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Home My WebLink AboutItem 01 FY2022 DRAFT CDBG One-Year Action Plan AGENDA ITEM SUMMARY Meeting Date: 4/19/2021 Meeting Type: Work Session Staff Contact/Dept.: Erin Fifield / DPW Staff Phone No: 726-2302 Estimated Time: 20 minutes S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Encourage Economic Development and Revitalization through Community Partnerships ITEM TITLE: FISCAL YEAR 2022 DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ONE YEAR ACTION PLAN ACTION REQUESTED: Review funding recommendations and provide direction to staff to prepare final Fiscal Year2022 CDBG One Year Action Plan for approval. ISSUE STATEMENT: Each spring, City Council must approve funding allocations for the use of Community Development Block Grant (CDBG) funds for the next fiscal year in a document called the One Year Action Plan. A public hearing was held on the draft plan by the Community Development Advisory Committee (CDAC) on April 7, 2021. The CDAC has subsequently made a recommendation to Council on the funding allocation for the One Year Action Plan. Council will have the opportunity to formally approve the FY2022 CDBG One Year Action Plan during the May 3 Regular Session. ATTACHMENTS: Attachment 1: Council Briefing Memo Attachment 2: 2020 Eugene-Springfield Consolidated Plan strategies Attachment 3: FY2022 CDAC Recommendations DISCUSSION/ FINANCIAL IMPACT: The Community Development Advisory Committee (CDAC) has made a recommendation to Council for the DRAFT FY2022 CDBG One Year Action Plan, following a public hearing on April 7, 2021 and a 30-day public comment period. The FY2022 CDBG One Year Action Plan process included a Request for Proposals (RFP) to non-profits, public agencies, and other eligible organizations seeking CDBG funds for various community projects that would serve low- moderate income people. Through this RFP, about $400,000 in CDBG funds is available for allocation. The RFP was released on February 1 and closed mid- March. Nine (9) applications for CDBG funds were received through the RFP process. During a CDAC meeting on March 31, the CDAC reviewed all nine applications; applicants were available to speak to their proposals and answer questions from the committee. The CDAC’s One Year Action Plan recommendation includes two funding scenarios of projects from the RFP, as well as funding for existing City programs and contributions, including the Home Repair Program, contribution to the Lane County Human Services Commission (HSC), and grant administration and planning, An approved FY2022 CDBG One Year Action Plan is required to be submitted to the U.S. Department of Housing and Urban Development (HUD) by May 15, 2021. M E M O R A N D U M City of Springfield Date: 4/19/2021 To: Nancy Newton, City Manager COUNCIL From: Erin Fifield, Community Development Analyst Tom Boyatt, Community Development Director BRIEFING Subject: FISCAL YEAR 2022 DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ONE YEAR ACTION PLAN MEMORANDUM ISSUE: Each spring, City Council must approve funding allocations for the use of Community Development Block Grant (CDBG) funds for the next fiscal year in a document called the One Year Action Plan. A public hearing was held on the draft plan by the Community Development Advisory Committee (CDAC) on April 7, 2021. The CDAC has subsequently made a recommendation to Council on the funding allocation for the One Year Action Plan. Council will have the opportunity to formally approve the FY2022 CDBG One Year Action Plan during the May 3 Regular Session. COUNCIL GOALS/ MANDATE: Encourage Economic Development and Revitalization through Community Partnerships BACKGROUND: FY2021 One Year Action Plan Each year, the City is entitled to receive an allocation of CDBG funds from HUD. To do so, the City must develop a One-Year Action Plan describing how it plans to allocate funds to address local community needs. The proposed uses of funding must align with allowed uses and with the local community needs and strategies identified in the 2020 Eugene-Springfield Consolidated Plan [see Attachment 2 of this packet]. Revenues The revenues expected in Fiscal Year (FY) 2022 through the CDBG program include an entitlement allocation of $556,955 from the U.S. Department of Housing and Urban Development (HUD), as well as the repayment of CDBG loans and other carryover funds from the previous year. CDBG REVENUES (estimated) Amount (EN) Amount (other) Amount (TOTAL) FY 2021-2022 Entitlement Funds $563,650 - $563,650 Other funds: Program income (FY21 and FY22) and carryover funds $177,250 $177,250 TOTAL $556,955 $177,250 $740,900 Attachment 1, Page 1 of 8 MEMORANDUM Page 2 Council Direction During Council work session on January 4, 2021, Council directed staff to release a DRAFT FY 2022 CDBG One Year Action Plan for public comment, outlining strategies and activities for funding. Council also directed staff to release a Request for Proposals, soliciting applications for the proposed amount of unallocated CDBG funds. Public Participation The DRAFT FY2022 CDBG One Year Action Plan was released for public comment for 30 days in March. Three comments were received over email. Additionally, two public hearings were held on the draft plan by the Community Development Advisory Committee on March 17, 2021 and April 7, 2021. A total of four people spoke during those two public hearings. This is a summary of all comments received: • Terry McDonald, St. Vincent de Paul o Terry wrote that the current CDBG proposal process is a serious limitation to acquiring properties for developing projects. He mentioned St. Vincent de Paul, in partnership with Willamette Family Treatment, was attempting to develop a project to house 10 recovering individuals. Unfortunately, the market for properties in Springfield is very competitive, and as a result, no owner would allow SVDP and Willamette to option a property for the length of time it takes to pursue and secure funding from CDBG. Terry mentioned that he hopes he can work with City staff to identify projects that have City support and find a mechanism to acquire the needed properties in a quicker process that allows them to be competitive in such acquisitions. • Alex Dreher, Lane County Human Services Division o Alex stressed that the pandemic has exacerbated the need for human services in Lane County on many levels, particularly the need for staff to meet the increased demand for services, as well as increased service dollars for never before seen levels of need. Alex mentioned that the City’s CDBG contribution to the HSC goes toward anti-poverty projects which are spent in alignment with system wide strategies to address poverty. • Crystal Massey, Oregon Birth and Wellness Center o Crystal spoke to the OBWC’s CDBG request, and emphasized that the project is ready to move forward, would provide a vital resource for prenatal care and birth services, offering a sliding scale fee schedule, and provide a training program for doulas and student midwives. • Karlee Fryer o Karlee mentioned her support for the creation of a birth center, and how having that option in our area is a great asset to the community. • Brian Josephson, Springfield Eugene Tenants Association (SETA) o Brian spoke to SETA’s CDBG request and emphasized how SETA’s work pairs well with (rather than competes with) the work of the Oregon Law Center, and is able to address tenant questions that don’t need a lawyer. • Kris McAlister, Springfield Ward 3 resident o Kris spoke regarding unhoused people in Springfield. He would like to have more places available for unhoused families and persons. He would like to have options explored for expanding what housing is available now and other programs available to help fill the gaps such as counseling and medication support. He supports Springfield’s efforts of moving forward in this area. • June Fothergill, pastor at Ebbert Methodist Church located at 6th and C St in Springfield o June spoke regarding the need for unhoused persons to have a place to shelter. She spoke about the Committee’s five-year goal to provide transitional housing. She stated that the project she is involved with, Ann’s Heart, would meet that goal. She stated that they are working on a proposal to bring before the committee. Attachment 1, Page 2 of 8 MEMORANDUM Page 3 Request for Proposals The City released a 2021 CDBG Request for Proposals (RFP) on February 1, asking local non-profits and organizations to submit project proposals that align with the CDBG program and Eugene-Springfield Consolidated Plan. Given Council’s proposed funding for existing City programs and contributions, including the Home Repair Program, contribution to the Lane County Human Services Commission (HSC) for social services, and grant administration and planning, an estimated $400,000 was made available through the RFP. The RFP was released February 1, 2021 and was open through March 15, 2021. Nine applications were received. The Community Development Advisory Committee (CDAC) met on March 31, 2021 to review the proposals and offer an optional Q & A with applicants. Below is a summary of the proposals, and the CDAC funding recommendations. Applications are available for review through Dropbox at the following link: https://www.dropbox.com/sh/7bhefjkozlwwddt/AACUOn0EQZbWscLUhhTCuW8ka?dl=0 2021 CDBG RFP Applicant Project Name CDBG $ requested Estimated staff delivery costs Evaluation Score (out of 25) Catholic Community Services of Lane County OASIS Addition at Springfield Community Service Center $ 322,492 $ 10,000 23.2 Daisy C.H.A.I.N. Pregnant, Birth, and Postpartum Support for Folks Experiencing Houselessness $ 56,000 $ 5,000 20.2 Emerald Art Center Exterior Painting and Repair $ 17,500 $ 5,000 19.4 Oregon Birth and Wellness Center Oregon Birth and Wellness $ 150,000 $ 10,000 16.4 Oregon Law Center Free Housing Legal Services, Education, and Outreach $ 20,000 $ 2,000 21.2 Springfield Eugene Tenants Association Expansion of Tenant Support in Springfield $ 13,000 $ 2,000 20.2 Springfield Renaissance Development Corporation 650 Main Street Improvement Project $ 400,000 $ 15,000 8.8 Square One Villages C Street Co-op $ 60,000 $ 3,000 22.8 Youth E.R.A. Drop-in Center & Hostel for Lane County Homeless Youth $ 45,000 $ 10,000 20.6 TOTAL $ 1,083,992 $ 62,000 Attachment 1, Page 3 of 8 MEMORANDUM Page 4 Summary of Proposals: 1. Applicant / Organization Catholic Community Services of Lane County Project Name OASIS Addition at Springfield Community Service Center Summary Description of proposal Catholic Community Services of Lane County (CCSLC) is proposing a 1,600 square foot addition to their Community Service Center at 1025 G St. in order to permanently house their OASIS program, which assists homeless families with a range of daytime services. The OASIS program is currently located across the parking lot at First Baptist Church, which is not fully under the control of CCSLC staff and is not ADA accessible. CDBG $ request $ 322,492 Staff comments Catholic Community Services of Lane County owns and operates the Springfield Community Service Center at 1025 G Street. The center serves residents with housing counseling and energy assistance, food assistance, clothing, job search, and other programs. CCSLC has received CDBG funds through the Lane County Human Services Commission (HSC) for current programs and past projects. The City also allocates general funds toward the OASIS program. 2. Applicant / Organization Daisy C.H.A.I.N. Project Name Pregnant, Birth, and Postpartum Support for Folks Experiencing Houselessness Summary Description of proposal Daisy C.H.A.I.N. currently provides intensive case management, resources and housing connections to pregnant and newly delivered parents facing housing insecurity or who are already living outside. CDBG funds would go toward increasing services and resources in these efforts. CDBG $ request $ 56,000 Staff comments Outreach workers are trained doulas, lactation consultants, peers, and educators. 3. Applicant / Organization Emerald Art Center (EAC) Project Name Exterior Painting and Repair Summary Description of proposal EAC proposes to repaint the exterior stucco of their building at 500 Main Street in Springfield, and to repair the windows and doors. CDBG $ request $ 17,500 Attachment 1, Page 4 of 8 MEMORANDUM Page 5 Staff comments This project would qualify for funds under the City’s “Slum and Blight” designation for parts of the downtown area. EAC stated they would need at least $13,125 in CDBG funds in order to proceed. 4. Applicant / Organization Oregon Birth and Wellness Center (OBWC) Project Name Oregon Birth and Wellness Summary Description of proposal OBWC is a consortium of prenatal healthcare providers in Lane County. They are developing a new Birth Center in a leased property at 890 Beltline Rd. OBWC is requesting funds to help rehab the interior space and create birthing suites. CDBG $ request $ 150,000 Staff comments This is a new non-profit creating a new birth center in Springfield. Updated construction costs are needed. OBWC services Medicaid clients but there is a risk that less than 51% of clients will be low-moderate income as defined by HUD. OBWC is willing to take CDBG funds as a loan and repay them over 10 years. 5. Applicant / Organization Oregon Law Center Project Name Free Housing Legal Services, Education, and Outreach Summary Description of proposal Oregon Law Center is seeking a 2nd year of funding in order to fund .25 FTE of a staff attorney dedicated to civil legal housing issues occurring in Springfield. CDBG $ request $ 20,000 Staff comments City Council funded a similar request from the Oregon Law Center for FY2021. An award less than requested would fund fewer attorney hours dedicated to assisting Springfield residents. 6. Applicant / Organization Springfield Eugene Tenants Association (SETA) Project Name Expansion of Tenant Support in Springfield Summary Description of proposal SETA is seeking funds to sustain existing renter services in support of local tenant populations through their tenant hotline. Through the Tenant Hotline, renters call with a wide range of questions about their housing situations. CDBG $ request $ 13,000 Staff comments This is not actually an expansion of services, but rather would help maintain the recent expansion of services to serve more people throughout Springfield and Eugene. Without these funds, Attachment 1, Page 5 of 8 MEMORANDUM Page 6 SETA would be forced to make decisions surrounding scope of programs, capacity of the Tenant Hotline, and possible reduction in the communities they serve. 21% of callers are Springfield residents. 7. Applicant / Organization Springfield Renaissance Development Corporation (SRDC) (Withdrawn) Project Name 650 Main Street Improvement Project Summary Description of proposal SRDC intends to use CDBG funds to assist with the purchase of 650 Main Street (formerly Terese’s Place). SRDC proposes a multi-phase project to eradicate the blight by stabilizing the property, and then developing the property based upon a technical analysis to determine the highest and best use. CDBG $ request $ 400,000 Staff comments On April 7, 2021, SRDC emailed City staff to say the 650 Main Street building had been sold, and they were withdrawing their proposal from consideration. 8. Applicant / Organization Square One Villages Project Name C Street Co-op Summary Description of proposal Funding would assist 6 low-income households in purchasing a membership share (down payment) in the C Street Co-op, a cooperative housing model and community land trust. Under the financing model, in order to be affordable to households earning 60% of area median income, monthly housing costs would need to be $788, requiring a down payment of $20,000 per household. CDBG funds would subsidize that down payment, requiring a $10,000 down payment per household. Square One Villages’ involvement as the community land trust ensures the Co-op remains permanently affordable to low-income households. CDBG $ request $ 60,000 Staff comments This is a new model for homeownership. Square One Villages has been building new models of housing and shelter options in other cities in Lane County. Without this funding, the project may need to target higher income occupants. 9. Applicant / Organization Youth E.R.A. Project Name Drop-in Center & Hostel for Lane County Homeless Youth Summary Description of proposal Youth E.R.A. is creating a new community-based low-barrier drop-in center and overnight shelter for homeless and runaway youth and young adults (ages 14-21) living in Lane County. Attachment 1, Page 6 of 8 MEMORANDUM Page 7 CDBG $ request $ 45,000 Staff comments This project grew out of an effort begun in 2018 by Megan Schultz and Grace Serbu to create an emergency shelter for youth. They have since shifted gears, and have partnered with the national organization Youth E.R.A. to serve as the project lead and fiscal sponsor. The site for the center is located in a leased space in downtown Eugene but would also serve Springfield residents. Construction costs need to be updated; there is uncertainty around how the agency will pay for operational costs over the next 5 years. Community Development Advisory Committee (CDAC) recommendation The CDAC supported Council’s proposed One Year Action Plan allocations for the Home Repair Program, the contribution to the Lane County Human Services Commission for social services, and the grant administration and planning. With updated revenues, this left approximately $417,622 in CDBG funds available for the CDAC to recommend awarding to projects through the Request for Proposals. Following a robust discussion during the April 7, 2021 CDAC public meeting, the CDAC developed two recommendations (Plan A and Plan B). Plan A: In creating Plan A, the CDAC voiced their support for Square One Village’s down payment assistance request for homeownership in a co-op, particularly since the project was located in Springfield and that the City’s SHOP program (traditional down payment assistance program) was not being utilized. The CDAC also voiced support for Catholic Community Services’ OASIS addition, recognizing its location in Springfield serving Springfield residents, and that it received the highest evaluation score. But the CDAC decided to only partially fund their request in order to also fund two other projects serving the unhoused: Youth E.R.A. and Daisy C.H.A.I.N. Plan B: The CDAC created Plan B thinking that Council may want to fully fund the Catholic Community Services project, recognizing the risk to the project timeline if Catholic Community Services was left to fundraise the difference between what is needed for their project and what is awarded. The CDAC continued to voice support for Square One Villages and opted to fully fund that project. With a balance of $22,130 remaining, the CDAC chose not to fund Youth E.R.A. in Plan B, recognizing there is still some uncertainty in the financing of the project. The CDAC voiced support in allocating the remaining funds toward public services, but could not agree on which project held a greater priority and opted to leave that decision to City Council. When discussing the Emerald Art Center’s request, the CDAC recognized the need for continued improvements in downtown, and felt that social services and projects directly serving low-income residents held a greater priority in this coming year. CDAC recommendations for FY2022 CDBG One Year Action Plan: RFP applications Requested amount Estimated staff delivery costs CDAC rec - Plan A CDAC rec - Plan B Square One Villages $ 60,000 $ 3,000 $ 63,000 $ 63,000 Catholic Community Services of Lane County $ 322,492 $ 10,000 $ 243,622 $ 332,492 Attachment 1, Page 7 of 8 MEMORANDUM Page 8 Oregon Birth and Wellness Center $ 150,000 $ 10,000 - - Youth E.R.A. $ 45,000 $ 10,000 $ 55,000 - Emerald Art Center $ 17,500 $ 5,000 - - Daisy C.H.A.I.N.* $ 56,000 $ 5,000 $ 56,000 $ 22,130 (Council’s choice) Oregon Law Center* $ 20,000 $ 2,000 - Springfield Eugene Tenants Association* $ 13,000 $ 2,000 - TOTAL $ 683,992 $ 47,000 $ 417,622 $ 417,622 *Per HUD restrictions on amount of funds allocated to public services, the total amount allocated to these three projects cannot exceed $56,000. See Attachment 3 for the CDAC’s recommendations for FY2022 CDBG One Year Action Plan. Question for Council: 1. How would Council like to allocate funds for the Fiscal Year 2022 CDBG One Year Action Plan? Next steps Following Council direction, a final draft of the FY2022 CDBG One Year Action Plan will come to Council during the May 3 Council Regular Session for approval and submission to the U.S. Department of Housing and Urban Development. RECOMMENDED ACTION: Provide direction to staff on how to allocate funds for the FY2022 CDBG One Year Action Plan. 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1HHGV/RZ,QFRPH $UHDV DQG 6OXPV %OLJKW(PSOR\PHQW 2SSRUWXQLWLHV 3URYLGH ILQDQFLQJ IRU DFWLYLWLHV ZKLFK HOLPLQDWH VOXPV DQG EOLJKWLQFOXGLQJ DFTXLVLWLRQFOHDUDQFHUHKDE DQG KLVWRULF SUHVHUYDWLRQ DQG HFRQRPLF GHYHORSPHQW DFWLYLWLHVLQIUDVWUXFWXUH DQG SXEOLF IDFLOLW\ LPSURYHPHQWV %XVLQHVVHV DVVLVWHG ZLWK IDoDGH WUHDWPHQW RU EXLOGLQJ UHKDE ϭ 1XPEHU RI SURMHFWV FRPSOHWHG Ϯ Ϯ 3HUVRQV DVVLVWHG ZLWK SXEOLF LPSURYHPHQW DFWLYLW\ ϱ͕ϬϬϬ ϱ͕ϬϬϬ Attachment 2, Page 5 of 5 Amount (TOTAL)Amount (TOTAL) $ 563,650 $ 563,650 $ 740,900 $ 740,900 CDAC PLAN A CDAC PLAN B Con Plan Strategy Activity Amount (TOTAL)Amount (TOTAL) 1. Increase the supply of affordable housing Acquisition, improvements, etc ‐ ‐ 2. Rehabilitate existing housing stock affordable to low‐income persons Home Repair Program $ 90,000 $ 90,000 Springfield Homeownership Program (SHOP) ‐ ‐ Other downpayment assistance: Square One Villages $ 63,000 $ 63,000 4. Remove barriers to affordable and supportive housing Support programs that assure housing opportunities are provided without discrimination ‐ ‐ Fund non‐profit services through the Human Services Commission (HSC) $ 100,548 $ 100,548 Fund housing stability counseling and assistance and other non‐profit services (Daisy C.H.A.I.N.) $ 56,000 ‐ Fund housing stability counseling and assistance and other non‐profit services (Council's choice) ‐ $ 22,130 Fund non‐profit facility capital improvements (Catholic Community Services of Lane County) $ 243,622 $ 332,492 Fund non‐profit facility capital improvements (Youth E.R.A.) $ 55,000 ‐ 6. Promote employment opportunities Economic development ‐ ‐ Address causes of slum and blight ‐ ‐ Public improvements in sidewalks, streets ‐ ‐ Planning and Administration $ 132,730 $ 132,730 $ 740,900 $ 740,900 $ 177,250 CDBG REVENUES (estimated) FY 2021‐2022 Entitlement Funds Other Resources $ 177,250  Carryforward from FY21  Program Income from FY21 (for public services)  Program Income from HFG loan repayment (for public services)  Program Income in FY22 (20% for admin) TOTAL CDGB EXPENDITURES (estimated) 5. Support a human services delivery system to address the needs of homeless persons and special needs populations TOTAL 3. Provide down payment assistance for home ownership 7. Make strategic improvements to low income neighborhoods and areas of slum and blight Attachment 3, Page 1 of 1