HomeMy WebLinkAboutItem 01 Budget Committee Interviews AGENDA ITEM SUMMARY Meeting Date: 4/12/2021
Meeting Type: Work Session
Staff Contact/Dept.: Neil Obringer/Finance
Staff Phone No: 541-736-1032
Estimated Time: 50 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Provide Financially
Responsible and
Innovative Government
Services
ITEM TITLE: BUDGET COMMITTEE INTERVIEWS
ACTION
REQUESTED:
Conduct interviews for two vacancies on the Budget Committee for Wards 3 and 4.
ISSUE
STATEMENT:
Applicants are being sought to represent Wards 3 and 4 on the Budget Committee.
Vacancies were created when the Ward 3 appointee was elected to serve on the City
Council and the Ward 4 appointee’s second consecutive term expired. Recruitment
for these vacancies opened on January 19, 2021 and closed on February 16, 2021.
No applications were received for Ward 4 and one application (Darlene Raisch) was
received for Ward 3. The recruitment was then reopened through April 2nd, based
on Council direction, in order to allow time to receive additional applicants.
In total, staff has received two applications from residents in Ward 3, one
application from Ward 4, and one application from Ward 5. Staff has also included
the application from a resident of Ward 6 which was submitted last fall during the
batched recruitment process for other City Boards and Commissions.
Each appointee will serve a three-year term that will expire on December 31, 2023.
ATTACHMENTS: Attachment 1 – Interview Questions
Attachment 2 – Ward 3 Darlene Raisch Application
Attachment 3 – Ward 3 Irene Henjum Application
Attachment 4 – Ward 4 Rosemary Nord Application
Attachment 5 – Ward 5 Victoria Doyle Application
Attachment 6 – Ward 6 Steven Schmunk Application
Attachment 7 – Budget Committee Charge
DISCUSSION/
FINANCIAL
IMPACT:
The Council is requested to interview the list of applicants for the Ward 3 and 4
vacancies on the City Budget Committee. Council may interview the applicants
from Ward 5 and 6 and appoint to serve any Ward. Though the Budget Committee
Charge (ATT7) describes appointments by Ward, this is not a requirement of State
Law and the Council may choose to appoint any individual from the list of
applicants. Councilors may use any of the questions off the sample list or provide
one of their own and should be consistent with their questions for all candidates.
Committee appointments are scheduled during the April 19th Regular Session.
Outreach efforts for this recruitment included the following: the City Manager’s
Office shared these opportunities multiple times on the City’s social media
(Facebook, LinkedIn, Twitter, and Instagram), news releases, posting to the News
section of the City website, and posting to the dedicated Boards, Commissions, and
Committees webpage. Staff also shared vacancies with the Council and current
members of the Budget Committee.
The City’s charge for the Budget Committee (Attachment 7) states as a qualifier
that six members from the Council and six citizens by Ward shall make up the
Budget Committee (Citizen members may not be officers, agents or employees of
the City, per ORS 294.336(4)).
ATTACHMENT 1, PAGE 1 OF 1
Budget Committee Interview Questions
1. Why are you interested in serving on the Budget Committee?
2. Describe your professional and personal experience as it relates to your desire to
become a Budget Committee Member.
3. Describe your familiarity with the City’s budget.
4. While all of the Springfield services seem to have strong support from different areas of
the community, it is often necessary to prioritize services for budgetary reasons. How
would you go about the task of establishing priorities among services?
5. Often times the members of the Budget Committee have different opinions on how the
citizens’ money should be spent. What is your experience with working as a member of
a diverse group and helping to ensure that all opinions are heard and considered?
6. If you were on the Budget Committee and were looking at one of the City’s services to
decide how much should be funded through general taxes and how much through
specific fees on customers, what questions would you want to have answered in order
to make your decision?
7. How do you think the work of the Budget Committee will improve our community?
Application for a City of Springfield
Citizen Advisory Board/Commission/Committee
For more information please call the City Manager’s Office 541.726.3700
Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper
City Manager’s Office • 225 Fifth Street • Springfield, OR 97477
PLEASE NOTE:
x When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget
Committee.
x When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether
that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to
another city board, commission or committee.
x When possible, the Council will appoint people to serve on one City board, commission or committee only.
Board / Commission / Committee applying for:
(A separate application must be completed for each board / commission / committee)
Name:
First Middle Initial Last
Home addr
Street City Zip
Mailing address:
Street City Zip
Day Ph Evening ph
Email Address:
Preferred Form of Contact:
Do you live within the Springfield city limits? Yes If yes, how long?
No If no, do you live inside Springfield’s
Urban Growth Boundary?
Ward number (City residents only): Yes No
Are you a Springfield property owner? Yes No
Are you a Springfield business owner? Yes No
Are you a registered voter? Yes No
Occupation: Place of employment/School:
Business address:
Education:
Are you currently serving on any other board, committee, or commission? If so, please list them here:
How did you hear about the above vacancy?
Newspaper ad Newspaper article Radio/TV Mail notice
Word of mouth Board/Commission/Committee member Internet
(Over, please)
Received 02/15/2021
10:56 p.m. RFG
Budget Committee - City
Darlene R Raish
Springfield 97477
Springfield 97477
Day Phone
✔12 1/2 years
3
✔
✔
✔
Retired
Thurston Senior High and Oregon State University Bachelor of Science, Div. Health, Physical Ed & Recreation
no
✔
Attachment 2, Page 1 of 2
Application for a City of Springfield
Citizen Advisory Board/Commission/Committee
For more information please call the City Manager’s Office 541.726.3700
Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper
Please print or type:
1. What experiences / training / qualifications do you have for this particular board / commission / committee?
2. What specific contribution do you hope to make?
3. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not
necessarily disqualify you from consideration.)
4. What community topics concern you that relate to this board / commission / committee? Why do you want to become a member?
5. Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one
and one-half hours.It is highly recommended you attend a meeting before submitting the application.Please read the news
release for this position which contains the normal dates and times for these meetings and can be found at
KWWSVZZZVSULQJILHOGRUJRYFLW\QHZVURRP. Are you available to attend meetings on the dates listed for this committee?
Yes No
Comments:
I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading
statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my
rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I
hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV
records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials
listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph.
I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and
all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as
a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and
expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield.
Applicant Signature: Date:
Maintained fiscal oversight of a small recreation department. Responsible for an annual budget in excess of $2M.
Approved and consolidated annual operating budgets from activitiy managers. Reviewed monthly financial statements for
accuracy. Monitored budget execution of subordinate managers taking corrective action when necessary. Implemented the
new Navy-wide SAP accounting program. Trained managers on how to track income, purchaes, vendors and budget
execution. Served on Willamalane Park & Recreation Budget Committee 2015-2019.
I believe I have knowledge of the budgeting process and could be a liaison between the city and the residents of Ward 3.
Since I am retired, I have the time to invest in furthering the goals and work of the Budget Committee. I am dedicated to
maintaining the quality of life in Springfield and working with other concerned citizens.
Serve as treasurer for local chapter and state National Association of Active & Retired Federal Employees (NARFE).
Secretary and past president of Rubicon Society.
I am concerned that the City is being fiscally responsible to its citizens in how it manages its resources. I would like to be
involved in the review process and offer concerns in the formation and execution of the City's budget. I would like to help
prioritize projects to be funded.
15 Feb 2021
Attachment 2, Page 2 of 2
Attachment 3, Page 2 of 2
Attachment 4, Page 1 of 2
Attachment 4, Page 2 of 2
Attachment 5, Page 2 of 2
Application for a City of Springfield
Citizen Advisory Board/Commission/Committee
Springfield Oregon 97477
Printed on Recycled Paper
City Manager Office 225 Fifth Street Springfield, OR 97477
PLEASE NOTE:
When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget
Committee.
When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether
that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to
another city board, commission or committee.
When possible, the Council will appoint people to serve on one City board, commission or committee only.
Board / Commission / Committee applying for:
(A separate application must be completed for each board / commission / committee)
Name:
First Middle Initial Last
Home address:
Street City Zip
Mailing address:
Street City Zip
Day Phone: Evening phone:
Email Address:
Preferred Form of Contact:
Do you live within the Springfield city limits? Yes If yes, how long?
No
Urban Growth Boundary?
Ward number (City residents only): Yes No
Are you a Springfield property owner? Yes No
Are you a Springfield business owner? Yes No
Are you a registered voter? Yes No
Occupation: Place of employment/School:
Business address:
Education:
Are you currently serving on any other board, committee, or commission? If so, please list them here:
How did you hear about the above vacancy?
Newspaper ad Newspaper article Radio/TV Mail notice
Word of mouth Board/Commission/Committee member Internet
(Over, please)
Budget Committee - City
Steven P Schmunk
Springfield 97478
Same
Day Phone
38 years
6
Retired Retired from SecureCom, Inc. A low voltage
Retired from SecureCom, Inc. A low voltage electrical contractor and alarm monitoring company.
1940 Don Street, Suite 100, Springfield 97477
BS University of Oregon
No
Attachment 6, Page 1 of 2
Application for a City of Springfield
Citizen Advisory Board/Commission/Committee
Springfield Oregon 97477
Printed on Recycled Paper
Please print or type:
1. What experiences / training / qualifications do you have for this particular board / commission / committee?
2. What specific contribution do you hope to make?
3. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not
necessarily disqualify you from consideration.)
4. What community topics concern you that relate to this board / commission / committee? Why do you want to become a member?
5. Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one
and one-half hours.It is highly recommended you attend a meeting before submitting the application.Please read the news
release for this position which contains the normal dates and times for these meetings and can be found at
. Are you available to attend meetings on the dates listed for this committee?
Yes No
Comments:
I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading
statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my
rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I
hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV
records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials
listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph.
I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and
all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as
a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and
expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield.
Applicant Signature: Date:
Owned and managed businesses in Springfield for over 50 years. My businesses had from 30 to 60 employees. Annual
revenue up to $10 Million. I am familiar with government accounting vs business accounting. Business as in government
has to make strategic decisions. I have experience in the process of setting goals and working to achieve those goals while
adjusting to challenges and road blocks to achieving intended goal.
Bring a different perspective to city challenges. Help me understand city operations so I can help inform my
family/friends/neighbors.
Served on Springfield School District budget committee 2011-1015.
1) Concerned with the city's ability to help vulnerable citizens while balancing the need for taxation and regulation.
Attachment 6, Page 2 of 2
March 10, 2021 Budget Committee
CHARGE
The Budget Committee is provided for in State Law. It is responsible for reviewing the
financial plans and policies of the City, including the review of the Annual Budget and
the recommendation of the Annual Budgets to the City Council.
Source of Existence: State/Council
Bylaws: No
Code: No
Sunset Date: Mandatory
Membership
Number: 12
In City: 12
Out of City: None
Terms (2 max): 3-Years staggered terms
Ward: Yes (not required by State Law)
Qualifier: 6 members from the Council and 6 citizens by Ward
(Citizen members may not be officers, agents or
employees of the City, per ORS 294.336(4).
Appointed By: Council application and interview
Meeting Time: Varies through Budget Season
Funding Source: General Fund
Staff Liaison: Nancy Newton, City Manager, 726-3700
Nathan Bell, Finance Director, 726-2364
Council Liaison: All Council
(Note: the Mayor may participate with the approval
of the Budget Committee as an ex-officio, non-voting
member.)
cmo/common/bcc/budget
Last Revised: 3/10/21
Attachment 7, Page 1 of 1