HomeMy WebLinkAboutItem 08 FY21 Supplemental Budget 3 AGENDA ITEM SUMMARY Meeting Date: 6/21/2021
Meeting Type: Regular Meeting
Staff Contact/Dept.: Neil Obringer/Finance
Staff Phone No: 541.736.1032
Estimated Time: 10 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Provide Financially
Responsible and
Innovative Government
Services
ITEM TITLE: FY21 SUPPLEMENTAL BUDGET 3 & APPROPRIATIONS TRANSFER
ACTION
REQUESTED:
Conduct a public hearing and adopt/not adopt the following resolutions:
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE
FOLLOWING FUNDS; GENERAL, SPECIAL REVENUE, TRANSIENT ROOM TAX,
BUILDING CODE, DEVELOPMENT PROJECTS, STREET CAPITAL, AMBULANCE,
INSURANCE, AND VEHICLE & EQUIPMENT:
ISSUE
STATEMENT:
At various times during the fiscal year, the Council is requested to adjust the annual budget
to reflect needed changes in planned activities, to recognize new revenues, or to make other
required changes. These adjustments to resources and requirements change the current
budget and are processed through supplemental budget requests scheduled by the Finance
Department on an annual basis.
This is the third of three FY21 supplemental budget requests to come before Council. The
supplemental budget being presented includes adjusting resources and requirements in the
General, Special Revenue, Transient Room Tax, Building Code, Development Projects,
Street Capital, Ambulance, Insurance, and Vehicle & Equipment Funds.
The City Council is asked to approve the attached Supplemental Budget Resolution.
ATTACHMENTS:
Attachment 1. Council Briefing Memorandum
Attachment 2. Supplemental Budget Resolution and Exhibit A
DISCUSSION/
FINANCIAL
IMPACT:
The overall financial impact of the Supplemental Budget and Appropriations Transfer is to
adjust department operating expenditures by $468,192, capital expenditures by $1,612,000,
and interfund loan expense by $850,000. These are offset by new revenue of $272,308, a
reduction in reserves of $2,305,198, and a reduction in contingency of $352,686.
FY21 Supplemental Budget 3 Page 1 of 2
M E M O R A N D U M City of Springfield
Date: 6/21/2021
To: Nancy Newton, City Manager COUNCIL
From: Nathan Bell, Finance Director
Neil Obringer, Budget Officer
BRIEFING
Subject: FY21 SUPPLEMENTAL BUDGET 3 &
APPROPRIATIONS TRANSFER
MEMORANDUM
ISSUE:
At various times during the fiscal year, the Council is requested to adjust the annual budget to
reflect needed changes in planned activities, to recognize new revenues, or to make other required
changes. These adjustments to resources and requirements change the current budget and are
processed through supplemental budget requests scheduled by the Finance Department on an
annual basis.
This is the third of three FY21 supplemental budget requests to come before Council. The
supplemental budget being presented includes adjusting resources and requirements in the
General, Special Revenue, Transient Room Tax, Building Code, Development Projects, Street
Capital, Ambulance, Insurance, and Vehicle & Equipment Funds.
The City Council is asked to approve the attached Supplemental Budget Resolution.
COUNCIL GOALS/
MANDATE:
Financially Responsible and Stable Government Services
BACKGROUND:
Supplemental budgets may be used to meet unexpected needs or to spend revenues not anticipated at
the time the original budget was adopted. In accordance with Oregon budget law, notification of this
supplemental budget and a hearing is made no later than five calendar days before the public meeting.
A public hearing is only required when a supplemental budget request changes total appropriations
within a fund by 10% or greater. Notification of this public hearing was published in the Register
Guard at least five days prior to the public hearing. The attached information identifies the individual
items that are included in the June 21st, 2021 Supplemental Budget request.
Changes to the budget included in this request fall into two general categories: reallocations and new
appropriation requests.
Reallocations move existing approved budget authority between already appropriated spending
categories, such as an appropriations transfer from a contingency account to operating expense.
New appropriation requests include both expenditure items that are funded by new revenue, such as a
new grant, and expenditure items that are being requested to be funded out of reserves. Those
requests funded from reserves include items implementing Council direction, emerging issues
identified by the City Executive Team that need to be resolved immediately, or to meet legal
requirements.
FY21 Supplemental Budget 3 Page 2 of 3
Summary of Proposed Changes by Fund:
General Fund 100
• Eugene Springfield Fire requests an appropriations transfer ($350,686) from General Fund
Contingency to Fire & Life Safety operating expense for expenditures incurred in and
budgeted for in FY20, but paid in FY21.
Special Revenue Fund 204
• Library requests the authority to recognize $43,983 in grant revenue which was not
anticipated when putting together the budget. Request also includes the use of $13,636 in
reserves to support improvements to the Museum. The Museum improvements were
anticipated to begin in FY21, but the scope and cost expanded because staff could take
advantage of the Covid related closure.
Transient Room Tax Fund 208
• Travel Lane County has requested City of Springfield financial support in an amount of
$12,000 to hire a consulting firm to facilitate a metro-wide discussion with industry and
government about the possible merits of forming a Tourism Infrastructure District to
partially fund construction of a proposed indoor track, sports and/or events center.
• Addition of a City Manager's Office (CMO) capital project appropriation category and
transfer $360,000 from CMO operating expense to CMO capital project expense. This
transfer corrects a miscategorization which occurred as part of Supplemental Budget #2.
Building Fund 224
• The number of purchases made with credit cards has increased more than expected during
the original budget development process, resulting in higher than anticipated merchant
fees. Development & Public Works requests an additional $40,000 in appropriations to
support the merchant fee expense.
Development Projects Fund 420
• Add $850,000 in interfund loan expense to provide a line of credit to the Springfield
Economic Development Agency for acquisition of real property.
Street Capital Fund 434
• The number of purchases made with credit cards has been higher than was expected,
resulting in higher than anticipated merchant fees. Development & Public Works requests
an additional $13,850 in appropriations to support the merchant fee expense.
• Project P21173 (Signal Enhancement Project) is funded through All Roads Transportation
Safety (ARTS) grant funds. The award and use of these funds require an agreement with
Oregon Department of Transportation and a local match. The City recently was given
notice to proceed on this project so this request provides for the local match of $150,000
from SDC Transportation Improvement reserves.
• Project P21152 (High Banks Rd/58th St./ Thurston Rd. Overlay) is funded with voter
approved 2018 GO Bond revenues. Development & Public Works requests an additional
$52,000 in appropriations in order to respond to project costs being higher than anticipated.
• Project P21162 (42nd St. Overlay) is funded with voter approved 2018 GO Bond revenues.
Engineering staff was able to complete the design of the 42nd St. Overlay ahead of the
original schedule. This request adds $500,000, from capital reserves, to a capital project
expense account to allow work to proceed.
• As a result of the increased revenues associated with HB 2017, funds have been transferred
to reserves in the Street Capital Fund each year to facilitate slurry seal of local streets. The
City has worked with Lane County and Eugene on a joint solicitation and contract to
provide efficiencies. Development & Public Works requests appropriation of $450,000
from capital reserves to allow work to proceed.
FY21 Supplemental Budget 3 Page 3 of 3
RECOMMENDED ACTION:
Conduct a public hearing and adopt/not adopt the following resolutions:
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING
FUNDS; GENERAL, SPECIAL REVENUE, TRANSIENT ROOM TAX, BUILDING CODE,
DEVELOPMENT PROJECTS, STREET CAPITAL, AMBULANCE, INSURANCE, AND
VEHICLE & EQUIPMENT.
CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. ___________
SUPPLEMENTAL BUDGET #3 AND APPROPRIATIONS TRANSFER
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING
FUNDS; GENERAL, SPECIAL REVENUE, TRANSIENT ROOM TAX, BUILDING CODE,
DEVELOPMENT PROJECTS, STREET CAPITAL, AMBULANCE, INSURANCE, VEHICLE &
EQUIPMENT:
WHEREAS, the Common Council has adopted the budget and made appropriations for Fiscal Year
2020-2021 through Resolution No. 2020-19 adopted June 15, 2020 and as amended by Resolution
2020-33 adopted October 19, 2020 and by Resolution 2021-05 adopted February 16, 2021.
WHEREAS, ORS 294.471(1)(a), (b) and (c) permit a supplemental budget due to an occurrence or
condition that was not known at the time the budget was prepared that requires a change in financial
planning; due to a pressing necessity that creates a need for prompt action, that was not reasonably
foreseen when preparing the original budget or Supplemental Budget 1 or Supplemental Budget 2; or
to budget funds that are made available by another unit of federal, state, or local government, which
funds were not reasonably foreseen when preparing the original budget or Supplemental Budget 1 or
Supplemental Budget 2;
WHEREAS, the Common Council is requested to make adjustments to the Fiscal Year 2020-2021
budget and appropriations to meet unexpected needs and to allow appropriations of new revenues
pursuant to ORS 294.471(1)(a), (b) and (c) as justified in Exhibit A, which is attached and incorporated
by reference;
WHEREAS, ORS 294.463 allows transfers of appropriations within a fund when authorized by
ordinance or resolution of the governing body, stating the need for the transfer, the purpose of the
authorized expenditure, and the amount transferred;
WHEREAS, this supplemental budget and adjustments to appropriations are being presented at a
public hearing at which the public may comment on such requests; and
WHEREAS, notice of a public hearing, including information regarding such revenues and
expenditures was published in a newspaper of general circulation not less than 5 days prior to the
public meeting,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1: The Fiscal Year 2020-2021 budget and appropriations, as adopted by Resolution
No. 2020-19 and as amended by Resolution 2020-33 and by Resolution 2021-05 hereby adjusted as
provided in Exhibit A.
Section 2: This Resolution will take effect upon adoption by the Council.
ADOPTED by the Common Council of the City of Springfield this ___ day of _________, ____,
by a vote of _____ for and ____ against.
ATTEST:
__________________________
City Recorder
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
General Fund - 100
Department Operating
City Manager's Office 1,552,858$ -$ 92,730$ -$ -$ 1,645,588$
Development & Public Works 2,709,832 - - - 255,961 2,965,793
Finance 2,348,379 - - - - 2,348,379
Fire and Life Safety 11,973,034 - 285,114 170,000 350,686 12,778,834 (1, 2, 3)
Human Resources 657,730 - - - - 657,730
Information Technology 1,976,896 - - - - 1,976,896
Legal Services 740,916 - - - 2,000 742,916 (4)
Library 1,702,509 15,097 - - - 1,717,606
Police 16,152,892 - - - - 16,152,892
Total Department Operating 39,815,046 15,097 377,844 170,000 608,647 40,986,634
Non-Departmental
Transfers 1,010,062 616 35,600 - 5,000 1,051,278
Contingency 1,000,000 - - - (613,647) 386,353 (1, 4)
Reserves*8,830,981 775,449 (69,030) - - 9,537,400
Total Non-Departmental 10,841,043 776,065 (33,430) - (608,647) 10,975,031
Total General Fund 50,656,089$ 791,162$ 344,414$ 170,000$ -$ 51,961,665$
Street Fund - 201
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
Development & Public Works 6,047,893$ 32,740$ -$ -$ -$ 6,080,633$
Finance 39,659 - - - - 39,659
Information Technology 374,485 - - - - 374,485
Total Department Operating 6,462,037 32,740 - - - 6,494,777
Non-Departmental
Transfers 150,000 - - - - 150,000
Reserves*2,888,060 (99,418) 35,600 - - 2,824,242
Total Non-Departmental 3,038,060 (99,418) 35,600 - - 2,974,242
Total Street Fund 9,500,097$ (66,678)$ 35,600$ -$ -$ 9,469,019$
General Fund Commentary:
1. Eugene Springfield Fire requests appropriations transfer ($350,686) from General Fund Contingency to Fire & Life Safety operating expense for expenditures incurred in and
budgeted for in FY20, but paid in FY21.
2. Eugene Springfield Fire requests additional appropriations associated with cross billing City of Eugene for City of Springfield employees working in City of Eugene positions.
The two positions being cross billed are a Fire Instructor for partial year and Executive Assistant for partial year. This increase of $75,000 General Fund appropriations and
$50,000 Ambulance Fund appropriations is offset by new revenue. This supplemental budget recognizes new revenue from another governmental entity which was not anticipated
at the time of budget development.
3. Eugene Springfield Fire requests additional expense and revenue authority ($95,000) associated with Springfield Fire participation in COVID vaccination clinics. City of
Eugene will invoice all ESF costs for the clinics and City of Springfield to cross bill City of Eugene. This supplemental budget recognizes new revenue from another governmental
entity which was not anticipated at the time of budget development.
4. Finance department requests appropriations transfer ($2,000) from General Fund Contingency to Legal Services operating expense to allow for replacement of City Prosecutor's
Office computers.
Street Fund Commentary:
- No current activity.
EXHIBIT A
SUPPLEMENTAL BUDGET #3 AND APPROPRIATIONS TRANSFER
FY2020-21
Exhibit A, Page 1 of 9
Special Revenue Fund - 204
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
City Manager's Office 38,230$ 110,116$ 5,000$ -$ -$ 153,346$
Development & Public Works 15,500 1,403,852 - - - 1,419,352
Information Technology 22,000 - - - - 22,000
Library 128,213 - - 57,619 - 185,832 (1)
Police 175,300 312,030 201,605 - - 688,935
Total Department Operating 379,243 1,825,998 206,605 57,619 - 2,469,465
Non-Departmental
Transfers 191,452 - - - - 191,452
Reserves*1,457,521 (9,783) - (13,636) - 1,434,102 (1)
Total Non-Departmental 1,648,973 (9,783) - (13,636) - 1,625,554
Total Special Revenue Fund 2,028,216$ 1,816,215$ 206,605$ 43,983$ -$ 4,095,019$
Transient Room Tax Fund - 208
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
City Manager's Office 440,862$ -$ 360,000$ 12,000$ (360,000)$ 452,862$ (1,2)
Development & Public Works 39,897 - - - - 39,897
Library 179,769 5,577 - - - 185,346
Total Department Operating 660,528 5,577 360,000 12,000 (360,000) 678,105
Total City Manager's Office Capital Projects - - - - 360,000 360,000 (2)
Non -Departmental
Transfers 797,222 - - - - 797,222
Reserves*1,551,526 55,259 (360,000) (12,000) - 1,234,785 (1)
Total Non-Departmental 2,348,748 55,259 (360,000) (12,000) - 2,032,007
Total Transient Room Tax Fund 3,009,276$ 60,836$ -$ -$ -$ 3,070,112$
Special Revenue Fund Commentary:
1. The Library requests authority to recognize $43,983 in grant revenue which was not anticipated when putting together the budget. Request also includes the use of $13,636 in
reserves to support improvements to the Museum. The museum improvements were anticipated to begin in FY21, but the scope and cost expanded because staff could take
advantage of the Covid related closure.
Transient Room Tax Fund Commentary:
1. Travel Lane County (TLC) has requested City of Springfield financial support in an amount of $12,000 to hire a consulting firm to facilitate a metro-wide discussion with
industry and government about the possible merits of forming a Tourism Infrastructure District (TID) to partially fund construction of a proposed indoor track, sports and/or events
center.
2. Add City Manager's Office (CMO) capital project appropriation category and transfer $360,000 from CMO operating expense to CMO capital project expense. This transfer
corrects a miscategorization which occurred as part of Supplemental Budget #2.
Exhibit A, Page 2 of 9
Community Development Fund - 210
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
Development & Public Works 1,697,948$ 694,291$ -$ -$ (250,000)$ 2,142,239$
Finance 22,278 - - - - 22,278
Total Department Operating 1,720,226 694,291 - - (250,000) 2,164,517
Total Development & Public Works Capital Projects - - - - 250,000 250,000
Non-Departmental
Reserves*896,988 (98,186) - - - 798,802
Total Non-Departmental 896,988 (98,186) - - - 798,802
Total Community Development Fund 2,617,214$ 596,105$ -$ -$ -$ 3,213,319$
Building Code Fund - 224
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
Development & Public Works 1,224,985$ -$ -$ 40,000$ -$ 1,264,985$ (1)
Fire & Life Safety 77,340 - - - - 77,340
Total Department Operating 1,302,325 - - 40,000 - 1,342,325
Non -Departmental
Reserves*3,150,541 (139,359) - (40,000) - 2,971,182 (1)
Total Non-Departmental 3,150,541 (139,359) - (40,000) - 2,971,182
Total Building Fund 4,452,866$ (139,359)$ -$ -$ -$ 4,313,507$
Fire Local Option Levy Fund - 235
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
Fire and Life Safety 1,540,916$ -$ 37,753$ -$ -$ 1,578,669$
Total Department Operating 1,540,916 - 37,753 - - 1,578,669
Non -Departmental
Reserves*976,304 169,183 - - - 1,145,487
Total Non-Departmental 976,304 169,183 - - - 1,145,487
Total Fire Local Option Levy Fund 2,517,220$ 169,183$ 37,753$ -$ -$ 2,724,156$
Community Development Fund Commentary:
- No current activity.
Building Code Fund Commentary:
1. The number of purchases made with credit cards has increased more than expected during the original budget development process resulting in higher than anticipated merchant
fees. Development & Public Works request an additional $40,000 in appropriations to support the merchant fee expense.
Fire Local Option Levy Fund Commentary:
- No current activity.
Exhibit A, Page 3 of 9
Police Local Option Levy Fund - 236
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
Finance 667,541$ -$ -$ -$ -$ 667,541$
Legal Services 89,700 - - - - 89,700
Police 6,542,604 - - - - 6,542,604
Total Department Operating 7,299,845 - - - - 7,299,845
Non -Departmental
Reserves*2,183,283 395,984 - - - 2,579,267
Total Non-Departmental 2,183,283 395,984 - - - 2,579,267
Total Police Local Option Levy Fund 9,483,128$ 395,984$ -$ -$ -$ 9,879,112$
Bancroft Redemption Fund - 305
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Non -Departmental
Reserves*5,690$ (5,690)$ -$ -$ -$ -$
Total Non-Departmental 5,690 (5,690) - - - -
Total Bancroft Redemption Fund 5,690$ (5,690)$ -$ -$ -$ -$
Bond Sinking Fund - 306
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Non-Departmental
Debt Service 4,019,860$ -$ -$ -$ -$ 4,019,860$
Interfund Loan 2,175,000 - - - - 2,175,000
Unappropriated Ending Fund Balance*456,159 44,223 - - - 500,382
Total Non-Departmental 6,651,019 44,223 - - - 6,695,242
Total Bond Sinking Fund 6,651,019$ 44,223$ -$ -$ -$ 6,695,242$
Police Local Option Levy Fund Commentary:
- No current activity.
Bancroft Redemption Fund Commentary:
- No current activity.
Bond Sinking Fund Commentary:
- No current activity.
Exhibit A, Page 4 of 9
Development Assessment Fund - 419
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Total Development & Public Works Capital Projects -$ 35,000$ -$ -$ -$ 35,000$
Non-Departmental
Reserves*698,333 (31,760) - - - 666,573
Total Non-Departmental 698,333 (31,760) - - - 666,573
Total Development Assessment Fund 698,333$ 3,240$ -$ -$ -$ 701,573$
Development Projects Fund - 420
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Total Development & Public Works Capital Projects 297,132$ -$ -$ -$ -$ 297,132$
Non-Departmental
Interfund Loan - - - 850,000 - 850,000 (1)
Reserves*4,370,533 137,617 - (850,000) - 3,658,150 (1)
Total Non-Departmental 4,370,533 137,617 - - - 4,508,150
Total Development Projects Fund 4,667,665$ 137,617$ -$ -$ -$ 4,805,282$
Regional Wastewater Capital Fund - 433
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
Development & Public Works 3,064,000$ 1,200,000$ -$ -$ -$ 4,264,000$
Total Department Operating 3,064,000 1,200,000 - - - 4,264,000
Total Development & Public Works Capital Projects 20,895,000 3,416,503 - - - 24,311,503
Non-Departmental
Transfers 24,710 - - - - 24,710
Reserves*62,094,623 (74,595) - - - 62,020,028
Total Non-Departmental 62,119,333 (74,595) - - - 62,044,738
Total Regional Wastewater Capital Fund 86,078,333$ 4,541,908$ -$ -$ -$ 90,620,241$
Development Assessment Capital Fund Commentary:
- No current activity.
Development Projects Fund Commentary:
1. Add $850,000 in interfund loan expense to provide a line of credit to the Springfield Economic Development Agency for acquisition of real property.
Regional Wastewater Fund Commentary:
- No current activity.
Exhibit A, Page 5 of 9
Street Capital Fund - 434
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
Development & Public Works 148,726$ -$ -$ 13,850$ -$ 162,576$ (1)
Total Department Operating 148,726 - - 13,850 - 162,576
Total Development & Public Works Capital Projects 9,716,514 906,000 - 1,252,000 - 11,874,514 (2,3,4,5,6)
Non-Departmental
Reserves*2,885,130 892,895 - (1,265,850) - 2,512,175 (1,2,3,4,5,6)
Total Non-Departmental 2,885,130 892,895 - (1,265,850) - 2,512,175
Total Street Capital Fund 12,750,370$ 1,798,895$ -$ -$ -$ 14,549,265$
Sanitary Sewer Operations Fund - 611
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
Development & Public Works 4,301,895$ -$ 28,400$ -$ -$ 4,330,295$
Finance 42,277 - - - - 42,277
Information Technology 359,866 - - - - 359,866
Total Department Operating 4,704,038 - 28,400 - - 4,732,438
Total Development & Public Works Capital Projects 7,029,924 - - - - 7,029,924
Non-Departmental
Debt Service 1,710,605 - - - - 1,710,605
Reserves*18,870,694 5,280,812 (28,400) - - 24,123,106
Total Non-Departmental 20,581,299 5,280,812 (28,400) - - 25,833,711
Total Sewer Operations Fund 32,315,261$ 5,280,812$ -$ -$ -$ 37,596,073$
Street Capital Fund Commentary:
1. The number of purchases made with credit cards has been higher than was expected during the original budget development process resulting in higher then anticipated
merchant fees. Development & Public Works request an additional $13,850 in appropriations to support the merchant fee expense.
2. Project P21173 (Signal Enhancement Project) is funded through All Roads Transportation Safety (ARTS) grant funds. The award and use of these funds require an agreement
with Oregon Department of Transportation and a local match. The City recently was given notice to proceed on this project so this request provides for the local match of $150,000
from SDC Transportation Improvement reserves.
3. Project P21152 (High Banks Rd/58th St./ Thurston Rd. Overlay) is funded with voter approved 2018 GO Bond revenues. Development & Public Works requests an additional
$52,000 in appropriations in order to respond to project costs being higher than anticipated.
4. Project P21162 (42nd St. Overlay) is funded with voter approved 2018 GO Bond revenues. Engineering staff was able to complete the design of the 42nd St. Overlay ahead of
the original schedule. This request adds $500,000, from capital reserves, to a capital project expense account.
5. As a result of the increased revenues associated with HB 2017 funds have been transferred to the Street Capital Fund each year to facilitate slurry seal of local streets. The City
has worked with Lane County and Eugene on a joint solicitation and contract to provide efficiencies. Development & Public Works requests appropriation of $450,000, from
capital reserves, to allow this work to occur.
6. Development & Public Works requests appropriation of $100,000 to support contracted design services for work on Centennial Blvd. This additional appropriation was not
included in the original budget as it responds to several vacancies which have led to the need to contract out these services.
Sanitary Sewer Operations Fund Commentary:
- No current activity.
Exhibit A, Page 6 of 9
Regional Wastewater Fund - 612
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
Development & Public Works 19,600,899$ 65,784$ -$ -$ -$ 19,666,683$
Finance 169,100 - - - - 169,100
Total Department Operating 19,770,000 65,784 - - - 19,835,784
Non-Departmental
Transfers 13,750,000 (562,892) - - - 13,187,108
Debt Service 4,260,934 - - - - 4,260,934
Reserves*9,711,214 - - - - 9,711,214
Total Non-Departmental 27,722,148 (562,892) - - - 27,159,256
Total Regional Wastewater Fund 47,492,148$ (497,108)$ -$ -$ -$ 46,995,040$
Ambulance Fund - 615
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
Fire and Life Safety 6,648,376$ -$ 113,137$ 50,000$ -$ 6,811,513$ (1)
Total Department Operating 6,648,376 - 113,137 50,000 - 6,811,513
Non-Departmental
Reserves*341,823 (96,377) 252,450 - - 497,896
Total Non-Departmental 341,823 (96,377) 252,450 - - 497,896
Total Ambulance Fund 6,990,199$ (96,377)$ 365,587$ 50,000$ -$ 7,309,409$
Storm Drainage Operating Fund - 617
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
Development & Public Works 5,952,670$ 17,184$ 280,900$ -$ -$ 6,250,754$
Finance 42,278 - - - - 42,278
Information Technology 279,518 - - - - 279,518
Total Department Operating 6,274,466 17,184 280,900 - - 6,572,550
Total Development & Public Works Capital Projects 8,213,925 - - - - 8,213,925
Non-Departmental
Debt Service 705,380 5,900,000 - - - 6,605,380
Special Payments - 108,050 - - - 108,050 (1)
Reserves*12,244,938 2,019,193 (280,900) - - 13,983,231
Total Non-Departmental 12,950,318 8,027,243 (280,900) - - 20,696,661
Total Drainage Operating Fund 27,438,709$ 8,044,427$ -$ -$ -$ 35,483,136$
Regional Wastewater Operations Fund Commentary:
- No current activity.
Ambulance Fund Commentary:
1. See commentary #2 from General Fund.
Storm Drainage Operating Fund Commentary:
1. Rename Misc Fiscal Transactions to Special Payments for consistency with ORS 294.456.
Exhibit A, Page 7 of 9
Booth-Kelly Fund - 618
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
Development & Public Works 520,701$ -$ -$ -$ -$ 520,701$
Total Department Operating 520,701 - - - - 520,701
Total Development & Public Works Capital Projects 220,000 - - - - 220,000
Non-Departmental
Transfers 73,626 - - - - 73,626
Reserves*1,309,218 249,108 - - - 1,558,326
Total Non-Departmental 1,382,844 249,108 - - - 1,631,952
Total Booth-Kelly Fund 2,123,545$ 249,108$ -$ -$ -$ 2,372,653$
Regional Fiber Consortium - 629
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
Finance 205,449$ -$ -$ -$ -$ 205,449$
Total Department Operating 205,449 - - - - 205,449
Non-Departmental
Reserves*343,083 (4,319) - - - 338,764
Total Non-Departmental 343,083 (4,319) - - - 338,764
Total Regional Fiber Consortium Fund 548,532$ (4,319)$ -$ -$ -$ 544,213$
Insurance Fund - 707
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
Human Resources 779,623$ -$ -$ 63,000$ -$ 842,623$ (1)
Health Insurance 9,236,983 - - - - 9,236,983
Property & Liability 1,028,498 - 31,610 - - 1,060,108
Worker's Compensation 807,322 - 31,610 - - 838,932
Total Department Operating 11,852,426 - 63,220 63,000 - 11,978,646
Non-Departmental
Reserves*9,063,043 627,040 (63,220) (63,000) - 9,563,863 (1)
Total Non-Departmental 9,063,043 627,040 (63,220) (63,000) - 9,563,863
Total Insurance Fund 20,915,469$ 627,040$ -$ -$ -$ 21,542,509$
Insurance Fund Commentary:
1. Human Resources requests $63,000 in new appropriations to respond to unanticipated unemployment claims due to increased turnover, fraudulent claims, and COVID-19 related
claims.
Regional Fiber Consortium Fund Commentary:
- No current activity.
Booth-Kelly Fund Commentary:
- No current activity.
Exhibit A, Page 8 of 9
Vehicle and Equipment Fund - 713
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
Development & Public Works 825,018$ 812,627$ -$ 66,151$ -$ 1,703,796$ (1, 2)
Finance 10,000 - - - - 10,000
Human Resources 4,000 - - - - 4,000
Fire & Life Safety 1,839,000 - - - - 1,839,000
Information Technology 612,292 473,294 - - - 1,085,586
Legal Services - - - 2,886 - 2,886 (3)
Library 8,000 - - - - 8,000
Police 381,000 30,000 - - - 411,000
Total Department Operating 3,679,310 1,315,921 - 69,037 - 5,064,268
Non-Departmental
Debt Service 153,895 - - - - 153,895
Interfund Transfers - - 27,500 - - 27,500
Reserves*8,679,982 65,171 (27,500) (60,712) - 8,656,941 (1,2,3)
Total Non-Departmental 8,833,877 65,171 - (60,712) - 8,838,336
Total Vehicle and Equipment Fund 12,513,187$ 1,381,092$ -$ 8,325$ -$ 13,902,604$
SDC Administration Fund - 719
FY21
Adopted Budget
Supplemental
Budget #1
Supplemental
Budget #2
Supplemental
Budget #3
Appropriations
Transfer
FY21
Revised Budget
Department Operating
Development & Public Works 407,906$ -$ -$ -$ -$ 407,906$
Finance 34,056 - - - - 34,056
Information Technology 71,661 - - - - 71,661
Total Department Operating 513,624 - - - - 513,624
Non-Departmental
Reserves*163,272 45,539 - - - 208,811
Total Non-Departmental 163,272 45,539 - - - 208,811
Total SDC Administration Fund 676,896 45,539 - - - 722,435
TOTAL RESOLUTION 346,129,462$ 25,173,855$ 989,959$ 272,308$ -$ 372,565,584$
Vehicle & Equipment Fund Commentary:
1. Development & Public Works (DPW) requests additional budget authority of $17,038 for the purchase of vehicle #7150. DPW is utilizing the proceeds received in FY20 for the
loss of vehicle #7078 to purchase this vehicle, along with insurance proceeds from vehicle #7080 which was damaged beyond repair. This vehicle replacement was originally
planned for FY20 but is being carried forward to FY21 as the vehicle was not received until FY21.
2. Development & Public Works (DPW) requests additional budget authority of $49,113 to allow for the purchase of a new excavator with a not to exceed purchase price of
$120,000. This purchase is in the FY21 budget but quotes have come in substantially higher than what was budgeted.
3. The City Attorney's Office requests $2,886 in new appropriations for the purchase two laptops to allow for remote work during the Covid-19 pandemic.
SDC Fund Commentary:
- No current activity.
*Reserves and Unappropriated Ending Fund Balance are not appropriated for spending and are shown for information purposes only.
Exhibit A, Page 9 of 9