HomeMy WebLinkAboutItem 01 Planning Commission Interviews AGENDA ITEM SUMMARY Meeting Date: 6/14/2021
Meeting Type: Work Session
Staff Contact/Dept.: Brenda Jones, DPW
Staff Phone No: 541-726-3774
Estimated Time: 30 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Mandate
ITEM TITLE: PLANNING COMMISSION INTERVIEWS
ACTION
REQUESTED:
Conduct interviews of the Planning Commission candidates to fill two vacancies.
The vacancies are the result of one term expiration and one position resignation.
ISSUE
STATEMENT:
Two (2) candidates have applied for two (2) Planning Commission vacancies
created by the first term expiration of Grace Bergen with expiration date of July
31, 2021, and resignation of Troy Sherwood on January 11, 2021.
An application from Willow Hamilton was received after the deadline for
submission, and not include it in the packet for consideration.
ATTACHMENTS: 1. Interview Schedule and Questions
2. Planning Commission Current Roster
3. Grace Bergen Application
4. Andrew Buck Application
5. Resignation Letter from Troy Sherwood
DISCUSSION/
FINANCIAL
IMPACT:
The City received two applications for two vacancies during a five-week
recruitment process.
The Springfield Planning Commission is a seven-member volunteer Commission
appointed by the City Council. Positions are “at-large”, and do not represent
specific geographic areas. The members serve four-year terms that are staggered to
avoid more than two positions expiring at the same time. Of the seven members,
two appointments may live outside the city limits and two appointments may be
involved in the Real Estate profession. At present, Commissioner Bergen is the
only Commissioner involved in the Real Estate profession; all Commission
members currently reside within the city limits.
Commissioner Bergen’s term expires July 31, 2021. The new full four-year term
for Bergen’s position will have a new expiration date of July 31, 2025. The open
position (Sherwood) expires December 31, 2024.
The Council decision on these appointments is scheduled for the Regular Meeting
of Monday June 21, 2021.
Agenda – City Council Interview of Planning Commission Candidates
Time allotted per applicant is 10 minutes each
• Grace Bergen applying for a second term
• Andrew Buck
Council Discussion/deliberation
Planning Commission Interview Questions
1. What attracted you to apply to the Planning Commission?
2. Economic Development and Infrastructure are two major Council goals. If you think about how
development happens, do you have any opinions on how costs should be shared between
developers and the public?
3. If you had a magic wand and you had the ability to change Springfield Development Code, what
would you change?
4. How would you like to see the City change in the next 10 years and how do you see the Planning
Commission helping to change the City?
5. Describe the relationship between the Planning Commission and the City Council? City Staff and
Planning Commission?
6. What do you think you can contribute to the Planning Commission and City Government?
7. How do you think the work of the Planning Commission will improve our community?
City of Springfield
Planning Commission
MAILING ADDRESS PHONE APPOINTMENT
DATE
RE-APPOINTMENT
DATE
EXPIRATION
DATE
Michael Koivula
mkoivula@springfield-or.gov
R:
3/16/2015
2/4/2019
2/4/2023
Sophie E. McGinley Chair
smcginley@springfield-or.gov
C:
10/1/2018 10/1/2022
Kuri K. Gill
kgill@springfield-or.gov
C:
10/1/2018
2/5/2023
Andrew W. Landen Vice -Chair
alanden@springfield-or.gov
R:
4/20/2015 10/1/2018 10/1/2022
Grace Bergen
gbergen@springfield-or.gov
C: 04/02/2018
To fulfill
position with
original
appointment
date 7/31/2017
7/31/2021
OPEN POSITION Chair
ADDRESS
CITY, STATE ZIP
EMAIL ADDRESS
PROFESSION
C+ 5/5/2016 1/1/2021 12/31/2024
Matthew S. Salazar
msalazar@springfield-or.gov
C:
1/1/2020 12/31/2024
Note: Springfield Planning Commissioners serve four-year terms. Two members may reside outside the
Springfield City limits and two members may be employed in real estate.
CONTACTS: SPRINGFIELD DEVELOPMENT AND PUBLIC WORKS DEPARTMENT
Tom Boyatt: Community Development Division Director 541-744-3373
Sandy Belson: Comprehensive Planning Manager 541-736-7135
Brenda Jones: Comprehensive Planning Management Specialist 541-726-3610
Council Liaison: Councilor Leonard Stoehr; lstoehr@springfield-or.gov ; 541-285-3792
Edited 02/01/2021 BJones
PUBLIC
Attachment 2, Page 1 of 1
Application for a City of Springfield
Citizen Advisory Board/Commission/Committee
Springfield Oregon 97477
Printed on Recycled Paper
City Manager Office 225 Fifth Street Springfield, OR 97477
PLEASE NOTE:
When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget
Committee.
When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether
that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to
another city board, commission or committee.
When possible, the Council will appoint people to serve on one City board, commission or committee only.
Board / Commission / Committee applying for:
(A separate application must be completed for each board / commission / committee)
Name:
First Middle Initial Last
Home address:
Street City Zip
Mailing address:
Street City Zip
Day Phone: Evening phone:
Email Address:
Preferred Form of Contact:
Do you live within the Springfield city limits? Yes If yes, how long?
No
Urban Growth Boundary?
Ward number (City residents only): Yes No
Are you a Springfield property owner? Yes No
Are you a Springfield business owner? Yes No
Are you a registered voter? Yes No
Occupation: Place of employment/School:
Business address:
Education:
Are you currently serving on any other board, committee, or commission? If so, please list them here:
How did you hear about the above vacancy?
Newspaper ad Newspaper article Radio/TV Mail notice
Word of mouth Board/Commission/Committee member Internet
(Over, please)
Planning Commission
Grace A Bergen
2308 15th Street Springfield 97477
Same
541.520.9566 Same
Grace@GraceBergen.Realtor
Email
32 years
1
Realtor RE/MAX Integrity
RE/MAX Integrity
4710 Village Plaza Lp, Ste. 200, Eugene, OR 97401
Some college
Planning Commission, Governance Committee for code update/rewrite
Attachment 3, Page 1 of 2
Application for a City of Springfield
Citizen Advisory Board/Commission/Committee
Springfield Oregon 97477
Printed on Recycled Paper
Please print or type:
1. What experiences / training / qualifications do you have for this particular board / commission / committee?
2. What specific contribution do you hope to make?
3. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not
necessarily disqualify you from consideration.)
4. What community topics concern you that relate to this board / commission / committee? Why do you want to become a member?
5. Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one
and one-half hours.It is highly recommended you attend a meeting before submitting the application.Please read the news
release for this position which contains the normal dates and times for these meetings and can be found at
. Are you available to attend meetings on the dates listed for this committee?
Yes No
Comments:
I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading
statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my
rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I
hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV
records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials
listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph.
I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and
all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as
a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and
expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield.
Applicant Signature: Date:
I am in my 3rd year serving on the Planning Commission. I also have training in "Smart Growth" for communities. I am a
licensed Real Estate broker in Oregon and serve on many executive board that make important decisions, bias free, that
effect those that we represent on those various boards.
I bring the unique perspective of knowing the housing needs in our community as a Realtor; not just on the sales sides but
also on the advocate side in Salem and in DC. Housing isn't just about the structure, it's about creating a community that
serves our city in a responsible way for our citizens. Housing relates to everything in our community and everything relates
to housing.
During my past 3 years on the Planning Commission we have had great discussion on applications for zone changes,
appeals, etc. During public meetings we have listened to public testimony, weighed planning goals and made
recommendations to City Council on important decisions.
The topic that concerns me the most that relates to the Planning Commission is the wise utilization of the land we have
within our city limits as well as in the UGB. We are running out of space for our community to continue growing so we
now have to pivot and encourage smart infill, while still making Springfield desirable for citizens as well as businesses to
call Springfield "home". I think we also need to look at zoning to fit it to our current needs vs. needs of 20+ years ago.
I would be honored to continue serving and being a voice for our community members. I have the background,
experience and knowledge on what it takes to make smart land use decisions on behalf of our city.
Attachment 3, Page 2 of 2
Application for a City of Springfield
Citizen Advisory Board/Commission/Committee
Springfield Oregon 97477
Printed on Recycled Paper
City Manager Office 225 Fifth Street Springfield, OR 97477
PLEASE NOTE:
When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget
Committee.
When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether
that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to
another city board, commission or committee.
When possible, the Council will appoint people to serve on one City board, commission or committee only.
Board / Commission / Committee applying for:
(A separate application must be completed for each board / commission / committee)
Name:
First Middle Initial Last
Home address:
Street City Zip
Mailing address:
Street City Zip
Day Phone: Evening phone:
Email Address:
Preferred Form of Contact:
Do you live within the Springfield city limits? Yes If yes, how long?
No
Urban Growth Boundary?
Ward number (City residents only): Yes No
Are you a Springfield property owner? Yes No
Are you a Springfield business owner? Yes No
Are you a registered voter? Yes No
Occupation: Place of employment/School:
Business address:
Education:
Are you currently serving on any other board, committee, or commission? If so, please list them here:
How did you hear about the above vacancy?
Newspaper ad Newspaper article Radio/TV Mail notice
Word of mouth Board/Commission/Committee member Internet
(Over, please)
Planning Commission
Andrew William Buck
6068 Pebble Ct.Springfield 97478
6068 Pebble Ct Springfield 97478
541-520-1092 541-520-1092
andrew.buck@gr8basin.com
Day Phone
15 years
6
Insurance Great Basin Insurance
Great Basin Insurance
460 E 2nd Ave. Eugene, Or. 97401
Masters degree
Willamalane Budget Committee. Springfield Rotary Board
Attachment 4, Page 1 of 2
Application for a City of Springfield
Citizen Advisory Board/Commission/Committee
Springfield Oregon 97477
Printed on Recycled Paper
Please print or type:
1. What experiences / training / qualifications do you have for this particular board / commission / committee?
2. What specific contribution do you hope to make?
3. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not
necessarily disqualify you from consideration.)
4. What community topics concern you that relate to this board / commission / committee? Why do you want to become a member?
5. Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one
and one-half hours.It is highly recommended you attend a meeting before submitting the application.Please read the news
release for this position which contains the normal dates and times for these meetings and can be found at
. Are you available to attend meetings on the dates listed for this committee?
Yes No
Comments:
I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading
statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my
rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I
hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV
records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials
listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph.
I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and
all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as
a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and
expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield.
Applicant Signature: Date:
I have been part of a number of leadership roles throughout my life and The skills that I think suit me best for this role are
my ability to consider various perspectives, including those that differ from my own, and work collaboratively towards
solutions that serve the most people the best way.
I live in Springfield and raise my children here, my wife works in Springfield as a teacher. It is a value to me to help
Springfield stay on a trajectory that will leave my family a safe and vibrant place to live work and play. Business owners
have specific challenges and needs that our important to the community development. Consideration for them is a
perspective I hope to offer if appointed to the commission.
I am currently involved in the Springfield Rotary and have had a lot of involvement with the service projects committee
which has been instrumental in numerous projects through the Springfield community. I am active in the Springfield
Chamber of Commerce and have worked towards supporting many local businesses both personally and professionally. I am
also actively involved with Willamlane on he budget committee supporting through an unprecedented budget cycle this year
I believe that Springfield has been on a great track recently to develop as a place desirable to live, work, and play. I have a
personal interest to see this continue for the benefit of my family and friends. Making he right choices for land use and
growth are important to the needs of local businesses and families. I want to support the continued effort to further the
current path Springfield is on and realize the opportunities we have in our community.
I was not aware of the opening previously and there are no meetings occurring before the application deadline.
Attachment 4, Page 2 of 2
Attachment 5, Page 1 of 1