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Home My WebLink AboutPacket, DIM PLANNER 9/1/2021DEVELOPMENT ISSUES MEETING FORM APPLICANT: Matt Hannigan, Les Schwab MEETING DATE/TIME: Thursday, September 23, 2021, 1:30 — 2:30 PLACE: Virtual via Microsoft Teams CONTACT PERSON: Drew Larson Current Planning Staff: L Miller, A Limbird, M Rust,DSI r5 q, M Carino Jeff Paschall, City Engineer, DPW 7 Kyle Greene, Managing Civil Engineer—DPW _ Ken Vogeney, Emergency Manager (DPW) Clayton McEachern, Civil Engineer, Development & Public Works Matt Stouder, Environmental Services Div. Manager/MWMC General Manager _ Kristi Krueger, Principal Engineer, Development & Public Works L( Michael Liebler, Transportation Planning, Civil Engineer, Development & Public Works Eric Phillips -Meadow, Deputy Fire Marshall 2, Fire & Life Safety Department Ben Gibson, Maintenance Supervisor, Development & Public Works _ Eric Adams, Planning, Willamalane Park and Recreation District Ladd Boyce, Keoki Lapina, Springfield Utility Board (Water) _ Greg Miller, Springfield Utility Board (Water) Sanjeev King, Nick Amann, Springfield Utility Board (Electric) Amy Chinitz, Springfield Utility Board (DWP) Thomas Jeffreys, (EPUD) Emerald Peoples Utility District Michael Wargo, Willamalane Park and Recreation District Matt Caswell, Planning & Development Manager, ODOT, State Highway Division (odotr2pla n mg r@odot. state. or. us) Brad Rudler, (Electric) Eugene Water and Electric Board Wallace McCullough, (Water), Eugene Water and Electric Board Brett Yancey, Chief Operations Officer; Springfield Public Schools Chris Reiersgaard, Asst. Director of Facilities & Operations; Springfield Public Schools _ Safe Routes to School, Springfield Public Schools Chris Carpenter, DPW Building Official Rick Lewis, Police Chief, Police Department Tom Schwetz, LTD, Planning and Development Director Luke Pilon, CenturyLink Tom Boyatt, Community Development Manager, DPW _ Jeff Paschall, AIC DPW City Surveyor Y Sunny Washburn, Program Coordinator, Environmental Services Sasha Vartanian, Lane County Transportation (Steve Gallup, cc only) Tom Boyatt, Interim Development and Public Works Director Marie Longworth, Central Lane Communications 911 Monte Brown, Northwest Natural Gas Jason McDonald, Comcast Cable Water Resource Coordinator, ESD Jamie Porter, Rainbow Water District Kristina Kraaz, City Attorney (Mary Bridget Smith upon specific request) Courtney Griesel, Senior Management Analyst (EDM) Brenda Jones, Administrative Specialist (DIM Annexations) Please mark who you would like to attend this meeting and return form and file to Shannon. Thanks! Revised: 06/08/2020 DEVELOPMENT ISSUES MEETING DEVELOPMENT AND PUBLIC WORKS DEPARTMENT SPRINGFIELD CITYHALL 225 FIFTH STREET Meeting Date; 77im"day, September 23, 2021 1:30-2;30 1. DEVELOPMENT ISSUES MTG #811 -21 -000232 -PRE 811-21-000235-PROJ Les Schwab Assessor's Map: 17-02-31-31 TL 4200, 4201, 4500, 4600, 4700, 4701, 4800 & 4900 Address: 3294 Main Street Existing Use: Tire Store Applicant has submitted proposal to remodel existing tire store. Planner: Drew Larson The Development Issues Meeting informational packet for this meeting is available on-line for you to review or print out @ Laserfiche website: www.springfield-or.gov/weblink8/browse.aspx VICINITY MAP 811 -21 -000232 -PRE Development Issues Meeting 17-02-31-31 TL 4200, 4201, 4500, 4600, 4700, 4701, 4800 & 4900 3294 Main Street Les Schwab City of Springfield Development & Public Works 225 Fifth Street Springfield, OR 97477 Development Issues Meeting (DIM) SPRINGFIELD W 0#/ Required Project Information (Applicant: complete this section) Prospective Matt Hannigan an Applicant Name: 9 Phone: 541-416-5238 Company: Les Schwab Fax: Address: 20900 Cooley Road Bend, OR 97701 Prospective Suzannah Stanley 971-346-3808 Applicant's Rep.: Phone: Company: Mackenzie I Fax: Address: 1515 SE Water Ave Ste 100 Portland, OR 97214 Property Owner: Same as applicant Phone: Company: Fax: Address 1702313104200, 1702313104201,1702313104500, 1702313104600, ASSESS R'S MAP NO: 1702313104700,1702313104701,1702313104800,1702313104900 Propert Address: 3294 Main Street Size of ro ert: 157,742 SF 3.62 AC Acres Square Feet Descrlp Ion of If you are filling in this form by hand, please attach your proposal description to this application. Propos I: see attached letter Existin Use: Tire store # of Los Parcels: 8 Avg. Lot Parcel Size: N/A sf Densit : N/A du/acre Prospe ive Applicant: /�/� August 26, 2021 Date: Signature Matt Hannigan Print 811 -21 -000232 -PRE 08/31/2021 Case Noi. Date: Reviewed b 646 Applicat on Fee: Technical Fee: 0 Posta a Fee: 0 646 811-21-000235-PROJ TOTAL EES: $ PROJECT NUMBER: Revised 5/21/13 KL 1 of 3 MACKENZIE. August 27, 2021 City of Springfield Attention: Development & Public Works 225 Fifth Street Springfield, OR 97477 Re: L5027 Springfield OR Due Diligence - SD Development Issues Meeting Request Project Number 2210232.00 Dear Development & Public Works Les Schwab Tire Center is planning a remodel of their existing store at 3294 Main Street. A Development Issues Meeting for a project at this site was held in 2017 (notes enclosed), though the scope has since been reduced. This letter describes the project and questions from the applicant team. Site Information The site area is approximately 157,742 SF (3.62 AC). The total existing parking and vehicular area is approximately 59,991 SF. The total landscaping and open space area is 46,937 SF. There are currently 77 parking spaces including 3 accessible spaces. The subject site currently contains three buildings totaling approximately 18,740 SF and three canopies totaling approximately 6,060 SF (24,800 SF total). Per the City's definition of "building," the canopy area is already considered building area.' Proposed Alterations The proposed project is a within -the -walls remodel, also infilling most of the existing canopy area. Exterior work will likely be limited to refresh of materials and a potential entry enhancement. The tire wash station will be moved from outside the building to inside. Accessible parking spaces may be moved around near the new entry as required by the building code. No changes are proposed to other parking or paved areas, access points, trash areas, signs, utility connections, or stormwater. We understand improvements will be required to 33rd Street but no right-of-way dedication will be needed. In the 2017 DIM, staff stated that there is a 2004 improvement agreement on the Les Schwab lots which could be modified to limit the scope of the frontage improvements to stop at the northern edge of the building (limits of the work) and no longer cover the full lot frontage. As no building area will be added with the remodel, it is expected that fire sprinklers will not need to be added. A fire alarm is in place and will be updated as required. During construction, Les Schwab will likely use temporary tents and/or trailers for customers and employees to use ' Building. Any structure used or intended for sheltering any use or occupancy. 03.224.9560 • F503.228.1285 • W MCx NZE.COM • RiverEast Center, 1515 SE Water Avenue,#100, Portland, OR 97214 oo.tar-a�o�e.shtetENGINEERING. a o.E Pa nw...auo..uuu ...uM.oEARCHITECTURE M. G5ndOegonV�wangon-Satle w City of Springfield LS 015 Hood River Due Diligence - SO Project Number 2210233.00 August 27, 2021 Page 2 PROCESS We understand if only interior alterations are proposed, no Site Plan Review will be required and zoning compliance review will be completed under the building permit. If the proposal includes an increase in building area with minor parking and site improvements, the review would be completed through a Type II Site Plan Review (SPR) Modification since the site has previously undergone an initial Site Plan Review in 20D4. However, enclosing the canopy should not be considered adding building area. QUESTIONS 1. The site abuts low-density residential zoning to the north. However, the project will be concentrated inside and on the south side of the southernmost building, and will not impact the residential zone. If SPR Modification is required, please confirm this project can be reviewed through a Minor SPR Modification. 2. Will a Drinking Water Protection review be required for this project, with its scope limited to enclosing building area, changing an entry, and remodeling the interior? 3. Will the proposed scope of work require an oil water separator? 4. Wall/building signage is planned to be replaced on at least the main building and alignment building. The mansard portion of the roof is anticipated to be removed on all portions of the building. Prominent locations will have a vertical fascia at a similar proportion to the existing mansard. Will the vertical fascia be considered "wall" for the purposes of sign mounting? Are the signage requirements calculated per building? 5. Please describe any landscape upgrades that may be required as well as the triggers. Will these be required for this limited scope remodel project? Will the 10' landscaped setback be required between the building and 33rd Street even if the remodel does not affect this area? Will maintenance of the existing stormwater facilities on lot 4200 be required even if no increase in impervious area is proposed? Will maintenance of any other previously installed landscaping be required? If so, what is involved? Please contact me at sstanlev(amkcnze.com if you have any questions. Si c rely, Inil/�Suzanny I�`--- Land Use Planner Enclosure(s): Aerial Map Block Plans Alta Survey 2017 DIM Notes c: Matt Hannigan— Les Schwab Tire Centers Julie Bradshaw — Mackenzie M. LES SCHWAB #027 3294 Main Street Springfield, Oregon Legend Subject Site Parcels cu roust �� Nr, nfi Eugene (Springfield AND 0 2010mi.oft OOOrpo t o MACKENZIE. P 306.790.9995 • F 306.709.5565 • W MCKNZE.COM Logen Builtlin9.500 Vnion SL L,9565, 5eeL11e, W 98101 O pu MACKENZIE ALL R10—R-WEo e« o w 6o zzo linch=60 feet N wxhdmnioxn cu roust �� Nr, nfi Eugene (Springfield AND 0 2010mi.oft OOOrpo t o MACKENZIE. P 306.790.9995 • F 306.709.5565 • W MCKNZE.COM Logen Builtlin9.500 Vnion SL L,9565, 5eeL11e, W 98101 O pu MACKENZIE ALL R10—R-WEo i ----- -moi I � . EXISTING DETENTION FACILITY I I, IIt I U Z O I � m JI ,liI I I I BUILDINGS, MACKitiWIi., I C , Les Schwab #027 - Springfield Les Schwab Tires 03/20/21 F �L Parlun Existing: 77 Spaces Proposed: 77 Spaces Existing: 3,583 SF Proposed: 1,925 SF Option A Proposed: 1,905 SF Option B service BaVs: Existing: 5Interior (Building B) 4 E derior (Building A) Proposed: 9Interior (4 Interior at Building A, 5Interior at Building B) LEGEND SHOWROOM ■ BACK OF HOUSE SERVICE BAYS WAREHOUSE ------- PROPERTY LINE - -- OVERHEAD 11 LIFT NOTE: All structural elements in RED' 'Disclaimer: Identified structural elements are based on existing facilities information provided by Owner and non-destructive observations only. Actual structural elements may differ from those depicted. EXISTING SITE PLAN AWO ® L1 EQUIPNENT II 645 SF ❑ - WAREHOUSE V 1389 SF E _J Gr7 EQUIPNENT 485 SF TRAINING 109 SF CUSTOMER_ _J LOUNGE SERVICE 764 SF 11 BAYS 1700 SFL ACCESSIBLE UNISEX WAREHOUSE D 895 SF __U V5W 6 SF SES 1161 SF (/\\\ ch 182 SF BLOCK PLAN - OPTION A 1" - 1fylY' OBJECTIVES MET NOT MET COMPROMISED* Enclose Service Bays X �� SERVICE BAYS Move Entry from Service Bays X Upgrade Exterior Brand X Increase Operational Efficiency Upgrade Showroom / Lounge X Add Service Bay Count X Improve Parking and Site Circulation Address Deferred Maintenance Eliminate Ofr-Site Storage 'IF COMPROMISED, SEE NOTES ON PLAN PROS: • Optimum bay depth, increased baywAdth • Utilizes existing restroom plumbing with revision of door placement and wall location • Replacement of canopy structure allows far optimum doorwidths • Entrance remains in existing location • Largest dedication space to sales and customer lounge • Manager and Trenng receive eDdenor windows CONS: • Not a prototypical layout • Display walls furthest from sales and minimal site lines to the back wall • New bays require relocation of structure and removal of extenor wa l pa,".typical intemet bar .and shape Existing: 77 Spaces Existing: 5 Interior (Building B) Proposed: 77 Spaces 4 Exterior (Building A) Proposed: 9Interior Shoxrcarrr (4 Interior at Building A-Nev, Exalting: 3,583 SF 5 Interim at Building B - ExaEng Proposed: 1,925 SF Condition) LEGEND SHOWROOM ------- PROPERTYLINE ■ BACK OF HOUSE OVERHEAD �� SERVICE BAYS II 1�1 LIFT ■ WAREHOUSE NOTE: All structural elements in RED* *Disclaimer: Identified structural elements are based on existing facilities information provided by Owner and non-destructive observations only. Actual structural elements may differ from those depicted. M AC I< E N Z I E , Les Schwab #027 - Springfield BLOCK PLAN - OPTION A A001Les Schwab Tires 062021 W OBJECTIVES MET NOT MET COMPROMISED* Enclose Service Bays X SERVICE BAYS Move Entry from Service Bays X ■ WAREHOUSE Upgrade Exterior Brand X Increase Operational Efficiency Upgrade Showroom / Lounge X Add Service Bay Count X Improve Parking and Site Circulation Address Deferred Maintenance Eliminate Ofr-Site Storage 'IF COMPROMISED, SEE NOTES ON PLAN PROS: • Optimum bay depth, increased bayvddth • Utilizes existing restroom plumbing with revision of door placement and wall location • Replacement of canopy structure allows far optimum door widths • Entrance remains in existing location • Mlanagerreceivesmdenorvdndows • Allows better space in Warehouse #2 • Display walls in front of Sal es area CONS: • Not a prototypical layout • New bays require relocation of structure and removal of extenorwal • Customer lounge is compact • Reduces floor area for equipment adjacent to service lifts P�arldm: Service Bays: Existing: 77 Spaces Existing: 5 Interior (Building B) Proposed: 77 Spaces 4 Exterior (Building A) Proposed: 9lntenor Shoxroa (4 Interior at Building A-Nev, Existing: 3,583 SF 5 lntenor at Building B - Existing Proposed: 1,905 SF Condition) LEGEND SHOWROOM ------- PROPERTYLINE ■ BACK OF HOUSE OVERHEAD SERVICE BAYS Imo' LIFT ■ WAREHOUSE NOTE: All structural elements in RED* *Disclaimer: Identified structural elements are based on existing facilities information provided by Owner and non-destructive observations only. Actual structural elements may differ from those depicted. M AC I< E N Z I E , Les Schwab #027 - Springfield BLOCK PLAN - OPTION B JI"�VVL Les Schwab Tires OarM21