HomeMy WebLinkAboutItem 06 C2561 Third Amendment to Bucks Sanitary Service AGENDA ITEM SUMMARY Meeting Date: 3/1/2021
Meeting Type: Regular Meeting
Staff Contact/Dept.: Ken Vogeney/DPW
Staff Phone No: 541-736-1026
Estimated Time: Consent
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Strengthen Public Safety
by Leveraging
Partnerships and
Resources
ITEM TITLE: C2561 THIRD AMENDMENT TO BUCK’S SANITARY SERVICE CONTRACT
ACTION
REQUESTED:
Authorize the City Manager to execute contract 2561 Third Amendment to Buck’s
Sanitary Service on behalf of the City.
ISSUE
STATEMENT:
Shall the City continue to provide temporary hygiene facilities at several locations
during the COVID-19 public health emergency?
ATTACHMENTS: 1. Proposed Third Amendment to Contract 2561 with Buck’s Sanitary Service.
DISCUSSION/
FINANCIAL
IMPACT:
The COVID-19 public health emergency led to closing many public buildings,
thereby eliminating access to basic hygiene facilities for the unhoused and other
community members. Access will likely not be restored until Lane County is
deemed to be in the Lower or Moderate Risk categories for COVID-19 spread per
the state’s criteria.
On March 27, 2020, the City, through its Emergency Operations Center (EOC)
entered into a contract with Buck’s Sanitary Service to provide temporary portable
hygiene facilities (toilets, handwashing stations, and showers) at several locations.
The original contract was amended in May and August 2020 to modify the types of
facilities to be deployed and the contract amount.
Currently, the City is providing the following hygiene facilities via this contract at a
monthly cost of about $6,200:
• City Hall: 3 restrooms and 1 handwashing station
• G Street Oasis: 1 combination restroom/shower trailer
• Ebbert Memorial: 1 handwashing station
• 14th & Main: 1 restroom
The proposed Third Amendment to the contract will extend the contract term to
June 30, 2021 and establish a new not to exceed amount of $132,000. Contracts
exceeding $100,000 require City Council approval. The City’s costs for providing
these facilities is reimbursable under the federal Coronavirus Relief Fund.
The contract terms allow the City to modify or cancel the contract at any time and
to pay only for the services actually provided so we can change or remove facilities
as needed.
THIRD AMENDEMENT TO CITY OF SPRINGFIELD
INDEPENDENT CONTRACTOR AGREEMENT BETWEEN
THE CITY OF SPRINGFIELD
AND
BUCK’S SANITARY SERVICE
Contract #2561
January 15, 2021
Parties:
The City of Springfield “City”
225 Fifth Street
Springfield, OR 97477
And
Buck’s Sanitary Service “Independent Contractor”
4325 Commerce St. Suite 11-406
Eugene, OR 97402
The Parties hereby agree that the Independent Contractor Agreement dated March 27, 2020, and
the First Amendment dated May 15, 2020, and the Second Amendment dated August 24, 2020,
between the City of Springfield (City) and Buck’s Sanitary Service (Independent Contractor), is
hereby amended for the third time as follows:
1. Payment by CITY. CITY shall pay Independent Contractor according to the sum and
schedule described in the Independent Contractor Agreement and Amendments thereto,
incorporated herein by this reference, and in an amount not to exceed $132,000.
4. Term. This Agreement is effective as of the date first set forth above and shall continue
through June 30, 2021, unless terminated in accordance with the provisions of this
agreement or by mutual consent of the parties.
****
Timeline, Major Milestones or Tasks
• Provide, service, and maintain portable hygiene facilities in Springfield beginning March
18, 2020.
• The location, type, quantity, and service interval(s) for the hygiene facilities will be
determined by CITY at its discretion.
• Services provided pursuant to this Agreement end when the Total Not to Exceed budget
amount has been reached, or on June 30, 2021, whichever occurs sooner.
Total Not to Exceed = $132,000
Attachment 1, Page 1 of 2
****
Except as amended herein, all other terms and conditions of the Independent Contractor
Agreement between Parties dated March 27, 2020, and the First Amendment dated May 15,
2020, and the Second Amendment dated August 24, 2020 will remain in full force and effect.
CITY OF SPRINGFIELD INDEPENDENT CONTRACTOR
Name:____________________ Name:____________________
Title:_____________________ Title:_____________________
Date:_____________________ Date:_____________________
Attachment 1, Page 2 of 2