HomeMy WebLinkAboutItem 07 Annual Statement of Economic Interest Filing
AGENDA ITEM SUMMARY Meeting Date: 3/15/2021
Meeting Type: Regular Meeting
Staff Contact/Dept.: Mary Bridget Smith/CAO
Staff Phone No: 541-744-4061
Estimated Time: 5 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Mandate
ITEM TITLE: ANNUAL STATEMENT OF ECONOMIC INTEREST (SEI) FILING
ACTION
REQUESTED:
None
ISSUE
STATEMENT:
City Councilors are required to file an annual Statement of Economic Interest by
April 15 of each year.
ATTACHMENTS: Attachment 1: SEI Filer Electronic Filing System Instructional Handbook
DISCUSSION/
FINANCIAL
IMPACT:
ORS 244.050 requires City Councilors among other public officials to file a
Statement of Economic Interest (SEI) report with the Oregon Government Ethics
Commission (OGEC).
SEI filers are required to file an annual SEI report if they are seated and hold their
position on April 15th of any given year. The information to be reported reflects
activity from the preceding calendar year; for instance, if seated on April 15th of
2020, the SEI report would include information relating to the 2019 calendar year.
This applies even if the person did not hold their position during the preceding
calendar year.
SEI reports are due on or before April 15th of each year. In mid-March of each year,
an e-mail will issue from the Commission's Electronic Filing System (EFS) to all
persons required to file an SEI report, advising that the filing window is open. There
is no grace period or extension allowed if the 15th falls on a weekend or holiday.
The EFS is available 24-hours a day, 7-days a week.
The attachment provides more detailed information about the process and here is a
link to the Oregon Government Ethics Commission website for your reference:
Oregon Government Ethics Commission (OGEC)
The City Recorder is the staff contact person for the SEI filing and can answer any
questions you may have.
Revised February 2019
Statement of Economic
Interest Filer
Electronic Filing System
Instructional Handbook
Oregon Government Ethics Commission
3218 Pringle Rd SE, Ste 220
Salem OR 97302-1680
Phone: 503-378-5105
www.oregon.gov/OGEC
Attachment 1, Page 1 of 21
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TABLE OF CONTENTS
Introduction ......................................................................................................... 2
How to create your user profile ........................................................................ 3-4
Logging into the Electronic Filing System ............................................................ 5
Dashboard ........................................................................................................... 5
Forgot password ................................................................................................. 6
Forgot username ................................................................................................. 7
Forgot security question answers ..................................................................... 7-8
How to request resignation of position ................................................................ 8
How to request appointment of position .............................................................. 9
Token id instructions for SEI filer ......................................................................... 9
Date of appointment .......................................................................................... 10
Filing a report ............................................................................................... 10-12
System requirements ........................................................................................ 13
FAQ's ................................................................................................................ 13
Annual Verfied Statement of Economic Interest (SEI) .................................. 14-20
DISCLAIMER
This training material is issued by the Oregon Government Ethics Commission
(Commission) pursuant to ORS 244.340 Continuing Education Program. This
publication is intended for educational and training purposes only and should not
be used as a substitute for a review of the specific statutes and rules. There may
be other laws or regulations not within the jurisdiction of the Commission that
apply to actions or transactions described in this training material. Do not
reproduce or distribute without the express written permission of the Commission.
Attachment 1, Page 2 of 21
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There are approximately 5,500 Oregon public officials who must file an Annual
Verified Statement of Economic Interest (SEI) with the Oregon Government Ethics
Commission by April 15 of each calendar year.
Public officials who are required to file reports are specified in ORS 244.050.
Please refer to that section of the law to see if your specific position requires you
to file these forms. In general, public officials who hold the following positions are
required to file:
• State public officials who hold elected or appointed executive, legislative
or judicial positions. This includes those who have been appointed to
positions on certain boards or commissions.
• In counties, elected officials, such as commissioners, assessors, surveyors,
treasurers and sheriffs must file, as do planning commission members and
the county’s principal administrator.
• In cities, all elected officials, the city manager or principal administrator,
municipal judges and planning commission members must file.
• Administrative and financial officers in school districts, education service
districts and community college districts must file.
• Some members of the board of directors for certain special districts must
file.
• Candidates for some elected public offices are also required to file.
The Commission staff has identified the positions held by public officials who must
file the SEI form and has them listed by jurisdiction. Each jurisdiction [city, county,
executive department, board or commission, etc.] has a person who acts as the
Commission’s point of contact for that jurisdiction [OAR 199-020-0005(1)].
The contact person, otherwise known as the Jurisdictional Contact, or JC, for
each jurisdiction has an important role in the annual filing of the SEI forms. It is
through the contact person that the Commission obtains the name and email
address of each public official who is required to file. When there is a change,
through resignation, appointment or election, in who holds a position, the
Jurisdictional Contact makes the necessary changes in the Electronic Filing
System. If there is a change in the filer’s email address, it is the filer’s
responsibility to make the change in their personal account.
As with other provisions in Oregon Government Ethics law, it is each public
official’s personal responsibility to ensure they comply with the requirement to
complete and submit the SEI form by April 15. Those public officials who must
file a SEI form are well served if the Jurisdictional Contact ensures that the
email address entered for the public official is one that is checked regularly. It
can be a personal email address.
Attachment 1, Page 3 of 21
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HOW TO CREATE YOUR USER PROFILE
NOTE: You will only have 90 days to create your personal account. If you have
any additional filing requirements under ORS Chapter 244, each assignment by
a Jurisdictional Contact will list your positions in your one personal account profile.
Once you have created your initial new account, if you hold more than one
position, all positions should be located under Current Positions Held. Verify that
they are listed. If not, notify the Jurisdictional Contact for the missing position.
You will have only one user profile and account regardless of how many
positions you hold as a required filer, or if you leave your position as a required
filer and take another required filer position at a later date.
How to get started?
1. Locate the system-generated email from the Oregon Government Ethics
Commission.
Locate the email link within the email.
2. Click on the link or copy the link into your web browser address bar. It will
open the default web browser on your system and present the “Create a New
Account” interface. Complete all fields. Many of the fields are prepopulated
with information provided during seat/position assignment process. The User
Name field is not changeable due to security reasons. Contact the Oregon
Government Ethics Commission administration if you have questions.
Attachment 1, Page 4 of 21
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3. To complete this process you will:
• Select a user name; this is not changeable.
• Select a password. Passwords must have a minimum of:
One upper case letter
One lower case letter
One numerical digit, and
One special character- Refer to special character list in text help.
Must be at least 8 and not more than 20 characters long.
• Create two password security questions. For password retrieval purposes,
the security question answers are case and space sensitive. Note: If your
security question answer contains more than a one word answer, you will
need to remember to include all spaces, punctuation, special characters, etc.
that you used.
• Verify the pre-populated personal profile information is correct. It is the SEI
filer’s responsibility to maintain their profile information.
• Have the option of identifying an alternate contact person to receive
duplicates of the email reminder notices sent to you in your position(s) as a
SEI filer.
4. After confirming all information is correct, select CONTINUE.
5. Verify Registration. You will now be asked to verify your personal profile
information. Select CONTINUE.
6. Confirmation. If you have successfully registered, the CONFIRMATION page
will appear naming the jurisdiction you have registered for. You will receive a
system-generated email confirming that you have successfully registered.
7. Once you have created your personal profile, you will now select GO TO MY
ACCOUNT to view your account.
NOTE: You can edit only your own personal profile information. You cannot
substitute another individual to your assignment. When you need to change
personal information, such as mailing address or email address, click on the
drop down arrow next to your name in the upper right corner of your account
page. Choose “Edit My Profile.”
Attachment 1, Page 5 of 21
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LOGGING INTO THE ELECTRONIC FILING SYSTEM
When logging into the system after the initial account creation, you will be directed to
the SEI dashboard.
Future logins will direct you to the “Choose Role” page first, where you will select
your role. Available roles have a checkmark. Roles that may be added have a plus
mark.
Select the “Statement of Economic Interest (SEI) Filer” role to get to the SEI
dashboard.
DASHBOARD
The Dashboard provides access to your Reports, Documents uploaded to
support your report, and email Communications sent by the system. Upon initial
login creation, you will be taken directly to your SEI dashboard; thereafter, you
must select your role before entereing the dashboard.
If you hold other roles, you will have a separate dashboard for each of those roles.
1. You may navigate between views of your dashboard by using the tab
based system. The default view will be the Reports tab.
2. Any email notices sent by the system will be viewable in the
Communications tab. Click on the Subject link to view the text of the
communication.
3. Documents are anything provided to the agency as part of your report
filing. The system does not allow direct upload of documents by the filer
for security purposes, but documents may be sent to the agency at
ogec.mail@oregon.gov noting the SEI filer name, Jurisdiction, report year,
and requesting the document be attached to your filing. The OGEC
Administrator will then attach the document to the filed report. Documents
may be viewed through the Documents tab.
Attachment 1, Page 6 of 21
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FORGOT PASSWORD
1. From the Electronic Filing System Sign In page, select the
“Forgot password?” navigation link.
2. “Forgot Your Password” window displays.
3. Enter your user name. Select
4. Answer security questions. Security question answers are case and space
sensitive. If your security question answer contains more than one word, you
will need to remember to include all spaces, punctuation, special characters,
etc. that you used.
5. Select a new password. Passwords must contain at least 8 characters, at least
one upper case letter, at least one lower case letter, at least one number and at
least one special character. Passwords are case sensitive.
6. If you have trouble with the reset, call OGEC staff at 503-378-5105 who can
send you a reset directly.
Attachment 1, Page 7 of 21
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FORGOT USERNAME
1. From the Electronic Filing System Sign In page, select the “Forgot username?”
navigation link.
2. “Forgot Your Username” window displays.
3. Enter your email address. Select
4. You will be routed back to the Sign In page. A system generated message will
appear in the body of the page. The message should read: “We found an
account for, your email address appears here. An email will be sent to that
address.”
5. The system will generate an email from ogec.notification@egov.com. The
message states the purpose of receipt of this email is to respond to a request for
your username. This email will provide all usernames listed under the email
address used.
6. Select the username for your SEI account.
FORGOT SECURITY QUESTION ANSWERS
You will need to request a password reset.
1. Email or call Administrative staff at the Commission.
2. Your email request must specifically request a password reset.
3. A system-generated email will notify you of a request to reset the password. You
will receive instructions in this email to log into the Electronic Filing System to
create a new password. This reset request is only active for 24 hours.
Attachment 1, Page 8 of 21
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4. In the system header (top right corner of the web page), locate the drop down
arrow next to your name. Click on “Edit My Profile” to view and edit your account.
5. Select “Security Questions”
6. View and amend your security questions.
7. Select Save and Return.
HOW TO REQUEST RESIGNATION OF POSITION
Contact the Jurisdictional Contact assigned to the jurisdiction(s) in which you are
elected or appointed, and advise them of your resignation.
You will not have the option of resigning and removing yourself in the Electronic Filing
System.
If you hold the position on April 15th of the required filing period, you will be
responsible for filing the required report.
Example: If you held a position anytime during the period of April 16th of the previous
year through April 15th of the current year, you would be required to file the SEI. If
however, you resigned your position on April 14th or before, you would not have a
filing requirement. If you have any questions regarding the filing requirements found
in ORS Chapter 244, contact staff at the Oregon Government Ethics Commission.
Once the Jurisdictional Contact has removed you from the assigned position, you will
receive a system-generated email advising you of this action.
Attachment 1, Page 9 of 21
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HOW TO REQUEST APPOINTMENT OF POSITION
Contact the Jurisdictional Contact assigned to the jurisdiction(s) in which you are
elected or appointed to advise them of your appointment.
You will not have the option of adding yourself in the Electronic Filing System.
Once the Jurisdictional Contact has assigned you to your position in the system, you
will receive a system-generated email invitation to create your personal profile
account.
TOKEN ID INSTRUCTIONS FOR SEI FILER
The “Invite Token” is a system-generated confirmation code.
If you cannot locate your system-generated email invitation from the Oregon
Government Ethics Commission, ogec.notificaitons@egov.com, with your
invitation link, the following instructions will guide you through the registration
process using the invite token.
To obtain the invite token, contact the Jurisdictional Contact assigned to the
jurisdiction(s) in which you are elected or appointed or the Oregon Government
Ethics Commission 503-378-5105. You will use the system-generated invite
token to register. Once you have this code, follow these steps:
NOTE: You will only have 90 days to create your account.
1. Log into the Oregon Government Ethics Commission Electronic Filing
System https://apps.oregon.gov/OGEC/EFS
2. From the Welcome page, select the “Register as a new user” navigation
link.
3. From the “Choose Role” page, select the “Statement of Economic
Interest (SEI) Filer” role.
4. In the SEI Filer Name field, key in the invite token code.
5. Select Continue Registration.
Attachment 1, Page 10 of 21
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DATE OF APPOINTMENT
The Jurisdictional Contact enters the date of appointment information when
inviting you to create an account. If you believe that it is incorrect, contact the
JC who can make the correction.
FILING A REPORT
Reports are filed annually. If there is a reporting requirement, and when the filing
window is open, you will receive an email notice from the system sent to the email
address you have on file in your account. If you do not hold the office on April
15th of the current year, and the JC has removed you from the assignment prior
to April 15th, you will not have a requirement to file.
You may be precluded from filing based on the appointment date entered when
the registration was created. The system will determine if there is a filing
requirement and make the option available. If there is no filing requirement, the
option to file will not be available.
1. Log into the Oregon Government Ethics Commission- Electronic Filing
System https://apps.oregon.gov/OGEC/EFS
2. Select SEI role, and from the Reports view of Dashboard, select the File
a New Report button at the bottom of the screen.
3. If you have filed electronically in past years, this report will pre-populate
with last year’s information that you entered, and default to the current
year’s report. Review and make any necessary changes.
4. Complete all sections of the form. If you have nothing to report for a section,
select the Check here for none checkbox. Note that for each section
where you do have information, click the Add an Item button. You may
enter as many items as necessary. Each new row is added independently.
Attachment 1, Page 11 of 21
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5. For additional help on any section of the form, select the icon and a
pop-up window will open with additional information.
6. If you must stop before completing the form, and would like to return to
file later, select Save and file later.
7. When you save the report, you will see it display with a Pending status in
the Reports tab of the dashboard. You may edit the saved report at any
time by selecting the edit icon in the row the report is in. It is important to
note that completed reports are due by April 15th. A Pending report will
not qualify as a filing.
Attachment 1, Page 12 of 21
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8. When the form is complete, select Submit.
9. Electronic signature. You will be prompted to sign your name to complete
the filing. Type your first and last name as it appears in your personal profile.
Click “Confirmed” then select “File Report”.
You will see the screen change to “Report Successfully Filed.” If you do not
see this prompt, the system may return you to the portion of the report that
needs more information. Once corrected, you can successfully file. If you
complete a Pending report, you will now see the status change from Pending
to Filed in the Reports tab of the dashboard.
If you are assigned to more than one jurisdiction, you will be required to complete
only one report, and you will see your multiple positions listed.
During the reporting period beginning March 15, you will have access to complete
the current year’s disclosure information. If it is not during a reporting period and
you have already completed your current report, a message will display “No new
reports are due at this time.”
It is important to note that the filing deadline is always April 15, even if that
date falls on a weekend or holiday. The electronic filing system is available 24-
hours a day and 7 days a week for your convenience.
Attachment 1, Page 13 of 21
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SYSTEM REQUIREMENTS
Oregon.gov websites are compatible with most popular web browsing software.
Mobile devices
You can view the Electronic Filing System on a mobile device. This application,
due to tabularized data displays, may not translate well to all mobile devices. It is
recommended that, minimally, a tablet device or larger be used for the best
experience.
FAQS
Do the session’s time out?
Yes. The session will time out after 15 minutes of inactivity.
Can I tab between fields?
Yes.
Once I file electronically, can I switch back to paper?
No. Since 2016, all required filers must continue to file electronically.
Can anyone get a password to file electronically?
No. Only those statutorily identified can access the Electronic Filing System for
filing purposes.
Are the disclosure questions different?
No. The questions are statutorily mandated and have not changed.
The system is not accepting my email address the way I entered it?
Try entering your email address in all lowercase letters.
Attachment 1, Page 14 of 21
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Statement of Economic Interest
Oregon Government Ethics Commission
3218 Pringle Rd SE, Ste 220
Salem OR 97302-1544
Phone: 503-378-1680
www.oregon.gov/OGEC
Attachment 1, Page 15 of 21
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ANNUAL VERIFIED STATEMENT OF ECONOMIC INTEREST
The Oregon Government Ethics Commission (Commission) has been informed that you
are a public official who is required by ORS 244.050 to electronically file a Statement of
Economic Interest (SEI). The governing body you serve has provided us with your name,
position, and email address. You will have 90 days from the date you receive a system-
generated email from the Oregon Government Ethics Commission (Commission) to
create a username, password, confirm your pre-filled personal profile information is
correct, and electronically submit to the Commission.
During the filing period, failure to complete and electronically file by the final filing date
may subject you to an automatic civil penalty of $10.00 for each of the first 14 days the
SEI is late and $50.00 for each day thereafter, up to a maximum of $5,000 [ORS
244.350(4)(c)].
Annual Verified Statement of Economic Interest Filing Instructions:
• ORS 244.050 specifically identifies certain public officials who are required to
electronically file the SEI. Your position is one of those listed. If you do not believe
that you are required to file a SEI or if you have other questions, please call the
Commission at (503) 378-5105 as soon as possible.
• If you hold more than one position that is required to file, you will electronically file
only one report.
The most common errors officials make in filing are:
(a) Failing to list all sources of household income for question 2. All sources of
income exceeding 10% of the total annual household income must be listed. (The
question does include the public position you hold.) Do not overlook the fact that
a pension or social security benefit represents part of the household income.
Please refer to the definition of income.
(b) Completing items 7 to 10 when not necessary. Please carefully read the
instructions in the box prior to question 7. The questions need to be answered
only if the conditions described in the instructions apply to your responses.
• Please do not fail to respond to the email notification! ORS 244.350(4)(c)
prescribes assessment of a penalty of $10 for each of the first 14 days the SEI is late
and $50 for each day thereafter that passes after the filing deadline date, up to a
maximum of $5000.
• You are required to electronically file no later than April 15th. Please contact the
Commission at 503-378-5105 if you have questions. The electronic filing system is
available 24-hours a day and 7 days a week. There is no exception to the April 15
filing deadline, even though it may fall on a holiday of weekend.
Attachment 1, Page 16 of 21
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STATUTORY REFERENCES
Item 4-A, ORS 244.020(7)(b)(F) – Reasonable expenses paid by any unit of the federal
government, a state or local government, a Native American tribe that is recognized
by federal law or formally acknowledged by a state, a membership organization to
which a public body as defined in ORS 174.109 pays membership dues or a not-for-
profit corporation that is tax exempt under section 501(c)(3) of the Internal Revenue
Code, for attendance at a convention, fact-finding mission or trip, conference or other
meeting if the public official is scheduled to deliver a speech, make a presentation,
participate on a panel or represent state government as defined in ORS 174.111, a
local government as defined in ORS 174.116 or a special government body as
defined in ORS 174.117.
Item 4-B, ORS 244.020(7)(b)(H) – Reasonable food, travel or lodging expenses provided
to a public official, a relative of the public official accompanying the public official, a
member of the household of the public official accompanying the public official or a
staff member of the public official accompanying the public official, when the public
official is representing state government as defined in ORS 174.111, a local
government as defined in ORS 174.116 or a special government body as defined in
ORS 174.117.
(i) On an officially sanctioned trade-promotion or fact-finding mission; or
(ii) In officially designated negotiations, or economic development activities, where
receipt of the expenses is approved in advance.
DEFINITIONS
"Business" means any corporation, partnership, proprietorship, firm, enterprise,
franchise, association, organization, self-employed individual and any other legal
entity operated for economic gain. This does not include income-producing not-for-
profit corporations that are tax-exempt under section 501(c) of the Internal Revenue
Code with which a public official or relative of a public official is associated in a non-
compensated capacity. [ORS 244.020(2)]
"Income" means income of any nature derived from any source, including but not limited
to any salary, wage, advance, payment, dividend, interest, rent, honorarium, return
of capital, forgiveness of indebtedness, retirement income, real estate transactions,
inheritance income, or anything of economic value received as income including
income from government sources (i.e., social security, your public salary, etc.). [ORS
244.020(9)]
“Honorarium” means a payment or something of economic value given to a public official
in exchange for services upon which custom or propriety prevents the setting of a
price. Services include, but are not limited to, speeches or other services rendered
in connection with an event. [ORS 244.020(8)]
Attachment 1, Page 17 of 21
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"Person" means, for purposes of this form, (a) the public official required to file a
Statement of Economic Interest and (b) an individual, corporation, partnership, joint
venture, and any other similar organization or association.
"Member of Household" means any person who resides with the public official.
[ORS 244.020(11)]
Questions requiring disclosure:
1. BUSINESS OFFICE OR DIRECTORSHIP; BUSINESS NAME:
A. If you or a member of your household were an officer or director of a business
(see definition of "business") during the previous year, please indicate that
information below. (These would be personal business ventures, not the public
position you hold. Items A and B may be the same and Item B may be subsidiary
of parent company listed in Item A for example.) [ORS 244.060(1) & (2)]
You will list the Business Name, Business Address, Title of Office, Held by
Whom, and a Description of the Business.
B. List the names under which you or members of your household did business (see
definition of "business" above) during the previous year:
You will list the Business Name, Title of Office, Business Address, Held by
Whom, and a Description of the Business.
2. SOURCES OF INCOME: Identify the sources of income received by you or a
member of your household, 18 years of age or over, who during the previous year
produced 10% or more of the total annual household income. (Your business would
be a source, not the individual clients of your business.) [ORS 244.060(3)]
You will list the Name of the Source, Address of the Source, and a Description of
the Source.
3. REAL PROPERTY: List all real property (residential, commercial, vacant land, etc.)
in which, during the previous year, you or a member of your household had any
ownership interest, any option to purchase or sell, or any other right of any kind in
real property, including a land sales contract, located within the geographical
boundaries of the public entity you serve. (Boundaries for legislators, or filers
from state agencies, boards, commissions or institutions would be the state borders.
Boundaries for local filers would be the limits of the city, county or district you serve.)
[ORS 244.060(4)(a)] Do not list your principal residence. [ORS 244.060(4)(b)]
You will list a Description of the real property and the Address.
Attachment 1, Page 18 of 21
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4. OFFICE RELATED EVENTS:
A. List the amount of any expenses with an aggregate value exceeding $50 provided
to you during the previous year when participating in a convention, mission, trip, or
other meeting as described in ORS 244.020(7)(b)(F), which is an exception to gift
restrictions. (Do not list expenses that were paid by the public body you represented.)
[ORS 244.060(5)]
You will list the Date, Organization Name, Address, Nature of Event and Amount.
Any organization, unit of government, tribe or corporation that provides a public
official with expenses with an aggregate value exceeding $50 for an event described
in ORS 244.020(7)(b)(F) shall notify the public official in writing of the amount of the
expense. The organization, unit, tribe or corporation shall provide the notice to the
public official within 10 days after the date the expenses are incurred.
B. List the amount of any expenses with an aggregate value exceeding $50 provided
to you during the previous year when participating in a mission, negotiations, or
economic development activities described in ORS 244.020(7)(b)(H), which is an
exception to the gift restrictions. (These events are those that were officially
sanctioned or designated by your public body. Do not list expenses that were paid
by the public body you represented.) [ORS 244.060(6)]
You will list the Date, Organization Name, Address, Nature of Event and Amount.
5. HONORARIA: List all honoraria (see definition) allowed in ORS 244.042, with a value
exceeding $15, received by you or a member of your household during the previous
year. [ORS 244.060(7)]
You will need the Date, Organization Name, Nature of Event and Amo unt.
Under ORS 244.100(2) any person that provides a public official or candidate, or a
member of the household of the public official or candidate, with an honorarium or
other item allowed under ORS 244.042 with a value exceeding $15 shall notify the
public official or candidate in writing of the value of the honorarium or other item. The
person shall provide the notice to the public official or candidate within 10 days after
the date of the event for which the honorarium or other item was received.
6. SHARED BUSINESS WITH LOBBYIST: List the name of any compensated lobbyist
who was associated with a business with which you or a member of your household
was also associated during the previous year. (Example: The public official or
household member is an employee or owner of a private company that also employs
a lobbyist. Owning stock in a publicly traded company in which the lobbyist also owns
stock is not a relationship that requires disclosure.) [ORS 244.090(1)]
You will need the Name of the Lobbyist, the Name of the Business and the Type
of the Business.
Attachment 1, Page 19 of 21
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PLEASE NOTE – Do NOT answer items 7, 8, 9, and 10 unless the source of the
interest is derived from an individual or business that has a legislative or
administrative interest or that has been doing business, does business or could
reasonably be expected to do business with the governmental agency of which
you hold an official position or over which you exercise any authority.
"Legislative or administrative interest" means an economic interest, distinct from
that of the general public in any matter subject to the decision or vote of the public
official acting in the public official’s capacity as a public official.
7. INCOME OF $1,000 OR MORE: Respond only if you or a member of your household
received a source of income exceeding an aggregate amount of $1,000 during the
previous year, and that income was derived from an individual or business that has
been doing business, does business, or could reasonably be expected to do business
with, or has a legislative or administrative interest in the governmental body you serve.
[ORS 244.060(8)]
You will need to report the Income Source, Address and Description.
8. DEBT OF $1,000 OR MORE: Respond only if you or a member of your household
owed a debt of $1,000 or more to a person during the previous year, and that debt
involved an individual or business that did business with, or reasonably could be
expected to do business with, or had a legislative or administrative interest in the
public body you serve. (Note: Do not list loans from state or federally regulated
financial institutions (banks, etc.) or retail credit accounts and do not list the amounts
owed.) [ORS 244.070(1)]
You will need to list the Name of Creditor, Date of Loan, and Interest Rate of Loan.
9. BUSINESS INVESTMENT OF MORE THAN $1,000: Respond only if you or a
member of your household had a personal, beneficial interest or investment in a
business of more than $1,000 during the previous year, if the investment involved an
individual or business that did business with or reasonably could be expected to do
business with, or had a legislative or administrative interest in the public body you
serve. (Note: Do not list the amount of the investment. Do not list individual items
in a mutual fund or blind trust, or a time or demand deposit in a financial institution,
shares in a credit union, or the cash surrender value of life insurance.) [ORS
244.070(2)]
You will list the Business Name, Address, and a Description of the Business.
Attachment 1, Page 20 of 21
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10. SERVICE FEE OF MORE THAN $1,000: Respond only if you (not your business)
received a fee of more than $1,000 during the previous year from a person for whom
you performed a service, if the service involved an individual or business that did
business with, or reasonably could be expected to do business with, or had a
legislative or administrative interest in the public body you serve. (Do not list fees if
you are prohibited from doing so by law or a professional code of ethics.) [ORS
244.070(3)]
11. VERIFICATION: Under penalties for false swearing/false affirmation, I declare that
the information submitted in this electronic filing is, to the best of my knowledge and
belief, true, accurate, and complete.
As with other provisions in Oregon Government Ethics law, it is each public official’s
personal responsibility to ensure they comply with the requirements to complete and
electronically submit the SEI by April 15th.
If you have any questions regarding the Annual Verified Statement of Economic Interest
please contact the Oregon Government Ethics Commission.
Oregon Government Ethics Commission
3218 Pringle Rd SE, Ste 220
Salem, OR 97302-1680
Phone: 503-378-5105
Website: www.oregon.gov/OGEC
Email: ogec.mail@oregon.gov
Additional Training Resources:
• Instructional videos -
o SEI Filer Account Set up https://www.oregon.gov/OGEC/Pages/efs.aspx
• Online webinars -
o The training calendar is available on the Oregon Government Ethics
Commission’s website at Training Resources.
To schedule an online training session, open the calendar located at
the bottom of the web page and click on the email link within the
calendar;
or email ogec.training@state.or.us to register for a webinar.
Attachment 1, Page 21 of 21