County
Commission for the final decisions.
Phase 3
The project schedule has Phase 3 of the project beginning in October of 2021. Staff is working
with a Fellow from Portland State University to provide additional staff capacity for beginning the
Phase 3 project work. Initially the Phase 3 work will involve an audit of the remaining sections of
code that have not been revised with Phase 1 or 2 and recommend a prioritization for how those
additional code section updates could take place.
Proiect Schedule
According to the overall project schedule (Attachment 2) staff is on track with the project phases.
Staff is scheduled to begin Phase 3 in the fall of 2021. Phases 1 and 2 are on schedule to begin the
public hearings process in the fall 2021.
RECOMMENDED ACTION
No formal action is being requested. The Council may take this opportunity to provide feedback to
project staff and ask questions.
NEXT STEPS
Staff is scheduled to continue a series of work sessions with the Planning Commission on
Wednesday, September 8, 2021, to familiarize them with the public review drafts of the code
sections in anticipation of proceeding with the public hearings.
Staff will provide the next regularly planned quarterly check in to the Council in January 2022.
Attachment 1, Page 2 of 2
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/4 Planning Commission - Work Session or Communication Memo
NOTE: The dashed lines and shadowed colored bars are the original timeline.
The brighter colored bars and bars outlined in red represent the revised timeline.
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