HomeMy WebLinkAboutItem 14 CDBG-CV3 ALLOCATIONAGENDA ITEM SUMMARY
Meeting Date:
6/28/2021
Meeting Type:
Regular Meeting
Staff Contact/Dept.:
Erin Fifield/DPW
Staff Phone No:
726-2302
Estimated Time:
10 Minutes
SPRINGFIELD Council Goals: Encourage Economic
CITY COUNCIL Development and
Revitalization through
Community Partnerships
ITEM TITLE:
COMMUNITY DEVELOPMENT BLOCK GRANT CORONAVIRUS (CDBG-
CV3) FUNDS ALLOCATION
ACTIONS
1. Adopt the substantial amendment to the Springfield FY2020-21 CDBG One
REQUESTED:
Year Action Plan to allocate CDBG-CV3 funds to respond to the coronavirus.
2. Authorize the City Manager to sign an agreement with the U.S. Department of
Housing and Urban Development to receive CDBG-CV3 funds.
3. Authorize the City Manager to negotiate and sign agreement(s) with agencies
receiving the awards in order to distribute the funds allocated.
ISSUE
The Coronavirus Aid, Relief, and Economic Security Act (CARES Act) authorized
STATEMENT:
additional Community Development Block Grant Coronavirus (CDBG-CV3) funds
through the U.S. Department of Housing and Urban Development (HUD) to the
City of Springfield.
In order to receive these funds, Springfield must allocate these CDBG-CV3 funds
to eligible strategies through a substantial amendment to the FY2020-2021 CDBG
One Year Action Plan. The substantial amendment process allows for a reduced
public notice period but otherwise must follow the Eugene -Springfield Consortium
Citizen Participation Plan.
ATTACHMENTS:
Attachment 1: Council Briefing Memo
Attachment 2: CDAC-CV3 Allocation Options
Attachment 3: Request from Lane County
Attachment 4: Request from Carry It Forward
Attachment 5: Request from Catholic Community Services
DISCUSSION/
Following direction from a City Council work session on May 24, 2021, staff
FINANCIAL
issued a DRAFT CDBG-CV3 allocation for public comment. The draft was made
IMPACT:
available on the City's website, was announced in the Register Guard, and emailed
to a listsery of interested parties.
On June 9, 2021, the Community Development Advisory Committee (CDAC) held
a public hearing and considered public comments on the draft allocation. As part of
the public hearing, two additional agencies requested funds for their respective
work: Carry It Forward, for direct resources for the unhoused; and Catholic
Community Services for increased staffing and resources for the OASIS program.
The CDAC's recommendation for funding includes support for some of the projects
previously identified in the DRAFT allocation, as well as support for both Carry It
Forward and Catholic Community Services.
Recognizing Springfield staff's limited capacity and the complexity of federal
funding programs, staff recommend the following: Limit the number of projects
funded; partner with Lane County on social service efforts, particularly outreach
and case management to the unhoused; and IF Council wants to support direct
resources for the unhoused, do not specify an agency, and instead direct staff to
proceed with a Request for Proposals.
MEMORANDUM City of Springfield
Date: 6/28/2021
To: Nancy Newton, City Manager COUNCIL
From: Erin Fifield, Community Development Analyst BRIEFING
Tom Boyatt, Community Development Director
Subject: COMMUNITY DEVELOPMENT BLOCK MEMORANDUM
GRANT (CDBG) — CV3 ALLOCATION
The Coronavirus Aid, Relief, and Economic Security Act (CARES Act) authorized additional
Community Development Block Grant Coronavirus (CDBG-CV3) funds through the U.S.
Department of Housing and Urban Development (HUD) to the City of Springfield.
In order to receive these funds, Springfield must allocate these CDBG-CV funds to eligible
strategies through a substantial amendment to the FY2020-2021 CDBG One Year Action Plan.
The CDBG-CV substantial amendment process allows for a reduced public notice period but
otherwise must follow the Eugene -Springfield Consortium Citizen Participation Plan.
COUNCIL GOALS/
MANDATE:
Encourage Economic Development and Revitalization through Community Partnerships
BACKGROUND
The City is receiving $ 366,652 in additional CDBG funds through the CARES Act (CDBG-CV3) and
needs to submit an allocation to HUD by August 16, 2021.
• Activities funded need to be CDBG-eligible, and primarily targeted for low-income
households.
• Activities need to show they "prevent, prepare for, and respond to coronavirus."
• 80% of funds must be spent by December 2023
This is the second allocation of CDBG-CV funds the City has received under the CARES Act.
Springfield did not receive an allocation of CDBG-CV2 funds.
The first allocation, CDBG-CV1, was made available in Spring 2020.In July 2020, the City Council
approved an allocation of $327,639 in CDBG-CV 1 funds towards Meals on Wheels and for rent
assistance, at least 15% of which was dedicated to reaching Latinx households. This past year local
service providers and Lane Council of Governments have been carrying out these activities to low-
income households in Springfield.
ALLOCATION PROCESS
May 24, 2021 — Council met during work session to review known needs and projects, and proposed a
DRAFT CDBG-CV3 allocation to be published for public comment. The draft was made available for
two weeks on the City's website, was announced in the Register Guard, and emailed to a listsery of
interested parties.
Attachment 1, Page 1 of 6
MEMORANDUM
Page 2
June 9, 2021 — The Community Development Advisory Committee (CDAC) held a public hearing
during their June 9 meeting, allowing the public to comment on the draft allocation. Between the
public hearing and the public comment period, five comments were received:
James Ewell, Lane County human services staff
o James submitted a letter of support for an allocation of funds for street outreach, and
included the detailed budget proposal of funding 3.0 FTE to build relationships with
folks who are unhoused and connect them to local services, including shelter and
housing. Requested funding is for 1 year. (see Attachment 3)
Kirsten London, Youth E.R.A. Executive Director
o Youth E.R.A. initially submitted an application for funds through the 2021 CDBG
Request for Proposals. Kirsten expressed appreciation for the CDBG-CV3 draft
allocation of funds for Youth E.R.A.'s drop in center and youth hostel for unhoused
youth and young adults; she asked that the $45,000 in the draft allocation be used for
programming funds (i.e. peer support specialist for Springfield youth), rather than for
construction costs.
Sue Paiement and Chris Pickering, Catholic Community Services of Lane County
o Catholic Community Services submitted a request in writing for additional staffing
and resource support for the OASIS program, serving homeless families with children
(see Attachment 5)
Brian Josephson, Springfield Eugene Tenant Association (SETA) board member
o Brian spoke to the benefit of the tenant hotline, which connects tenants to resources in
the community. He said the eviction moratorium will end July 1, and renters will need
to start paying rent again, though prior month's rent won't be due until later. SETA
anticipates many tenants will have questions.
Kris McAlister, Carry It Forward Co -Director
o Kris spoke during the public hearing and requested $185,000 for Carry It Forward to
continue to serve unhoused folks in Springfield for 6 months. The request included
funding for renting and staffing the shower trailer located at Ebbert Methodist Church,
paying for food, port -a -potties and other direct resources. (see Attachment 4)
There is limited Springfield staff capacity to implement more programs directly given responsibilities
involved with administration of the standard CDBG funds. It is advised that the City limit the amount
of new activities it funds and/or partner with other agencies to deliver activities. It is also important to
that selected recipients have the ability to manage the funds and meet federal requirements.
ELIGIBLE PROJECTS / ACTIVITIES
A list of projects and unmet needs were presented to Council during the May 24, 2021 work session
These came from conversations with Lane County Human Services Division staff, through public
comment at the CDAC, through the 2021 CDBG Request for Proposals, and in conversations with
HUD. Of note, the County is expecting to receive $60 million in coronavirus relief funding to be put
toward rent and energy assistance. County staff have stated that while rent assistance is a need for low-
income households in the County, they do not need additional allocations. Staff acknowledged that
other projects and activities may also exist and that the public comment period and public hearing is
an opportunity to hear more about these projects and what other needs exist.
During the work session, Council requested additional information for some projects. As a result of
the public hearing, other projects were proposed and recommended by the CDAC. The table below
presents information about each of the projects presented in the DRAFT CDBG-CV3 allocation and
the CDAC recommendation:
Attachment 1, Page 2 of 6
MEMORANDUM
Page 3
Organization
Summary of Activity
Amount Requested
Additional
Information
Fair Housing
Contract with FHCO
$10,000
This amount would
Council of Oregon
to provide trainings
support 4 online
(FHCO)
on fair housing rights
trainings which can
to renters and/or
be recorded and
landlords in
City admin costs:
targeted to various
Springfield
$ 2,000
community groups.
Vx71"tir�
Street outreach to the
$ 177,000
CORRECTION: This
To be determined
unhoused that would
project would be
through an RFP
include a team (3.0
managed by Lane
process
FTE) providing in-
County; an agency
administered by
depth and ongoing
City admin costs:
would be chosen
Lane County
case management
$ 2,000
through an RFP
Human Services
with the aim of
process.
shelter and
permanent housing.
This activity would be
for one year.
Daisy C.H.A.I.N.
Certified doulas
$ 56,000
(Request submitted
conducting outreach,
through 2021 CDBG
and providing shelter
RFP)
and support to new
(and soon-to-be new)
City admin costs:
This activity would be
mothers who are
$5,000
for one year.
homeless
Springfield
Help SETA
$ 13,000
SETA expects to have
Eugene Tenants
expand/ sustain paid
sufficient funds for
Assoc. (SETA)
staff to address
FY2022; these funds
questions renters
could be used for
have (including the
City admin costs:
FY2023.
coming end to the
$2,000
eviction moratorium)
(Request submitted
and where to access
through 2021 CDBG
resources and
RFP)
support
Youth E.R.A.
Capital improvement
$ 45,000
Youth E.R.A. has
to help eanstraet ^
requested this
yeutlq skeeter
allocation pay for a
Staff costs to pay for
City admin costs:
Springfield peer
support p
s ecialist
a Peer Support
Specialist for
$2, 000
(rather than
Springfield youth
construction costs).
They are currently
developing a drop-in
center and hostel for
unhoused youth.
Catholic
Help CCS expand
$ 130,000
Request is to pay for
Community
staff at OASIS to
staff costs and some
Services: staffing
extend hours at the
direct client resources
support for OASIS
day center to serve
for 2 years. This
day center
homeless families
City admin costs:
request is similar to
with children, and
$2,000
other funding support
pay for additional
the City provides to
OASIS. The CDAC
Attachment 1, Page 3 of 6
MEMORANDUM
Page 4
Community Development Advisory Committee (CDAC) recommendation
The CDAC held a robust discussion about how these funds ought to be distributed. The committee
agreed that given the pandemic's impact on vulnerable populations, the biggest need was for direct
service and direct resources:
• The committee gave priority to activities providing tangible support to clients over activities
providing information. The CDAC recognized the importance of education and training
around fair housing issues (e.g. Fair Housing Council of Oregon's training) but felt there were
more immediate needs. The committee was split on its support for SETA, but ultimately
recommended funding.
• The CDAC was very supportive of the work that Carry It Forward is doing in Springfield with
the shower trailer and wanted that work to continue, along with their other efforts. The CDAC
decided direct resources to clients was more beneficial than outreach and case management as
proposed by Lane County, and recommended funding for Carry It Forward's approach, rather
than the County's.
• The CDAC also supported partially funding Catholic Community Services' efforts to expand
staff hours at OASIS, particularly given that the City recently awarded CCS CDBG funds to
build a permanent site for OASIS.
• The CDAC further supported Daisy C.H.A.I.N.'s and Youth E.R.A.'s activities to hire staff to
provide direct support to the unhoused in Springfield, namely pregnant women and youth,
respectively.
Staff analysis and considerations
There are certainly more households struggling in the community as a result of this pandemic, and
more need than funds available. These one-time funds are for additional CDBG-eligible activities,
primarily to serve low-income Springfield residents who have been impacted by the coronavirus. HUD
has waived certain restrictions, removing the cap on public services, which allows the City to consider
funding social service agencies directly.
Current outreach in Springfield to the unhoused is limited:
Attachment 1, Page 4 of 6
direct client
resources.
recommended partial
funding.
Carry It Forward
Help Carry It Forward
$ 185,000
Lane County has
(CIF) direct client
continue to serve
existing contracting
services
unhoused clients in
concerns with this
Springfield for 6
agency. If Council
months by managing
City admin costs:
wants to support
a shower trailer, and
.$'10,000
direct client services,
providing resources
staff recommend
to clients.
putting this activity
out for an RFP to
which CIF can apply.
This activity is for 6
months.
Grant
Administer, support,
TBD
There is a cap of
administration
monitor, and report
$ 73,330 for
on projects (depends
administration which
on # projects chosen)
includes city staff
costs. This cap would
include the FHCO and
SETA allocations as
classified by HUD.
Community Development Advisory Committee (CDAC) recommendation
The CDAC held a robust discussion about how these funds ought to be distributed. The committee
agreed that given the pandemic's impact on vulnerable populations, the biggest need was for direct
service and direct resources:
• The committee gave priority to activities providing tangible support to clients over activities
providing information. The CDAC recognized the importance of education and training
around fair housing issues (e.g. Fair Housing Council of Oregon's training) but felt there were
more immediate needs. The committee was split on its support for SETA, but ultimately
recommended funding.
• The CDAC was very supportive of the work that Carry It Forward is doing in Springfield with
the shower trailer and wanted that work to continue, along with their other efforts. The CDAC
decided direct resources to clients was more beneficial than outreach and case management as
proposed by Lane County, and recommended funding for Carry It Forward's approach, rather
than the County's.
• The CDAC also supported partially funding Catholic Community Services' efforts to expand
staff hours at OASIS, particularly given that the City recently awarded CCS CDBG funds to
build a permanent site for OASIS.
• The CDAC further supported Daisy C.H.A.I.N.'s and Youth E.R.A.'s activities to hire staff to
provide direct support to the unhoused in Springfield, namely pregnant women and youth,
respectively.
Staff analysis and considerations
There are certainly more households struggling in the community as a result of this pandemic, and
more need than funds available. These one-time funds are for additional CDBG-eligible activities,
primarily to serve low-income Springfield residents who have been impacted by the coronavirus. HUD
has waived certain restrictions, removing the cap on public services, which allows the City to consider
funding social service agencies directly.
Current outreach in Springfield to the unhoused is limited:
Attachment 1, Page 4 of 6
MEMORANDUM
Page 5
• There is limited case management and direct resources provided to the unhoused population in
Springfield
• The G -Street Oasis Program operated by Catholic Community Services provides drop-in
services (currently restricted by COVID) to homeless families with children on weekdays and
oversees a couple of the Overnight Parking Program sites.
• Through the Emergency Operations Center, Springfield has contracted with WhiteBird Clinic
for about one year to provide resources (e.g. tents, food, cooking supplies, hygiene items) to
the unhoused. That contract is ending on June 30, 2021.
• The County has focused on street outreach as part of its broader strategy to connect the
unhoused to resources, agencies, and ultimately shelter and housing. They currently have a
contract with Carry It Forward to serve clients in Springfield and east Lane County and
connect them to services.
o Lane County has some concerns with this contract. The contract is in place through
August 2021, and could potentially be extended through June 2022.
Lane County is the lead agency for the region regarding human services:
The Human Services Commission is an intergovernmental body including Springfield, Eugene
and Lane County that pools local, state and federal resources in order to strategically
coordinate and provide human services.
o The County's focus is on connecting folks to services, and ultimately into shelter and
housing.
o City of Springfield does not provide social services directly and has relied on Lane
County to lead these efforts. Springfield elected officials represent Springfield on the
Human Services Commission and the Poverty and Homelessness Board.
o The City has worked with Lane County to distribute CDBG funds through the Human
Services Commission for 20+ years.
o Staff recommends continuing to rely on Lane County's expertise in managing social
services contracts when possible.
Staff are reluctant to award a social service contract to an agency directly, without a formal
application that describes activities, expected outcomes, timelines, and budget; or
documentation about the organization including demonstrated experience successfully
managing federally -funded contracts.
o If Council wants to award funds to the homeless outreach activities described in Carry
It Forward's request, staff recommend making funds available through a Request for
Proposals (RFP) to which Carry It Forward could respond.
o Given the due diligence needed for an RFP, this activity would not be able to proceed
until the fall, which would align with increased needs that come during the winter
months.
Projects will need to be staggered over the next two years:
• These additional funds have brought additional opportunities and requirements, but not
additional staff. Given this additional workload, and the likelihood of contracting with
agencies new to CDBG funding and requirements, staff estimate the need to stagger these
activities over time.
• To set expectations, some projects will need to be prioritized for FY2022; others for FY2023.
80% of funds must be spent by December 2023
Question for Council
[Please see Attachment 2 for Options for CDBG-CV3 allocation]
1) Daisy C.H.A.I.N., Youth E.R.A., and SETA activities were all initially supported by Council
and recommended by the CDAC.
Attachment 1, Page 5 of 6
MEMORANDUM Page 6
o Do you want to fund these three activities?
2) Fair Housing Council of Oregon's activity would provide trainings on fair housing. The City
has not been able to fund fair housing activities for many years, but has the opportunity here
given that CDBG-CV3 funds allow for additional administrative expenses which include this
type of educational activity.
o Do you want to fund this activity?
3) The City received two requests to support the general unhoused population in Springfield,
both of which address current needs in Springfield:
• One would fund a street outreach team to provide in-depth and ongoing case
management to connect folks to shelter and housing. Lane County would select the
provider agency through an RFP.
• One would provide direct services and resources to the unhoused, including support
for a shower trailer and other supplies for folks unhoused. The City would select the
provider agency through an RFP.
o Do you want to fund either of these activities?
4) The City received a request from Catholic Community Services of Lane County to expand
their outreach and case management for unhoused families with children. The OASIS program
currently serves families 5 days/week. This would help expand service to 7 days/week.
o Do you want to fund this activity?
RECOMMENDED ACTION: Provide direction to staff on how to allocate funds for CDBG-CV3
funds.
Attachment 1, Page 6 of 6
CDBG-CV3 REVENUES
(FY2021 CDBG substantial amendment)
Option 1
Option 2
Council FINAL approval
CDBG-CV3 funds to prevent, prepare for, and respond to
$366,652
$366,652
$366,652
coronavirus
CDGB-CV3 EXPENDITURES
derived from
derived from CDAC
Consolidated Plan Strategy
Program
Activity
Council FINAL approval
Council DRAFT
recommendation
Fair housing education and
Trainings on fair housing rights
$ 10,000.00
4. Remove barriers to
training
(Fair Housing Council of Oregon)
affordable and supportive
Tenant resource hotline support
housing
Staffing support to support
(Springfield Eugene Tenants
$ 13,000.00
$ 13,000.00
local tenant resource hotline
Association)
Outreach and shelter for unhoused
$ 56,000.00
$ 56,000.00
pregnant women (Daisy C.H.A.I.N.)
Peer support specialist for unhoused
$ 45,000.00
$ 45,000.00
youth (Youth E.R.A.)
Street outreach to the unhoused
5. Support a human services
delivery system to address
Staffing to support the
with in-depth case managemnt
$ 177,000.00
the needs of homeless
unhoused, as well as resources
(Lane County to administer an RFP)
persons and special needs
to provide as needed
populations
Direct services and resources for the
$ 185,000.00
unhoused (TBD through an RFP)
Staff support for homeless families
(Catholic Community Services of Lane
$ 48,652.00
County)
To Be Determined
$ 65,652.00
City administrative costs
TBD
$ 19,000.00
TOTAL
1
1 $ 366,652.001
$ 366,652.00
1$ -
Attachment 2, Page 1 of 1
To Whom It May Concern -
A goal of the Lane County Human Services Division is to coordinate countywide street outreach
in all geographic corners of the county. I therefore submit this public comment in support of allocating
CDBG funding to add an outreach component to the Springfield metro area. By adding this new
outreach programming to efforts already being conducted by Whitebird and Carry It Forward in the
Springfield area, we would be better able to ensure that we are identifying individuals in Springfield that
need to be connected to county funded housing and shelter resources. Additionally, having a focused
outreach team that could provide direct medical and mental health interventions to unsheltered
individuals in Springfield will directly result in less of a burden on the local Emergency Rooms and jails.
Street outreach is arguably the most important piece of a well-functioning homeless services
system. Engagement efforts start, but do not end, with addressing survival needs, imminent health and
safety issues, and making connections with temporary shelter and longer-term housing navigation
resources. Often times it is street outreach teams that are the first point of contact for individuals who
have recently become homeless. If we can engage these individuals quickly, we are far more likely to be
able to resolve their homelessness by connecting them to available resources.
As we look towards the future of having a well -coordinated system of street outreach across the
geographic expanse of Lane County, I can think of no better way to ensure that the unsheltered
residents of Springfield are being connected to resources that can end their homelessness, than by
providing funding for a targeted street outreach effort in the Springfield Metro area. I am hopeful you
will agree and approve the use of these funds to do so.
Sincerely,
James Ewell
Sr. Program Services Coordinator
Lane County Human Services Division
Attachment 3, Page 1 of 4
Current Outreach Efforts in Springfield: Currently Carry It Forward and Whitebird conduct street
outreach programming in the Springfield area. CIF provides services 5 days a week for East Lane County
via a contract with the Lane County Human Services Division. Their geographic territory includes the
Springfield Metro area and extends East up Highway 126 all the way to the community of McKenzie
Bridge. The primary focus of their outreach is to connect with individuals on the Homeless By Name List
(HBNL) that are identified as being located in East Lane County and connect them with resources aimed
at ending their homelessness. Additionally, they provide Covid prevention information and supplies to
contacts. Whitebird conducts outreach in Springfield (with a focus on Glenwood) 2-3 days a week. Their
outreach is more of a traditional model, in that they go out on the streets and make contact with
anyone they come across that is in need of services. These services include provision of basic needs
supplies and referral to other service providers.
Unmet Needs for Outreach in Springfield: Springfield currently lacks a specialized outreach team that is
able to provide a consistent presence that ensures that all individuals in the community experiencing
homelessness are connected to resources that can assist them to get off the streets. Through
conversations with service providers, it was determined that there is an additional need for an outreach
team that is able to provide in depth and ongoing case management. Additionally, there are a large
number of unsheltered individuals in the area that are experiencing severe mental and physical health
conditions and there is not a coordinated approach to providing them ongoing assistance with
medication prescription, medication management, transportation to appointments, etc. It is also a
street outreach best practice to have a team that conducts regularly scheduled outreach in the same
areas to build consistency and provide opportunity for rapport to be built with unhoused individuals in
the community. That is not currently something happening in Springfield, but doing so would increase
the number of unsheltered individuals in the area being connected to vital services.
Suggested Outreach Approach: To meet the unmet needs described above, I would recommend funding
be allocated to an outreach team that can provide ongoing case management to residents of Springfield
who are experiencing homelessness, and if possible, a team that is able to provide medical and mental
health services either directly to individuals or have the ability to coordinate care directly with other
providers. To be able to provide thorough delivery of outreach services, a team of at minimum 3.0 FTE
would be necessary. Although available funding may be restrictive, it would be incredibly beneficial if at
least .5 of that FTE could be dedicated to a medical professional who could diagnose and prescribe
medication (an MD, DO or NP) and another .5 dedicated to program coordination. Additionally, having
at least one of the 1.0 FTE outreach workers be certified as an RN or EMT would be critically important
to be able to provide in the field wound care and chronic condition management.
Services to be Provided: Engagement efforts start, but do not end, with addressing survival needs,
imminent health and safety issues, and making connections with temporary shelter and longer-term
housing navigation resources. Additionally, outreach workers should address the following: Attend to
basic needs prioritized by participants, e.g., distributing basic necessities and supplies (e.g., hygiene
kits); Provide problem -solving support (e.g., identifying a place for a warm breakfast, connection to
medical care); Provide information and referral for health and community services. If it is determined
that there is funding available to directly provide medical and mental health services via outreach,
additional services would include: direct outpatient healthcare (diagnosis, treatment and prescription of
medications), wound care, prescription delivery and chronic disease management.
Attachment 3, Page 2 of 4
Larger Community Benefits: A goal of the Lane County Human Services Division is to coordinate
countywide street outreach in all geographic corners of the county. Adding this outreach component to
the Springfield metro area would be in line with that goal and would improve the coverage area.
Additionally, having this new outreach programming be a part of our ongoing case conferencing effort
would ensure that we are identifying individuals in Springfield that need to be connected to county
funded housing and shelter resources. Providing direct medical and mental health interventions to
unsheltered individuals in Springfield will directly result in less of a burden on the local Emergency
Rooms and jails.
Proposed Budgets:
Option A) Medical/Mental Health Focused Street Outreach
Staff
Role & Primary
Annual Cost
Notes on
Responsibilities
Cost
.5 FTE Medical Provider*
Diagnose
$87,360
Estimated
(MD, DO, NP)
Prescribe Medication
$84/Hour
from White
*Lit review shows most
Bird Proposal
desirable is NP
1.0 FTE Outreach Worker
Engagement
$41,974
Estimated
Rapid Resolution
$20.18/HR
Distribute basic needs
from CSW 2
supplies
Step 2
Conduct Front Door
Assessments
Sign up for OHP
Coordinate follow-up care
"Street guide" could be
peer
1.0 FTE Nurse (LPN or
Wound care
$72,800
Estimated
RN)
Chronic disease
$35/ Hour
management
from White
Deliver medications
Bird Proposal
Coordinate follow-up care
.5 Program Coordinator
Oversight of the program
$23,462
Estimated
Grants Management
$22.56/Hour
Coordinate with
from PSC 1
community partners
Step 2
Billing support
Attachment 3, Page 3 of 4
Personnel Costs=
$225,596 +40% fringe benefits ($90,238)= $315,834
Other Costs
• Supplies, Client Assistance, Gas= $20,000 (estimates from White Bird proposal)
• Admin=5%= $15,791
• Approx Total= $351,625
Option B) Traditional Street Outreach Engagement w/o Medical Focus
Staff
Role & Primary
Responsibilities
Annual Cost
Notes on
Cost
2.0 FTE Outreach Worker
Engagement
$83,948
Estimated
Rapid Resolution
$20.18/HR
Distribute basic needs
from CSW 2
supplies
Step 2
Conduct Front Door
Assessments
Sign up for OHP
Coordinate follow-up care
Provide referrals
.5 Program Coordinator
Oversight of the program
$23,462
Estimated
Grants Management
$22.56/Hour
Coordinate with
from PSC 1
community partners
Step 2
Billing support
Personnel Costs=
$107,410 +40% fringe benefits ($42,964)= $150,374
Other Costs
• Supplies, Client Assistance, Gas= $20,000 (estimates from White Bird proposal)
• Admin=5%= $7519
• Approx Total= $177,892
Attachment 3, Page 4 of 4
FIFIELD Erin
From: Carry It Forward <admin@carryitforward.net>
Sent: Tuesday, June 15, 2021 10:05 AM
To: FIFIELD Erin
Subject: Re: FW: Carry It Forward - budget?
Hi Erin,
Sorry this was delayed. I had thought someone had already sent this statement.
If they have, and you need it broken down further; I am before the computer at the moment and can do so.
Thank you for your time and service.
Kris
"We ask that you support us now so that we can continue to offer these vital services to the community through
the end of 2021.
• $57k to continue to operate the public shower program
o Pays for staffing, shower trailer rental and insurance, and extra support at vaccination times.
• $3k for food pantry
o We partner with Grocery Outlet and neighbors and self -fund what's missing.
• $40k for inclement weather supports
o Covers costs of emergency staffing and facilities rental.
• $50k for case management
o Extends wrap-around services to meal and open clothing closet times.
o Allows weekend/evening support for car and RV residents sheltering in place.
• $25k for hosted portapotties and handwashing stations.
• $10k for meal and supply support for stay in place camps.
Total Funds Requested: $185,000"
On Fri, Jun 11, 2021 at 10:47 AM FIFIELD Erin <efifield@springfield-or.gov> wrote:
Ta
See email below. Can you send details by end of today?
Thanks,
Erin
From: FIFIELD Erin
Sent: Thursday, June 10, 202110:03 AM
To: Kris McAlister <rootedinspringfield@gmaiLcom>
Subject: Carry It Forward - budget?
Importance: High
Hi Kris,
Attachment 4, Page 1 of 2
Can you or Arwen email me a list of your request adding up to the $185,000 ? I wasn't able to capture what
was written in the chat.
Please include details on cost, what the cost is for (staffing, materials, etc), and for how long you expect the
resources to cover. I believe you mentioned 1 year, but wanted to confirm.
Also, as with any federal funds, there may be some expenses that aren't eligible for reimbursement. I would
first need to confirm with the HUD regulations. If awarded, though, eligibility would be listed out in our
agreement, so expectations are clear.
Thanks,
Erin
Attachment 4, Page 2 of 2
Catholic
Community
Services
OF LANE COUNTY
Date: June 8, 2021
SPRINGFIELD: 1025 G Street I Springfield, OR 97477
EUGENE: 1464 West 61' Avenue I Eugene, OR 97402
To: Springfield Community Development Advisory Committee
Springfield City Council
Re: City of Springfield CDBG-CV3 funds
Dear CDAC members and Springfield City Council members,
541-345-3628 1 www.ccslc.org
Catholic Community Services of Lane County wishes to again express our appreciation for the
CDBG funds that we received from the City of Springfield that is enabling us to bring OASIS, a
day access center and case -managed support program for homeless families in Springfield, onsite
at our Springfield Community Service Center. This permanent, ADA -accessible location will be
a welcoming and convenient place for OASIS clients to access all CCS services.
We are requesting CDBG-CV3 funds from the City of Springfield that will enable us to assist 15
additional COVID-impacted homeless families in our OASIS program with a variety of
assistance based on their individual needs, including: childcare payments to qualified daycare
providers, employment and housing searches, rental application fees and deposits, utility deposits
and assistance, transportation, a post office box for client mail, educational expenses, ID
assistance and employment certifications (OLCC, food handlers permits, etc.). This direct client
aid ($42,000 per year — average $2,800 per family) will assist these families as they work to
become employed and housed, with case managed support.
We will use a portion ($23,000) of the CDBG-CV3 funds to add an additional part-time staff for
OASIS which will enable us to assist these additional families as well as to add some extended
hours as per our Lane County 2021-22 contract for homeless day access center, Springfield
families.
CCS will provide a match for a portion of the funding by providing food, clothing, hygiene
items, shower & bathroom facilities and a kitchen and day center in the amount of $10,000 per
year.
Ideally, we would request this funding for a two year period for a total request of $130,000 with
CCS providing a total match of $20,000.
A Catholic Charities Agency
Attachment 5, Page 1 of 2
We greatly appreciate the opportunity to request these additional fiends and thank you for your
consideration of our proposal.
Sincerely,
Sue Paiement,
Executive Director
A Catholic Charities Agency
Attachment 5, Page 2 of 2