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HomeMy WebLinkAboutItem 12 Interim Councilor Deliberation AGENDA ITEM SUMMARY Meeting Date: 3/1/2021 Meeting Type: Regular Meeting Staff Contact/Dept.: Nancy Newton/ CMO Mary Bridget Smith/CAO Staff Phone No: 541-744-4061 Estimated Time: 30 Minutes S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Mandate ITEM TITLE: INTERIM COUNCILOR DELIBERATION ACTION REQUESTED: Move to find that the position of Councilor for Ward 1 is vacant. Deliberate and vote regarding the appointment of an interim Ward 1 City Councilor. ISSUE STATEMENT: The Office of the Councilor for Ward 1 is vacant, and the Council is required to appoint an interim Councilor consistent with the Springfield Charter. ATTACHMENTS: Attachment 1: Candidate Applications DISCUSSION/ FINANCIAL IMPACT: Summary/Purpose: The purpose of tonight’s item is for the Council to deliberate regarding the appointment of an interim Councilor. At previous meetings, the Council determined the process for filling the vacancy and interviewed eight qualified applicants. Process: The Council can deliberate regarding the appointment and then proceed to a vote. The successful candidate must obtain 4 out of 6 votes. It is recommended that the Council determine and agree on the voting process before deliberating and voting because it will provide clarity and lead to more efficient and transparent deliberations. Below are some options for voting: A. Keep all eight candidates in the pool, deliberate and then vote by each Councilor naming their choice when called and keep voting until the Council gets to 4 votes for one candidate. B. Conduct an unofficial ‘straw man’ vote first to narrow down the pool to a smaller number of candidates before voting. A ‘straw man’ vote is an official vote taken to get an initial idea of the majority opinion. For example, the Council could conduct initial deliberations to understand from each Councilor their initial views about whom they are considering. Then, a Councilor could make a motion for a straw man proposal of a smaller number of candidates on which to focus their discussion. After further deliberation, the Council could narrow it down again or just move forward to a vote. The oath of office will be administered at the March 8, 2021 City Council meeting. Application for Interim Councilor for the City of Springfield For more information please call the City Manager’s Office 541.726.3700 Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477 Printed on Recycled Paper {00017520:1} City Manager’s Office • 225 Fifth Street • Springfield, OR 97477 Name: First Middle Initial Last Home address: Street City Zip Mailing address: Street City Zip Day Phone: Evening phone: Email Address: Preferred Form of Contact: __________________________ Do you live within the Springfield city limits? Yes If yes, how long? No Ward number: _____________ Occupation: Place of employment/School: Business address: Education: Are you currently serving on any other board, committee, or commission? If so, please list them here: Received 01/25/2020 5:06 p.m. RFG Damien E Pitts 5th St 97477 5th St 97477 email 4years,1month One Academic Adviser Business, University of Oregon Lundquist College of BA Global Studies, MA Sociology, both from University of Tennessee, Knoxville Executive Board of Oregon Trails Council, BSA Attachment 1, Page 1 of 19 Application for Interim Councilor for the City of Springfield For more information please call the City Manager’s Office 541.726.3700 Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477 Printed on Recycled Paper {00017520:1} Please print or type: 1. Why do you want to be an Interim City Councilor? 2. What strengths do you bring to the position? 3. What makes you the most qualified candidate? 4. How do you see the role of an Interim City Councilor in addressing current challenges and supporting council priorities? 5. The City Council meets on average no less than four times per month. Council assigned subcommittees may meet more frequently. Meetings generally last a minimum of one and one-half hours. It is highly recommended you attend a meeting before submitting the application. Are you available to attend meetings on the dates listed for this committee? Comments: I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph. I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield. Applicant Signature:Date: Yes No Thank you for your time, and good luck in your search. 1/25/2021 I want to use my skills of community building and constructive criticism to serve our community. I have lived in Springfield since I arrived to Oregon in 2016, and I have seen the ebbs and flows of the city, from opening/closing of businesses, to protests and celebrations. I want to support community leaders, and create spaces for personal and professional growth. I have lived all over the United States, and served overseas in the US Army. Through my life and education, I have acquired cultural intelligence that allows me to navigate various spaces. I am straightforward, and I care about team dynamics more than anything. I am active in Lane County, and previously served on the Equity and Access Board. I work for people, not for power. I have a unique background that makes me stand out. I am an Eagle Scout who served as an Interrogator/Korean linguist, and has been in combat twice. I am also a Sociologist by education, and I have advised/taught at 4 institutions. My experiences have helped me gain competencies that will make me a great candidate. A City Councilor must amplify the voice of their constituents. They must take all 6 of the council goals and make sure that these constantly reflect the needs of Springfield citizens. They must also not put residents in a box, and be able to address any issues to the best of their ability. They must also adapt to change, but remember to support citizens. Attachment 1, Page 2 of 19 2/1/21 @ 3:03 p.m. by AJ Nytes Attachment 1, Page 3 of 19 Attachment 1, Page 4 of 19 Application for Interim Councilor for the City of Springfield For more information please call the City Manager’s Office 541.726.3700 Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477 Printed on Recycled Paper    City Manager’s Office • 225 Fifth Street • Springfield, OR 97477 Name: First Middle Initial Last Home address: Street City Zip Mailing address: Street City Zip Day Phone:Evening phone: Email Address: Preferred Form of Contact: __________________________ Do you live within the Springfield city limits? Yes If yes, how long? No Ward number: _____________ Occupation: Place of employment/School: Business address: Education: Are you currently serving on any other board, committee, or commission? If so, please list them here: Received 1/27/2021 2:32 p.m. RFG Kelly M Mason Harlow Rd Springfield 97477 Harlow Rd Springfield 97477 email/phone 25 years■ 1 Financial Aid Counselor University of Oregon Bachelors Degree Current Chair of CDAC (Community Development Advisory Committee) Attachment 1, Page 5 of 19 Application for Interim Councilor for the City of Springfield For more information please call the City Manager’s Office 541.726.3700 Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477 Printed on Recycled Paper    Please print or type: 1. Why do you want to be an Interim City Councilor? 2. What strengths do you bring to the position? 3. What makes you the most qualified candidate? 4. How do you see the role of an Interim City Councilor in addressing current challenges and supporting council priorities? 5. The City Council meets on average no less than four times per month. Council assigned subcommittees may meet more frequently. Meetings generally last a minimum of one and one-half hours. It is highly recommended you attend a meeting before submitting the application. Are you available to attend meetings on the dates listed for this committee? Comments: I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph. I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield. Applicant Signature:Date: Yes No 01/27/2021 I am eager for the opportunity to serve the community that raised me! I have lived in Springfield Oregon my entire life, and as the current Chair of the CDAC of Springfield I see this opportunity as the next step in my public facing career as well an exciting chance to make a difference in Springfield. I am familiar with the duties of City Council as I currently serve as chair of the advisory committee to Council for CDBG and HOME funds. I am bilingual (fluent in Spanish) and am able to connect with and interact with the Latinx population in Springfield. I have a Bachelor's degree in PPPM (Planning, Public Policy, and Management) from UO and am almost done with my MPA (Master in Public Administration) from UO as well. I am the most qualified candidate because of my previous experience as the Chair and Vice Chair of CDAC for several years, my familiarity with the City of Springfield as a lifelong resident, and my education and background in public policy and local government. I believe that Springfield City Council is laking in diversity, gender, and representation of the community as a whole and I will be able to fill this gap with my unique experiences. As an interim City Councilor I will be ready to serve the existing council and meet the goals that have been outlined for the City of Springfield. With my previous experience and education I have an understanding of how local government operates, as well as City Council's role in getting the work done. I will offer a fresh and necessary perspective while also using this experience to ensure that our community is able to move forward in the right direction Attachment 1, Page 6 of 19 Attachment 1, Page 7 of 19 Attachment 1, Page 8 of 19 Attachment 1, Page 9 of 19 Application for Interim Councilor for the City of Springfield For more information please call the City Manager’s Office 541.726.3700 Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477 Printed on Recycled Paper {00017520:1} City Manager’s Office • 225 Fifth Street • Springfield, OR 97477 Name: First Middle Initial Last Home address: Street City Zip Mailing address: Street City Zip Day Phone: Evening phone: Email Address: Preferred Form of Contact: __________________________ Do you live within the Springfield city limits? Yes If yes, how long? No Ward number: _____________ Occupation: Place of employment/School: Business address: Education: Are you currently serving on any other board, committee, or commission? If so, please list them here: Ray J Suit Nicholas Drive Springfield 97477 Nicholas Drive Springfield 97477 Email 5 years 1 Principal Risk Analyst NortonLifeLock Political Science from University of Oregon (BS) No Attachment 1, Page 10 of 19 Application for Interim Councilor for the City of Springfield For more information please call the City Manager’s Office 541.726.3700 Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477 Printed on Recycled Paper {00017520:1} Please print or type: 1. Why do you want to be an Interim City Councilor? 2. What strengths do you bring to the position? 3. What makes you the most qualified candidate? 4. How do you see the role of an Interim City Councilor in addressing current challenges and supporting council priorities? 5. The City Council meets on average no less than four times per month. Council assigned subcommittees may meet more frequently. Meetings generally last a minimum of one and one-half hours. It is highly recommended you attend a meeting before submitting the application. Are you available to attend meetings on the dates listed for this committee? Comments: I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph. I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield. Applicant Signature: Date: Yes No I have viewed recent Springfield city council meetings via YouTube recordings . 1-28-2021 Please see attachment Please see attachment Please see attachment Please see attachment Attachment 1, Page 11 of 19 Application for Interim Councilor for the City of Springfield 1. Why do you want to be an Interim City Councilor? A. I have lived in Eugene/Springfield my entire life and proudly call this community my home. I am raising three children that are a junior in high school, an eighth grader, and a second grader. I tell my kids and strongly believe if you want a better community/city you must get involved to make the difference. I have been a volunteer for Kidsports since 2011 serving as the head coach for over 25 youth teams ranging from kindergarten to eighth grade. In some cases, I was the only parent that raised their hand to coach a sport I had never played or knew the rules. Also, for over 20 years I have been a volunteer coach, judge, and mentor to high school students in the DECA program that prepares emerging leaders and entrepreneurs to be college and career ready. I am always willing to jump in feet first and take on unexpected obstacles to help the youth of our community thrive and dream the possibilities. In the last year, I have witnessed City of Springfield manage multiples issues from protest and riots, community perception of Police, school and business closures due to COVID, unemployment, to homelessness. I recognize the challenges the City of Springfield is facing are not easy to overcome but I would like to contribute to the solutions. 2. What strengths do you bring to the position? A. I have been employed with NorotnLifeLock formerly Symantec for 16 years where I have acquired a strong background in financial analytics, risk management, budgeting, and cross- team collaborations. My educational background is in politics and legal. While studying at University of Oregon I was an office clerk in the Law School's Dean Office under Rennard Strickland and Laird Kirkpatrick. I have extensive knowledge of parliamentary procedure as served two terms as State Vice President and State President for Oregon DECA. I am also an active member of Technology Association of Oregon (TAO) which is the force behind the regional tech industry. My 25 years of involvement in the community will be a benefit to help ease community tension on key issues and help to provide an accurate representation of concerns. 3. What makes you the most qualified candidate? A. My connection with the City of Springfield through employment, associations, coaching, growing up here, and raising kids makes me an ideal candidate. My parents faced economic hardships growing up and I am familiar with the struggles that many citizens of Springfield are facing every day. 4. How do you see the role of an Interim City Councilor in addressing current challenges and supporting council priorities? A. I have had the pleasure to start and join new teams in my career and believe the initial intake process is critical. First, Interim City Councilor will need to quickly catch themselves up on priorities and initiatives the council are working to achieve. After getting up to speed it will be Attachment 1, Page 12 of 19 crucial for the Interim City Councilor to meet individually with each councilor to get their perspective on what is working well, what is not working well, and what do they think the interim councilor could best assist with. Hopefully after the initial intake process is completed there would be evident areas or challenges that the Interim City Councilor would be able to provide value-added support and assistance to achieve the councils collective goal(s). Attachment 1, Page 13 of 19 Attachment 1, Page 14 of 19 Attachment 1, Page 15 of 19 Application for Interim Councilor for the City of Springfield For more information please call the City Manager’s Office 541.726.3700 Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477 Printed on Recycled Paper {00017520:1} City Manager’s Office • 225 Fifth Street • Springfield, OR 97477 Name: First Middle Initial Last Home address: Street City Zip Mailing address: Street City Zip Day Phone:Evening phone: Email Address: Preferred Form of Contact: __________________________ Do you live within the Springfield city limits? Yes If yes, how long? No Ward number: _____________ Occupation: Place of employment/School: Business address: Education: Are you currently serving on any other board, committee, or commission? If so, please list them here: Received 01/22/2021 RFG Timothy S Canter Gateway St Springfied OR 97477 Phone 20 years 1 Education Springfield Some College No Attachment 1, Page 16 of 19 Application for Interim Councilor for the City of Springfield For more information please call the City Manager’s Office 541.726.3700 Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477 Printed on Recycled Paper {00017520:1} Please print or type: 1. Why do you want to be an Interim City Councilor? 2. What strengths do you bring to the position? 3. What makes you the most qualified candidate? 4. How do you see the role of an Interim City Councilor in addressing current challenges and supporting council priorities? 5. The City Council meets on average no less than four times per month. Council assigned subcommittees may meet more frequently. Meetings generally last a minimum of one and one-half hours. It is highly recommended you attend a meeting before submitting the application. Are you available to attend meetings on the dates listed for this committee? Comments: I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph. I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield. Applicant Signature:Date: Yes No Applicant Signature: I already watch on Zoom and have been to City Council meetings, School Board meetings in the past. 1/22/2021 I love the City of Springfield. I have a deysire to serve and help keep the city moving forward. I think an Interim position allows a person to decide if its right for them, serve the city and people who live in it and help make things better. Im very dedicated. I have experience bringing people and community together. I have strong ties to working with you and youth issues. Im a hard worker and enjoy multi-tasking. I hve good communication skills. As a foster parent of minority youth I have seen 1st hand issues of race and ethnicicty play out out in education, juvenile justice and with law enforcement. My love of this city and working with diverse populations and the ability to bring them together. I believe in teaming with others and hard work. Im also very familur with Zoom in these days of COVID. I think my expierence dealing with juvenile justice issues and youth will help the council as well. I think my 1st job will be to learn about the council priorities. Then use my my knowledge and skills to assist the council in coming together with the community. To use my expierence as a educator, veteran, foster parent, once homeless person to help set objectives. To assist in addressing the needs of all citizens no matter thier race or color or background. I did review the basic information on city goals on the website all of I agree with. Attachment 1, Page 17 of 19 Attachment 1, Page 18 of 19 Attachment 1, Page 19 of 19