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Home My WebLink AboutPacket, DIM PLANNER 9/24/2021DEVELOPMENT ISSUES MEETING FORM APPLICANT: Village Park Apartments MEETING DATE/TIME: Thursday, October 14, 2021, 1:30 — 2:30 PLACE: Virtual via Microsoft Teams CONTACT PERSON: Melissa Carifio _X_ Current Planning Staff: L Miller, A Limbird, M Rust, D Larson, M Carifio Jeff Paschall, City Engineer, DPW _X_ Kyle Greene, Managing Civil Engineer—DPW Ken Vogeney, Emergency Manager (DPW) _X_ Clayton McEachem, Civil Engineer, Development & Public Works Matt Stouder, Environmental Services Div. Manager/MWMC General Manager Kristi Krueger, Rincipal Engineer, Development & Public Works _X_ Michael Lieb@. ler, Transportation Planning, Civil Engineer, Development Public Works _X_ Eric Phillips -Meadow, Deputy Fire Marshall 2, Fre & Life Safety Department Ben Gibson, Maintenance Supervisor, Development & Public Works Eric Adams, Planning, Willamalane Park and Recreation District _X_ Ladd Boyce, Keoki Lapina, Springfield Utility Board (Water) _X_ Greg Miller, Springfield Utility Board (Water) _X_ Sanjeev King, Nick Amann, Springfield Utility Board (Electric) Amy Chinitz, Springfield Utility Board (DWP) Thomas Jeffreys, (EPUD) Emerald Peoples Utility District Michael Wargo, Willamalane Park and Recreation District _X_ Matt Caswell, Planning & Development Manager, ODOT, State Highway Division (odotr2planngr@odot.smte.or. us) Brad Rudler, (Electric) Eugene Water and Electric Board Wallace McCullough, (Water), Eugene Water and Electric Board Brett Yancey, Chief Operations Officer; Springfield Public Schools Chris Reiersgaard, Asst. Director of Facilities @. Operations; Springfield Public Schools Safe Routes to School, Springfield Public Schools _X_ Chris Carpenter, DPW Building Official Rick Lewis, Police Chief, Police Department Tom Schwetz, LTD, Planning and Development Director Luke Pilon, Centuryl-ink Tom Boyatt, Community Development Manager, DPW _X_ Jeff Paschall, AIC DPW City Surveyor Sunny Washburn, Program Coordinator, Environmental Services Sasha Vartanian, Lane County Transportation (Steve Gallup, oc only) Tom Boyatt, Interim Development and Public Works Director Marie Longworth, Central Lane Communications 911 Monte Brown, Northwest Natural Gas Jason McDonald, Comcast Cable Water Resource Coordinator, ESD Jamie Porter, Rainbow Water District Kristina Kraaz, City Attorney (Mary Bridget Smith upon specific request) Courtney Griesel, Senior Management Analyst (EDM) Brenda Jones, Administrative Specialist (DIM Annexations) Please mark who you would like to attend this meeting and return form and file to Shannon. Thanks! Revised: 86/88/2828 DEVELOPMENT ISSUES MEETING DEVELOPMENT AND PUBLIC WORKS DEPARTMENT SPRINGFIELD CITYHALL 225 FIFTH STREET nD1417 C...�615,41 Meeting Date; Thursday, October 14, 2021 1;30-2;30 1. DEVELOPMENT ISSUES MTG #811 -21 -000251 -PRE Village Park Apartments Assessor's Map: 17-02-33-31 TL 4400 & 4404 Address: 5236 Main Street Existing Use: multi -unit complex / vacant parcel Applicant has submitted proposal to construct maintenance shop and office. Planner: Melissa Carifio The Development Issues Meeting informational packet for this meeting is available on-line for you to review or print out @ Laserfiche website: www.springfield-or.gov/weblink8/browse.aspx VICINITY MAP 811 -21 -000251 -PRE Development Issues Meeting 17-02-33-31 TL 4400 & 4404 5236 Main Street Village Park Apartments LLC City of Springfield Development & Public Works 225 Fifth Street Springfield, OR 97477 Development Issues Meeting (DIM) SPRINGFIELD M Required Project Information (Applicant: complete this section) Prospective Applicant Name: Village Park Apartments, LLC Phone- 541-344-0028 Company: Bunting Management Group Fax: Address: 2677 Willakenzie Road #3 Eugene OR 97401 Prospective Shane McCloskey Applicant's REP.: Phone: 541-338-8544 Company: Dustrud Architecture, p.c. Fax• Address: 1699Pearl Street I Eugene OR97401 / Property Owner: Village Park Apartments, LLC Phone: 541-3440028 Company: Bunting Management Group Fax' Address: 2677 Willakenzie Road #3 Eugene OR 97401 ASSESSOR'S MAP NO: 17023311 I N- 'J3 � TAX LOT NOS : 4400 and 4404 Property Address: 5236 Main Street I Springfield OR 97478 Size of Property: 0.52 AcresitSquare Feet Description of If you are filling in this form by hand, please attach your proposal description to this application. Pro oral• parking lot rehab with new One -Way traffic, Exit apron & prefab maintenance shop and office, Type V const. Existin Use: tax lot 4400 is currently a vacant lot # of Lots Parcels: N/A Av . Lot Parcel Size: N/A Sf Densi 29 du acre Prospective <ny Applicant:�—Date: September 20, 2021 Signature Shane McCloskey Dustrud Architecture Print Required Project Information (City Intake Staff., complete this section) Case No.: %I I _2 - L?o0"2-St- PRS Date: 2E-ff� 74 1 Z9 I Reviewed by: Application Fee: 16 10D Technical Fee: 0 Posta a Fee: 0 TOTAL FEES: &q& -01b PR03ECT NUMBER: Revised 5/21/13 KL 1 of 3 AN DUMUD architecture 1699 Pearl Street I Eugene OR 974011541.338-85441 dustrudarchitecture.com September 20, 2021 Development Issues Meeting for 5236 Main Street ( Springfield, Oregon Proposed Scope of Work at Village Park Apartments IVPAI: - Replacement of (e) parking lot with minor additions & upgrades for Fire & Stormwater. - Development of adjacent parcel for added parking, outdoor amenities & exit apron onto Main St. The (e) Parking lot of the VPA is in need of replacement due to its 1964 installation. The (e) stormwater piping, of the same vintage, and should be replaced while the parking lot is pulled up. Staff had previously directed the catch basins to be upgraded to 2 stage units with approved filtration as well. This has been scheduled for mid-November. At some point afterwards, the adjacent parcel will be developed as additional residential parking with outdoor picnic and gardening amenities, a stormwater treatment facility tied to the rehabbed piping & a new Exit driveway onto Main Street. The (e) lot and proposed lot would be connected and used as one U shaped circulation path. The proposed Exit would beget the (e) access point to be the dedicated Entry. The VPA and th[ future parking lot are two separate tax lots, thus the 2 aprons should be allowable, yet ODOT may have more direction to provide for development. At a previous DIM, Staff advised that the Sites be tied together with a deed covenant eliminating the option to sell the parcels individually, and the Owner agreed it would preserve the intent of the development. The (e) parking lot does not conform to the current Fire Code as the depth is greater than 150' from Main with no option to turnaround. Once both lots have been revived and developed the Owner would like to eliminate some spots from the center parking isle to accommodate a Fire truck hammerhead turnaround navigable from either the Entrance or Exit. As no parking stalls can impede the clear turning radius and the lot currently allows parking in this area, a small planting island is proposed for the semi -circular areas to clearly delineate the fire isle. Alternately the area could be delineated with striping but current parking patterns could persists despite the lines in the AC. Staff input on best practices to preserve the hammerhead clearances is welcomed. The dedicated Ingress & Egress will make the lot and Main Street safer for residence and drivers. Tenants within the facility will have directional flow of traffic, significantly reducing the opportunity for collisions. Currently traffic shares the same apron which is situated <10' from a 2 story building to the East adjacent to the West bound lane of Main St.. Exiting the parking lot eastbound while a car enters from that eastbound lane requires one party to wait. With a'-40' buffer between one way traffic onto and off of Main Street traffic can proceed without major pause nor conflict. Previous development proposals for the empty lot located a wood framed Maintenance Shop in the SW corner where parking spot 36-38 now appear. The Owner wanted to preserve the 'open lawn' feel of the gardening and playground amenities by placing a prefabricated 'Tuff Shed' (24'x30') toward the North PL to the West behind the (e) apartments. They intend to have a WC, lavatory and utility sink within the shed, tying into the (e) apartment sanitary system. DIM QUESTIONS for 5236 Main Street to City Staff: 9/20/21 1. How does Staff view the final parking lot configuration as it relates to the added planting isle in the (e) lot, developed to clearly set the fire isle aside from parking? Would this trigger other development requirements in the (e) lot beyond the intended rehabbed stormwater piping and 2 stage catchment basins? Is a permit required for replacement piping that maintains the drain locations, routes, and destination? 2. Does the City or ODOT take issue with proposed one-way traffic where the (e) apron is ENTER & the proposed Western apron is EXIT? The Entry will have 50' queuing lane before the barrier arm security gate, traffic control arm which will be active after 6PM until 7AM. The Exit drive will have the same barrier arm security gate near the ROW to clearly delineate the Entry from the EXIT. 3. Stormwater: Is the removal of the AC between the northern most units an acceptable offset to add a drive isle to the face of the shop? 4. Stormwater: Is it acceptable to collect the 'proposed' lot runoff in a swale tied to the (e) stormwater system, which will be re-habbed at the time of AC maintenance in November? 5. Wastewater & Supply: is it acceptable to connect the maintenance shed plumbing to the existing apartments supply and wastewater? 6. Fire: Does the Site Plan meet the requirements for fire equipment/access? How does the development need to address fire access and circulation once the two lots are combined in a U -pattern? 7. What does City Staff require for the placement of a prefabricated "Tuff Shed" Maintenance shop (24"x30') behind the (e) apartments 5' from the N PL? Dustrud Architecture, p.c. Page 2 of 2