HomeMy WebLinkAboutItem 07 C2580 Sixth and Seventh Amendments to White Bird Clinic Contract AGENDA ITEM SUMMARY Meeting Date: 3/1/2021
Meeting Type: Regular Meeting
Staff Contact/Dept.: Ken Vogeney/DPW
Staff Phone No: 541-736-1026
Estimated Time: Consent
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Foster an Environment
that Values Diversity
and Inclusion
ITEM TITLE: WHITE BIRD OUTREACH CONTRACT #2580 AMENDMENTS
ACTION
REQUESTED:
Approve/Not Approve the following motion:
Approving the Sixth and Seventh Amendments to Independent Contractor
Agreement #2580 between the City and White Bird Clinic and all subsequent
amendments and change orders thereto, in a total amount not to exceed $136,770,
and authorizing the City Manager or their designee to execute the contract
documents.
ISSUE
STATEMENT:
In late May, 2020 the City of Springfield through the Emergency Management
Center (EOC) hired White Bird Clinic to do outreach in Springfield and Glenwood
in order to help unhoused people successfully shelter in place in compliance with
the Oregon Executive Order 20-12, Stay Home Save Lives, with the objective to
prevent or slow the community spread of COVID-19. The most recent contract
term ended on December 30, 2020. Council Leadership recently requested staff to
extend the contract term via a Contract Amendment.
ATTACHMENTS: Attachment 1: Sixth Amendment White Bird Contract
Attachment 2: Proposed Seventh Amendment White Bird Contract
Attachment 3: Oregon Executive Order 20-12
DISCUSSION/
FINANCIAL
IMPACT:
In response to Oregon Executive Order 20-12, Stay Home Save Lives (ATT 3), the
Springfield EOC contracted White Bird Clinic to provide outreach to people living
outside with the objective to prevent or slow the community spread of COVID-19
by providing information about COVID-19 as it relates to people living outside as
well as provide information and referral to services when appropriate. In addition,
the White Bird Clinic outreach teams distribute supplies and provide medical
screening and triage to unhoused individuals.
The Council approved the contract and the first five amendments at its November
16, 2020 meeting, including extending the contract term to December 30, 2020.
Unfortunately, the Fifth Amendment did not include enough funding to pay for the
services provided in December, so staff prepared and executed the Sixth
Amendment (ATT 1) in January to increase the contract amount to $90,810. The
City Attorney advises this Amendment requires City Council approval pursuant to
SMC 2.706(3) which states contracts may not exceed 130% of the original contract
price without Council approval.
The proposed Seventh Amendment (ATT 2) will extend the contract term to May
31, 2021 and increase the contract price to not exceed $136,770 for providing 12
additional weeks of services beginning on or about March 8, 2021.
Financial Impact: The weekly cost of White Bird outreach is not to exceed $3,830
and the total for 35 weeks of outreach is not to exceed $136,770. Total cost of the
supplies to date: approximately $20,000. These costs are reimbursable by CARES
(The Coronavirus Aid, Relief, and Economic Security) Act and/or FEMA Public
Assistance funds.
Attachment 1, Page 1 of 2
Attachment 1, Page 2 of 2
SEVENTH AMENDEMENT TO CITY OF SPRINGFIELD
INDEPENDENT CONTRACTOR AGREEMENT BETWEEN
THE CITY OF SPRINGFIELD
AND
WHITE BIRD CLINIC
Contract #2580
March 1, 2021
Parties:
The City of Springfield “City”
225 Fifth Street
Springfield, OR 97477
And
White Bird Clinic “Independent Contractor”
341 E. 12th Ave.
Eugene, OR 97401
The Parties hereby agree that the Independent Contractor Agreement dated May 20, 2020, and
the First Amendment dated May 20, 2020, and the Second Amendment dated June 13, 2020, and
the Third Amendment dated August 1, 2020, and the Fourth Amendment dated August 6, 2020,
and the Fifth Amendment dated November 16, 2020, and the Sixth Amendment dated January
15, 2021, between the City of Springfield (City) and White Bird Clinic (Independent Contractor),
is hereby amended for the seventh time as follows:
1. Payment by CITY. CITY shall pay Independent Contractor according to the sum and
schedule described in Attachments 1, 3, and 4, attached hereto and incorporated herein by
this reference and in an amount not to exceed on a weekly basis of outreach $3,830.00
and a total not to exceed $136,770.
4. Term. This Agreement is effective as of the date first set forth above and shall continue
through May 31, 2021, unless terminated in accordance with the provisions of this
agreement or by mutual consent of the parties.
ATTACHMENT 2 – Items Supporting Outreach is hereby replaced by ATTACHMENT 6 –
Revised Items Supporting Outreach, attached hereto and incorporated herein by this reference.
****
Timeline, Major Milestones or Tasks
Springfield Outreach begins May 25, 2020
No Outreach during the following periods: June 6-14, August 6-September 20, and
November 15-20, 2020, and January 1-March 5, 2021.
Attachment 2, Page 1 of 3
Outreach ends when the Total Not to Exceed budget amount has been reached, or on May
31, 2021, whichever occurs sooner.
Total Not to Exceed = $136,770 ($3830/week)
****
Except as amended herein, all other terms and conditions of the Independent Contractor
Agreement between Parties dated May 20, 2020, and the First Amendment dated May 20, 2020,
and the Second Amendment dated June 13, 2020, and the Third Amendment dated August 1,
2020, and the Fourth Amendment dated August 6, 2020, and the Fifth Amendment dated
November 16, 2020, and the Sixth Amendment dated January 15, 2021, will remain in full force
and effect.
CITY OF SPRINGFIELD INDEPENDENT CONTRACTOR
Name:____________________ Name:____________________
Title:_____________________ Title:_____________________
Date:_____________________ Date:_____________________
Attachment 2, Page 2 of 3
Attachment 6
Revised Items Supporting Outreach
During March through May 2021
Supplies Quantity
Tents (3-person) 75
Sleeping Bags 75
Sleeping Pads 75
Tarps (10’ x 10’) 75
Shampoo 100
Toothbrush 50
Toothpaste
Bathing Wipes 100
Razors
Socks (prs)
Sanitary Pads
Tampons
Toilet Paper (rolls)
Gallons of Water 75
2-gal Storage Bags – Zip closure 100
Nutrition Bars (Clif or similar) 100
Granola Bars
Cup-of-Soup/Ramen 100
Tuna Snack Packs 100
1 Qt Reusable Water Bottles 100
Trash Bags, heavy duty black 100
Fuel Canisters, Propane 50
Cloth Face Coverings 200
Hand Sanitizer 100
Rain Ponchos 100
Hand Warmers, 2 pack (Hot Hands or similar) 50
Knit Gloves, Uni-sex 100
Knit Beanie/Hat, Uni-sex 100
Attachment 2, Page 3 of 3
/
Governor Kate Brown (/gov/Pages/index.aspx) / Administration (/gov/admin/Pages/default.aspx) / Executive
Order 20-12
Executive Order 20-12
Office of the Governor
State of Oregon
EXECUTIVE ORDER NO. 20-12
STAY HOME, SAVE LIVES: ORDERING OREGONIANS TO STAY AT HOME, CLOSING SPECIFIED RETAIL
BUSINESSES, REQUIRING SOCIAL DISTANCING MEASURES FOR OTHER PUBLIC AND PRIVATE
FACILITIES, AND IMPOSING REQUIREMENTS FOR OUTDOOR AREAS AND LICENSED CHILDCARE
FACILITIES
On February 28, 2020, I appointed the State of Oregon's Coronavirus Response Team.
On February 29, 2020, the Department of Human Services issued strict guidelines, restricting visitation at congregated care
facilities, including nursing homes.
On March 2, 2020, the State of Oregon Emergency Coordination Center was activated.
On March 8, 2020, I declared an emergency under ORS 401.165 et seq. due to the public health threat posed by the novel
infectious coronavirus (COVID-19).
On March 12, 2020, I prohibited gatherings of 250 or more people, and announced a statewide closure of Oregon K-12 schools
from March 16, 2020, through March 31, 2020.
On March 13, 2020, the President of the United States declared the COVID-19 outbreak a national emergency.
On March 16, 2020, the Department of Human Services imposed its most recent protective measures to restrict visitors to
long-term care facilities and other residential facilities. The Oregon Health Authority has adopted similar measures at the
Oregon State Hospital and other behavioral health settings and has limited admissions to the Oregon State Hospital. The
Oregon Department of Corrections has suspended all visits to state prisons.
On March 17, 2020, I prohibited gatherings of 25 or more people, banned on-site consumption of food and drink at food
establishments statewide, and extending school closures until April 28, 2020. I also encouraged all businesses not subject to
the prohibitions to implement social distancing protocols.
On March 18, 2020, I suspended in-person instructional activities at higher education institutions through April 28, 2020.
On March 19, 2020, I ordered the postponement of non-urgent health care procedures, in order to conserve personal
protective equipment and hospital beds for the state's COVID-19 emergency response efforts. I also directed the Oregon
Attachment 3, Page 1 of 6
/
Health Authority to provide guidance regarding limitations and screening for visitors to hospitals and ambulatory surgical
centers.
COVID-19 may cause respiratory disease leading to serious illness or death. The World Health Organization considers COVID-
19 to be a global pandemic. COVID-19 spreads person-to-person through coughing, sneezing, and close personal contact,
including touching a surface with the virus on it and then touching your mouth, nose, or eyes.
To reduce spread of COVID-19, the United States Centers for Disease Control and Prevention (CDC) has recommended
community mitigation strategies to increase containment of the virus and to slow transmission of the virus, including
cancellation of gatherings of people and social distancing in smaller gatherings.
State and local public health officials advise that the virus is circulating in the community and expect the number of cases to
increase. The CDC reports that COVID-19 is most contagious when the individual is most symptomatic but may also spread
before symptoms appear.
The number of COVID-19 cases continues to rise in Oregon. On March 8, 2020, at the time I declared an emergency, there
were 14 presumptive or confirmed cases in Oregon. By March 12, 2020, there were 21. As of today, there are at least 161 cases
and five deaths.
In a short time, COVID-19 has spread rapidly. Additionally, some Oregonians are not adhering to social distancing guidance
provided by the Oregon Health Authority, as represented by crowds this last weekend at the Oregon Coast, Smith Rock State
Park, the Columbia River Gorge, and other places around the state. To slow the spread of COVID-19 in Oregon, to protect the
health and lives of Oregonians, particularly those at highest risk, and to help avoid overwhelming local and regional healthcare
capacity, I find that immediate implementation of additional measures is necessary. The purpose of this Executive Order is to
reduce person-to-person interaction with the goal of slowing transmission.
NOW THEREFORE, IT IS HEREBY DIRECTED AND ORDERED THAT:
Stay Home, Save Lives
1. It is essential to the health, safety, and welfare of the State of Oregon during the ongoing state of emergency that, to
the maximum extent possible, individuals stay at home or at their place of residence, consistent with the directives set
forth in my Executive Orders and guidance issued by the Oregon Health Authority. To that end, pursuant to ORS
433.441(3),
ORS 401.168(1), ORS 401.175(3), and ORS 401.188(2) to (3), I am ordering the following:
Attachment 3, Page 2 of 6
/
a. Non-essential social and recreational gatherings of individuals outside of a home or place of residence (e.g.,
parties, celebrations, or other similar gatherings and events) are prohibited immediately, regardless of size, if a
distance of at least six feet between individuals cannot be maintained.
b. Individuals are prohibited from patronizing businesses that are closed pursuant to paragraph 2 of this
Executive Order, and from engaging in conduct prohibited by prior Executive Orders or inconsistent with
guidance provided by the Oregon Health Authority.
c. When individuals need to leave their homes or residences, they should at all times maintain social distancing
of at least six feet from any person who is not a member of their immediate household, to the greatest extent
possible, and comply with the other Social Distancing Requirements guidance issued by the Oregon Health
Authority.
d. Individuals may go outside for outside recreational activities (walking, hiking, etc.), but must limit those
activities to non-contact, and are prohibited from engaging in outdoor activities where it is not possible to
maintain appropriate social distancing (six feet or more between individuals).
e. Failure to comply with any of the provisions of this Executive Order constitutes an imminent threat and
creates an immediate danger to public health. Any person found to be in violation of this Executive Order is
subject to the penalties described in ORS 401.990.
Closure of Certain Businesses
2. Pursuant to ORS 433.441(3)(a), (b), (d) and (f), ORS 401.168(1), and ORS 401.188(1) to (3), and effective 12:01 a.m.
on March 24, 2020, I prohibit the operation of the following businesses, for which close personal contact is difficult or
impossible to avoid:
Amusement parks; aquariums; arcades; art galleries (to the extent that they are open without appointment);
barber shops and hair salons; bowling alleys; cosmetic stores; dance studios; esthetician practices; fraternal
organization facilities; furniture stores; gyms and fitness studios (including climbing gyms); hookah bars; indoor
and outdoor malls (i.e., all portions of a retail complex containing stores and restaurants in a single area); indoor
party places (including jumping gyms and laser tag); jewelry shops and boutiques (unless they provide goods
exclusively through pick-up or delivery service); medical spas, facial spas, day spas, and non-medical massage
therapy services; museums; nail and tanning salons; non-tribal card rooms; skating rinks; senior activity centers;
ski resorts; social and private clubs; tattoo/piercing parlors; tennis clubs; theaters; yoga studios; and youth
clubs.
3. Paragraph 2 of this Executive Order does not apply to restaurants, bars, taverns, brew pubs, wine bars, cafes, food
courts, coffee shops, or other similar establishments that offer food or drink, which remain subject to Executive Order
No. 20-07 (prohibiting on-premises consumption of food or drink, but allowing take-out or delivery service).
4. Indoor and outdoor malls, and other businesses subject to paragraph 2 of this Executive Order, are not prohibited
from operating to provide food, grocery, health care, medical, pharmacy, or pet store services.
5. Subject to approval by the Governor, the Oregon Health Authority has the authority to determine if additional
business closures are necessary to slow the spread of COVID-19 during the ongoing state of emergency.
Required Social Distancing for Other Retail Businesses
Attachment 3, Page 3 of 6
/
6. Pursuant to ORS 433.441(3)(a), (b), (d) and (f), ORS 401.168(1), and ORS 401.188(1) to (3), and effective 12:01 a.m.
on March 24, 2020, I prohibit the operation of any other retail business not subject to paragraph 2 of this Executive
Order, unless the business designates an employee or officer to establish, implement, and enforce social distancing
policies, consistent with guidance from the Oregon Health Authority.
7. Retail businesses that fail to comply with paragraph 6 of this Executive Order will be closed until they demonstrate
compliance.
8. Paragraphs 6 and 7 of this Executive Order do not apply to grocery, health care, medical, or pharmacy services,
which also are encouraged to comply with social distancing guidelines.
Workspace Restrictions
9. Pursuant to ORS 433.441(3)(a), (b), (d) and (f), ORS 401.168(1), and ORS 401.188(1) to (3), and effective March 25,
2020, all businesses and non profit entities with offices in Oregon shall facilitate telework and work-at- home by
employees, to the maximum extent possible. Work in offices is prohibited whenever telework and work-at-home
options are available, in light of position duties, availability of teleworking equipment, and network adequacy.
10. When telework and work-from-home options are not available, businesses and non-profits must designate an
employee or officer to establish, implement, and enforce social distancing policies, consistent with guidance from the
Oregon Health Authority. Such policies also must address how the business or non-profit will maintain social
distancing protocols for business-critical visitors.
11. Businesses and non-profits that fail to comply with paragraphs 9 and 10 of this Executive Order will be closed until
they demonstrate compliance.
Government Buildings
12. Pursuant to ORS 433.441(3)(a), (b), (d) and (f), ORS 401.168(1), and ORS 401.188(1) to (3), and effective March 25,
2020, all state executive branch offices and buildings, to the maximum extent possible, shall close to the public and
provide public services by phone and online during regular business hours. To the extent that closure is not feasible, in-
person interactions between staff and the public should be by appointment, whenever possible. When public services
require in-person interactions, social distancing measures must be established, implemented, and enforced, to the
maximum extent possible.
13. State executive branch offices and buildings shall facilitate telework and work-at-home by employees, to the
maximum extent possible. When telework and work-from-home options are not possible, agencies must designate an
employee or officer to establish, implement, and enforce social distancing policies, consistent with guidance from the
Oregon Health Authority.
14. Paragraphs 12 and 13 of this Executive Order apply to all offices and buildings owned or occupied by the state
executive branch. This Executive Order does not apply to offices and buildings owned or occupied by the state
legislative and judicial branches, federal government, local governments, and tribal governments, but those
governments are nonetheless strongly encouraged to adhere to the policies underlying these directives.
Childcare Facilities
Attachment 3, Page 4 of 6
/
15. Pursuant to ORS 433.441(3)(a) and (d), ORS 401.168(1), and ORS 401.188(2) and (3), it is ordered that any
childcare facility licensed under ORS 329A.030 and ORS 329A.250 to ORS 329A.450 that does not meet the
requirements of paragraph 16 of this Executive Order shall close from March 25, 2020, through April 28, 2020
("effective period"), unless that period is extended or terminated earlier by the Governor.
16. Notwithstanding paragraph 15, childcare facilities are allowed to remain open during the effective period if they
meet the following requirements:
a. Childcare must be carried out in maximum stable groups of 10 or fewer children ("stable" means the same 10
or fewer children are in the same group each day), and in a classroom that cannot be accessed by children outside
the stable group; and
b. Facilities must prioritize the childcare needs of first responders, emergency workers, health care
professionals, followed by critical operations staff and essential personnel, consistent with guidance provided by
the Oregon Department of Education, Early Learning Division.
17. I delegate authority to the Oregon Department of Education, Early Learning Division, to set forth exceptions to the
rules provided by paragraph 16 of this Executive Order, if it becomes necessary to do so.
Outdoor Recreation and Travel
18. Pursuant to the powers vested in me by ORS 433.441(3), ORS 401.168(1) and (3), and ORS 401.188(1) to (3), I
hereby order all private and public campgrounds to be closed immediately. This order does not prohibit camp hosts or
veterans from remaining in state campgrounds, nor does it extend to RV parks and other housing.
19. I authorize the Oregon Parks and Recreation Department to close any property or facility, when proper social
distancing cannot be maintained.
20. I order the immediate closure of all pools, skate parks, outdoor sports courts, and playground equipment areas.
21. For public recreational areas that are permitted to remain open subject to this Executive Order, signs requiring
social distancing must be posted at all entrances, exits, and in prominent areas. On-site restrooms must have trash
cans, and soap and water or hand sanitizer available. Users of open public recreational areas must strictly adhere to
social distancing guidelines.
22. Individuals are directed to minimize travel, other than essential travel to or from a home, residence, or workplace;
for obtaining or providing food, shelter, essential consumer needs, education, health care, or emergency services; for
essential business and government services; for the care of family members, household members, elderly persons,
minors, dependents, persons with disabilities, or other vulnerable persons, pets or livestock; travel as directed by
government officials, law enforcement, or courts; and other essential travel consistent with the directives of my
Executive Orders and guidance from the Oregon Health Authority.
Enforcement
23. The directives in this Executive Order are effective statewide.
24. This Executive Order is a public health law, as defined in ORS 43 lA.005, and may be enforced as permitted under
ORS 43 lA.0 10. Additionally, any person found to be in violation of this Executive Order is subject to the penalties
described in ORS 401.990.
Attachment 3, Page 5 of 6
/
This Executive Order is issued under the authority conferred to the Governor by ORS 401.165 to 401.236. Pursuant to ORS
401.192(1), the directives set forth in this Executive Order have the full force and effect of law, and any law, ordinances, rules
and orders shall be inoperative to the extent that they are inconsistent with this exercise of the Governor's emergency powers.
This Executive Order is effective immediately, and remains in effect until terminated by the Governor.
Done at Salem, Oregon this 23rd day of March, 2020.
___________________________
Kate Brown
GOVERNOR
ATTEST:
___________________________
Bev Clarno
SECRETARY OF STATE
Help us improve! Was this page helpful? Yes No
Attachment 3, Page 6 of 6